Synopsis-Solicittion_18-00041.pdf

Combined Synopsis/Solicitation Notice Classification Code: 6515 Medical and Surgical Instruments, Equipment and Supplies Subject: 18-247-SOL-00041, Procuring for Two (2) New Washer-Disinfector.

GENERAL INFORMATION

Contracting Office’s Zip Code: 85004 Solicitation Number: 18-247-SOL-00041 Response Date and Time: 08/24/2018, 4:00 PM MST (Arizona Time) Archive: 60 Days After the Award Date Recovery Act Fund: No Set Aside: Restricted 100% Small Business NAICS Code: 339112, Surgical and Medical Instrument Manufacturing Contracting Office Address: Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM), 40 North Central Avenue, Two Renaissance Square, Phoenix, AZ 85004 Description: See Below Point of Contact: Donovan Conley, Contract Specialist, 602-364-5174, donovan.conley@ihs.gov

PLACE OF PERFORMANCE

Address: Phoenix Indian Medical Center, 4212 North 16th Street, Bldg-9, Phoenix, AZ Postal Code: 85016

ADDITIONAL INFORMATION

Agency Contacts Email Address: donovan.conley@ihs.gov mailto:donovan.conley@ihs.gov

RFQ

General Information

Document Type: RFQ RFQ Number: 18-247-SOL-00041 Posted Date: 08/10/2018 Response Date: 08/24/2018 @ 4PM MST (Arizona Time) Classification Code: 6515 Set Aside: 100% Restricted to Small Business NAICS Code: 339112

Contracting Office Address

Attention: Donovan Conley, Contract Specialist IHS, Phoenix Area Office, Division of Acquisition Management 40 North Central Avenue, Two Renaissance Square Phoenix, AZ 85004 Office: 602-364-5174 Email: donovan.conley@ihs.gov

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued. This announcement constitutes the only solicitation; quotations are being requested and written solicitation will not be issued. The Government will award a firm-fixed price contract resulting from this combined synopsis/solicitation, to the responsible offeror whose offer is conforming to the “Brand Name or Equal” synopsis/solicitation where best value is expected when utilizing Lowest Price Technically Acceptable (LPTA) procedures.

This solicitation is issued under Request for Quotations (RFQ) and the solicitation number is 18-247-SOL-00041. This acquisition is 100% restricted to Small Business. The North American Industry Classification System (NAICS) code is 339112 and the size standard is 1,000 employees. The quote document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-98 / 05-31-2018.

The Phoenix Indian Medical Center’s (PIMC) Integrated Surgical Services/Operating Room Department is procuring for two (2) new "Brand Name or Equal" Washer-Disinfectors.

All questions regarding this RFQ for Items must be in writing and will be sent by email to donovan.conley@ihs.gov.

Questions must be received no later than 08/24/2018 at 12:00 PM MST (Arizona Time). No further questions will be accepted after that date and time.

You are reminded that representatives from your company SHALL NOT contact any Phoenix Indian Medical Center’s employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer or Contract Specialist Donovan Conley.

Schedule

PLEASE ENTER THE UNIT PRICE AND AMOUNT FOR THE CLIN(S) BELOW

Separate quotes shall include RFQ number on Quote.

Not providing a price for all CLINs would result in your offer as being nonresponsive to the solicitation.

FAR 52.211-6, Brand Name or Equal - All items must comply and must have the alike salient characteristics of the items stated below, to include technical documentation to support products being offered as equal items.

CLIN Supplies/Services QTY

Unit Unit Price

Amount

Product #8668, Getinge Washer-Disinfectors Catalog #: 8DHSENNNNMNUNNN Standard features of this model include: double power glass doors; steam heated sump; intermediate level thermal disinfection; vented drying exhaust; three chemical dosing pumps; and drain discharge cool-down.

Wired for 208V connection.

Includes STAT Program that allows 30 minute cycle time with optimum utilities for increased throughput and improved utility efficiency.

Other Features Include:

• Industry leading 12.3 cu-ft chamber volume for processing up to 18 DIN trays or 12 typical US Trays (20.5''L x 10.5''W x 3.5''H)

• STAT Program allows instrument cycle times of less than 30 minutes with optimum utilities

• Double power, vertical sliding, full-view glass door for easy visibility of chamber contents

• Dual action drying circulates air through both the spray arm and in the chamber for effective, efficient drying

• Steam heated sump

• USB Storage

2-EA $ $

Equal: Provide Part Number, Model Number, Mfg. Name, Model Number and product specification as requested in the Technical Evaluation.

Salient Characteristics:

1. Dimensions: Width: 43.7 in, Depth: 39 in, Height 73.6 in; Chamber Volume Gross: 16.95 Cubic feet; Chamber Volume Effective: 12.4 Cubic feet; Chamber Width Effective: 25.59 In; Chamber Depth Effective: 31.89 In; Chamber Height Effective: 26.26 in; DIN 1/1 (18.90x9.84x1.97in) Trays/Load: 18 Pcs; SPRI I (17.72x13.38x2.75in) Trays/Load: 10 Pcs;

2. Illuminated chamber – Wash chamber is equipped with one halogen lamp mounted through the ceiling to illuminate the chamber for safe operations.

3. Door obstruction closing – If the moving door contacts an obstruction while the washer is closing the door, the door will reverse and go back to open position. The door can be closed again when the obstruction is removed.

4. Door obstruction opening – If the moving door contacts an obstruction while the washer is opening the door, the door will stop. The door can be opened again when the obstruction is removed.

5. Door interlock switches – The control system will permit only one door to be unsealed and open at any given time during normal operations. Alternating door operation helps maintain integrity of the barrier wall.

6. Low chemical warning – Low level sensor will automatically send a low chemical warning to the message screen to alert operators when the chemical reaches the a low level in the container. Controller allows the new cycle to be started, but requires the detergent to be replaced or refilled before another cycle can be run.

Low chemical start prohibit – Once the low chemical warning is initiated and one cycle has been run, the controller prevents subsequent cycles from being run without replacing or refilling the chemical container.

7. VIP glass doors (View-in-Process) – Glass doors provide a full-size view inside the chamber. The doors consist of two layers of safety tempered glass, which provides excellent sound and heat abatement, as well as an extra measure of operator safety.

8. Low pressure wash – Rotary spray arms mounted in the top and bottom of the chamber as well as in between each level of the wash cart are used to evenly distribute high volumes of water at low pressure and drying air over all surfaces of the load from both above and below. Wash carts automatically connect to water and drying air circulation system upon loading into the chamber.

9. Drain pump – Wash and rinse solutions are pumped to the building waste system from the sump via the water trap.

10. Process piping – External heat exchanger, steam coils, manifold tubes, sump base, removable filter screens and chamber are made of AISI 316 stainless steel. AISI 316L stainless steel sanitary tri-clamp fittings are used for easy removal of key process components. Gaskets and hoses are EPDM, PTFE or Silicone.

11. Brushless fan motor – Fresh air is pulled into the dryer unit by two powerful fans. Unique brushless motor produces no carbon dust that can contaminate air filters and heating elements, resulting in longer fan life and lower maintenance costs.

12. Drying heater and HEPA Filter – The fans forces air through the electric heating elements at high velocity. Drying air is quickly heated and filtered in a H14 HEPA filter before entering the chamber through the circulation system which will utilize the rotary spray arms to distribute the hot air rapidly over the load.

13. Drying heat exchanger – Hot air leaving the chamber passes through the heat exchanger in vanes touching the incoming fresh air. Heat energy is transferred to the colder, incoming air, increasing its temperature before it reaches the heating element. Warmed fresh air reduces the energy required to achieve maximum temperature. Meanwhile, the cool fresh air creates condensation in the moist hot air leaving the heat exchanger. The condensation droplets are piped to the water trap and then to drain.

14. Prerinse – The chamber is filled with cold water via direct connection to house water supply. The circulating pump is started and water is circulated through the spray system under full pump pressure.

15. Wash – The chamber is filled with cold and/or hot water via direct connection to house water supply. While the water is circulated it starts heating and a peristaltic dosing pump automatically adds a programmed amount of chemical cleaning agent. Once set point temperature has been achieved, the controller will time the wash and then terminate the wash phase.

16. Rinse – Fresh hot water fills the chamber via direct connection to house water supply. Water is forced into the spray manifold nozzles and onto the load.

17. Final rinse / disinfection – Fresh water from the optional final rinse booster tank or via direct connection to house water supply then fills the chamber. While the water is circulated it starts heating and if a lubricant or rinse aid is selected, a programmed amount of liquid is automatically added. Once set point temperature has been achieved, the controller will time the thermal rinse.

18. Drying - Fresh air is pulled from the clean side of the department through a heat exchanger by brushless fan motors, forced through a HEPA filter and across the PTC electric heaters.

19. Documentation provided:

• User manual in local EU language or requested language (paper)

• Installation manual in English, German, French or Swedish (paper)

• Declaration of Conformity (paper)

• Quick start guide (laminated paper)

• CD containing all approved languages for the user manual and installation manual, program sheets and circuit diagrams.

• The following documentation can be provided by the sales company to the end costumer upon request:Technical manualParts list

20. The Getinge 86-series washer disinfector complies with the following requirements and standards:

• MDD 93/42/EEC (Medical Device Directive) Certificate 41314824 issued by Intertek Semko AB, Code 0413

• ETL/INTERTEK Standard: IEC/EN/UL 61010-1, CAN/CSA C22.2#61010-1, IEC/EN 61010-

2-040, CAN/CSA C22.2#61010-2-040:07

• EMC (Electromagnetic Compatibility) EN IEC 61326-1

• EN1717: Protection against pollution of potable water installations and general requirements of devices to prevent pollution by backflow

• EN ISO 15883 1-5

• ANSI/AAMI ST15883-1 and ANSI/AAMI ST15883-2

• ASME A112.1.2-2012

• DVGW (Deutscher Verein des Gas- und Wasserfaches EV.) Standard: Arbeitsblatt W 507

21. Key Features

• Easy to Use Touchscreen Interface with Getinge Centric controls that allows operator to see machine status from a distance and provides easy to understand help in resolving problems. The 7” touchscreen display is delivered as standard on both clean and soiled side.

• Optional USB port for digital documentation of wash process.

• Process Report options with Network Storage generating reports in PDF format and Network

Printing for printout of process reports.

• Low pressure, high volume flow wash designed to hydrate the load and effectively remove the soil without disturbing or damaging the instruments.

• Easy to clean rotary spray arms with removable tip on the top and bottom of the chamber as well as in between each level of the wash cart to allow water to reach all surfaces that need to be cleaned.

• Water fill level adjusted based on load to minimize water usage.

• Unique heat exchanger that pre-heats the drying air and also serves as a condenser for the outgoing air. This energy-saving process means shorter drying times and reduced energy consumption.

• Differential pressure monitoring and test port for HEPA 14 filter is standard.

• Integral process monitoring system that monitors key cycle parameters and integral machine functions alerting the operator to any deviations or issues with any of the parameters. Error code alert is accomplished with both a visual and volume controlled audible alarm.

• Wash carts with removable spray arms and shelves that can adapt to different load heights and incorporate accessories for cleaning lumen/cannulated/laparoscopic instruments.

FOB Destination

Product # 499060102, TRIM PANELS, Recess Trim for Two Sides of Two 86-Series Washers

FOB Destination

1-EA $ $

Product # 6001000501, WASH RACK, 3-Level Wash Cart, 8668/88T/CM320, with removable shelves and spray arms, integrated spray arm blocking plates and prepared for up to six connections for cannula instruments.

FOB Destination

4-EA $ $

Product # 6020720171, TROLLEY, SMART Transport Trolley for 8666/8668/88T/CM320 Washers

FOB Destination

3-EA $ $

Part No. # ZSUS6613-IR-8666, INSTALLATION, Install 86-Series Washer/Disinfector and Remove Existing Washer

2-EA

Part No. # LUS-1YearPM, FIRST YEAR PMs, 1st Year PM Only - Two (2) PI's Labor, NO PARTS, Two (2) semi-annual Preventive Inspections (Minor) Labor / PI

2-EA

TOTAL AWARD AMOUNT:

Basis of Award

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures. This is a competitive LPTA best value source selection in which technically acceptable is considered the most important factor. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale.

In order for an Offeror to be considered for award, the proposal must receive an “Acceptable” rating in every non-price factor. Any proposal receiving a rating of “Unacceptable” in any non-price factor will not be further evaluated.

The Government intends to award one (1) contract for this purchase request.

For the purpose of award, the government shall evaluate offers based on the evaluation factors described below:

FACTOR 1 – Technical (Acceptable/Unacceptable) FACTOR 2 - Price

Factor 1 – Technical:

Offeror shall provide brief description of alike salient characteristics of the items stated in the Schedule, to include technical specification and product literature documentation to support products being offered as equal items.

The Government will evaluate the contractor’s product technical specification and product literature to ensure that it reflect sound understanding of Factor 1 – Technical.

Ratings:

Acceptable – Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable – Proposal does not clearly meet the minimum requirements of the solicitation.

Factor 2 – Price:

Offeror shall provide pricing for all CLINs including Trade-Ins and not providing a price for all CLINs would result in your offer as being nonresponsive to the solicitation

The Government will evaluate the quote to determine the price fair and reasonableness in accordance with FAR 13.106-3(a).

Offer must be good for 60 calendar days after submission.

FOB Destination CONUS (Continental U.S.). Shipping charges shall be included in the purchase cost of the product. Sellers shall deliver the products on their own conveyance to the location listed on the award.

Quotations Preparations Instructions: A completed quotation consist of four parts.

a) Technical: Provide brief description of alike salient characteristics of the items stated above, to include technical documentation to support products being offered as equal items.

b) Price Schedule: Provide product information and price(s) for all Contract Line Item Number (CLIN) numbers.

Include manufacturer name and model number, description of supply, unit of issue, unit price, extended total amount and grand total. Nott providing a price for all CLINs would result in your offer as being nonresponsive to the solicitation.

c) In order to be considered for an award, an offeror must have completed the online electronic Representations and

Certifications located at https://www.sam.gov/ in accordance with FAR 4.1201(a). By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in SAM at https://www.sam.gov/ prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation [Note: Lack of registration in the System for Award Management will make an offeror ineligible for award.].

d) Offeror to fill out Contract Administrative Data in attachment SAP Clauses and Contract Administrative Data

Synopsis-Solicitation: See attachment, Synopsis-Solicitation Clauses: See attachment, SAP Clauses and Contract Administrative Data Provisions: See attachment, Provisions