18_250_SOL_00090.pdf

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SECTION A Table of Contents

SECTION

A

DESCRIPTION

Standard Form 18

PAGE No.

1-3

B

Supplies or Services and Prices/Costs

C

Description/Specifications/ Statement of Work

D

Packing and Marking

E

Inspection and Acceptance

F

Deliveries or Performance

G

Contract Administration Data

H

Special Contract Requirements

I

Contract Clauses 28

J

List of Attachments

K

Representations, Certifications and Other Statements of Offerors or Respondents

L

Instructions, Conditions and Notices to Offerors

M

Evaluation Factors for Award

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 BACKGROUND

The Health Resources and Services Administration (HRSA), an agency of the U.S. Department of Health and Human Services (HHS), is the primary federal agency for improving access to health care for the tens of millions of Americans who, for a variety of reasons, are medically underserved or face barriers to needed care. HRSA’s mission is to improve health and achieve health equity through access to quality services, a skilled health workforce and innovative programs.

The HRSA Office of Communications (OC), within the Office of the Administrator, directs all web and social media outreach efforts of the agency. This includes creating, publishing, managing, deleting, maintaining, and ensuring Section 508 compliance, usability and plain-language writing of the content for www.hrsa.gov and it’s sub-domains to host content developed through this requirement. The HRSA OC team will be uploading the content to a hrsa.gov website that will be known as the Newborn Screening Clearinghouse.

The Maternal and Child Health Bureau of HRSA is providing this contract in support of the Newborn Screening Saves Lives Reauthorization Act of 2015 (Public Health Service Act § 1112 (42 U.S.C. 300b-11)). The statute requires HRSA to establish and maintain a central clearinghouse of current educational and family support and services information, materials, resources, research, and data on newborn screening.

Newborn Screening (NBS) is a successful public health program implemented at the state level that saves and/or improves the lives of thousands of babies born each year in the United States.

About four million newborns each year are screened for at least 29 conditions recommended by the HHS Secretary for states to include on their newborn screening panel. These conditions are not apparent at birth, but require early intervention and treatment. Early detection mitigates organ damage, may reduce disease severity, and prevent life-threatening complications associated with these conditions.

Per the legislation, the Newborn Screening Clearinghouse website shall:

1. Be available on the Internet.

2. Include an interactive forum.

http://www.hrsa.gov/

3. Be updated on a regular basis, but not less than quarterly.

4. Provide the following:

a. links to Government-sponsored, non-profit, and other Internet websites of laboratories that have demonstrated expertise in newborn screening that supply research-based information on newborn screening tests currently available throughout the United States;

b. information about newborn conditions and screening services available in each State from laboratories certified under the Clinical Laboratory Improvement Amendments, including information about supplemental screening that is available but not required, in the State where the infant is born;

c. current research on both treatable and not-yet treatable conditions for which newborn screening tests are available;

d. the availability of Federal funding for newborn and child screening for heritable disorders including grants authorized under the Newborn Screening Saves Lives Reauthorization Act of 2014; and

e. other relevant information as determined appropriate by the Secretary and HRSA.

B.2 BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The purpose of this contract is to develop and maintain educational materials for a central clearinghouse of newborn screening information that will be located on a hrsa.gov website.

B.3 COMPENSATION COST/PRICE (TBD at time of award)

1. In consideration of the satisfactory performance of the services and tasks detailed in Section J– Attachment A-Statement of Work, the Contractor shall be compensated in accordance with the following amounts:

a) Base Period (Period of Performance X – X) It is estimated that the total cost to the Government for full performance of the base period will be $___________.

b) Option Period One (Period of Performance X – X) It is estimated that the total cost to the Government for full performance of option period one will be $___________.

c) Option Period Two (Period of Performance X – X) It is estimated that the total cost to the Government for full performance of option period two will be $___________.

d) Option Period Three (Period of Performance X – X) It is estimated that the total cost to the Government for full performance of option period three will be $___________.

e) Option Period Four (Period of Performance X – X) It is estimated that the total cost to the Government for full performance of option period four will be $___________.

2. The total Firm Fixed Price (FFP) for the Base Period is _____________. The maximum value of this contract for the base periods and/or all option periods and option line items (if exercised) is

3. The Government shall not be obligated to reimburse the contractor for amounts incurred in excess of the contract amount, and the contractor shall not be obligated to continue performance under the contract or otherwise incur amounts in excess of the contract amounts unless and until written notification is received by the contractor from the contracting officer which sets forth a revisions of the contract amount. No notice, communication, or representation in any other form or from any person other than the Contracting Officer shall affect the amount of this contract.

4. Wage Determination: If this contract is subject to the Fair Labor Standards Act and Service Contract Labor Standards, wage determination may be incorporated as applicable once an award is made.

SECTION C - DESCRIPTIONS/SPECIFICATIONS/WORK STATEMENT

C.1 STATEMENT OF WORK

Independently, and not as an agent of the Government, the contractor shall furnish all personnel, material, facilities, services, and equipment as needed to perform the work detailed in the Statement of Work (SOW) under this contract. The SOW is made a part of this document and resultant contract (see Section J – Attachment A).

C.2 INCORPORATION OF CONTRACTOR’S PROPOSAL (TBD at time of award)

It is understood and agreed that the contractor shall, in meeting the requirements of this contract shall perform the work in accordance with the contractors proposal for technical assistance originally dated _____ and revised proposal dated ________ (dates shall be completed at contract award), provided however, that to the extent that any provisions of the articles of this contract are in conflict or inconsistent with any provisions of said proposal, the provisions of the articles of this contract shall be controlling and shall supersede the provisions of said proposal;

therefore, the contractor’s proposal is hereby incorporated into the resultant contract.

SECTION D – PACKAGING AND MARKING

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SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

The COR, as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the contractor’s performance, evaluating the quality of services provided by the contractor and performing final inspection and acceptance of all deliverables.

E.2 INSPECTION

52.246-4 Inspection of Services—Fixed-Price (Aug 1996)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.acquisition.gov/far/

52.242-15 Stop-Work Order. (AUG 1989)

52.242-17 Government Delay of Work (APR 1984)

F.2 OBSERVANCE OF FEDERAL HOLIDAYS

Official Holidays

New Year’s Day January 1st Martin Luther King’s Birthday 3rd Monday in January Inauguration Day January 20th (every 4th year, Washington DC) Presidents’ Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans’ Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

For work to be performed at Government site(s):

1. No services or deliveries shall be performed, nor shall HRSA reimburse a contractor for work performed on Saturdays, Sundays, Federal legal holidays, holidays set forth by Presidential Executive Order and any other Government closures, including closures for inclement weather, unless otherwise provided for in the terms of the contract. The contractor may not bill for hours not worked.

2. When the Government site is closed, there may be a rare emergency situation or a necessity for critical work to continue where the Contracting Officer or the Head of Contracting Activity may authorize work at the fixed hourly rate set forth in the contract.

F.3 PERIOD OF PERFORMANCE

The period of performance shall be a base period of twelve (12) months with four (4) 12-month option periods. The option periods may be exercised in accordance with Section I, FAR Clause 52.217-9 “Option to Extend the Term of the Contract (MAR 2000)”. The period of performance under this contract shall commence with the effective date of the contract. Note: exact dates will be filled in at contract award.

Base Period: __________________ through _________________ Option Year One: __________________ through _________________ Option Year Two: __________________ through _________________ Option Year Three: __________________ through _________________ Option Year Four: __________________ through _________________

F.4 SCHEDULE OF DELIVERABLES

During each contract period, the Contractor shall submit all items to the COR in the quantities indicated and by the due dates listed below. All deliverables should be Microsoft compatible.

EDOC – Effective Date of Contract

All deliverables shall be submitted to the Contracting Officer’s Representative (COR) and shall be subject to the COR’s review and approval. Note: any deadlines/timeframes outlined in the Schedule of Deliverables below are in business days.

All products and services delivered under this contract must be Section 508 compliant in accordance with the HHSAR provided.

All products and services delivered under this contract must be Section 508 compliant in accordance with the HHSAR provided. The Section 508 Standards applicable to this contract are:

1194.21, 1194.22, 1194.24, 1194.31 and 1194.41.

Regardless of format, all digital content or communications materials produced as a deliverable under this contract must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities. Remediation of any materials that do not comply with the applicable requirements as set forth below, shall be the responsibility of the vendor.

HHS guidance regarding accessibility of documents can be found at http://www.hhs.gov/web/section-508/making-files-accessible/index.html.

http://www.hhs.gov/web/section-508/making-files-accessible/index.html

Item # Task # / Description Qty / format Due Date

1 Task 1: Records Management Schedule, Disposition Plan, List of Training

One (1);

electronic

30 Days after the effective date of the contract (EDOC).

For the Option Periods, provide updated documentation, 30 days after EDOC.

2 Task 2.1: Project start-up meeting notes

One (1);

electronic

Submit to the COR within 7 days of the meeting.

3 Task 2.2: Bi-weekly Project Meetings

Twenty-six

(26) bi-weekly;

electronic

Email one day after each meeting

4 Task 2.3: Quarterly meeting report with follow-up action items

Four (4);

electronic

Within 1 week after each meeting

5 Task 2.4: Monthly reporting Twelve (12);

electronic by the 10th of each month

6 Task 3.1: Revised Technical Work Plan

One (1) annually;

electronic

Within 2 weeks of project start-up meeting

Annual update within one month EDOC of each option period

7 Task 4.4: Quarterly vetting reports

Four (4);

electronic

Dec 15th, March 15th, June 15th, and Aug.

31st of each contract year.

8 Task 4.13: content mock-ups for website set-up

One (1);

electronic six weeks after EDOC

9 Task 5.1: Content for Quarterly Updates

Four(4) quarterly;

electronic

5 weeks before Dec 15th, March 15th, June 15th, and Aug. 31st of each contract year.

10 Baseline Security Deliverables See tasks See tasks, as applicable

Delivery dates shall be based on calendar days. Submission email address or physical address, and submission format will be identified in the contract.

Reporting Requirements And Deliverables

1. The contractor shall submit the items in quantities and during the time periods indicated above to the Contracting Officer’s Representative (COR) identified in the contract.

a. All deliverable reports shall include at a minimum a cover page with the following information:

1) Contract number

2) Deliverable item number

3) Deliverable item delivery due date

4) Date of submission

All reports/documents shall have, at a minimum in the document header, the contract number, and the COR’s name. All reports and documents shall have, at a minimum in the document footer, the author in the lower left corner, the page # of total # of pages in the center bottom of the page, and the date and /or version of the document (not the auto date) in the lower right corner.

b. All deliverables items are to be separate physical entities.

c. All deliverables are subject to the review and approval of the COR.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 DESIGNATION OF THE COR

The person identified below is hereby designated as the Contracting Officer Representative (COR) for this contract. The responsibility of the COR is to ensure that the Government’s technical objectives are met. To this end, the COR will provide necessary information, direction, coordination, etc., within the contractual work description. Issuance of changes which affect the articles, terms, or conditions of this contract will be accomplished through the Contracting Officer who is the only party authorized to bind the Government to contract:

COR:

TBD

G.2 COR RESPONSIBILITY

Technical Direction – The COR will provide the necessary information, direction, and coordination within the confines of the existing contractual work description in order for the contract to have a successful outcome for the government.

This includes providing technical direction to the Contractor to guide the contract effort in order to accomplish the contractual statement of work. This may include providing information to the Contractor for assistance in the interpretation of government provided information, specifications or technical portions of the work description, and where required by the contract, review and approval of product deliverables of the Contractor to the Government under the contract.

G.3 RESTRICTIONS ON THE CONTRACTING OFFICER’S REPRESENTATIVES

(CORS)

Direction given by the COR to the contractor must be within the parameters of the Statement of Work as stated in the contract.

The COR may not issue any direction to the contractor that:

1. Solicits a proposal, OR

2. Constitutes an assignment of additional work outside the Statement of Work of this

Contract, OR

3. In any manner causes an increase in the total contract cost or the time required for contract performance, OR

4. Changes any of the express terms, conditions, or specifications of the Contract (i.e., changes in the price or scope of work, instructions to start or stop work, approval of any actions that will result in additional charges to the government).

Issuance of changes that affect the articles, terms, or conditions of this Contract shall be accomplished through the Contracting Officer, who is the only party authorized to bind the Government to contract and the only party who can determine if a direction is within the Statement of Work.

G.4 KEY PERSONNEL

Pursuant to the Key Personnel clause (HHSAR 352.237-75; December 18, 2015) referenced in SECTION I of this contract, the following individual(s) is (are) designated as Key Personnel and considered to be essential to the work being performed under this contract:

Insert Title of key personnel(s). Ex: Project Director Name:____________TBD___________________

Contact Information for Key Personnel: (to be filled in at award) Email Address: _________________________ Phone Number: _________________________

The key personnel specified in this contract are considered to be essential to work performance.

At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

G.5 STAFFING REQUIREMENTS

In performing duties under this contract, all personnel shall act in a professional manner. The general responsibilities of all contract personnel are as follows:

1. Consistently exhibit teamwork and internally improving communication to increase the quality and value of service provided.

2. Demonstrate proactive behavior, provides timely responsiveness, and exhibits a sense of ownership and commitment in all dealings.

3. Consistently perform timely follow through to ensure quality completion of tasks. On a regular basis, shows initiative in problem identification and resolution.

4. Maintain the integrity and security of federally-owned property, including equipment, supplies, and information technology related hardware, software and data.

5. Effectively plan, organize, and prioritize work to accommodate agreed to dates/timelines as noted in contract and produce clear and effective results of acceptable quality.

6. Refer new or unusual circumstances in a timely manner to the COR for guidance.

G.6 Submission of Invoices and Place of Payment

1. The Contactor shall submit payment requests to hrsainvoices@hrsa.gov as often as monthly using Standard Form 1034, Public Voucher for Purchases and Services Other Than Personal. The SF 1034 and supporting documentation must be submitted in PDF format. Payment shall be made in accordance with the terms of the contract.

2. The Contractor agrees to submit a voucher in accordance with Section J, Attachment E, Billing Instructions. VOUCHERS WITHOUT ALL REQUIRED INFORMATION

WILL BE DENIED UNTIL THE PROPER INFORMATION IS SUBMITTED.

3. For inquiries regarding voucher submission, e-mail your concerns to hrsainvoices@hrsa.gov.

4. For inquiries regarding technical issues, inspection and acceptance, call your Contracting

Officer Representative (COR).

5. For inquiries regarding suspension or rejection of costs submitted, call your Contract

Specialist.

6. Payment shall be made by:

PSC/FMP/AS

U.S. Department of Health and Human Services Program Support Center (PSC) 7700 Wisconsin Ave., Suite 9000 Bethesda, MD 20814 Telephone: 301-492-5233 Fax: 301-480-5089 Email: pscinvoiceinquiries@psc.hhs.gov mailto:hrsainvoices@hrsa.gov mailto:hrsainvoices@hrsa.gov mailto:pscinvoiceinquiries@psc.hhs.gov

G.7 ELECTRONIC FUNDS TRANSFER

FAR 52.232-35 Designation of Office for Government Receipt of Electronic Funds Transfer Information (JUL 2013)

(a) As provided in paragraph (b) of the clause at 52.232-34, Payment by Electronic Funds Transfer— Other than System for Award Management, the Government has designated the office cited in paragraph

(c) of this clause as the office to receive the Contractor’s electronic funds transfer (EFT) information, in lieu of the payment office of this contract.

(b) The Contractor shall send all EFT information, and any changes to EFT information to the office designated in paragraph (c) of this clause. The Contractor shall not send EFT information to the payment office, or any other office than that designated in paragraph (c). The Government need not use any EFT information sent to any office other than that designated in paragraph (c).

(c) Designated Office:

Name:

Mailing Address:

Telephone Number:

Person to Contact:

Electronic Address:

(End of clause)

G.8 EVALUATION OF CONTRACTOR’S PERFORMANCE

Interim and final evaluation of Contractor performance on this contract shall be conducted in accordance with FAR Subpart 42.15. Upon contract completion, a final evaluation of the Contractor’s performance shall be completed by the Government; see Section J, Attachment C.

The Government will conduct an evaluation of Contractor’s performance based on the https://www.acquisition.gov/sites/default/files/current/far/html/52_232.html#wp1153375 completion of the tasks stated in the SOW. HRSA documents contractor performance using the Contractor Performance Assessment Rating System (CPARS) (www.cpars.gov). The evaluation shall be conducted by the COR and be comprised of an evaluation of contractor performance completed by the Contractor and Federal staff, and a review of progress reports and financial reports (deliverables).

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 Clearance/Production of Information Products/Services The COR or the Project Officer should consult with the HRSA Office of Communications to determine what communication products or services of this contract require clearance.

Communication products include any and all products intended for audiences outside the Agency, including but not limited to:

• reports, booklets, manuals, fact sheets, newsletters, brochures, flyers

• Internet publications

• press releases, advisories, other media materials (including press kits)

• exhibits, exhibit structures

• conferences, meeting materials (including program/agenda books)

• summaries, monographs, proceedings

• slides, overhead transparencies, posters

• audio and videotapes, films, CDs, DVDs, and other audiovisual products

• multimedia products, educational or information modules

• advertisements and/or scripts for radio, TV, Web, or other venue

Use of HHS and HRSA logos:

Unless authorized by the Contracting Officer Representative (COR), the Contractor shall not display the HHS or HRSA logo on any publications or audiovisual products.

The COR should consult the HRSA Office of Communications (OC) to determine which individual communication products should display the HHS and/or the HRSA logo and which products require clearance through HRSA/OC.

When the Contractor receives approval from the COR to display the HHS and HRSA logos, the following additional guidelines apply:

It is the policy of HHS that HHS must be prominently and dominantly identified as the primary publisher/producer, to include the name of HHS and placement of the HHS logo, on all communication materials, including those produced for Government publications and Government printed matter by contractors.

The name of the U.S. Department of Health and Human Services and the Health Resources and Services Administration must be spelled out on the front cover of publications and on the opening and closing frames of audiovisual products. The HHS and HRSA logos must be displayed in addition to spelling out the names of the Department and the Agency. Use of the HHS and HRSA logos that include the names of the Department and the Agency as part of the graphics in the logos does not satisfy the requirement to spell out the names of HHS and HRSA.

All publications and audiovisual products must display the month and year of publication/Web posting. The HHS and HRSA logos must be displayed on the front cover of any publications and on the opening and closing frames of any audiovisual products. The requirement for placement of the logos may be satisfied by displaying the HHS logo on the bottom left corner and the HRSA logo on the bottom right corner. The HHS logo should be larger than the HRSA logo.

Only the HHS and HRSA logo can be displayed. Non-federal logos cannot appear on HRSA communication products. Government publications or other Government printed matter may not include the contractor’s logo, for specific guidelines, see http://www.hhs.gov/web/policies/webpolicies/logopolicies/logos_contractors.html

NOTE: Failure on the part of the Contractor to comply with the printing and duplicating, and publication clearance requirements stated above will be deemed unauthorized services and reimbursement will be denied.

NOTE: OMB clearance - must be obtained if you (the Contractor) intend to survey or interview more than 9 people outside of HRSA and/or the Department, including grantees. Failure on the part of the Contractor to comply with the printing and duplicating, and publication clearance requirements stated above will be deemed unauthorized services and reimbursement will be denied

H.2 Printing and Duplicating

According to HHSAR 352.208-70, Printing and Duplication (December 18, 2015):

(a) Unless otherwise specified in this contract, no printing by the Contractor or any subcontractor is authorized under this contract. All printing required must be performed by the Government Printing Office except as authorized by the Contracting Officer. The Contractor shall submit camera-ready copies to the Contracting Officer’s Representative (COR). The terms “printing” and “duplicating/copying” are defined in the Government Printing and Binding Regulations of the Joint Committee on Printing.

(b) If necessary for performance of the contract, the Contractor may duplicate or copy less than 5,000 production units of only one page, or less than 25,000 production units in aggregate of multiple pages for the use of a department or agency. A production unit is defined as one sheet, size 8.5 x 11 inches, one side only, and one color. The pages may not exceed a maximum image size of 10-3/4 by 14-1/4 inches. This page limit applies to each printing requirement and not for all printing requirements under the entire contract.

(c) Approval for all printing, as well as duplicating/copying in excess of the stated limits, shall be obtained from the COR who will consult with the designated publishing services office and http://www.hhs.gov/web/policies/webpolicies/logopolicies/logos_contractors.html provide direction to the contractor. The cost of any unauthorized printing or duplicating/copying under this contract will be considered an unallowable cost for which the Contractor will not be reimbursed.

H.4 Language Disclaimer

The contractor shall include the following disclaimers:

Publications that reference non-federal web sites:

This publication lists non-federal resources in order to provide additional information to consumers. The views and content in these resources have not been formally approved by the U.S. Department of Health and Human Services (HHS) or the Health Resources and Services Administration (HRSA). Listing these resources is not an endorsement by HHS or HRSA.

Conference Material The views expressed in written conference materials, publications, audiovisual products, and by speakers and moderators at HHS/HRSA-sponsored conferences, do not necessarily reflect the official policies of the U.S. Department of Health and Human Services or the Health Resources and Services Administration, nor does mention of trade names, commercial practices, or organizations imply endorsement by the U.S. Government.

H.5 Rights in Data

The Contractor will be prohibited from copyrighting, publishing or disseminating information resulting from work performed/developed under this contract, and/or, using data produced or obtained under this contract, and/or any other information or products provided by the Government, or which the Contractor develops, for any purpose other than performance under this contract without prior written approval from the Contracting Officer.

Ownership of Documents, Materials and Records: All documents, materials (including any computer code) or records provided to the Contractor, developed or maintained by the Contractor in the performance of this contract are deemed to be property of the Government.

H.6 Limited Use of Data

Performance of this contract may require the Contractor to access and use data and information proprietary to a Government agency or Government Contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others.

Contractor and/or Contractor personnel shall not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorized Government personnel or upon written approval of the Contracting Officer (CO). The

Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this contract. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner that provides for greater rights to the Contractor.

H.7 Disclosure of Information

Information made available to the Contractor by the Government for the performance or administration of this contract shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer.

The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

H.8 Confidentiality Agreement Requirement

The Contractor shall implement a confidentiality agreement related to all data provided by Government staff. All contractor staff, subcontractors, and consultants that work with the Federal Government and are provided information and access to databases shall sign a Confidentiality Agreement. A copy of the signed agreements for each relevant staff member shall be submitted to the COR prior to receipt of relevant documents.

H.9 Organizational Conflict of Interest (OCI)

A. Disclosure Clauses

In accordance with FAR Subpart 9.5, all contractors submitting proposals in response to this solicitation must submit an OCI Plan that:

(1) Identifies any actual, potential or perceived organization conflicts of interest or, in the absence of such conflicts, represent that no such organizational conflicts of interest exist.

(2) If any perceived organizational conflict is identified, provides an explanation why an actual or potential organizational conflict of interest does not exist.

(3) If any actual or potential organizational conflict exists, includes a mitigation plan for addressing the conflict.

B. Disclosure Clauses

(1) The contractor may be disqualified from award if it fails to provide or makes any misrepresentation in connection with required OCI disclosures.

(2) The contractor shall disclose all OCIs that arise after award.

(3) The Government may terminate the contract for convenience if an OCI arises after award.

(4) The contractor is required to flow down to its subcontractor OCI restrictions (if applicable).

(5) Misrepresenting or failing to disclose information related to OCIs may result in termination for default, debarment, prosecution for making of false statement, or other severe consequences.

H.10 Quality Assurance

The contractor shall perform all the requirements identified in this contract. The contractor shall supervise the reviews in accordance with Government Auditing Standards. The COR shall review and approve all work products and deliverables submitted by the contractor in accordance with the terms and conditions identified under the contract.

HRSA reserves the right to obtain and review working papers from the contractor for the period beginning with the effective date of the contract through its termination. These reviews shall be conducted at HRSA’s discretion at either the contractor’s site or at the appropriate HRSA office.

When reviewed at the HRSA’s site, the working papers will be sent to the HRSA office for review and evaluation by HRSA staff. After completion of the review, HRSA may hold a conference with the contractor to discuss any issues. HRSA may choose to visit the contractor or subcontractor site during the audit to assess performance of the review. The contractor shall maintain an internal quality control program adequate to ensure that the requirements of the contract are met.

As with the working paper review, HRSA reserves the right to obtain and review all working papers associated with the contractor’s internal quality control program. These reviews shall be conducted at HRSA’s site, the working papers will be sent to the HRSA office for review and evaluation by HRSA staff. After completion of the review, HRSA may hold a conference with the contractor to discuss any issues. HRSA may choose to visit the contractor and/or the subcontractor’s site during the review to assess performance of the reviews.

H.11 Homeland Security Presidential Directive-12

To perform the work specified herein the Contractor personnel may require access to sensitive data, regular access to HHS-controlled facilities and/or access to HHS information systems, the Government may require a background investigation.

• Upon receipt of the Government’s notification of applicable Suitability Background Investigation required, the Contractor shall complete and submit required forms within 30 days of the notification. Additional submission instructions can be found at the NCI Information Technology Security Policies, Background Investigation Process:

(http://ais.nci.nih.gov/).

• The Contractor shall submit a roster, by name, position and responsibility, of all staff working under the contract. The roster shall be submitted to the COR, with a copy to the HRSA Division of Workforce Management and Contracting Officer, within fourteen (14) days of the effective date of the contract. Any revisions to the roster as a result of staffing changes shall be submitted within fifteen (15) calendar days of the change. The COR will submit the list to the HRSA Personnel Security Officer for determination of the appropriate level of suitability investigation to be performed.

Contractors should ensure that the employees whose names they submit have a reasonable chance for approval. While delays in performance caused by successful investigations will be the Government's responsibility, delays associated with rejections will be the Contractor's responsibility. Typically, the Government conducts investigations and checks at no cost to the Contractor. Multiple investigations for the same position, whether- resulting from rejections or resulting from an employee's move to another position(s) or company, may at the Contracting Officer's discretion, justify reductions(s) in the contract price of no more than the cost of the extra investigation.

H.12 System for Award Management (SAM)

The Contractor must be registered in the SAM database (www.sam.gov). “Registered in the SAM database" means that (1) the Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number into the SAM database; and (2) The Government has validated all mandatory data fields and has marked the record "Active.”

By submission of a proposal under this contract, the contractor acknowledges the requirement to be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. If not registered in the SAM database within the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

H.13 Equipment

HRSA does not intend to authorize or provide funds for the purchase, lease, rental, or maintenance of any equipment under this contract.

H.14 Government Furnished Facilities http://ais.nci.nih.gov/ http://www.sam.gov/

The work under this contract shall be performed offsite at the contractor’s facility. The Government will not furnish facilities.

H.16 Food

It is the Department's policy that appropriated funds are not used to purchase food (whether from an annual appropriation, multi-year appropriation, appropriated user fee, mandatory appropriation, gift funds, or reimbursements from such appropriations, etc.) to purchase food (whether for conferences or meetings; for meals, light refreshments, or beverages; or for Federal or non-Federal participants). Food and meals are not to be provided and are unallowable expenses under this contract.

PART II

SECTION I – CONTRACT CLAUSES

I.1. FEDERAL ACQUISITION REGULATION (FAR) (48 CFR CHAPTER 1)

CLAUSES

A. FAR 52.252-1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at http://www.acquisition.gov/far/

FAR Clause No. Title and Date

52.202-1 Definitions (NOV 2013) 52.203-3 Gratuities (APR 1984) 52.203-5 Covenant Against Contingent Fees (MAY 2014) 52.203-6 Restrictions on Subcontractor Sales to the Government

(SEP 2006)

52.203-7 Anti-Kickback Procedures (MAY 2014) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity (MAY 2014) 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity

(MAY 2014)

52.203-12 Limitation on Payments to Influence Certain Federal Transactions

(OCT 2010)

52.203-16 Preventing Personal Conflicts of Interest (DEC 2011) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To

Inform Employees of Whistleblower Rights (APR 2014) 52.203-18 Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements or Statements – Representation (JAN 2017)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statement (JAN 2017)

52.204-1 Approval of Contract (DEC 1989) * Contracting Officer 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content

Paper (MAY 2011) 52.204-7 System for Award Management (OCT 2016) 52.204-9 Personal Identity Verification of Contractor Personnel

(JAN 2011)

http://www.acquisition.gov/far/

52.204-10 Reporting Executive Compensation and First Tier Subcontractor Awards (OCT 2016)

52.204-13 Systems for Award Management Maintenance (OCT 2016) 52.204-14 Service Contract Reporting Requirements (OCT 2016) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 52.204-18 Commercial and Government Entity Code Maintenance (JUL

2016) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems

(JUN 2016)

52.209-2 Prohibition of Contracting with Inverted Domestic Corporations- Representation (NOV 2015)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

(OCT 2015)

52.209-9 Updated of Publicly Available Information Regarding

Responsibility Matters (JUL 2013) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporation

(NOV 2015)

52.215-1 Instructions to Offerors – Competitive Acquisition (Jan 2017) Alt I

(Oct 1997) 52.215-2 Audit and Records - Negotiation (OCT 2010) 52.215-8 Order of Precedence - Uniform Contract Format (OCT 1997) 52.217-8 Option to Extend Services (NOV 1999) *6 months 52.219-8 Utilization of Small Business Concerns (NOV 2016) 52.219-9 Small Business Subcontracting Plan (JAN 2017) 52.219-14 Limitations on Subcontracting (JAN 2017) 52.219-16 Liquidated Damages – Subcontracting Plan (JAN 1999) 52.219-28 Post-Award Small Business Program Rerepresentation (Jul 2013) 52.222-1 Notice to the Government of Labor Disputes (FEB 1997) 52.222-2 Payment for Overtime Premiums (JULY 1990) *$0.00 52.222-3 Convict Labor (JUN 2003) 52.222-17 Nondisplacement of Qualified Workers (MAY 2014) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-35 Equal Opportunity for Veterans (OCT 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-37 Employment Reports on Veterans (FEB 2016) 52.222-38 Compliance with Veteran’s Employment Reporting Requirements

(FEB 2016)

52.222-40 Notification of Employee Rights Under the National Labor

Relations Act (DEC 2010) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.222-54 Employment Eligibility Verification (OCT 2015)

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)

52.223-5 Pollution Prevention and Right-to-Know Information

(MAY 2011)

52.223-6 Drug Free Workplace (MAY 2001) 52.223-15 Energy Efficiency in Energy-Consuming Products (DEC 2007) 52.223-16 Acquisition of EPEAT-Registered Personal Computer Products

(OCT 2015)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving (AUG 2011) 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction goals-Representation (DEC 2016) 52.224-1 Privacy Act Notification (APR 1984) 52.224-2 Privacy Act (APR 1984) 52.224-3 Privacy Training (JAN 2017) 52.225-1 Buy American – Supplies (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.227-1 Authorization and Consent (DEC 2007) 52.227-2 Notice and Assistance Regarding Patent and Copyright

Infringement (DEC 2007) 52.227-11 Patent Rights—Ownership by the Contractor (May 2014) 52.227-14 Rights in Data-General (MAY 2014) ALT II (DEC 2007) 52.227-16 Additional Data Requirements (JUN 1987) 52.227-17 Rights in Data – Special Works (DEC 2007) 52-227-18 Rights in Data – Existing Works (DEC 2007) 52.227-19 Commercial Computer Software License (DEC 2007) 52.230-6 Administration of Cost Accounting Standards (JUN 2010) 52.232-1 Payments (APR 1984) 52.232-8 Discounts for Prompt Payment (FEB 2002)

52.232-11 Extras (APR 1984) 52.232-17 Interest (MAY 2014) 52.232-23 Assignment of Claims (MAY 2014) 52.232-25 Prompt Payment (JAN 2017) 52.232-33 Payment by Electronic Funds Transfer – System for Award

Management (JULY 2013) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.232-40 Providing Accelerated Payment to Small Business Subcontractor

(DEC 2013)

52.233-1 Disputes (MAY 2014) ALT I (DEC 1991) 52.233-3 Protest After Award (AUG 1996) – Alternate I (JUN 1985) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52-237-3 Continuity of Services. (JAN 1991) 52-237-7 Indemnification and Medical Liability Insurance (JAN 1997) 52.239-1 Privacy or Security Safeguards (AUG 1996) 52.242-5 Payments to Small Business Subcontractors (JAN 2017)

52.242-13 Bankruptcy (JULY 1995) 52.243-1 Changes – Fixed Price (AUG 1987) 52.243-6 Change Order Accounting (APR 1984) 52.243-7 Notification of Changes (JAN 2017) *10 days 52.244-2 Subcontracts (OCT 2010) 52.244-6 Subcontracts for Commercial Items (NOV 2017) 52.246-25 Limitation of Liability Services (FEB 1997) 52.249-2 Termination for Convenience of the Government (Fixed Price)

(APR 2012)

52.249-8 Default (Fixed-Priced Supply and Service)(APR 1984) 52.253-1 Computer Generated Forms (JAN 1991)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 12 months after date of contract award; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

FAR 52.233-2 Service of Protest Service of Protest (Sept 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer by obtaining written and dated acknowledgment of receipt from:

Bijan Mansoury, Contracting Officer Office of Acquisition Management & Policy Health Resources & Services Administration 5600 Fishers Lane Room 14W Rockville, MD 20857 Office: 301-443-1846

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End Clause) https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2033_1.html#wp1088681

B. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION

REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES

The following HHSAR clauses are incorporated by reference, with the same force and effect as if they were given in full text. Full text of HHSAR clauses is accessible at http://www.hhs.gov/regulations/hhsar/subpart352.html

HHSAR Clause No. Title and Date

352.203-70 Anti-lobbying (December 18, 2015) 352.208-70 Printing and Duplication (December 18, 2015) 352.215-70 Late Proposals and Revisions (December 18, 2015) 352.219-70 Mentor-Protégé Program (December 18, 2015) 352.219-71 Mentor-Protégé Program Reporting Requirements

(January 2010) 352.222-70 Contractor Cooperation in Equal Employment Opportunity

Investigations (December 18, 2015) 352.223-70 Safety and Health (December 18, 2015) 352.224-70 Privacy Act (December 18, 2015) 352.224-71 Confidential Information (December 18, 2015) 352.227-14 Rights in Data – Exceptional Circumstances (Sept 2014) 352.227-70 Publications and Publicity (December 18, 2015) 352.231-70 Salary Rate Limitation (December 18, 2015) 352.233-71 Litigation and Claims (December 18, 2015) 352.237-70 Pro-Children Act (December 18, 2015) 352.237-72 Crime Control Act – Requirement for Background Check (December 18, 2015) 352.237-74 Non-discrimination in Service Delivery

(December 18, 2015) 352-237-75 Key Personnel (December 18, 2015) 352.239-73 Electronic Information and Technical Accessibility Notices

(December 18, 2015) 352.239-74 Electronic and Information Technology Accessibility

(December 18, 2015) 352.270-4a Notice to Offerors, Protection of Human Subjects

(December 18, 2015) 352.270-4b Protection of Human Subjects (December 18, 2015) http://www.hhs.gov/regulations/hhsar/subpart352.html

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

ATTACHMENT/TITLE NUMBER OF PAGES

A. Statement of Work 25

B. Contractor Performance Assessment Reporting 1 System (CPARS) Information Sheet

C. HHS Small Business Subcontracting Plan (separate doc)

D. Invoice/Billing Instructions – How do I get paid? 5

E. Disclosure of Lobbying Activities (SF-LLL) 4

F. Certificate of Current Cost or Pricing Data 1

SECTION K Representations, Certifications, and Other Statements of Offerors

To Be Completed by the Offeror:…