RFQ-SOW_191NLE18Q0018.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

191NLE18Q0018

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

03/08/2018

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Manuel Mendoza

b. TELEPHONE NUMBER (No collect calls) 202-736-9139

c. EMAIL mendozama@state.gov

8. OFFER DUE DATE / LOCAL

TIME

03/16/2018 11:00:00

CODE INLMS

DEPARTMENT OF STATE - MGMT SYSTEMS DIV

(INL/RM/MS)

2430 E. Street, N.W. (SA-4) ATTN: NAVY HILL SOUTH-Post Funded Services

WASHINGTON, DC 20520

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 541940

SIZE STANDARD: $15

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

GUATECODE15. DELIVER TO

Rossana Garcia - +502-2311-7011

AMERICAN EMBASSY GUATEMALA CITY

5557 N.W. 72ND AVENUE

ATTN: NAS

MIAMI, FL 33166

CODE16. ADMINISTERED BY

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/OFFEROR RMGFOCODE18a. PAYMENT WILL BE MADE BY

GLOBAL FINANCIAL SERVICES CENTER, CHARLESTON,

SOUTH CAROLINA

PO BOX 150008

ATTN: POST SUPPORT UNIT

CHARLESTON, SC 29415

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Anthony L. Pierce 31c. DATE SIGNED

03/08/2018

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

191NLE18Q0018

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

001 FFP -Dog Check up (up to 720 appointments per year) accordance with the SOW/pricing matrix

720.00 EA

Doc Ref No:

Delivery Date FOB:

002 FFP- Vaccination protocol including Rage and Quintuple once per year per dog - (One for each dog; not to exceed 60 per year) with SOW/pricing matrix

60.00 EA

Doc Ref No:

Delivery Date FOB:

003 FFP-Dental/Ear Cleaning Service (upon request, up to 30 services per year) in accordance with the SOW/pricing matrix

30.00 EA

Doc Ref No:

Delivery Date FOB:

004 ODC - QTY 1- Transportation to Site Visists (10 different outposts; also including transportation during emergency visits)in accordance with the SOW/pricing matrix (NTE $15,000.00)

1.00 LT

Doc Ref No:

Delivery Date FOB:

005 ODC - QTY 1-Medicines (this would vary each month) in accordance with the SOW/pricing matrix (NTE $36,000.00)

1.00 LT

Doc Ref No:

Delivery Date FOB:

006 ODC- QTY 1 -Skin & coat products (this would vary each month) in accordance with the SOW/pricing matrix (NTE $6,000.00)

1.00 LT

Doc Ref No:

Delivery Date FOB:

007 ODC- QTY 1 -Special tests that may be required but not limited to medical procedures, stool, X-Ray, protein test, etc. In accordance with the SOW/pricing matrix

(NTE$10,000.00)

1.00 LT

Doc Ref No:

Delivery Date FOB:

008 ODC -Monthly Emergencies (Contractor would bill emergency check-up, hospital services and treatment provided according to the approved pricing matrix) in accordance with the SOW/pricing matrix (NTE $60,000.00)

1.00 LT

Doc Ref No:

Delivery Date FOB:

1001 Option Year One (OY1) FFP -Dog Check up (up to 720 appointments per year) accordance with the SOW/pricing matrix

720.00 PG

Doc Ref No:

Delivery Date FOB:

1002 Option Year one (OY1) FFP- Vaccination protocol including Rage and Quintuple once per year per dog - (One for each dog; not to exceed 60 per year) in accordance with the SOW/pricing matrix

60.00 PG

Doc Ref No:

Delivery Date FOB:

1003 Option Year one (OY1) FFP-Dental/Ear Cleaning Service 30.00 PG

191NLE18Q0018

Line Item Summary

Solicitation Number:

191NLE18Q0018

Contract Number: Title: Veterinary Services INL/Guatemala

Date of Solicitation:

03/08/2018

Line Item No. Description Quantity Unit Unit Price Total Cost

(upon request, up to 30 services per year) in accordance with the SOW/pricing matrix

Doc Ref No:

Delivery Date FOB:

1004 Option Year one (OY1) ODC - QTY 1-Transportation to Site Visists (10 different outposts; also including transportation during emergency visits)in accordance with the SOW/pricing matrix (NTE $15,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

1005 Option Year one (OY1) ODC - QTY 1-Medicines (this would vary each month) in accordance with the SOW/pricing matrix (NTE $36,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

1006 Option Year one (OY1) ODC- QTY 1 -Skin & coat products (this would vary each month) in accordance with the SOW/pricing matrix (NTE $6,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

1007 Option Year one (OY1) ODC- QTY 1 -Special tests that may be required but not limited to medical procedures, stool, X-Ray, protein test, etc. In accordance with the SOW/pricing matrix (NTE$10,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

1008 Option Year one (OY1) ODC -Monthly Emergencies (Contractor would bill emergency check-up, hospital services and treatment provided according to the approved pricing matrix) in accordance with the SOW/pricing matrix

(NTE $60,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

2001 Option Year Two (OY2) FFP -Dog Check up (up to 720 appointments per year) accordance with the SOW/pricing matrix

720.00 PG

Doc Ref No:

Delivery Date FOB:

2002 Option Year Two (OY2) FFP- Vaccination protocol including Rage and Quintuple once per year per dog - (One for each dog; not to exceed 60 per year) in accordance with the SOW/pricing matrix

60.00 PG

Doc Ref No:

Delivery Date FOB:

2003 Option Year Two (OY2) FFP-Dental/Ear Cleaning Service (upon request, up to 30 services per year) in accordance with the SOW/pricing matrix

30.00 PG

Doc Ref No:

Delivery Date FOB:

2004 Option Year Two (OY2) ODC - QTY 1-Transportation to Site Visists (10 different outposts; also including transportation during emergency visits)in accordance with the SOW/pricing matrix (NTE $15,000.00)

1.00 PG

Doc Ref No:

191NLE18Q0018

Line Item Summary

Solicitation Number:

191NLE18Q0018

Contract Number: Title: Veterinary Services INL/Guatemala

Date of Solicitation:

03/08/2018

Delivery Date FOB:

2005 Option Year Two (OY2) ODC - QTY 1-Medicines (this would vary each month) in accordance with the SOW/pricing matrix (NTE $36,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

2006 Option Year Two (OY2) ODC- QTY 1 -Skin & coat products (this would vary each month) in accordance with the SOW/pricing matrix (NTE $6,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

2007 Option Year Two (OY2) ODC- QTY 1 -Special tests that may be required but not limited to medical procedures, stool, X-Ray, protein test, etc. In accordance with the SOW/pricing matrix (NTE$10,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

2008 Option Year Two (OY2) ODC -Monthly Emergencies (Contractor would bill emergency check-up, hospital services and treatment provided according to the approved pricing matrix) in accordance with the SOW/pricing matrix

(NTE $60,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

3001 Option Year Three (OY3) FFP -Dog Check up (up to 720 appointments per year) accordance with the SOW/pricing matrix

720.00 PG

Doc Ref No:

Delivery Date FOB:

3002 Option Year Three (OY3) FFP- Vaccination protocol including Rage and Quintuple once per year per dog - (One for each dog; not to exceed 60 per year) in accordance with the SOW/pricing matrix

60.00 PG

Doc Ref No:

Delivery Date FOB:

3003 Option Year Three (OY3) FFP-Dental/Ear Cleaning Service (upon request, up to 30 services per year) in accordance with the SOW/pricing matrix

30.00 PG

Doc Ref No:

Delivery Date FOB:

3004 Option Year Three (OY3)ODC - QTY 1-Transportation to Site Visists (10 different outposts; also including transportation during emergency visits)in accordance with the SOW/pricing matrix (NTE $15,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

3005 Option Year Three (OY3) ODC - QTY 1-Medicines (this would vary each month) in accordance with the SOW/pricing matrix (NTE $36,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

3006 Option Year Three (OY3) ODC- QTY 1 -Skin & coat products (this would vary each month) in accordance with the SOW/pricing matrix (NTE $6,000.00)

1.00 PG

191NLE18Q0018

Line Item Summary

Solicitation Number:

191NLE18Q0018

Contract Number: Title: Veterinary Services INL/Guatemala

Date of Solicitation:

03/08/2018

Doc Ref No:

Delivery Date FOB:

3007 Option Year Three (OY3) ODC- QTY 1 -Special tests that may be required but not limited to medical procedures, stool, X-Ray, protein test, etc. In accordance with the SOW/pricing matrix (NTE$10,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

3008 Option Year Three (OY3) ODC -Monthly Emergencies (Contractor would bill emergency check-up, hospital services and treatment provided according to the approved pricing matrix) in accordance with the SOW/pricing matrix

(NTE $60,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

4001 Option Year Four (OY4) FFP -Dog Check up (up to 720 appointments per year) accordance with the SOW/pricing matrix

720.00 PG

Doc Ref No:

Delivery Date FOB:

4002 Option Year Four (OY4)FFP- Vaccination protocol including Rage and Quintuple once per year per dog - (One for each dog; not to exceed 60 per year) in accordance with the SOW/pricing matrix

60.00 PG

Doc Ref No:

Delivery Date FOB:

4003 Option Year Four (OY4)FFP-Dental/Ear Cleaning Service (upon request, up to 30 services per year) in accordance with the SOW/pricing matrix

30.00 PG

Doc Ref No:

Delivery Date FOB:

4004 Option Year Four (OY4) ODC - QTY 1-Transportation to Site Visists (10 different outposts; also including transportation during emergency visits)in accordance with the SOW/pricing matrix (NTE $15,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

4005 Option Year Four (OY4) ODC - QTY 1-Medicines (this would vary each month) in accordance with the SOW/pricing matrix (NTE $36,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

4006 Option Year Four (OY4) ODC- QTY 1 -Skin & coat products (this would vary each month) in accordance with the SOW/pricing matrix (NTE $6,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

4007 Option Year Four (OY4) ODC- QTY 1 -Special tests that may be required but not limited to medical procedures, stool, X-Ray, protein test, etc. In accordance with the SOW/pricing matrix (NTE$10,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

191NLE18Q0018

Line Item Summary

Solicitation Number:

191NLE18Q0018

Contract Number: Title: Veterinary Services INL/Guatemala

Date of Solicitation:

03/08/2018

4008 Option Year Four (OY4) ODC -Monthly Emergencies (Contractor would bill emergency check-up, hospital services and treatment provided according to the approved pricing matrix) in accordance with the SOW/pricing matrix

(NTE $60,000.00)

1.00 PG

Doc Ref No:

Delivery Date FOB:

Request for Quote (RFQ)

SECTION 1

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Free-dom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the sub-mitted documents will be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

Answers to inquiries/questions, if given, shall be provided in writing to all vendors being solicited.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests must be submitted in writing to the Contracting Officer via email. Written questions relating to this RFQ shall be accepted through 11:00 AM. (local Washington D.C. time) Tuesday 13 March 2018. Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individual:

Name: Manuel Mendoza Title: Contract Support Specialist E-mail: MendozaMA@state.gov

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via e-mail NLT 11:00 A.M. (local Washington D.C.

time) on the following date: Friday 16 March 2018. Vendors shall limit the number of pages to no more than fifteen (15), 12 Point Font, Times New Roman, pdf.

Name: Manuel Mendoza Title: Contract Support Specialist E-mail: MendozaMA@state.gov

CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organ-ization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contract-ors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contract-

191NLE18Q0018

Line Item Summary

Solicitation Number:

191NLE18Q0018

Contract Number: Title: Veterinary Services INL/Guatemala

Date of Solicitation:

03/08/2018

or) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

SECTION 2

STATEMENT OF WORK (SOW)

BACKGROUND

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet the listed goals is to collaborate with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

SCOPE

The vendor shall provide ALL items stated under APPENDIX A, TECHNICAL SPECIFICATION OF ITEMS of this RFQ.

Packaging and preservation shall be IAW best commercial practices to enable shipment to final destination in Guatemala to the ad-dress specified (e.g. see below), without repacking or incurring damage during shipment and handling.

TYPE OF CONTRACT

This is a single award firm-fixed price contract with ODC CLINS that will include optional years. All ODC CLINS will have a plug number from the government therefore vendors will not be required to submit a cost proposal for the ODC CLINS. Vendors will only be responsible to submit proposals for FFP CLINS. Items outlined under APPENDIX A, TECHNICAL SPECIFICATION OF ITEMS below shall be brand name or equal of the purchase request under NAICS 541940. No additional sums will be payable on ac-count of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or ac-curately predict these prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates

BASIS OF AWARD

The Government anticipates issuing a Purchase Order to the Vendor whose Quote provides the best value to the Government, price, and other factors considered.

EVALUATION FACTORS

Lowest Price Technically Acceptable (LPTA).

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicit-ation will be most advantageous to the Government, price and other factors considered. Basis for award will be to the vendor provid-ing the lowest price technically acceptable quote determined to meet the minimum requirements as described in the SOW.

Offerors shall include specific details and delivery dates in their responses to this RFQ. All pricing shall reflect USD.

DELIVERY DATE

Delivery Date is sixty (45) days from date of contract award.

SET-ASIDE

This acquisition is Full and Open no Set Aside.

SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

ADDITIONAL INFORMATION AND REQUIREMENTS:

In order to receive an award, vendors must be registered in the System for Award Management (sam.gov). All responsible vendors that submit quotations pursuant to the requirements outlined in this document shall be considered by INL.

APPENDIX A

TECHNICAL SPECIFICATIONS OF ITEMS

VETERINARY SERVICES FOR DRUG DETECTION DOGS

Specifications:

INL-G requires a contract mechanism to provide veterinary services in order to establish a long term contract under the U.S. govern-ment terms and conditions applicable for this type of service. The purpose of this contract is to provide medical attention to approx-imately 60 Narcotics Canines, part of the Canine Program operating at the following SGAIA outposts:

1. SGAIA Central Location: 14 Calle 19-00 zone 6 Colonia Cipresales, Guatemala City, Guatemala.

2. PNC/ Explosives – Unidad K-9 Anti-Explosivos Location: Zone 6, Guatemala City, Guatemala

3. Delegación SGAIA/Combex-Im

Location: 9 Avenida y 15 calle Zona 13 Aduana Express aereo, inside La Aurora International Airport, zone 13 Guatemala City, Guatemala.

4. Regional Counternarcotics Training School

Location: Laguna El Pino, Km. 47.5 Aldea El Cerinal, Carretera a El Salvador, Barberena, Santa Rosa.

5. Delegación SGAIA

Location: Final Carretera a Pueto Quetzal en Puerto Quetzal, Escuintla.

6. Delegación SGAIA

Location: 9 Calle - 1a. Avenida Barrio Las Champas Puerto Barrios, Izabal.

7. Delegación SGAIA

Location: Puerto Santo Tomás de Castilla, Izabal.

8. Delegación SGAIA

Location: Santa Elena, Petén.

9. Delegacion SGAIA

Location: Pedro de Alvarado, Jutiapa

10. Delegacion SGAIA

Location: Tecun Uman, San Marcos

1. Description of Services:

Facilities. The contractor must have a clinic in Guatemala equipped with sufficient specialized medical and testing equipment to provide any medical attention required to meet the health needs of the canines in the program, to include possible hospitalization should it be deemed necessary, and certified personnel to attend to emergencies in the different locations on a 24/7 basis.

Services. The contractor must be able to provide a high level and quality of customer service in Guatemala to the canine program loc-ated at the 10 out posts listed above, providing monthly visits at the contractor’s expense to every post and maintaining an individual health record for each canine in the program. During each monthly visit the contractor must check and record in the canines’ indi-vidual health log:

• Status of ears, teeth, and overall condition of the mouth

• Results of the monthly wellness medical exam

• Status/validity of all vaccines, ensuring that all canines’ vaccines are current and up to date

• Flea and tick control (shampoo and collar)

• Status of the canines’ nutrition, ensuring that any nutrition issue is immediately addressed to ensure the proper health of the animals

• Emergencies in different sites must be practiced

• Medication and lab work must be included in every visit or hospitalization and emergency handled, to determine ill-ness

• Treatment of minor injuries and illnesses and continuous monitoring of the canines

Services required for about 60 canines (Breeds: German Shepherd, Belgian Malinois, or Labrador, weight 50 – 90 pounds, male or fe-male)

• Transportation for visit to each site previously stated

• Dog checkups

• Skin treatment products

• Heart worm control

• “Preventic” or equivalent collar

• Flea shampoo

• Medication for specific illnesses of each dog

• Anti Parasite medication

• Emergency visits including medications, or hospitalization

In addition to routine monthly medical service, the contractor must be able to attend any emergency due to illness, diseases, injuries, or accidents that may occur in any of the sites during the dog’s labor. If a medical emergency presents itself relative to an injured can-ine, the Vet is expected to respond in a way that will provide treatment to the injured canine ASAP. It may be by responding to the location to administer emergency medical aid directly or possibly via telcom to a handler to preform immediate administer medical aid. These emergency services will be covered under the ODC CLIN and can only be requested by the COR should the need arise.

The contractor needs to be able to conduct all necessary laboratory tests and provide any applicable surgery should it be deemed ne-cessary or required to ensure the health of the canine.

If the contractor notices any cases of abuse or neglect of the canines he is required to immediately bring it to the attention of the Con-tracting Officers Representative (COR).

Supplies. The contractor should be able to provide a variety of dog supplies (flea ointment, shampoo, etc.), canine specific medicines, and canine specific health supplements at reasonable and competitive prices.

Following is a detailed list of services in order to help establish the parameters for competition:

Description Quantity Unit of Issue CLIN 1Transportation to site visit to SGAIA Central - Guatem-ala City

1 Month 004

2Transportation to site visit to PNC

EXPLOSIVES -

Guatemala City

1 Month 004

3Transportation to site visit to

COMBEX -IM -

Guatemala City

1 Month 004

4Transportation to site visit to ES-

CUELA CANINA

EL PINO, Santa Rosa

1 Month 004

5Transportation to site visit to PU-

ERTO QUET-

ZAL, Escuintla

1 Month 004

6Transportation to site visit to

SANTO TOMAS

and PUERTO BARRIOS, Izabal

1 Month 004

7Transportation to site visit to

SANTA ELENA,

Peten

1 Month 004

8Transportation to site visit to

PEDRO DE AL-

VARADO, Jutiapa

1 Month 004

9Transportation to site Visit toTECUN UMAN, San Marcos

1 Month 004

10Dog Chek up (60 per dog/per month)

1 Ea 001

11Emergency check-up

1 Ea 008

12Skin products/ health - should in-clude flee/tick control products and shampoo

1 LOT 006

13Skin & coat pro-cucts (same or equal to " Equilib-rium/Omega 6")

1 LOT 006

14Heart Worm Con-trol (same or equal to "Revolution")

1 Dosage 005

15Parasite medica-tion (same or equal to "Sulfadin" or "Giacoccide 500/300")

1 Dosage 005

16Ear infection treat-ment medication (same or equal to "Otopal")

1 Dosage 005

17Ear cleaning ser-vice

1 Ea 003

18Allergies medica-tion (same or equal to "Atriben")

1 Dosage 005

19Antibiotic medica-tion

1 Dosage 005

20First Generation antibiotic (same or equal to "enrofloxa-cina")

1 Dosage 005

21Third Generation antibiotic (same or equal to "ceftriax-ona")

1 Dosage 005

22Vomit treatment medication

1 Dosage 005

23Nausea hot medic-ation

1 Dosage 005

24Fever medication 1 Dosage 005 25Pain and anti-inflamatory medic-ation (same or equal to "Meloxiv-et")

1 Dosage 005

26Diarrhea treatment medication

1 Dosage 005

27Arthritis Medica- 1 Dosage 005 tion (same or equal to "Artoflex")

28Thyroid Medica-tion (same or equal to "Levotirox")

1 Dosage 005

29Stool Test 1 Ea 007 30Protein Test 1 Ea 007 31Pancreas and kid-ney Test 1 Ea 007

32X-Ray Test 1 Ea 007 33Castration for male dogs, includ-ing anesthesia

1 Ea 007

34Ovariohisterec-tomy for female dogs, including an-esthesia

1 Ea 007

35Hospitalization services, including serum

1 day 008

38Vaccination pro-tocol including Rage and Quin-tuple - not to ex-ceed once per year, per dog

60 Ea 002

39Dental Cleaning Service (upon re-quest); not to ex-ceed 30 per year

30 Ea 003

OPTIONAL YEARS:

Contractor is required to include on proposal services to cover the following option years:

• Option Year 1

• Option Year 2

• Option Year 3

• Option Year 4

TAX AND DELIVERY PROCEDURES

All goods and services shall be provided with tax exemption, under no circumstance will INL/DOS pay VAT, income, entrance or any other related tax for this order. In order to import medical supplies (medicines) a special permit from the Guatemala Ministry of Agri-culture and Ministry of Health will be required. It is the vendor’s responsibility to obtain all required permits prior to award.

Delivery Terms: FOB Destination. Any lost or damaged items during shipment shall be replaced by the contractor upon notification.

PLEASE NOTE: All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the contractor’s expense.

Quality Assurance Contractor must submit a quality assurance plan to INL for review and approval detailing the contractor‘s quality control program within 30 days of contract award.

Security Requirement. This contract is not under Chief of Mission Authority therefore all security arrangements if required is the re-sponsibility of the contractor.

Emergency Transportation. At the Governement’s request the contractor will be responsible for providing emergency transportation to and from the outpost and the veterinary facility should the need arise. This requirement will be covered under an Other Direct Cost CLIN (No quote required) which will require COR approval prior to execution.

3. Deliveries or Performance Schedule Contractor shall submit a monthly report including the canines’ individual health record indicating the services provided to each dog.

Reports and any supporting documents must be provided in Spanish to the COR.

4. Points of Contact The Point of Contacts for this solicitation at the U.S. Embassy, Guatemala are:

Rossana Garcia Procurement Team Leader International Narcotics and Law Enforcement Affairs Office (INL) US Embassy, Guatemala GarciaMR4@state.gov +502-2311-7011 (Desk)

Reggie Tillery Counter Narcotics Advisor and COR US Embassy Guatemala TilleryRL@state.gov Phone (502) 4636-4659

APPENDIX B

DELIVERY

DELIVERY

Offeror shall consolidate the entire shipment to prevent loss and misdirection. Partial shipments will not be permitted.

MARKETING AND PACKAGING

All boxes shall be mark as followed (i.e. please see below) with clear visibility.

ATTN: Rossana Garcia/Reggie Tillery INL/Guatemala Section

Everything related with the veterinary services as delivery, communication/reports etc. Shall be directed at the delivery address be-low:

SHIPPING ADDRESS:

ATTN. Rossana Garcia/Reggie Tillery US Embassy Guatemala/ INL GUA–(PO#–SINLECxxxxxxxx) 1a. Avenida 7-59, Zona 10 Guatemala City, Guatemala Phone: 502-2311-7011 (Desk)

WARRANTY

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the offeror shall provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity).

DELIVERY INFORMATION

Delivery Terms: THE VENDOR IS RESPONSIBLE FOR THE DELIVERY OF ALL ITEMS LISTED ABOVE UNDER AP-

PENDIX A, TECHNICAL SPECIFICATIONS OF ITEMS.

The items being acquired will be donated to the government of the ultimate destination, the United States Embassy Guatemala. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

PLEASE NOTE:

All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15:

“Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these stand-ards will be rejected and must be corrected at the contractor’s expense.

SOLICITATION CONSIDERATIONS

This is lowest price technically acceptable, the seller certifies that it is an authorized distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box (es).

In addition to providing pricing for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation (I.E. PLEASE SEE SECTION 1 OF SOLICITATION FOR DUE DATE). Submissions can be sent to MendozaMA@state.gov.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

All Quotes must be valid for 90 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Com-ponents of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved dis-tribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to sup-port both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements.

If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of contract award.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that coun-try into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substan-tially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions.

They shall not communicate to any person any information known to them by reason of their performance of services under this con-tract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Con-tracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of em-ployment and in all subcontracts hereunder.

CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Guatemala accordance with Section 7, marking and Submission of Documents, of this contract.

EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the Internation-al Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no addi-tional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract per-formance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which may apply.

Language description of Technical Specifications AND Pictures are required with the submission of quote.

INSPECTION AND ACCEPTANCE

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival at the customs facil-ity in Guatemala City, Guatemala. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in Guatemala.

D-004 PACKING LIST(S)

A packing list or other suitable shipping document shall accompany each shipment and shall include the follow-ing information:

(a) Name and address of consignor;

(b) Name and address of consignee;

(c) Government contract number (and delivery order number, if used);

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers, and package num-ber, if any.

(end of clause)

D-005 WARRANTY NOTIFICATION

In accordance with FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if any. Sufficient information shall be presented for supply personnel and users to identify warranted supplies. Warranty information shall include the terms and duration of the warranty and the name and telephone number of the Contracting Officer to be notified if the sup-plies are found to be defective.

(end of clause)

D-007 PACKAGING AND PALLETIZING

VENDOR NOTE: The packing and palletizing - if palletizing is required for this order - must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: "Guidelines for Regu-lating Wood Packaging Material in International Trade" (ISPM 15) and have the appropriate markings indicat-ing that the materials meet this standard. Any deliveries arriving at our indicated delivery address that do not meet these standards will be rejected at the vendor's expense. For any additional information concerning these requirements, please refer to the following www.cbp.gov/xp/cgov/import/commercial_enforcement/wpm OR www.aphis.usda.gov/ppq/wpm/import.html.

(end of clause)

D-008 PACKAGING INSTRUCTIONS

All items must be domestic boxed. Vendor - Mark all crates and boxes with the Order No. referenced in Block 3.

(end of clause)

D-009 PACKAGE MARKING

Each and every box or package containing materials shipped pursuant hereto, shall be marked with the follow-ing: the consignee address as shown in Block 6, the name and address of the contractor in Block 7, the order number in Block 3, and the requisition/reference number in Block 4. Packing lists will be attached to the out-side of the box. Palletized stacked material will not exceed the height of 52 inches. Vendor will not ship par-tials without the proper approval of the consignee. Vendor will supply a copy of the purchase order with the packing list.

(end of clause)

E-002 INSPECTION AND ACCEPTANCE (F.O.B. Destination)

Inspection and acceptance shall be made at destination by an authorized representative of the Government.

(end of clause)

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the System for Award Management (SAM) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

H-024 NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the re-quest of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Of-ficer is authorized to change the specifications, terms, and/or conditions of this contract.

(end of clause)

H-027 WARRANTY

At a minimum, the Contractor shall warrant supplies provided under this contract in accordance with the War-ranty Clause in SECTION I of this contract. To the extent that the manufacturer's warranty for these items ex-ceeds the requirements of this clause, the manufacturer's warranty shall apply; and a copy of the warranty shall be attached to this contract at SECTION J. This warranty shall in no way impair or diminish the rights of the Government under any other clause of this contract.

(end of clause)

H-032 ORGANIZATIONAL CONFLICT OF INTEREST - General

(a) The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circum-stances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall in-clude a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(c) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Con-tracting Officer, the Government may terminate the contract for default.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts.

(end of clause)

H-033 ORGANIZATIONAL CONFLICT OF INTEREST SPECIAL CLAUSE

(a) Purpose. The primary purpose of this clause is to aid in ensuring that the Contractor (1) is not biased be-cause of its past, present, or currently planned interests (financial, contractual, organizational, or otherwise) which relate to the work under this contract, and (2) does not obtain any unfair competitive advantage over oth-er parties by virtue of its performance of this contract.

(b) Scope. The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as "Contractor") in the activities covered by this clause as a prime contractor, subcontractor, co-sponsor, joint venturer, consultant, or in any similar capacity.

(1) Technical consulting and management support services.

(i) The Contractor shall be ineligible to participate in any capacity in Department con-tracts, subcontracts, or proposals therefor (solicited or unsolicited) which stem directly from the Contractor's performance of work under this contract for a period of three years after completion of this con-tract. Furthermore, unless so directed in writing by the Contracting Officer, the Contractor shall not perform any technical consulting or management support services work under this contract on or relating to any of its products or services or the products or services of another firm if the Contractor is or has been substantially in-volved in their development or marketing.

(ii) If the Contractor under this contract prepares a complete or essentially complete statement of work or specifications to be used in a competitive acquisition, the Contractor shall be ineligible to participate in any capacity in any contractual effort which is based on such statement of work or specifications for a period of three years after completion of this contract. The Contractor shall not incorporate its products or services in such statement of work or specifications unless so directed in writing by the Contracting Officer, in which case the restriction in this subparagraph shall not apply.

(2) Access to and use of information.

(i) If the Contractor, in the performance of this contract, obtains access to information such as Department plans, policies, reports, studies, financial plans, internal data protected by the Privacy Act of 1974 (Pub. L. 93-579), or data which has not been released or otherwise made available to the public; the Contractor agrees that without prior written approval from the Contracting Officer it shall not: (a) use such in-formation for any private purpose unless the information has been released or otherwise made available to the public; (b) compete for work for the Department based on such information for a period of six months after either the completion of this contract or until such information is released or otherwise made available to the public, whichever occurs first; (c) submit an unsolicited proposal to the Government which is based on such in-formation until one year after such information is released or otherwise made available to the public; or (d) re-lease such information unless such information has previously been released or otherwise made available to the public by the Department.

(ii) In addition, the Contractor agrees that to the extent it receives or is given access to proprietary data, data protected by the Privacy Act of 1974, or other confidential or privileged technical, busi-ness, or financial information under this contract, it shall protect this information from unauthorized use or dis-closure for as long as it remains proprietary and refrain from using the information for any purpose other than that for which it was furnished.

(iii) The Contractor shall have, subject to patent, data, and security provisions of this contract; the right to use technical data it first produces under this contract.

(c) Disclosure after award.

(1) The Contractor agrees that if an actual or potential organizational conflict of interest is dis-covered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This dis-closure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mit-igate the actual or potential conflict.

(2) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or…