Tower_Equip_maint_SOW_updated_2018.docx

Scope of Work and Specifications

For

Air Traffic Control Equipment Inspection and Servicing Contract

Located at U.S. Coast Guard Base Elizabeth City, N.C.

27 June 2018

Commanding Officer United States Coast Guard Base Elizabeth City Air Station Engineering Elizabeth City, N.C. 27909

1. BACKGROUND:

1.1 The U.S. Coast Guard Air Station/Base Elizabeth City Air Traffic Control Tower was established to ensure the safe operation of aircraft and vehicles within the confines of the airfield boundary and the Class Delta airspace extending from the surface to, but not including 2000 feet above mean sea level within 4.7 nautical miles of the airfield centroid. In order for air traffic control personnel to provide a safe, orderly, and expeditious flow of air traffic, they must have a reliable and dependable air traffic control (ATC) equipment system which is maintained to the standards/policies set forth by the governing body and individual equipment manufacturers.

1.2 Currently the Coast Guard does not have a maintenance agreement or program set up at the Elizabeth City Air Traffic Control Tower to adequately maintain, test, or fix inoperable equipment. Many of the installed pieces of equipment require routine maintenance, alignment and certification to ensure safe functionality and prevent component failure. Failure of ATC equipment can have a devastating effect and pose a significant safety risk to air traffic control users including, but not limited to U.S. Coast Guard Air Station Elizabeth City, Aviation Logistics Center, C-27J Asset Project Office and all other transient CG aircraft conducting daily search and rescue, logistical, test and training flights within and in the vicinity of the Elizabeth City (ECG) controlled airspace. Failure of ATC equipment would render the tower unable to provide effective traffic separation, updated weather conditions and ease of access to the National Airspace System (NAS).

2. SCOPE:

2.1 The Contractor shall provide maintenance services for Air Traffic Control Equipment listed in section 1.2 at the Coast Guard Air Station Elizabeth City (ECG) Air Traffic Control Tower including major and minor repairs, preventive maintenance in accordance with section 1.2, unscheduled maintenance, emergency maintenance, and modifications. Services shall be in accordance with FAA and Coast Guard policy, procedures, standards, and tolerances as published in the applicable FAA directives, handbooks, and equipment technical instructions or manufacturer maintenance instructions.

2.2 ECG Equipment List and Maintenance Cycle:

2.2.1 Enhanced Terminal Voice Switch (ETVS) – Four Position system

2.2.1.1 Monthly – 3 hours

2.2.2 Digital Audio Legal Recorder (DALR)- 24 Channel system, Service #806-34004601

2.2.2.1 Monthly – 3 hours

2.2.3 Flight Data Input/Output (FDIO) and IER512 Flight Strip Thermal Printer

2.2.3.1 Monthly – 3 hours

2.2.4 Stand Alone Weather Station (SAWS) - NSN# 0056-00-480-0497

2.2.4.1 Annual calibration

2.2.4.2 Monthly – 3 hours

2.2.5 Star Caster ATIS 5 Equipment

2.2.6 Standard Terminal Automation Replacement System (STARS-ELITE)

2.2.6.1 Monthly – 4 hours

2.2.7 Radio Transmitter/Receivers and Antennas: Yearly – 8 hours

2.2.7.1 6 Motorola CM-200 VHF Transmitters (NSN # 5820-01-369-1352)

2.2.7.2 6 Motorola CM-200 UHF Transmitters (NSN # 5820-01-369-1353)

2.2.7.3 6 Motorola CM-200 VHF Receivers (NSN# 5820-01-422-9964)

2.2.7.4 6 Motorola CM-200 UHF Receivers (NSN# 5820-01-422-9966)

2.2.7.5 UHF/VHF Antenna

2.2.7.5.1 Yearly – 2 hours

2.2.8 Annual certification and alignment checks on the required tower equipment

1) Yearly – 10 hours

2.3 Miscellaneous Maintenance Items: As required

1) Emergency radios (Motorola)

2) Clocks

3) UPS

4) Printers and Displays

5) Codex modems

6) Telco demarcation

3. GOVERNMENT FACILITIES AND UTILITIES:

3.1 Specific portions of the effort required to be accomplished under this contract may be required to be performed at a Government owned facility. The Contractor, therefore, will be granted ingress and egress at the specific facility where effort is to be performed.

3.2 While Contractor personnel are at the Government facility, they are required to comply with all rules and regulations of the facility, specific mention being made of complying with rules and regulations governing conduct with respect to health and safety not only as they relate to themselves but also to other personnel who are Government employees or agents of the Government and to property at the site regardless of whether or not title to such property vests with the Government. Contractor personnel whose duties require their presence at a Government facility shall be clearly identifiable by the wearing of a distinctive badge obtained by the Contractor from the government. Prescribed identification for all Contractor personnel shall immediately be delivered to the installation security office for cancellation or disposition upon termination of employment with the Contractor or expiration or termination of contract(s) authorizing such identification.

3.3 The Government property to which the Contractor will have access under this clause will be made available during the performance period of the contract. In the event the property to which the Contractor is to have access is not made available as scheduled, the Contracting Officer shall, upon timely written request made by the Contractor, make a determination of the delay, if any, occasioned the contractor thereby, and shall equitably adjust the delivery or performance dates of the contract, or both, and any other contractual provision affected by any such delay, in accordance with the procedures provided for in the clause of this contract entitled "Changes."

3.4 The property to which the Contractor has access will at all times be in the custody of the Government and will not be considered "Government Property" furnished to the Contractor. The property is provided on a no-charge-for-use basis for performance of the effort required by this contract.

3.5 Contractor employees working on any Government contract that require access to Government owned or controlled facilities; access to Government information technology (IT) systems and systems data; or access to sensitive information must meet all HSPD-12 requirements: Favorable adjudicated FBI fingerprint check and the completion/review and approval of e-QIP must be completed before the Contract employee can enter a Government facility unescorted.

3.6 The Coast guard shall provide the following facilities to the contractor:

3.6.1 Provide adequate and convenient workspace for the maintenance personnel.

3.6.2 Provide a personal computer with internet access and printer for access to technical documents, spare parts searches, FAA websites, software updates, Technet, and any other electronic sites/systems required to carry out troubleshooting and/or maintenance of all equipment listed in section 2.2.

3.6.3 Provide cleaning supplies and Personal Protective Equipment (PPE).

3.6.4 Provide miscellaneous supplies required for the repair and maintenance of all equipment listed in section 2.2.

3.6.5 Provide a means to access the airfield’s remote sites.

4. MATERIALS AND LOCATIONS:

4.1 Provide all replacement parts, equipment and system parts deemed necessary to provide maintenance services and ensure functionality of all air traffic equipment listed in section 2.2.

4.2 Provide funding for general hand tools, special tools and test equipment required to complete maintenance services of all equipment listed in section 2.2. These tools and test equipment shall become property of the Coast guard at the end of the contract period.

5. SCHEDULE OF WORK:

5.1 Completion of work shall be accomplished per section 2.2 and in accordance with standards and policies of the governing body and individual equipment manufacturers. All work shall be initiated within 90 calendar days from the acceptance of submittals.

6. EXISTING CONDITIONS:

6.1 There currently is no Air Traffic Control Tower equipment maintenance program in place. All tower equipment has not received its prescribed routine maintenance or annual alignment/recertification checks.

7. LIABILITY OF CONTRACTOR:

7.1 Obtain and maintain the minimum kinds and amounts of insurance specified in Section 7 liability of contractor, Section 7.2 and as required by state requirements.

7.2 In accordance with FAR clause 52.228.5 "Insurance - Work on a Government Installation” and this schedule, the Contractor shall acquire and maintain during the entire performance period of this contract insurance of at least the following kinds and minimum amounts set forth below:

7.2.1 Workman's Compensation and Employer's Liability Insurance in accordance with the amounts specified by the laws of the states in which the work is to be performed under this contract. In the absence of such state laws, an amount of $100,000 shall be required and maintained.

7.2.2 General Liability Insurance Bodily Injury Liability in accordance with the amounts specified by the laws of the states in which the work is to be performed under this contract. In the absence of such state laws, a minimum amount of $500,000 per occurrence.

7.2.3 Automobile Liability Insurance in accordance with the amounts specified by the laws of the states in which the work is to be performed under this contract. In the absence of such state laws, a minimum amount of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

8. INSPECTION AND ACCEPTANCE:

8.1 The Air Traffic Control Manager will accomplish inspection and acceptance of all maintenance work completed by the contractor on the equipment listed in Section 2.2.

8.2 Quality Control. The contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this standards set forth by the governing body and individual component manufacturers. The contractor shall develop and implement procedures to complete recurring self-inspections which identify, prevent, and ensure non-recurrence of unsafe, defective, or unsatisfactory services. The contractor’s QCP is the means by which it ensures services provided comply with the requirements of the contract. After the COR accepts the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

9. LABOR LAWS:

9.1 N/A.

10. SAFETY:

10.1 In performing work under contract on a Government installation or in a Government building, the contractor shall:

10.1.1 Obtain and maintain the minimum kinds and amounts of insurance specified in Section 7.2 and as required by state requirements

10.1.2 Conform to the specific safety requirements established by this contract.

10.1.3 Comply with the safety rules of the Government installation that concern related activities not directly addressed in this section.

10.1.4 Take all reasonable steps and precautions to prevent accidents and preserve the life and health of contractor and Government personnel connected in any way with performance under the maintenance contract.

10.1.5 Take such additional immediate precautions as the Contracting Officer may reasonably require for safety and accident prevention purposes.

11. GOVERNMENT FACILITIES AND REGULATIONS:

11.1 Contractors will be subject to all regulations and requirements regarding access and completing work on military installations.

12. IDENTIFICATION OF CONTRACTOR PERSONNEL:

12.1 The contractor shall need to meet the following requirements:

12.1.1 Each ATC Maintenance Technician shall have a minimum of three years of ATC maintenance experience and shall be appropriately qualified/certified to repair/maintain all ATC equipment listed in Section 2.2.

12.1.2 The contractor shall establish and provide the Coast Guard with an ATC Maintenance program that provides monthly scheduled, unscheduled preventative maintenance.

12.1.3 The contractor shall establish and provide the Coast Guard with an ATC Maintenance program that allows for unscheduled emergency response to component outages/failure during tower hours of operation (0700-2300 daily).

12.1.3.1 Maintenance technicians shall be able to confirm reception of equipment/component casualty within 24 hours of actual component failure.

12.1.3.2 Maintenance technicians shall be able to respond within a reasonable timeline to perform required services to render the equipment/component “usable”.

12.1.4 Each contractor shall remain qualified on all installed equipment per section 2.2, to include new/upgraded equipment. Contractor personnel will be allowed to attend on-site training during installation of new/upgraded equipment in order to ensure they maintain qualifications at no cost to the contractor. The Government shall not pay any additional cost to the contractor for this training.

12.1.5 The contractor shall obtain approval from the Coast Guard for unscheduled maintenance or repair to any component.

12.1.6 The contractor shall repair redundant equipment during regular monthly/yearly scheduled working hours. Any repairs of redundant equipment outside of normal working hours shall be approved by the Coast Guard.

12.1.7 The contractor shall document and maintain records for scheduled/unscheduled maintenance and/or modifications of all ATC equipment.

12.1.8 Contractors shall be proficient in speaking, reading and writing in English.

13. TECHNICAL REQUIREMENTS:

13.1 Prior to the start of the ATC maintenance contract the contractor shall, within 30 days of the contract award date, complete the following to establish a baseline:

13.1.1 Create and maintain a consolidated list of equipment. The contractor shall update this list annually, or any time there is a change in equipment.

13.1.2 The contractor will complete 16 hours of pre-inspection time to assess the status of the air traffic control tower equipment listed in Section 2.2.

13.1.3 The contractor will complete 80 hours to establish and document system baseline standards.

13.1.4 The contractor will complete 40 hours to accomplish spare parts inspection, inventory, documentation, and storage for all systems.

13.1.5 The contractor will complete 40 hours to identify and baseline test all antennas and transmission lines including the documentation of all test results.

13.1.6 The contractor will complete 16 hours to identify systems, power source and circuit breaker locations, patch panels, Telco demarcation and review of facility drawings.

13.2 The contractor shall provide maintenance services including major and minor repairs, corrosion control routines, scheduled and unscheduled maintenance, and preventative maintenance, IAW applicable Technical Orders set forth by the governing body or individual component manufacturers.

13.3 The contractor shall develop and annual maintenance schedule with inspections and intervals prescribed by the governing body or individual component manufacturers including, but not limited to FAA Joint Orders (FAAJO), Technical Orders (TO), Technical Manuals (TM) for each piece of equipment. Documentation of maintenance activities such as calibration, preventative maintenance, replacement, adjustments, facility modifications, flight check, removal, and installation shall be completed IAW the COR.

13.4 The contractor shall provide recommendations to the Airfield Manager/Airfield Operations Officer and ATC site supervisor for the development of equipment restoration and repair priorities, and publish restoral priorities and procedures for reporting equipment interruptions or malfunctions in the ATC facility SOP.

13.5 The contractor shall maintain equipment Training Circulars, Technical Bulletins, Technical Orders and Technical Manuals. Publications which state “maintenance shall” or “maintenance responsibilities include” shall be the responsibility of the contractor.

13.6 The contractor shall maintain configuration controls of all ATC equipment systems. Government-furnished equipment shall be maintained in a technical order complete status. The contractor shall not modify or change original configuration of any equipment without prior approval from the COR.

13.7 The contractor shall report product quality deficiency data. This includes deficiencies in government furnished or government owned property such as ATC equipment.

13.8 ATC equipment. ATC equipment which are part of the National Airspace System (NAS) must be certified IAW FAA and individual competent manufacturers. Certification of all ATC equipment shall be performed by a properly certified maintainer/inspector including the recertification of ATC equipment following repair or maintenance activities. Certification/Recertification documentation will be passed on and reviewed by Airfield Manager or ATC supervisor.

13.9 The ATC Maintenance Supervisor shall inform the Airfield Manager of timeline and requirements for recurring FAA flight inspections for all ATC equipment listed in section 2.2 and any upgraded/newly installed equipment. The Airfield Manager or airfield ATC supervisor will coordinate to schedule FAA flight inspections. In addition to commissioning and periodic FAA flight inspection, a flight inspection is requires when ATC equipment is suspected to have a bearing on an aviation mishap.

13.10 The ATC Maintenance Supervisor shall maintain copies of all FAA flight inspection reports and forward copies to the Airfield Manager and airfield ATC Supervisor.

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