Statement_of_Work_SOW.pdf

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See FAR 3.104

Bureau of International Narcotics and Law Enforcement Affairs (INL)

U.S. Embassy Belize

Request for Quote (RFQ)

Solicitation: INL/Belize: Prison Video Link System

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RFQ Sections

Section 1 – General Information to Vendors

Section 2 – Statement of Work (SOW)

Section 3 – Instructions, Evaluation Factors, and Methodology

Appendix A – Technical Specifications of Items

Appendix B – Deliverables/ Technical Requirements

Appendix C – Existing Equipment / Engineered Technical Specifications

Appendix D – Shipping

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SECTION 1

GENERAL INFORMATION TO VENDORS

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and

Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

Answers to inquiries/questions, if given, shall be provided in writing to all vendors being solicited.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer through FedBid. Written questions relating to this RFQ shall be accepted through 12:00 P.M. (local Washington D.C.

time) Friday 06 July 2018. Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individual:

Name: Jeffrey Lloyd

Title: Contract Support Specialist

E-mail: LloydJD@state.gov

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via FedBid NLT

12:00 P.M. (local Washington D.C. time) on the following date: Friday 13 July 2018.

Vendors shall limit the number of pages to no more than fifteen (15), 12 Point Font, Times New

Roman, pdf.

Name: Jeffrey Lloyd

Title: Contract Support Specialist

E-mail: LloydJD@state.gov

CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the

Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

mailto:LloydJD@state.gov mailto:LloydJD@state.gov

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MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

(Rest of Page Intentionally Left Blank)

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SECTION 2

STATEMENT OF WORK (SOW)

BACKGROUND

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime.

INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the

United States and its citizens. One of the many ways to effectively meet the listed goals is to collaborate with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

SCOPE

The vendor shall provide ALL items stated under APPENDIX A, TECHNICAL

SPECIFICATION OF ITEMS of this RFQ. Packaging and preservation shall be IAW best commercial practices to enable shipment to final destination in Belize to the address specified

(e.g. see below), without repacking or incurring damage during shipment and handling.

TYPE OF CONTRACT

This is a firm-fixed price, single award contract, with the optional quantities. Items outlined under APPENDIX A, TECHNICAL SPECIFICATION OF ITEMS below shall be brand name or equal of the purchase request under NAICS 334118-Computer Terminal and Other

Computer Peripheral Equipment Manufacturing. No additional sums shall be payable on account of any escalation in the cost of materials, equipment or labor, or because of the

Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor shall the contract price be adjusted on account of fluctuations in the currency exchange rates.

BASIS OF AWARD

The Government anticipates issuing a Purchase Order to the Vendor whose Quote provides the best value to the Government, price, and other factors considered.

EVALUATION FACTORS

Lowest Price Technically Acceptable (LPTA).

Offerors shall include specific details and delivery dates in their responses to this RFQ. All pricing shall reflect USD.

DELIVERY DATE

Delivery Date is one hundred twenty (120) days from date of contract award.

SET-ASIDE

This acquisition is Total Small Business Set-Aside accordance with FAR 6.203.

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ACQUISITION METHOD

FAR Part 13 Subpart 13.5 – Simplified Procedures for Certain Commercial Items

SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of

Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

*** If applicable - manuals shall be furnished in the English language.

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SECTION 3

INSTRUCTIONS, EVALUATION FACTORS, AND METHODOLOGY

EVALUATION CRITERIA / BASIS FOR AWARD

The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; and to award the contract to the offeror submitting the proposal determined to represent the best value: The LOWEST priced, technically acceptable proposal. The offeror must meet or exceed the Deliverable schedule for the quote to be found acceptable.

The Government intends to evaluate proposals and award a contract without discussions with offerors. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. Availability of the equipment, delivery, and warranty under this RFQ will be determinant for technical acceptability.

The Government considers it to be in its best interest to award to the lowest priced technically acceptable offeror. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

ADDITIONAL CONSIDERATIONS

The vendor must be able to demonstrate that it has the necessary resources to provide on-time delivery at a high level of quality. The Government may make one award or multiple awards;

whichever is most advantageous to the Government. As such, quotations provided on an “all or none” basis may not be considered for award.

Separate awards will not be made for each system component. As such, multiple awards within each line item will not be considered; all items in a given line item will be awarded to only one vendor.

TECHNICALLY ACCEPTABLE/UNACCEPTABLE

Acceptable

Demonstrates understanding of requirements as outlined in the Statement of Work and associated Appendices of the Solicitation; meets or exceed the specifications outlined on this solicitation; may have strengths; have no significant weaknesses and no deficiencies; and demonstrates good understanding of requirement.

Unacceptable

Demonstrates a lack of understanding of requirements as outlined in the

Statement of Work and associated Appendices of the Solicitation; fails to meet the specifications outlined on this solicitation; has major weakness or deficiencies, which cannot be corrected without major changes to the quote.

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QUOTE/PROPOSAL SUBMISSION

Format for Technical and Cost/Price Quotation

Proposals shall be organized in the following files:

Volume I – Technical Proposal

- Part A: Product Details

- Part B: Past Performance

Volume II – Cost/Price

- Submit via FedBid

Vendors shall limit the total number of pages to no more than fifteen (15), with 12 Point Font, Times New Roman.

Detailed Submission Requirements

Submission shall be viewable in either: Microsoft Word 2010, Excel 2010, PowerPoint 2010, Adobe Reader XI, or Adobe Acrobat Pro X (as applicable and appropriate).

Vendor shall be limited to no more than three (3) separate digital files for a proposal package

Proposals submitted in response to this RFQ shall include the following information:

Price: Firm fixed prices for all offered items and services (identify any discounts offered) shall be included on the Price List. Offerors are to use the cost function in FedBid. Include any additional delivery charges, and cost of warranty. All pricing shall reflect USD.

Description: Detailed description/nomenclature of the item being quoted with pictures;

product literature may be provided. Quotation must demonstrate compliance with all required features and specifications as outlined in the RFQ (i.e. Appendix A & B). Also include description of warranty terms, special features or value-added items and services, and any non-contract items (i.e. open market items).

DUNS and SAM: Include DUNS number and statement that the vendor is registered in

SAM as appropriate business type under referenced NAICS code.

Certifications: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the SAM web site (sam.gov).

Past Performance: A list of contracts within the last two (2) years for the provision of comparable requirements to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

Quality Assurance and Surveillance Plan (QASP): The vendor shall provide a quality assurance and surveillance plan with an effective method to promote satisfactory contractor performance. This shall include a delivery schedule with proposed shipping method, Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act.

as well as information regarding compliance with any export regulations.

ADDITIONAL INFORMATION AND REQUIREMENTS:

In order to receive an award, vendors must be registered in the System for Award Management

(sam.gov). All responsible vendors that submit quotations pursuant to the requirements outlined in this document shall be considered by INL.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s).

The vendor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the

Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S

Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The vendor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

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APPENDIX A

TECHNICAL SPECIFICATIONS OF ITEMS

NOTE: VIDEO LINK SYSTEM SHALL BE COMPATIBLE WITH THE AUDIO

RECORDING EQUIPMENT AND SYSTEM LISTED IN APPENDIX C.

NOTE: MANUALS SHALL BE FURNISHED IN ENGLISH.

001 SMART SWITCH: Dlink DGS-1210-20 (BRAND NAME OR EQUAL)

QUANTITY: 6

SPECS:

IEEE 802.3 Q (static Vlan support)

IEEE 802.3D(Spanning tree protocol)

IEEE 802.3w(Rapid spanning tree protocol)

IEEE 802.3s(Multiple spanning tree protocol)

SNMP v1, v2, v3 complaint

Power consumption of 30W maxim

Minimum 8 10/100/1000 RJ45 ports

Minimum 2 SFP slots with SFP connectors for fiber-optic connections operating temperatures between 0C to 50C

Mean time between failures no less than 200,000 hours

002 MEDIA CONVERTER: TP-Link MC200CM Gigabit Media Converter (BRAND NAME

OR EQUAL)

QUANTITY: 2

IEEE802.3ab 1000Base-T

IEEE802.3z 1000Base-SX standards

003 RACK EQUIPMENT ENCLOSURE: Tripp Lite SRWF5U (BRAND NAME OR

EQUAL)

QUANTITY: 5

Minimum 5 rack mount units

Minimum weight capacity of 100 lbs

Fully enclosed rack enclosure system that is lockable

PCI DSS (Payment Card Industry Data Security Standard) compliant

Low profile vertical mounting

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004 WIRELESS LINK EQUIPMENT: Ubiquity Nanostation M5 international (BRAND

NAME OR EQUAL)

QUANTITY: 5

Police Station to Court

Shall provide no less than 20Mbps throughput between the police station and any court location individually

Weight: Maximum 2 lbs.

Power: Maximum consumption of 10 watts power

Shall have a built-in antenna gain of no less than 12 dBi

Shall have a Dual Linear Polarization

Shall be passively powered over the Ethernet cabling (POE)

Shall have an operating frequency range between 5200 to 5850 MHz

Shall support up to MCS14 modulation TX and RX power specifications

Shall have a horizontal / vertical polarity beam width no less than 20 degrees

Shall provide a latency of no more than 200ms between its endpoints

Shall provide AES 128 bit encryption at the unit

005 WIRELESS LINK EQUIPMENT: Ubiquity AirFiber-4x (international ETSI) + AF-5G34-

S45 Dish (BRAND NAME OR EQUAL)

QUANTITY: 3

Prison to Police Station

Shall provide no less than 50Mbps throughput between the police station and prison individually

Weight: Maximum 35 lbs.

Power: Maximum consumption of 35 watts power

Shall have an antenna gain of no less than 30 dBi

Shall have a Dual Linear Polarization

Shall be passively powered over the Ethernet cabling (POE)

Shall have an operating frequency range between 4700 to 4990 MHz

Shall have a horizontal / vertical polarity beam width no less than 40 degrees

Shall provide a latency of no more than 200ms between its endpoints

Shall provide AES 128 bit encryption at the unit

006 VIDEO AND EQUIPMENT SET: Polycom RealPresence VideoProtect 500 (BRAND

QUANTITY: 3

22” LCD Screen

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Built in camera and speakers

Supports video resolutions: Supports video resolutions: HD (1920 x 1080), WSXGA+

(1680 x 1050),SXGA (1280 x 1024), HD (1280 x 720), XGA (1024 x 768), SVGA (800 x 600), VGA (640 x 480)

14 gauge steel exterior housing

Tamper proof

Handset and hands-free operation modes

007 TELECONFERENCING EQUIPMENT SET: Polycom HDX 8000 Series (BRAND

QUANTITY: 4

High definition conferencing video

Camera

Microphone

Project collaboration tools

Content sharing: Presentations, Graphics, Spreadsheets

008 WARRANTY

The contractor shall furnish and install equipment with standard commercial warranties

The offeror shall propose an additional two years warranty service, pricing each optional year separately.

Extended warranties will cover service and labor.

Any parts required shall be cost reimbursable.

009 TRAINING

One (1) three-day course

Offeror shall provide one technical and maintenance training course in Belmopan Belize for ten (10) personnel.

Training to include:

o Configuration o Troubleshooting o Maintenance of the video link system and its components

010 INSTALLATIONS

The contractor shall provide all required materials for installation, to include cabling, connectors, conduit, and antenna mounting hardware, fiber cables and wires for microwave

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towers and antennas and video system to ensure that the system is install at optimal operational efficiency.

The Contractor shall provide all labor, services, tools, materials, equipment, transportation and supervision.

The contractor shall perform a site survey of each location to determine circuit path, antenna positioning, power levels and operational frequencies for microwave stations to ensure optimal operation of the network.

Locations:

o Belize Courts Complex (Supreme Court/Magistrates Court/Secure Witness

Interview Area)

Assess the optimal placement and orientation of wireless equipment, install and configure the wireless equipment, establish connectivity from the equipment closet to the video conference locations, install and configure the network equipment.

Supreme Court of Belize /Magistrates Court of Belize- Regent

Street Belize, City, Belize (Approximate Coordinates Lat. N

17.493891, Lon. -88.186412) o Belize Police Station (Queen Street)

Assess the optimal placement and orientation of antenna tower, install the antenna tower, assess optimal placement of wireless equipment on the antenna tower, install and configure the wireless equipment, wiring from antenna to the equipment closet, install and configure the network equipment.

Queen Street Belize Police Station -Queen Street, Belize City, Belize

(Approximate Coordinates Lat. N 17.49622, Lon -88.185412) o Belize Central Prison (Kolby Foundation)

Assess the optimal placement and orientation or wireless equipment, install and configure the wireless equipment on existing tower, establish connectivity from the equipment closet to the video conference locations, cabling and connectivity from tower equipment to video link equipment room, install and configure the network equipment.

Belize Central Prison - Hattieville Road, Burrell Boom, Belize

(Approximate Coordinates Lat. N 17.477236, Lon -88.405540)

011 SHIPPING

120 Days after receipt of order (ARO)

Reference Appendix D for further information

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APPENDIX B

DELIVERABLES/ TECHNICAL REQUIREMENTS

CABLING

The offeror shall provide all required cables to complete installation, including:

o Fiber optic cables & wires o Fiber optic cables and wires to be trenched.

o 25mm underground electrical conduit o Shielded Cat6 E Ethernet cable o Cabling & wires from Microwave equipment to the antenna tower at Kolbe

(distance from tower to building is 490 ft) o Cabling for antennas at Queen Street Belize Police Station

TECHNICAL REQUIREMENTS:

The IT infrastructure is required to operate to the following parameters:

o Uptime during blackouts of minimum 1 hour o Latency of communications of no more than 400ms from the video room in Kolby to the video rooms in Belize Courts o Throughput of no less than 20 MBps in both directions o Encryption of transmitted communications no less stringent than AES 128 bit.

o Remote management and monitoring capabilities to facilitate proactive maintenance of the system

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APPENDIX C

EXISTING EQUIPMENT / ENGINEERED TECHNICAL SPECIFICATIONS

The below items have been previously acquired and are in use at the locations specified in

Belize. The items being procured under this solicitation must be compatible with these items.

The offeror shall indicate for each item described above whether the item proposed is compatible with the existing electronics.

AUDIO REPORTING SOFTWARE

Court Audio’s Audio Trax’s multi-channel digital audio recording module.

Features:

o Log notes (annotation) o Networked capability o Search capabilities (e.g., case number, date, courtroom, judge, etc.)

o Embedded Exhibits o Export to CD/Zip/Cloud o Audio Playback o TraxMonitor – remote monitor (networking required) o Automatic time stamping o Simple single key operation

This system creates records of every proceeding on the local hard drives in the courtrooms and a backup the same goes the County server for safe keeping.

Audio Trax include standards-based recording format, and channel isolation and volume control.

Instant read-back and capabilities to record while playing back

HEADSETS

HD201 headset by Sennheiser

USB FOOT PEDAL

Universal transcription WAVE pedal by ProCAT will be used for court reporting.

This pedal connects via USB and works with Windows based operating systems

LAPTOPS

Lenovo Thinkpads T540p

SERVERS

Storing:

o Dell Poweredge R520

Tower Server:

o Dell Poweredge T110 II.

RACK ENCLOSURE

APC Netshelter SX 42U equipment rack

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SMART SWITCH

Cisco’s SLM2048T-NA switch

NETWORK STORAGE UNIT

Buffalo’s 1400R rack mount network storage unit

PATCH PANEL

TRENDnet 24-port rackmount patch panel

POWER SUPPLY

APC’s SUA3000RM2U Smart UPS battery backup

CABLE

Liberty’s 24-4P-L6-EN-BLU Cat6 cable for these systems

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APPENDIX D

SHIPPING

MARKETING AND PACKAGING

All boxes shall be mark as followed (i.e. please see below) with clear visibility.

ATTN: Ms. Georgia Belezaire

INL/Belize Section

Prison Video Link System

SHIPPING ADDRESS

ATTN. Georgia Belezaire

US EMBASSY Belmopan

INL Office

4 Floral Park Road, Belmopan, Belize

SERVICE AND MAINTENANCE

All parts, accessories, service and repairs – if applicable for the above items shall be available in

Belize and obtainable within reasonable period.

WARRANTY

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the

Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity).

DELIVERY INFORMATION

Delivery Terms: THE VENDOR IS RESPONSIBLE FOR THE DELIVERY OF ALL

ITEMS LISTED ABOVE UNDER APPENDIX A, TECHNICAL SPECIFICATIONS OF

ITEMS.

FOB Destination Unites States Embassy Belmopan. The Contractor shall consolidate the entire shipment to prevent loss and misdirection. The contractor upon notification shall replace any lost or damaged items during shipment.

The items being acquired shall be donated to the government of the ultimate destination, the

United States Embassy Belmopan. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice shall accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

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PLEASE NOTE:

All orders are ultimately intended for an overseas destination. If the shipment shall involve wood packaging material, then the packing and palletizing shall conform to the standards in the

International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for

Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards shall be rejected and shall be corrected at the contractor’s expense.

SOLICITATION CONSIDERATIONS

This is lowest price technically acceptable, the seller certifies that it is an authorized distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

In addition to providing pricing for this solicitation, each Offeror shall provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation (I.E. PLEASE

SEE SECTION 1 OF SOLICITATION FOR DUE DATE). Submissions can be sent to

Perezmc2@state.gov.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

All Quotes shall be valid for 90 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO grey market or refurbished products. Items shall be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, shall be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items shall be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers shall be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller shall be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of contract award.

mailto:KaraAM2@state.gov

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S

Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government shall assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Belize accordance with Section 7, marking and Submission of Documents, of this contract.

EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22

U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the

Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, shall be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any

Export Administrative Regulations (EAR), which may apply.

Language description of Technical Specifications AND Pictures are required with the submission of quote.

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INSPECTION AND ACCEPTANCE

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival at the customs facility in Belmopan, Belize. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in Belmopan.

CONTRACTING OFFICE

U.S Department of State, INL/RM/GAPP

Contracting Officer: Anthony Pierce

Email: PierceAL@state.gov mailto:PierceAL@state.gov