PWS_Nov_27_17.pdf

Performance Work Statement Archaeological Field Survey, Field Testing, and Remains Recovery

Betio Island, Tarawa Atoll, Republic of Kiribati For

Defense POW/MIA Accounting Agency (DPAA)

1.0 OBJECTIVES.

1.1 Contracted professional services are required to establish an on-Island presence, and to conduct archaeological field surveys, field testing, and systematic archaeological excavations of areas related to U.S. World War II (“WWII”) military losses located on Betio Island, Tarawa Atoll, Republic of Kiribati, as set forth in this Performance Work Statement (PWS).

1.2 The Contractor shall establish on-island presence by establishing and maintaining an office during the duration of the contract. The Contractor shall conduct archaeological Phase I, field survey; Phase II, field testing; and Phase III, recovery, to fully survey and/or excavate in accordance with this PWS. The archaeological field survey and excavation operations are intended to locate burial locations and recover the remains of unaccounted for U.S. military personnel to the fullest archeological extent possible.

1.3 Contractor may conduct archaeological Phase III archaeological excavation after completing Phase I and Phase II activities if there is a high confidence of remains recovery.

1.4 The Contractor shall maintain a continuous presence on Betio Island during the period of performance (POP) of this contract in order to: 1) capture and report any information received pertinent to the discovery or unaccounted-for U.S. military personnel; 2) receive, report, and secure unilateral turnovers of potential evidence (biological and/or material) of unaccounted-for U.S. military personnel; and 3) monitor and report to DPAA any indications of risk to sites known or believed to be related to unaccounted-for U.S military personnel. All reporting will be made in writing, via situation reports, as specified by this PWS.

1.5 Archaeological field survey, field testing or excavation activities conducted by the Contractor outside the scope of this PWS during the period of performance of this contract must be coordinated in advance with DPAA and host nation authorities and all reporting required herein provided to DPAA for both in and out of scope archaeological field survey, field testing or excavation activities.

1.6 The period of performance for Contract Line Item (CLIN) 1001, establish and maintain on-site presence, shall be continuous during the period of performance of the contract. Performance for CLIN 1002 and CLIN 1003 shall be initially at locations provided in the Contractors technical proposal and shall move to other locations, provided in revised operations plans, when areas are closed or to investigate or conduct recoveries at sites reported by DPAA or others, to include local nationals, Construction workers, or local Government entities. CLIN 1004 sites are not separately priced due to uncertainty as to location, number, and extent of effort. Therefore, CLIN 1004 efforts shall be subject to negotiation and consummation by modification.

1.7 The Contractor shall ensure all recovered remains and/or relevant material evidence is transferred into the custody of DPAA representatives or a specified U.S.

official, and all required reports are timely submitted to DPAA as required by this contract. In addition, the Contractor shall ensure that all reporting is comprehensive and captures any and all knowledge, activities, and potential leads concerning unaccounted-for U.S. military personnel for the duration of the contract period.

1.8 In addition to other requirements set forth in this PWS regarding health and safety, permits, unexploded ordinance, and other requirements, the Contractor will utilize best practices of standard archaeological survey methods to specifically include Secretary of the Interior’s Standards and Guidelines for Archeology and Historic Preservation (originally published in 48 FR 44716, 29 Sep 1983, and currently available at:

https://www.nps.gov/history/local-law/arch_stnds_0.htm) in fulfillment of this contract.

The Contractor shall also comply with DPAA Laboratory standards for recovery and handling of evidence at all times.

1.9 Failure to comply with any of the provisions of this PWS will result in withholding payment to the Contractor. However, the Contractor will have an opportunity to remedy the non-compliance in a timely and good faith manner to the satisfaction of DPAA.

Repeated, un-remedied, or uncorrected discrepancies and noncompliance may result in contract termination.

2.0 BACKGROUND.

2.1 As part of the strategic goal of securing the Marshall Islands during World War II, U.S. forces were ordered to secure the Tarawa Atoll in the Gilbert Islands in late 1943.

Over several days of intense fighting, approximately 1,000 Marines were killed and over 2,000 others were wounded. During the battle of Tarawa, and in the immediate aftermath, U.S. dead were buried in a number of expedient battlefield cemeteries on the Atoll. Subsequently, U.S. Navy Combat Engineers significantly restructured the landscape to improve the Japanese airstrip for American use and otherwise convert the island for use by the United States. The work involved moving and altering the battlefield cemeteries. In 1946, U.S. Army Graves Registration Service personnel attempted to locate and exhume all of the battlefield interments; however, because of the construction activities and other changed conditions, some of the burial locations were not located.

2.2 Previous work on Tarawa Atoll by the Joint POW/MIA Accounting Command (now DPAA), as well as work by private research groups, has resulted in the recovery and identification of some of the missing service members. However, there are more remains of U.S. military personnel on the island in locations that currently are unknown.

3.0 REQUIREMENTS.

3.1 Qualified Key Personnel.

3.1.1 The Contractor shall provide personnel (to include all of the Contractor’s employees, sub-contractors, or volunteers) who have the necessary experience and expertise to conduct Phase I field survey, Phase II archaeological testing, and Phase III archaeological excavation operations (“field work”) on the island of Betio as required under this PWS, from the inception of the operation to its final end state. Qualified personnel shall include, but may not be limited to, principal investigator, unexploded ordinance (UXO) technician and medical professional. A resume / qualifications of key personnel shall be submitted with the technical proposal and again for proposed replacement personnel

3.1.2 The Contractor shall provide personnel who are professionally qualified in their respective disciplines to perform all activities required under this PWS and who have the requisite experience as set forth herein. A statement of qualifications for persons designated “as qualified” by the contractor shall be provided for approval by DPAA along with the Contractor’s Scientific Report Plan described below. The Contractor will notify DPAA regarding any changes in its qualified personnel using the weekly Situation Reports, to specifically include whether any of its qualified personnel are not working full time at the site during the pertinent week.

3.1.3 The Contractor shall provide complete resumes for any proposed substitution of professionally qualified key personnel, and any additional information requested by DPAA. Proposed substitutes must have comparable qualifications equal to or better than to those of the persons being replaced. DPAA will notify the Contractor of acceptance or rejection of the proposed substitution within fifteen (15) days after receipt of all required information. No change in fixed unit prices may occur as a result of the substitution of professionally qualified key personnel.

3.1.4 As part of the Scientific Report Plan, the Contractor shall provide evidence that all contracted personnel are physically capable of performing standard archaeological field survey work and ensure all personnel are properly insured. Upon request, the contractor will furnish relevant information on the organization’s safety record and, if applicable, summaries of accidents and outcomes.

3.1.5 A DNA reference sample is required from all employees who make contact actual or suspected human remains and material evidence to assist with reconciling possible contamination of recovered remains to include any volunteer staff specifically assisting with laboratory work.

3.2 Key Personnel

3.2.1 Principal Investigator.

3.2.1.1 The Contractor shall provide a Principal Investigator (PI) who shall be responsible for all archaeological scientific decision making performed by the Contractor and its personnel under this PWS, in accordance with this and other applicable documents. The PI must be a professional archaeologist with at least the minimum qualifications and standards set forth in the Register of Professional Archaeologists (RPA) Standards (see, http://rpanet.org/?HowtoApply), regardless of whether that person is formally registered with the RPA.

3.2.1.2 All archaeological field survey work will be strictly supervised by the PI or a professionally qualified and experienced crew chief certified by the Contactor as having the qualifications needed to meet the requirements set forth herein.

3.2.2 Unexploded Ordinance Technician (UXO)

3.2.2.1 The Contractor shall provide, and have on site during excavations, unexploded ordinance technician(s) who shall be competent in unexploded ordinance disposal competencies including detection, identification, on-site evaluation, rendering safe, recovery, and final disposal.

3.2.3 Medical Technician

3.2.3.1 The Contractor provide, and have on Island, a medical professional qualified to provide urgent care for medical emergencies associated with work on a remote site which may include exposure to tropical diseases and workplace associated trauma, including possibility of UXO.

3.3 Equipment and Materials. The Contractor shall provide all equipment / materials necessary to conduct all tasks including those on task orders such as archaeological field survey and excavation from the inception of operation to closeout.

3.4 Country Access, Permitting, and Compensation to owners.

3.4.1 If a U.S company, the Contractor (in its organizational actions and through its personnel) shall comply with requirements established in the Foreign Clearance Guide and any additional requirements imposed by the U.S. Embassy, Suva, Fiji, prior to entering the Republic of Kiribati. Compliance with these requirements will be coordinated through DPAA.

3.4.2 Prior to award, the Contractor’s credentials will be provided, via DPAA, to the Republic of Kiribati for approval. Republic of Kiribati approval of the credentials does not supersede required permitting or any additional requirements discussed below to execute the contract.

3.4.3 The Contractor shall plan for, and obtain, all necessary permits required under applicable national, local, and other laws and regulations, specifically including but not limited to Republic of Kiribati laws and regulations that apply to archaeological field survey and excavation permits, environmental permits, and handling of human remains and cultural artifacts. Costs for permits shall be included in the fixed priced portion of the contract.

3.4.4 Prior to any field operations, the contractor will provide proof to DPAA that all applicable permits have been obtained.

3.4.5 The Contractor will comply with all applicable work safety requirements and laws of the Republic of Kiribati.

3.4.6 The Contractor will be responsible for negotiating any land, structures, roads, utilities and other real property compensation costs. Residential structure compensation costs in excess of $20,000.00 may be reimbursed by contract modification under CLIN X004. Costs above $20,000 should be documented and provided to DPAA for inclusion in a modification before the contractor incurs such costs.

Costs reimbursable under CLIN X004 do not include compensation for costs incurred due to negligence or other fault of the contractor.

3.5 Updated Project Plan. No later than 21 calendar days after Contract award, the Contractor shall coordinate with DPAA and submit to DPAA a revision to the Project Plan submitted in their technical proposal which shall include the steps it will take to conduct a field surveys and excavation efforts in accordance with DPAA Laboratory Management guidance. Additionally, a revised plan shall be submitted whenever the plan is modified / changed.

3.5.1 The Project Plan must ensure the following requirements are satisfied during this period of performance:

3.5.1.1 The steps the Contractor will take to maintain the scientific integrity of all archaeological operations to the highest of standards.

3.5.1.2 A description of the approach and activities relating to survey and possible excavation of sites to include the methodology used for surveying and excavating any sites that are subject to this PWS and in which order the Contractor plans to Survey and Excavate each site.

3.5.1.2.1 The manner in which remains and non-biological evidence will be handled when they are encountered.

3.5.1.2.2 The procedures to be used to ensure that all archaeological field survey and excavation operations be implemented by or under the direct supervision of the PI or designees meeting, at a minimum, the qualifications as outlined in the DoI Standards.

3.5.1.2.3 Other requirements regarding systematic archaeological excavation operations as set forth herein, including section 3.8 and other pertinent sections of this

PWS.

3.5.1.2.4 Details regarding land and other restoration after completion of excavation operations.

3.5.1.3 Actions to be taken to protect the site from the elements and other environmental hazards for the duration of the Project.

3.5.1.4 Unexploded Ordinance plan.

3.5.1.5 Medical care and evacuation plan.

3.5.1.6 DPAA may require modifications to the Project Plan after Contractor commences operations, as necessary, to satisfy applicable laws and regulations or due to other circumstances.

3.6 Scientific Requirements. No later than three weeks following award of the Contract, the Contractor shall submit an updated Scientific Requirements Report with its technical proposal demonstrating that it and its personnel who will be working on this matter have the necessary experience, education and qualifications to meet the scientific requirements and guidelines that apply to the activities set forth herein.

3.6.1. Contractor’s report and Project Plan will specifically demonstrate that the Contractor and its pertinent personnel have the requisite:

3.6.1.1 Knowledge of and operational familiarity with standard archaeological Phase I, Phase II, and Phase III operations.

3.6.1.2 Knowledge of and operational familiarity with the best practices of professional archaeological field survey and excavation methods and techniques, to include the processes and procedures that are needed to maintain the scientific integrity of all archaeological operations to the highest of standards.

3.6.1.3 Knowledge of and operational familiarity with applicable national and local forensic and medico-legal requirements with regards to possible human remains.

3.6.2 Contractor’s Scientific Requirements Report will include documentation needed to establish the above knowledge and operational familiarity.

3.6.3 DPAA will determine acceptability and approve that the Scientific Requirements Report has properly addressed the above requirements prior to the start of the period of performance.

3.7 Site Validation and Recovery. The Contractor shall be responsible for all planning, needed documents, including required permits and reports, and all other actions required to:

3.7.1 Validate identified sites by locating archaeological features associated with unaccounted-for U.S. service members utilizing an industry accepted coordinate system. Global Positioning System Grid coordinates shall be provided in Military Grid Reference Systems utilizing the World Geodesic System (1984) datum.

3.7.2 Using best practices of standard archaeological methods and techniques, complete archaeological Phase III excavation of features associated with unaccounted-for U.S. service members utilizing a Cartesian spatial orientation grid. The excavation depth shall be determined by the PI and will be sufficient in depth to locate any possible associated human remains and non-biological evidence.

3.7.3 Document all archaeological operations with written documentation and digital photography. Provenience and contextual information shall be included for each photograph. Document all issues of importance that might affect data collection, evidence collection, and all other scientific operations. Usage of any and all photographs of evidence (to include possible human remains and material evidence) shall be limited to data collection, data processing, reporting, and documentation by the Contractor. The Contractor shall not direct or allow any other organization to photograph or video any possible human remains or material evidence. (See section

3.16.3 below). All site photographic and other images as well as original field notes, plans, drawings, and other forms of documentation will be the property of DPAA and be submitted to DPAA along with final field reports as contract deliverables.

3.7.4 Document all archaeological operations and field activities with detailed geospatial mapping that will be processed and submitted in ESRI ArcGIS feature class files or compatible software. The Contractor will provide ESRI feature class files that captures the results for each of the following: (1) Overall field activities perimeter and site-specific perimeter(s); (2) Recorded loci from each site, to include all material evidence, possible human remains, related archeological material, anomalies, and environmental variables; (3) Excavation boundaries from each site; (4) Surface elevations from each site; (5) Temporary benchmarks or datum’s from each site.

3.7.5 Document all encountered features with detailed descriptions and digital photography. Features deemed of particular importance shall be mapped and documented with greater detail.

3.7.6 Once the Contractor advises that excavation of each site identified by this contract, or such other site that has been mutually agreed to by the parties, is either (a) complete (i.e., that no further reasonable efforts are likely to result in recovering additional evidence of U.S. service members); or (b) must be halted due to logistic or operational circumstances, Contractor shall submit an Excavation Summary Report (ESR) within three (3) business days of advising DPAA of such situation, for review by DPAA . DPAA will acknowledge receipt of the ESR and coordinate the turnover of any evidentiary materials. The Contractor must submit a comprehensive Archeological Survey and Recovery Report for the pertinent site within 30 calendar days of Contractor ceasing operations of each site or other mutually agreed site that is subject to this contract. The final determination of site status (e.g. “open,” “closed”) is solely for DPAA to render.

3.7.6.1 The determination that any particular cemetery or burial location is no longer likely to produce recoverable remains of missing military personnel, and that site closure is appropriate, may only be made by DPAA. The Contractor may make recommendations based on its field work, but the site closure decision is that of DPAA alone.

3.7.7 Contractor will ensure that designated DPAA personnel have immediate and unfettered access to the site for purposes of quality control, and monitoring the Contractor’s activities at the site.

3.8 Discovery of possible human remains.

3.8.1 If possible human remains are discovered, the Contractor will conduct additional Phase III archaeological excavation of the site for the purpose of recovering the possible human remains and notify the DPAA Worldwide Operations Center within 24 hours by phone ((808) 448-4594 x 4594) or email (dpaa.ncr.ops.mbx.woc-808-448- 4594@mail.mil) via Spot Report. The Contractor will attach a photo of all possible biological material found during the period covered in the weekly SitRep and site sketch map with real world WGS 84 coordinates listed for the Datum.

3.8.2 The Contractor will not undertake any steps to positively identify any remains to a specific individual using any scientific tools or analytical techniques, including, but not limited to DNA testing, dental/odonatological analysis, reconstruction of remains, data procured from material evidence or historical documents, or any other methods. It is strictly prohibited for the Contractor to sample the remains or retain specimens of human remains.

3.8.3 Field Forensic Review (FFR) intent and procedures. The intent of a field forensic review is to: a) Determine if remains recovered by the Contractor, or received from host nation citizens are human. The term “remains” describes both human and non-human osseous and dental elements. b) Ascertain their evidentiary value ( i.e. possible cultural affiliation) in terms of identifying missing Americans. c) Select and document the condition and approximate number of remains for repatriation to the U.S. for further analysis. DPAA will establish the date and location of the FFR. As set forth in the following section, the Contractor will turn over, in a single disbursement, any and all possible biological material and all associated material evidence, recovered as a result of this contract. The Contractor will not retain any remains or material evidence, allow any remains or material evidence to be destroyed for any purposes, or alter evidence in any way. The FFR will be executed in compliance with DPAA Laboratory Manual SOP 2.2: Field Forensic Review, to include the following:

3.8.3.1 Contractor will notify DPAA as to the total number and type of containers that will be that will be handed over to the DPAA FFR Team no later than ten (10) calendar days before the turn-over date. Evidence to be presented to DPAA at the FFR should be placed in sealed and authenticated containers, with relevant field provenience information readily apparent. For each individual or assemblage of individuals, all dental remains (i.e., cranium, mandible, and/or isolated teeth) should be placed in sub-containers that are easily retrievable from the larger evidence container(s), and clearly marked with all pertinent information. All evidence should be accompanied by a completed chain of custody form. The Contractor will provide copies of photographs of the biological and material evidence before they are packaged and after, and copies of chain(s) of custody associated with the evidence a minimum of ten (10) days prior to the scheduled date of the FFR. All evidence collected shall be documented in GIS format to capture spatial provenance.

3.8.3.2 The Contractor will maintain custody of the evidence at all times in accordance with DPAA Laboratory Manual, SOP 1.3 (Evidence Management & Security). DPAA will take custody of all possible human remains and material evidence for the FFR.

Custody following the FFR will be determined by DPAA.

3.8.3.3 Contractor shall coordinate with DPAA to ensure it has necessary documentation for the turnover and that the documentation is prepared by the Contractor in advance of the turnover date, as specified above. The Contractor will ensure that its personnel are fully prepared and available to perform the needed turn-over to DPAA.

3.9 Discovery of Possible Ordnance on Site. Often unaccounted for personnel and explosive remnants of war are in the same vicinity. Therefore, care must been exercise in the effort to recover remains and material evidence. Unexploded ordnance (UXO) is not considered material evidence. UXO includes, but may not be limited to, small-arms ammunition, grenades, mines, motor and artillery rounds, bombs, and rockets. The UXO may be of US or Japanese origin and may have been introduced by land forces, ships or aircraft. The Contractor must address operating procedures in the event unexploded ordnance is found on site. If the Contractor does not have an organic explosive ordnance disposal capability, Contractor must identify alternative means of sourcing that has capability at Contractors expense. All encounters of UXO on site shall be reported to appropriate local authorities and notification sent to the DPAA WOC (by phone (808-448-4500, Ext 4594) or email (dpaa.ncr.ops.mbx.woc-808-448- 4594@mail.mil)) within 24 hours outlining the impact on the mission and actions taken to mitigate risk.

3.10 Field Operations: Temporary Pauses and Termination. Should DPAA determine that recovery operations should be temporarily suspended because the Contractor is not complying with the pertinent scientific, archaeological, procedural, or host nation requirements set forth herein, or as provided in the approved Project Plan, or for any other reason, it may require that the Contractor temporarily cease all excavation operations to include recovery of any possible human remains and material evidence, until DPAA is satisfied the problem is addressed and notifies the Contractor that it may recommence its operations.

3.11 Restoration of Site.

3.11.1 The Contractor shall provide the planning, action, and documentation required to demonstrate understanding and operational familiarity with archaeological land restoration required by applicable law or regulation. The Contractor is solely responsible for all restoration requirements as dictated by local authorities and personnel.

3.11.2 Once established, the Contractor must provide DPAA with information regarding the agreed upon land compensation per site prior to excavation. In addition, the Contractor will inform DPAA in writing upon completion of restoration and/or compensation for such restoration.

3.12 Overall Standard Operating Procedures of Systematic Archaeological Excavation Operations and Required Experience and Capabilities.

3.12.1 The Contractor shall have the necessary experience and personnel to meet the procedural requirements and guidelines that apply to the activities set forth herein and will submit a Project Plan with its technical proposal that will demonstrate that the Contractor has the requisite:

3.12.1.1 Ability to conduct all recovery activities in furtherance of this contract in accordance with the requirements set forth in DPAA-Laboratory SOP 2.0. DPAA will instruct the Contractor as to its requirements for knowledge of and operational familiarity with the DPAA-Laboratory Standard Operational Procedures, Section 2.0, Recovery Scene Processing, as it may be applicable. All recovery activity conducted by the Contractor in furtherance of this contract shall be conducted under the requirements set forth by DPAA-Laboratory SOP 2.0.

3.12.1.2 Ability and qualified personnel to execute all archaeological operations with the highest of ethical standards befitting of a professional archaeologist. The Contractor is responsible for maintaining the scientific integrity of all archaeological operations to the highest of standards. Failure to comply with applicable standards and guidelines can result in DPAA temporarily or permanently halting operations, as provided in this

PWS.

3.12.1.3 Controls in place to minimize the personnel present within the excavation area. Only the minimal number of individuals deemed necessary by the PI for the excavation operation shall be permitted within the boundaries of the excavation area.

Exceptions include applicable Republic of Kiribati authorities and medico-legal personnel (when required), DPAA representatives, and any other personnel that the DPAA determines to be appropriate to the excavation operation.

3.12.1.4 Knowledge of and operational familiarity with the protection of site integrity and scientific control of archaeological operations, to include actions needed to protect the site from unauthorized disturbance for the duration of the excavation. This knowledge and familiarity should specifically apply to systematic archaeological excavation of human remains and material evidence in the Republic of Kiribati or equivalent field conditions and environment.

3.12.1.5 Knowledge of and operational familiarity with handling human remains.

Intentional or deliberate disturbance of or disrespect of human remains or material evidence in executing this PWS is unacceptable and will not be authorized or permitted.

The Contractor may not retain any skeletal material or material evidence recovered during implementation of this PWS.

3.12.1.6 Demonstrated experience in conducting successful Phase I field survey, Phase II archaeological testing, and Phase III archaeological excavation overseas in compliance with DPAA-Laboratory Standard Operational Procedures, Section 2.0, Recovery Scene Processing. The Contractor should be able to demonstrate a minimum of three years of Phase I field survey, Phase II archaeological testing, and Phase III archaeological excavation.

3.12.1.7 Experience in satisfactorily complying with the host nation’s laws and regulations that apply to archaeological excavation permits, environmental permits, and handling of human remains and cultural artifacts. The Contractor should be able to demonstrate past compliance with the host nation’s laws and regulations that apply to archaeological excavation permits, environmental permits, and handling of human remains and cultural artifacts.

3.12.1.8 The requisite personnel and other capabilities and capacity in place on the island of Betio, Tarawa Atoll, to commence on site presence on the first day of the period of performance.

3.12.2 Contractor shall submit a report with its technical proposal that documents its ability to satisfy the above listed procedural requirements and guidelines.

3.13 Analysis and Validation Reporting.

3.13.1 Excavation Summary Report (ESR). Upon completion of excavation activities at each site, the Contractor will write, edit, and produce an initial ESR capturing the required data for a DPAA site closure decision. The report shall be submitted within three (3) days of cessation of excavation at the specified site. DPAA will review the report and either approve or disapprove of Contractor’s findings and recommendations.

3.13.2 Archeological Field Survey and Excavation Report. Once DPAA approves cessation of excavation, the Contractor will have twenty (20) business days to produce a comprehensive Archeological Field Survey and Excavation Report. This report shall include a detailed description of the recovery scene and location including adequate background and provenience, a detailed description of the archaeological excavation methods employed, detailed site maps and relevant drawings, feature descriptions, detailed descriptions of all possible human remains and material evidence, any interpretations, and conclusions. All original field notes, plans, drawings, sketches, etc., and all photographic and other images shall be submitted to DPAA along with the final reports. All site maps must include the following: mission number (e.g., 16-1 VM), site description (e.g., SW Corner Site A), projection, datum (with real world WGS 84 coordinates), grid, north arrow, scale (meters), map locator, and symbol key.

3.13.3 Raw Data. The Contractor will provide DPAA with the unprocessed geospatial data (i.e. total station, GPR, magnetometer, aerial imagery and digital elevation models) acquired from the areas where the Contractor performs its activities under this PWS. All original raw data collected on this location during the execution of the contract or property of DPAA and will be turned over to DPAA within thirty (30) business days of cessation of site activities.

3.13.4 GIS Data. Once DPAA approves the raw data submission, the Contractor will have ten (10) business days to produce corresponding GIS data. The Contractor will provide DPAA with ESRI feature class files that capture the results from the geospatial data acquisition activities. Once DPAA approves the raw data submission, the Contractor will have ten (10) business days to produce corresponding GIS data. The Contractor will provide DPAA with ESRI feature class files that capture the results from the geospatial data acquisition activities the Contractor performed under this PWS. The Contractor will submit ESRI feature class files for each of the following: (1) Overall field activities perimeter and site-specific perimeter(s); (2) Recorded loci from each site, to include all material evidence, possible human remains, related archeological materials, anomalies, and environmental variables; (3) Excavations areas from each site; (4) Surface elevations from each site; (5) Temporary benchmarks or datum’s from each site.

3.13.5 Host nation reports. The Contractor will prepare any additional reports required by the Republic of Kiribati permitting agency or other relevant host nation authorities within the time period specified by those authorities.

3.13.6 Supporting documentation. All original field notes, original sketch maps, photographs relating to the sites and contractor’s work under this contract, and documentation collected during the execution of this contract is property of DPAA and will be turned over to DPAA with the Archeological Field Survey and Excavation Report.

Contractor is allowed to retain copies of work, however, future use, to include scientific, public affairs, or personal use by the Contractor requires written permission by DPAA.

3.13.7 Situation Reports. During the performance of recovery operations, the Contractor will provide DPAA with weekly Situation Reports (SITREPS) no later than Friday of each week, using a format provided by DPAA. This report shall, among other required information, certify that Contractor continues to satisfy the requirements regarding needed supervision and performance by its personnel with the qualifications and experience required herein, and will provide notification of any changes in the Contractor’s qualified personnel. Weekly SITREPS will include photos of all possible biological material and an updated site sketch, with real world WGS84 coordinates for the datum, depicting progress and findings of the week being reported.

3.13.8 Spot Reports. Similar to SITREPS, the Contractor will provide DPAA with Spot Reports, per paragraph 3.14, using a format provided by DPAA.

3.13.9 Pop-up sites or leads. During the performance of the recovery operations, the Contractor may be made aware of other sites of interest to DPAA. Commonly, these notifications occur in the form of local inhabitants approaching the team with information on other sites believed to be associated with U.S. military service members. The Contractor will inform DPAA in writing of all leads and contact information from these sources as the occasions arise during the POP. If the Contractor is made aware of circumstances that make it clear that such a site may be subject to scavenging or other activities that could disturb the site in a material way, Contractor may use its contract-related personnel and equipment to secure the site so it will not be disturbed for a period not to exceed forty-eight (48) hours, and must inform DPAA immediately about this situation, using a spot report as provided for in section 3.14 of this PWS.

Contractor will not actively pursue these leads or engage in excavation of sites covered under this section without the express written approval of DPAA. If DPAA does not provide such approval within forty-eight (48) hours of Contractor notifying DPAA that a pop-up site is subject to scavenging or substantial disturbance, Contractor may pursue such a site using its noncontract-related personnel and equipment, and such activities will not be covered by this contract except as otherwise specified with regard to coordination and reporting. Contractor should ensure, however that DPAA is made aware that is it pursuing such sites on its own initiative and expense, outside this contract.

3.13.10 As noted in the Termination/Cessation section, DPAA may order all archaeological operations to cease at any time, for a period of time determined by

DPAA.

3.14 Reporting significant incidents. Contractor will immediately notify the DPAA WOC by phone ((808) 448-4594 x 4594_ or email (dpaa.ncr.ops.mbx.woc-808-448- 4594@mail.mil)) via a Spot Report if any serious incidents occur that result from any activities directly associated with Contractor’s performance under this PWS. Such incidents include the following:

3.14.1 Serious injury, illness or loss of life.

3.14.2 Violation of host nation laws, denial or refusal by the appropriate authorities to issue any needed permits, or any disagreement with national or local officials.

3.14.3 Apparent discovery of human remains.

3.14.4 Discovery of unexploded ordnance at or near the location(s) where Contractor is undertaking activities under this PWS.

3.14.5 Actual or attempted looting or other serious security situation at or near the location(s) where Contractor is undertaking activities under this PWS.

3.14.6 Any other incident or event, to include serious weather conditions that could delay Contractor’s operations.

3.15 Intellectual Property. All Contractor developed processes, procedures, methodologies, mathematical models and other forms of intellectual property developed by the Contractor during the POP of this PWS shall be considered U.S. Government property to the extent allowed by law and regulations. All photography and documentation, including electronic data and information collected by the Contractor and generated in support of this PWS, is also considered U.S. Government property and shall not be released to a third party without the express written consent of DPAA.

3.16 Protection of Information and Public Affairs Matters.

3.16.1 The Contractor will not discuss, report, generalize, or detail in any way, shape, or form, the recovered materials, to include material evidence and possible human remains, with any entity outside of the Contractor’s team or DPAA personnel.

Exceptions include local medico-legal personnel officials germane to the field survey and excavation operations The Contractor shall not post any photographs of the field survey and excavation operations, the evidence recovered, or disseminate or publish the field survey or excavation operation details on social media sites without the expressed written approval of the Contracting Officers Representative (COR) The COR will coordinate any public release with the DPAA-Public Affairs Office (PAO). Any Contractor requests for information release to the public shall be submitted to the COR prior to any release of information. Any information provided to potential family or media about the field survey or excavation operations will be vetted through the DPAA- PAO vie the COR.

3.16.2 The Contractor’s access to information protected under the Privacy Act is required under this PWS. The Contractor’s personnel shall safeguard this information against unauthorized disclosure or dissemination in accordance with U.S. law, U.S.

Government policy, and regulations. If, while performing any activities pursuant to this PWS, the Contractor receives or finds any information protected under the Privacy Act or which is personally identifiable information, the Contractor and its personnel shall safeguard this information against unauthorized disclosure or dissemination in accordance with U.S. law, U.S. Government policy, and regulations, and shall immediately coordinate with DPAA regarding the appropriated disposition of such information.

3.16.3 Photography of the field survey and excavation sites by the Contractor is authorized only for purposes of documentation and report writing. The Contractor shall not allow photography of any possible human remains, identification media, or material evidence recovered at any time except as required for these purposes, and shall only release any such photography to DPAA.

3.17 Meetings with the Government

3.17.1 Within thirty days of contract award the Contractor shall send two employees, at no additional cost to the Government, to DPAA at Joint Base Pearl Harbor- Hickam to meet with the Contracting Officers Representative (COR) and key personnel in DPAA directorates. These post award meetings, in two business days, will include but not be limited to contract requirements such as submittals, scientific data, GIS requirements and pending task orders.

3.17.2. The Contractor shall attend any post award conference convened by the contracting activity or Contracting Officers Representative (COR) in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the COR may apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government

3.17.3 Within thirty days of contract period expiration the Contractor shall send two employees, at no additional cost to the Government, to DPAA at Joint Base Pearl Harbor-Hickam to meet with the Contracting Officers Representative (COR) and key personnel in DPAA directorates. These meetings, in two business days, will include but not be limited to contract requirements to close-out the contract and task orders Requirements may include submittals, scientific data, GIS requirements and Task Order close-out. These meetings will be scheduled at a mutually convenient date and time.

4. CONTRACT LINE ITEMS:

Contract line item number 1001 through 1003 are the fixed price guarantee of this contract. Contract line item number 1004 may be may be added by modification if and when required.

4.1.1 CLIN 1001 ESTABLISH AND MAINTAIN PRESENSE:

The Contractor shall establish and maintain continuous presence on Tarawa Island by establishing and maintaining an office with contractor determined supporting facilities, vehicles, tools and equipment necessary to comply with this performance work statement requirements, including paragraph 1.4, and to provide presence to support requirements on individual task orders.

4.2 CLIN 1002 ARCHAEOLOGICAL FIELD SURVEYS AND TESTING:

Conduct Phase I archaeological field surveys and Phase II field testing.

Provide all professional and support personnel, supplies and services to provide archaeological field surveys and testing services. Work may include exploratory archaeological surface and subsurface excavation of a site in order to determine if human remains and/or material evidence are present. The survey and testing work shall be in accordance with the performance work statement, Section 3.7

4.3 CLIN 1003 ARCHAEOLOGICAL RECOVERY ACTIVITY: Conduct Phase III archaeological recovery activity surveys at sites with known or probable human remains or material evidence. Provide all professional and support personnel, supplies and services to provide archaeological recovery services.

Tasks may include exploratory archaeological surface and subsurface excavation of a site in order to recover human remains and/or material evidence. The recovery work shall be in accordance with the performance work statement, Section 3.8.

4.4 CLIN 1004 LAND COMPENSATION: The Contractor will be responsible for negotiating any land, structures, roads, utilities and other real property compensation costs which may be incurred in the performance of this contract . In the event that a compensation issues arise with an owner of residential property and costs exceed $20,000.00, the Government may issue a modification to reimburse the Contractor only for the actual amount to be paid to the owner above $20,000.00. All CLIN X004 costs must be documented and provided to DPAA for inclusion in a modification before the contractor incurs such costs. Costs reimbursable under CLIN X004 do not include compensation for costs incurred due to negligence or other fault of the contractor.

5.0 DELIVERABLES. The Contractor shall provide the following deliverables:

PARA: GENERAL DELIVERABLES: DUE DATES: ELECTRONIC

N/A

Plan of Action and Milestones (POAM) Three weeks following Contract award

Yes

3.1 3.2 3.6

Documentation of Qualified Personnel (included in Scientific Requirement Report); UXO Tech: Medical Tech

Three weeks following Contract award

Yes

3.4.4 Provide copies of all approved

applicable permits

Prior to any field activity

Yes

3.5 Updated Project Plan

(To be reviewed and approved by

DPAA)

Within twenty-one days of Contract award. And when the plan is modified.

Yes

3.6 Scientific Requirement Report Three weeks

following Contract award

Yes

3.7.6 3.13.1

Excavation Summary Report (to be reviewed and approved by

DPAA)

NLT three (3) business days following Contractor ceasing site activity

Yes

3.8.3.1 Pertinent data and documentation

regarding FFR

NLT ten (10) days prior to scheduled

FFR

Yes

3.11.2 Provide all land compensations

agreements with proof of compensation

Submit at completion of period of performance, restoration and / compensation

Yes

3.13.2 Archeological Survey and Recovery

Report

(ASRR)

Due NLT twenty (20) business days after cessation of site activity by the Contractor.

3.13.3 Additional Technical Reports per site NLT thirty (30)

business days following cessation of excavation activity, with ASRR.

Yes

3.13.4 GIS and Remote Sensing Data Of material and

biological evidence prior to FFR and final data. Final Data within 10 days of completion

Yes

3.13.5 Host Nation Reports

(copies provided to DPAA once approved by HN)

As required by HN Yes

3.13.6 Supporting documentation With Archeological

Field Survey and Recovery Report

Yes, Field notes, sketches, maps also submitted in original form

3.13.7 3.13.8 3.14

SITREP and Spot Reports NLT COB each Friday

Spot Reports – As required

6.0 PLACE AND PERIOD OF PERFORMANCE. The place of performance is The Island of Betio, Tarawa Atoll, Republic of Kiribati. The period of performance is for a base period of one calendar year with a Government option to extend the period of performance for one additional calendar year.

7.0 GOVERNMENT FURNISHED EQUIPMENT (GFE)/GOVERNMENT FURNISHED

INFORMATION (GFI). Contractor is not authorized to operate or use Government furnished tools, equipment, or vehicles, at any time.

8.0 SECURITY REQUIREMENTS. None identified.

9.0 TRAVEL: Contractor or subcontractor travel to the project site is expected;

however, travel costs shall be covered under the contractor’s firm fixed price proposal.

10.0 SPECIAL CONSIDERATIONS.

10.1 Contractor is responsible for ensuring work is completed in a safe and professional manner.

10.2 DPAA is not responsible for security or theft of Contractor property.

10.3 At no time shall Contractor personnel identify or represent themselves as employees of the DPAA or the U.S. government for any reason or purpose.

10.4 The Contractor is responsible for any and all liability or damages arising from its activities under this PWS, and will hold DPAA harmless regarding any liability incurred by Contractor in fulfilling this PWS.

10.5 The Contractor shall not perform any analysis or testing of human remains, to specifically include for the purpose of identification by DNA, dental, anthropological, or circumstantial methods, and the Contractor shall not retain any human remains or material evidence, in whole or in part, for any purpose.

10.6 Any subcontracted entities or individuals are equally bound by all of the provisions outlined in this PWS.

10.7 No biological or material evidence shall be removed from Betio Island by the Contractor unless explicitly authorized y DPAA.

11.0 TYPE OF CONTRACT: This is a Firm-Fixed-Price contract.

12.0 CORRESPONDENCE IN ENGLISH: All correspondence will be in English.