Combined_synopsis_solicitation_17-258-SOL-00017.pdf

Title: Museum Support Services; Solicitation Number 17-258-SOL-00017

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: 17-258-SOL-00017 Release Date: May 26, 2017 Date, Time and Place Where Offers are Due: June 12, 2017 at 2:00PM (Eastern Time) Jlohmeier@hrs.gov Product Service Code: R699 NAICS Code: 561110

Contracting Office Address

HHS/HRSA/OAMP

5600 Fishers Lane Rockville, MD 20850

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested and a written solicitation document will not be issued.

The Health Resources and Services Administration (HRSA) is contemplating issuance of award pursuant to Federal Acquisition Regulation (FAR) Part 13.5.

This combined synopsis/solicitation (17-258-SOL-00017) is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95.

This is a hybrid, Firm-Fixed Price, Labor-Hour Requirement. The Government is not responsible for payment exceeding the award amount.

Statement of Work

I. BACKGROUND

The National Hansen’s Disease Programs (NHDP) is a specialized Federal Government medical clinic that is tasked with the treatment of Hansen’s disease. This program has been owned and operated by the Federal Government since 1921 and has statutory responsibility to provide care for patients with Hansen’s disease.

Since 1994, NHDP has operated a small history museum (6000 sq. ft.) located in the Carville Historic District (400 acres) in Carville, LA. The museum educates the general public, medical professionals, researchers, writers and the media on the history of the leprosarium in Carville, which began in 1894, and was the center of diagnosis and treatment of the Hansen’s disease.

II. PURPOSE

The purpose of this requirement is to provide museum support service to assist in the day-to-day on-site operations of the National Hansen’s Disease Museum.

mailto:Jlohmeier@hrs.gov

RFQ 17-258-SOL-00017; Title: Museum Support Services

III. PERIOD OF PERFORMANCE/PLACE OF PERFORMANCE

The period of performance shall be one 12-month base period with four 12-month option periods. Exact dates shall be incorporated at time of award.

The Place of Performance shall be at the National Hansen’s Disease Museum, 5445 Point Clair Rd, Carville, LA. 70721.

CORE DAYS AND HOURS OF OPERATION

Standard museum support services shall be required Tuesday through Saturday, between 10:00 AM through 4:00 PM for 15 hours a week total. If standard museum support services last longer than 6 hours then the contract shall be allowed a 30-minute non-reimbursable meal period. Standard museum support services shall be scheduled with the Contracting Officers Representative up to one month in advance but no later than one week prior to when they are to be in effect. At no time will services exceed 8 hours per day excluding the 30-minute lunch.

The Contractor shall provide the following on an ad-hoc basis:

Backup museum support services shall be required Tuesday through Saturday between the hours of 10:00 AM through 4:00 PM, for up to a total of 60 hours in each 12-month period of performance. If backup museum support services last longer than 6 hours then the contract shall be allowed a 30-minute non-reimbursable meal period. This is for coverage of the museum when the curator is sick or out on vacation. Backup museum support services shall be scheduled with the Contracting Officer Representative up to one month in advance but no later than 24 hours prior to when they are to be in effect.

No services or deliverables shall be provided on Sundays, Monday’s, Federal Government Holidays, or any other day as set forth by Presidential Executive Order, or any other Federal Government closures.

The following Federal Government holidays are established by law (5 U.S.C. 6103):

• New Year's Day (January 1).

• Birthday of Martin Luther King, Jr. (Third Monday in January).

• Washington's Birthday (Third Monday in February).

• Memorial Day (Last Monday in May).

• Independence Day (July 4).

• Labor Day (First Monday in September).

• Columbus Day (Second Monday in October).

• Veterans Day (November 11).

• Thanksgiving Day (Fourth Thursday in November).

• Christmas Day (December 25).

IV. TASKS

Museum support services shall include the following:

1. The contractor shall manage and maintain Federal records, including electronic records, ensuing from this contract in accordance with all applicable records management laws and regulations, including but not limited to the Federal Records Act (44 U.S.C. Chapters. 21, 29, 31, 33); 36 CFR § 1236.20 What are appropriate recordkeeping systems for electronic records? & 1236.22 What are the additional requirements for managing electronic mail records? (http://www.ecfr.gov/cgi-bin/text-idx?rgn=div5&node=36:3.0.10.2.25); NARA Bulletin 2013-02, August 29, 2013, Guidance on a New Approach to Managing Email Records (https://www.archives.gov/records-mgmt/bulletins/2013/2013- 02.html); and NARA Bulletin 2010-05 September 08, 2010 (http://www.archives.gov/records-mgmt/bulletins/2010/2010-05.html), Guidance on Managing Records in Cloud Computing Environments. Managing the records includes, maintaining records to retain functionality and integrity throughout the records’ full lifecycle including: (1) maintenance of links between records and metadata, and (2) categorization of records to manage retention and disposal, either through transfer of permanent records to NARA or deletion of temporary records in accordance with NARA-approved retention schedules.

2. Assist museum curator in general operation of National Hansen's Disease Museum located at the Carville Historic District.

3. Assist museum curator with administrative projects; tracking visitor statistics; word processing, data entry, and answering the museum telephone; taking accurate messages, and relaying general information to callers.

4. Greet visitors and provide an overview of exhibits and self-guided tours available inside of the museum and on the grounds of Carville Historic District.

5. Assist the curator in conducting tours in the museum and on the grounds of the Carville Historical District.

6. Assist museum curator in completion of special collections projects; setting up and breaking down exhibits.

7. Assist in the monitoring and maintenance of artifacts and archives including and not limited to temperature, humidity, theft, storage and exhibits.

8. Conduct inventories of museum artifacts, and completing basic preservation projects in museum archives.

9. Complete regular data entry in PastPerfect Collections database and perform internet research to obtain information such as origin and additional information for a description of the artifacts.

10. Create and maintain an accurate inventory of supplies, museum bookstore inventory and equipment used in museum, using an Excel spreadsheet.

11. Monitor and fill museum information and brochure racks. Assist in quarterly PR mailings.

12. Perform regular housekeeping in museum collections, storage and exhibits areas, which includes:

dusting exhibits & artifacts, cleaning exhibit glass of fingerprints, sweeping & dusting Welcome Center & portico exhibits, vacuuming archives as needed (usually quarterly or after large projects)

13. Submit project and work reports on a monthly basis.

14. Regardless of format, all digital content or communications materials produced as a deliverable under this contract must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities. Remediation of any materials that do not comply with the applicable requirements as set forth below, shall be the responsibility of the vendor.

HHS guidance regarding accessibility of documents can be found at http://www.hhs.gov/web/section- 508/making-files-accessible/index.html.

15. All Contractor (and/or any subcontractor) employees performing work on this contract shall complete the applicable HHS/HRSA Contractor Information Security Awareness, Privacy, and Records Management training (provided upon contract award) before performing any work under this contract.

Thereafter, the employees shall complete HRSA-specified Information Security Awareness, Privacy, and Records Management training at least annually, during the life of this contract. The training can be requested by emailing the records management team at recordsmgmt@hrsa.gov.

http://www.hhs.gov/web/section-508/making-files-accessible/index.html http://www.hhs.gov/web/section-508/making-files-accessible/index.html

16. All Contractor (and any subcontractor) employees must obtain a T2S Investigation (non-sensitive, moderate risk) background investigation that complies with Parts 1400 and 731 of Title 5, Code of Federal Regulations (CFR).

V. SCHEDULE OF DELIVERABLES

All deliverable reports are to list the following at the top of the first page:

Contract number.

Deliverable item number.

Deliverable item delivery due date.

Date of submission.

All deliverable items are to be separate physical submissions.

All deliverable items are subject to the review and concurrence of the COR.

The contractor shall submit the following deliverables as identified in the tasks listed in the SOW and in the quantities stipulated and during the periods listed below.

Schedule of Deliverables Item Quantity Due Date Place to Report

Monthly status report of activities that took place during the month (See Task 13.)

12 per 12-month period of performance.

Due on the last business day of each month

Email to:

jfigarola@hrsa.gov and eschexnyder@hrsa.gov in MS Word document

Inventory reports (See Task 10.)

4 per 12 month period

Quarterly Scheduled upon award of contract

Email to:

jfigarola@hrsa.gov and eschexnyder@hrsa.gov in MS Excel Spreadsheet

HRSA Contractor Information Security Awareness, Privacy, and Records Management training (See Task 15.)

1 training each per employee on an annual basis

Within 30 days of being employed under the contract. Include in the first progress report. Any revisions to this listing as a result of staffing changes shall be submitted with next required progress report.

Email training certificates to the COR,: jfigarola@hrsa.gov mailto:jfigarola@hrsa.gov mailto:eschexnyder@hrsa.gov mailto:jfigarola@hrsa.gov mailto:eschexnyder@hrsa.gov mailto:jfigarola@hrsa.gov

Task 3.14 - All digital content or communications materials produced as a deliverable under this contract, must be Section 508 compliant to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities.

VI. PAYMENT SCHEDULE

The Contractor shall submit monthly invoices on a firm-fixed price basis after services are rendered and accepted by the COR. For services performed on an ad-hoc basis, the contractor shall submit invoices on a labor-hour basis (See 5. Core Days and Hours of Operation).

VII. SPECIAL REQUIREMENTS

This contract is entered into under the authority of USC 2304 and 41 USC 253.

By signature of this contract, the contractor agrees to indemnify the Federal Government for any liability producing act or omission by the contractor, its personnel and agents occurring during contract performance.

A. Baseline Security Requirements

1) Applicability. The following requirements apply whether the entire contract or order (hereafter “contract”), or portion thereof, includes either or both of the following:

a. Access (Physical or Logical) to Federal Information: A Contractor (and/or any subcontractor) employee will have or will be given the ability to have, routine physical (entry and documentation) or logical (electronic) access to federal information.

b. Operate a Federal System Containing Information: A Contractor (and/or any subcontractor) will operate a federal system and information technology containing data that supports the HHS mission.

In addition to the FAR Subpart 2.1 definition of “information technology” (IT), the term as used in this section includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources.

2) Safeguarding Information and Information Systems. The Contractor (and/or any subcontractor) shall:

a. Protect federal information and information systems in order to ensure:

• Confidentiality, which means preserving authorized restrictions on access and disclosure, based on the security terms found in this contract, including means for protecting personal privacy and proprietary information;

• Integrity, which means guarding against improper information modification or destruction, and ensuring information non-repudiation and authenticity; and

• Availability, which means ensuring timely and reliable access to and use of information.

b. Provide security for any Contractor systems, and information contained therein, connected to an HHS network or operated by the Contractor on behalf of HHS regardless of location per Federal Acquisition Regulation (FAR) clause 52.239-1, Privacy or Security Safeguards. In addition, if new or unanticipated threats or hazards are discovered by either the agency or contractor, or if existing safeguards have ceased to function, the discoverer shall immediately, within one (1) hour or less, bring the situation to the attention of the other party.

c. Not subcontract to companies in which foreign governments that support international terrorism have a “significant interest” per 10 U.S.C. § 2327 to conduct HHS business.

(https://www.gpo.gov/fdsys/pkg/USCODE-2011-title10/html/USCODE-2011-title10-subtitleA-partIV-chap137-sec2327.htm).

d. Adopt and implement the policies, procedures, controls, and standards required by the HHS Information Security Program to ensure the confidentiality, integrity, and availability of federal information and federal information systems for which the Contractor is responsible under this contract or to which the Contractor may otherwise have access under this contract. The HHS Information Security Program security requirements are outlined in the HHS Information Security and Privacy Policy (IS2P), which can be obtained by contacting your CO/COR or emailing fisma@hhs.gov.

3) Controlled Unclassified Information (CUI). CUI is defined as “information that laws, regulations, or Government-wide policies require to have safeguarding or dissemination controls, excluding classified information.” The Contractor (and/or any subcontractor) must comply with Executive Order 13556, Controlled Unclassified Information, November 4, 2010 (3 CFR, 2011 Comp., p. 267) when handling CUI. The term “handling” refers to “…any use of CUI, including but not limited to marking, safeguarding, transporting, disseminating, re-using, and disposing of the information.”

(Controlled Unclassified Information (CUI). CUI is defined as “information that laws, regulations, or Government-wide policies require to have safeguarding or dissemination controls, excluding classified information.” The Contractor (and/or any subcontractor) must comply with Executive Order 13556, Controlled Unclassified Information, November 4, 2010 (3 CFR, 2011 Comp., p. 267) when handling CUI. The term “handling” refers to “…any use of CUI, including but not limited to marking, safeguarding, transporting, disseminating, re-using, and disposing of the information.”

(https://www.federalregister.gov/documents/2015/05/08/2015-10260/controlled-unclassified-information#sectno-reference-2002.2) All sensitive information that has been identified as CUI by a regulation or statute, handled by this solicitation/contract, shall be:

a. marked appropriately;

b. disclosed to authorized personnel on a Need-To-Know basis;

c. protected in accordance with NIST SP 800-53, Security and Privacy Controls for Federal

Information Systems and Organizations applicable baseline if handled by a Contractor system operated on behalf of the agency or NIST SP 800-171, Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations if handled by internal Contractor system; and

d. returned to HHS control and destroyed when no longer needed, or held until otherwise directed. Destruction of information and/or data shall be accomplished in accordance with NIST SP 800-88, Guidelines for Media Sanitization (http://csrc.nist.gov/publications/).

4) Protection of Sensitive Information. For security purposes, information is or may be sensitive because it requires security to protect its confidentiality, integrity, and/or availability. The Contractor (and/or any subcontractor) shall protect all federal information that is or may be sensitive in accordance with Office of Management and Budget (OMB) Memorandum M-06-16 (https://www.whitehouse.gov/sites/default/files/omb/memoranda/fy2006/m06-16.pdf) by securing it with a FIPS 140-2 validated solution.

5) Confidentiality and Nondisclosure of Information. Any information made available to the

Contractor (and/or any subcontractor) by HHS shall be used only for the purpose of carrying out the provisions of this contract and shall not be disclosed or made known in any manner to any persons https://www.gpo.gov/fdsys/pkg/USCODE-2011-title10/html/USCODE-2011-title10-subtitleA-partIV-chap137-sec2327.htm https://www.gpo.gov/fdsys/pkg/USCODE-2011-title10/html/USCODE-2011-title10-subtitleA-partIV-chap137-sec2327.htm mailto:fisma@hhs.gov https://www.federalregister.gov/documents/2015/05/08/2015-10260/controlled-unclassified-information#sectno-reference-2002.2 https://www.federalregister.gov/documents/2015/05/08/2015-10260/controlled-unclassified-information#sectno-reference-2002.2 http://csrc.nist.gov/publications/ https://www.whitehouse.gov/sites/default/files/omb/memoranda/fy2006/m06-16.pdf except as may be necessary in the performance of the contract. The Contractor assumes responsibility for protection of the confidentiality of Government records and shall ensure that all work performed by its employees and subcontractors shall be under the supervision of the Contractor. Each Contractor officer or employee or any of its subcontractors to whom any HHS records may be made available or disclosed shall be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for that purpose and to the extent authorized herein.

The confidentiality, integrity, and availability of such information shall be protected in accordance with HHS and HRSA policies. Unauthorized disclosure of information will be subject to the HHS/HRSA sanction policies and/or governed by the following laws and regulations:

a. 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records)

(https://www.gpo.gov/fdsys/granule/USCODE-2011-title18/USCODE-2011-title18-partI-chap31-sec641/content-detail.html);

b. 18 U.S.C. 1905 (Criminal Code: Disclosure of Confidential Information) (https://www.gpo.gov/fdsys/pkg/USCODE-2014-title18/pdf/USCODE-2014-title18-partI-chap93-sec1905.pdf); and

c. Public Law 96-511 (Paperwork Reduction Act) (http://ciog6.army.mil/Portals/1/Policy/Paper Reduction 1980.pdf).

6) Contractor Non-Disclosure Agreement (NDA). Each Contractor (and/or any subcontractor) employee having access to non-public federal information under this contract shall complete the HRSA non-disclosure agreement, as applicable. A copy of each signed and witnessed NDA shall be submitted to the Contracting Officer (CO) and/or CO Representative (COR) prior to performing any work under this acquisition (See Appendix A).

Training

1) Mandatory Training for All Contractor Staff. All Contractor (and/or any subcontractor) employees performing work on this contract shall complete the applicable HHS/HRSA Contractor Information Security Awareness, Privacy, and Records Management training (provided upon contract award) before performing any work under this contract. Thereafter, the employees shall complete HRSA-specified Information Security Awareness, Privacy, and Records Management training at least annually, during the life of this contract. All provided training shall be compliant with HHS training policies.

2) Role-based Training. All Contractor (and/or any subcontractor) employees with significant security responsibilities (as determined by the program manager) must complete role-based training commensurate with their role and responsibilities in accordance with HHS policy and the HHS Memorandum on Role-Based Training Requirement, which provides further guidance on the user roles that have significant security responsibilities.

3) Training Records. The Contractor (and/or any subcontractor) shall maintain training records for all information security and privacy training completed by all its employees working under this contract, taken at HHS/HRSA and outside the Department and/or HRSA training system. The training records shall be provided to the CO and/or COR within 30 days after contract award and annually thereafter or upon request.

Rules of Behavior

1) The Contractor (and/or any subcontractor) shall ensure that all employees performing on the contract comply with the HHS Information Technology General Rules of Behavior, the HRSA Information https://www.gpo.gov/fdsys/granule/USCODE-2011-title18/USCODE-2011-title18-partI-chap31-sec641/content-detail.html https://www.gpo.gov/fdsys/granule/USCODE-2011-title18/USCODE-2011-title18-partI-chap31-sec641/content-detail.html https://www.gpo.gov/fdsys/pkg/USCODE-2014-title18/pdf/USCODE-2014-title18-partI-chap93-sec1905.pdf https://www.gpo.gov/fdsys/pkg/USCODE-2014-title18/pdf/USCODE-2014-title18-partI-chap93-sec1905.pdf http://ciog6.army.mil/Portals/1/Policy/Paper%20Reduction%201980.pdf http://ciog6.army.mil/Portals/1/Policy/Paper%20Reduction%201980.pdf

Technology Rules of Behavior (included in the HRSA Information Security and Privacy Awareness Training), and any applicable system-level rules of behavior.

2) All Contractor employees performing on the contract must read and adhere to the Rules of Behavior before accessing Department data or other information, systems, and/or networks that store/process federal information, initially at the beginning of the contract and at least annually thereafter, which may be done as part of annual HRSA Information Security Awareness Training. If the training is provided by the contractor, the signed ROB must be provided as a separate deliverable.

Incident Response

NIST SP 800-61, Computer Security Incident Handling Guide defines an incident as “a violation of imminent threat of violation of computer security policies, acceptable use policies, or standard computer security practices” (http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-61r2.pdf). In addition, HHS further defines incidents as events involving cybersecurity and privacy threats, such as viruses, malicious user activity, loss of, unauthorized disclosure or destruction of data, and so on. In addition, a privacy incident or breach is “a suspected or confirmed incident involving PII (Policy for IT Security and Privacy Incident Reporting and Response, available at:

https://www.hhs.gov/ocio/securityprivacy/incidentmanagement/incidentresp.html).

1) In the event of a suspected or confirmed incident, the Contractor (and/or any subcontractor) shall protect all sensitive information, including any PII created, stored, or transmitted in the performance of this contract so as to avoid a secondary sensitive information incident with FIPS 140-2 validated encryption.

2) The Contractor (and/or any subcontractor) shall report all suspected and confirmed information security and privacy incidents to the HRSA Security Operations Center (SOC) via email (soc@hrsa.gov) or telephone (301-443-3333), COR, CO, SOP (or his or her designee), and other stakeholders, including incidents involving personally identifiable information (PII), in electronic or physical form, within 1 hour of discovery. The types of information required in an incident report must include at a minimum:

company and point of contact information, contract information, impact classifications/threat vector, and the type of information compromised.

3) In reporting a breach, the Contractor (and/or any subcontractor) shall:

a. comply with FAR 52.239-1(c) Privacy or Security Safeguards) and HHS/HRSA Incident Response

Policy;

b. not include any sensitive information in the subject or body of any reporting e-mail; and

c. encrypt sensitive information in attachments to email, media, etc.

4) The Contractor (and/or any subcontractor) shall provide full access and cooperation for all activities determined by the Government to be required to ensure an effective incident response, including providing all requested images, log files, and event information to facilitate rapid resolution of sensitive information incidents. Restricting access may include disconnecting the system processing, storing, or transmitting the sensitive information from the Internet or other networks or applying additional security controls.

5) Incident response activities determined to be required by the Government may include, but are not limited to, the following:

http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-61r2.pdf https://www.hhs.gov/ocio/securityprivacy/incidentmanagement/incidentresp.html mailto:soc@hrsa.gov

a. Inspections;

b. Investigations;

c. Forensic reviews,

d. Containment and damage assessment; and

e. Data analysis and processing.

Position Sensitivity Designations

All Contractor (and/or any subcontractor) employees must obtain a background investigation commensurate with their position sensitivity designation that complies with Parts 1400 and 731 of Title 5, Code of Federal Regulations (CFR).

Personnel Security Responsibilities

The Contractor, within 14 days (before an employee begins working on this contract), shall provide the CO and/or COR, and Information System Security Officer (ISSO) the name, position title, e-mail address, and phone number of all contract employees working under the contract per the National Industrial Security Program Operating Manual (NISPOM) Section 2-200, the HHS Contract Closeout Guide (2012), and Executive Order 13467, Part 1 §1.2.

If the employee is filling a new position, the Contractor shall provide a position description and the Government will determine the appropriate suitability level.

If the employee is filling an existing position, the Contractor shall provide the name, position title and suitability determination level held by the former incumbent.

The Contractor (and/or any subcontractor) shall notify the CO and/or COR and system ISSO within 10 days before an employee stops working under this contract.

The Contractor (and/or any subcontractor) shall provide the name, position title, and suitability determination level held by or pending for departing employees to the CO and/or COR.

The Contractor (and/or any subcontractor) shall perform and document the actions identified in form HRSA-419, Clearance for Separating Employees and Contractors (https://sharepoint.hrsa.gov/forms/HRSA%20Forms%20Library/HRSA-419.pdf) when an employee terminates work under this contract within 5 business days of the employee’s exit from the contract. All documentation shall be made available to the CO and/or COR upon request.

Within 2 business days after the Government’s final acceptance of the work under this contract, or in the event of a termination of this contract, the Contractor shall return all identification badges to the Contracting Officer or designee.

Homeland Security Presidential Directive (HSPD)-12

The Contractor (and/or any subcontractor) and its employees shall comply with Homeland Security Presidential Directive (HSPD)-12, Policy for a Common Identification Standard for Federal Employees and Contractors;

Office of Management and Budget (OMB) Memorandum (M)05-24; and Federal Information Processing Standards Publication (FIPS PUB) Number 201, Federal Acquisition Regulation (FAR) Subpart 4.13 (https://www.acquisition.gov/sites/default/files/current/far/html/Subpart 4_13.html), FAR Subpart 52.204-9 (https://www.acquisition.gov/?q=browsefar), and HHS HSPD-12 policy.

Roster. The Contractor (and/or any subcontractor) shall submit a roster by name, position, e-mail address, phone number and responsibility, of all staff working under this acquisition where the Contractor will develop, https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%204_13.html https://www.acquisition.gov/?q=browsefar have the ability to access, or host and/or maintain a federal information system(s). The roster shall be submitted to the COR, with a copy to the Contracting Officer, within 14 days of the effective date of this contract. Any revisions to the roster as a result of staffing changes shall be submitted within 15 days of the change. The COR will notify the Contractor of the appropriate level of investigation required for each staff member.

Contract Initiation and Expiration

1) General Security Requirements. The Contractor (and/or any subcontractor) shall comply with information security and privacy requirements, EPLC processes, HHS Enterprise Architecture requirements to ensure information is appropriately protected from initiation to expiration of the contract. All information systems development or enhancement tasks supported by the contractor shall follow the HRSA EPLC framework and methodology and in accordance with the HHS Contract Closeout Guide (2012).

2) Sanitization of Government Files and Information. As part of contract closeout and at expiration of the contract, the Contractor (and/or any subcontractor) shall provide all required documentation to the CO and/or COR to certify that all electronic and paper records are appropriately disposed of and all devices and media are sanitized in accordance with NIST SP 800-88, Guidelines for Media Sanitization (http://csrc.nist.gov/publications/).

3) Contractor Responsibilities upon Physical Completion of the Contract. The contractor (and/or any subcontractors) shall return all federal information and IT resources (i.e., federal information in contractor-owned and/or sub-contractor-owned systems, media, and backup systems) acquired during the term of this contract to the CO and/or COR. Additionally, the Contractor shall provide a certification that all federal information has been properly sanitized and purged, in accordance with HHS and/or HRSA policies, from Contractor-owned systems, including backup systems and media used during contract performance.

Records Management and Retention

The Contractor (and/or any subcontractor) shall maintain all information in accordance with National Archives and Records Administration (NARA) records retention policies and schedules and HHS/ HRSA policies and shall not dispose of any records unless authorized by HHS/ HRSA.

INVOICING

• Invoice/Vouchers

Receiving payment under this contract:

You must be able to accept electronic payments and you must be registered in the System for Award Management (SAM) database (http://www.sam.gov). Your DUNS number and banking information must be current. Keep in mind that you must make changes in SAM if your bank merges with another bank or you change banks. You are responsible for updating the data in the SAM database and for re-registering before your expiration date. SAM will notify users by e-mail that their file is due to expire beginning 60 days prior to expiration, then 30 days and finally 15 days before expiration.

Submitting Request for Payment:

The contractor shall submit payment requests to the below address using Standard Form 1034, Public Voucher for Purchases and Services Other Than Personal. Supporting documentation necessary to substantiate your request may be submitted along with the SF 1034.

Mail Invoices To:

National Hansen’s Disease Programs Attention: Finance Department 1770 Physicians Park Drive Baton Rouge, LA. 70816

Submit the SF 1034 and all supporting documentation. An electronic copy of the SF1034 in PDF format may be found at www.gsa.gov/portal/forms/download/115462.

Complete the SF 1034 following the directions below:

• In block entitled, Voucher No., enter the number of the voucher.

• In block entitled, U.S. Department, Bureau or Establishment and Location enter:

Contracting Office 1770 Physicians Park Drive Baton Rouge, LA 70816

• In the block entitled, Date Voucher Prepared, enter the date the voucher is prepared.

• In the block entitled, Contract Number and Date, enter the contract number under which reimbursement is claimed and the date the contract was signed. If billing for work done under a task order or BPA call, enter the contract number or Blanket Purchase Agreement number against which the order or call was issued. If you are simply billing for deliverables under a Purchase Order, leave this block blank and enter the order number in the block entitled, Number and Date of Order.

• In the block entitled, Requisition Number and Date, leave blank.

• In the block entitled, Payee’s Name and Address, enter the name and address as it appears on the contract. In the case of assignment of claims, also supply the remit to address of the organization to which payments are assigned. Enter the DUNS number in this block.

• In the block entitled, Number and Date of Order, enter the number and date of the Purchase

Order, task order or BPA call number.

• In the block entitled, Date of Delivery or Service, if billing monthly, enter the specific month/year that the cost were incurred. If billing for a period other than monthly, enter the beginning and ending dates of the cost incurrence period.

• In the block entitled, Articles or Services, enter a description of the articles or service provided.

If additional space is needed, provide in an attachment. Include the signed statement, “I certify that all payments requested are for appropriate purposes and in accordance with the contract.”

• In blocks entitled, Amount and Total, enter the total dollar amount claimed for this billing.

http://www.gsa.gov/portal/forms/download/115462

Vouchers without all required information will be denied until the proper information is submitted.

Inquiries:

Regarding payment, contact the Accounts Payable Section:

Attention: Finance Department 1770 Physicians Park Drive Baton Rouge, LA 70816 Telephone: 225-756-3811 Fax: 225-756-3806

Regarding technical issues, inspection and acceptance, call your Contracting Officer Representative

(COR).

Regarding suspension or rejection of costs submitted, call your Contract Specialist.

Note: Your respective COR does not have the authority to (1) solicit proposals, (2) modify the stated terms of the award (i.e. change in price, change in scope of work), (3) issue instructions to the contractor to start or stop work, or (4) approve any action that will result in additional charges to the Federal Government. These changes are the sole responsibility of the Contracting Officer. The Federal Government will not be responsible for cost overruns or unauthorized procurements made by the vendor.

CONTRACTING OFFICER REPRESENTATIVE (COR):

The person identified below is hereby designated as the COR for this contract. The responsibility of the COR-is to ensure that the services as outlined in this contract are carried out by the contractor. To this end the COR will provide necessary information, direction, coordination, and et cetera, within scope of this contract. Issuance of changes which affect this contract such as scope or terms and conditions will be accomplished by the Contracting Officer who is the only party authorized to commit the Federal Government. The Contracting Officer shall unilaterally change the COR when necessary.

• COR

CAPT John Figarola National Hansen’s Disease Programs 1770 Physicians Park Drive Baton Rouge, LA 70816 Telephone; 225-756-3740 Email: jfigarola@hrsa.gov

CONTRACTOR PERSONNEL

Contractor personnel proposed by the contractor to perform services under this contract are subject to review and concurrence by the Contracting Officer Representative (COR) prior to their placement. Any desired replacement or removal of personnel by the contractor is subject to review and concurrence of the COR prior to their replacement or removal.

The Federal Government may request that the contractor immediately remove personnel from the place of performance should it be determined that the individual being assigned to duty is not qualified or is found to be unfit for performing services under this contract.

For clarification, a determination of unfit may be made from, but is not limited to incidents involving the most identifiable types of misconduct or delinquency as set forth below:

• Violation of rules and regulations.

• Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions of fighting. Participating in disruptive activities, which interfere with the normal and efficient operations of the Federal Government, is also considered disorderly conduct.

• Theft, vandalism, immoral conduct, or any criminal action.

• Possessing, selling, consuming or being under the influence of intoxicants, illegal drugs or substance that produces similar affects.

• Unauthorized use of Federal Government property.

• Possession of weapons while on duty.

In the event of a dispute, the contractor Officer will make the final determination.

The contractor shall remind their personnel that the place of performance is a Federal Government facility.

INSPECTION AND ACCEPTANCE

The COR, as a duly authorized representative of the Contracting Officer, shall conduct monitoring of the contractors performance, evaluating the quality of services provided by the contractor and performing final inspections and acceptance of all deliverables.

FEDERAL GOVERNMENT FURNISHED

The Federal Government shall furnish all material, facilities, and equipment needed for performance of this contract. The Government will provide the contractor a computer to input data and complete projects (Monitor:

#50584 and CPU: #72484). The contractor shall be held liable for loss and damage due to neglect or abuse of Federal Government property by their personnel. Federal Government property, including telephones, shall be used for official business only. Federal Government property shall not be used in any manner for personal advantage, business gain or other personal endeavor.

The contractor and their personnel shall take all reasonable precautions, as directed by the Federal Government or in the absence of the Federal Governments direction, in accordance with sound commercial industry standards, to safeguard and protect personnel and Federal Government property.

UNIFORMS AND NAME TAGS

The contractor shall ensure that their personnel performing services under this contract wear appropriate dress casual clothing while at the place of performance.

The Federal Government will issue a pictorial identification to personnel performing services under this contract and the contractor shall ensure that they wear it at all times while at the place of performance, above the waist.

SITE CONDITIONS

The contactor shall be responsible for having ascertained pertinent knowledge about local conditions at the place of performance, such as, accessibility, parking and the general character of the area.

PARKING AT PLACE OF PERFORMANCE

Parking is available on a first come first served basis in approved areas near the place of performance.

Contractor personnel must have current license, registration and insurance to enter work site. A valid vehicle parking ID is required to be able to park at the place of performance. All place of performance traffic and parking regulations are applicable to contractor personnel.

COLLABORATION AT PLACE OF PERFORMANCE

Federal Government and various contractor personnel shall be performing work at the place of performance. To eliminate the possibility of work interference and delays, all are expected to cooperate with each other in a professional and positive manner, and coordinate activities to the fullest extent possible.

FIREARMS

Firearms shall not be bought onto, carried, or stored at the facility at any time.

Line Item Schedule:

Line Item Description Unit of

Issue Quantity Unit Price Total Price

Standard Museum Support Services

Base Period

Months 12

0001A Back-up Museum Support Services

Base Period

Hours 60

Standard Museum Support Services

Option Year One

Months 12

1001A Back-up Museum Support Services

Option Year One

Hours 60

Standard Museum Support Services

Option Year Two

Months 12

2001A Back-up Museum Support Services

Option Year Two

Hours 60

Standard Museum Support Services

Option Year Three

Months 12

3001A Back-up Museum Support Services

Option Year Three

Hours 60

Standard Museum Support Services

Option Year Four

Months 12

4001A Back-up Museum Support Services

Option Year Four

Hours 60

Federal Acquisition Regulation (FAR) Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at www.acquisition.gov/far.

Provisions at FAR 52.212-1 Instructions to Offerors–Commercial Items (JAN 2017), applies to this acquisition. The following addenda also apply:

1. General

Contained herein are the minimally acceptable requirements for proposal information that is to be submitted in accordance with the following instructions for the format and content of proposals. Offeror’s shall submit the proposal volumes stated below to be considered responsive to this solicitation, no exceptions. Failure to submit a completed proposal by the time that proposals are due will result in the exclusion from further consideration by the Government for award.

Proposals shall stipulate that it is predicated upon all the terms and conditions of this solicitation. In addition, it must contain a statement to the effect that the proposal is valid for a period of at least 180 days from the date of receipt by the Government. Offerors shall submit proposals and data comprehensive enough to provide the basis for a sound evaluation. The data and information should be precise, factual, and responsive and shall be keyed to each paragraph of the technical proposal requirements as outlined below.

http://www.acquisition.gov/far

Proposal information shall be submitted in separate volumes and clearly labeled. Each volume shall be separate and complete unto itself so that the evaluation of one volume may be accomplished independently of the evaluation of the other volume(s).

Proposals shall be submitted in three (3) volumes as follows:

Volume Title

I Technical Proposal II Past Performance III Business Proposal

The solicitation shall be signed by an official authorized to bind your organization and shall be submitted with your proposal by email by the date and time specified on page 1 of the solicitation to Jennifer Lohmeier at JLohmeier@hrsa.gov.

All questions and/or inquiries concerning this solicitation shall be submitted via email to Jennifer Lohmeier at JLohmeier@hrsa.gov by 10AM EST, June 2, 2017. Questions submitted after the due date and time for questions will not be accepted. Any resulting addition, deletion, or change to the solicitation will be made by issuing a formal amendment. Offerors are instructed to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award.

Electronic documents submitted as part of your proposal shall be submitted in Word or PDF, single spaced, printable on 8.5 x 11-inch paper, paginated front to back, font 12 Times New Roman, .5 to 1 inch margins, and searchable. Pricing information shall be submitted in MS Excel format with formulas intact. Each page shall be numbered in a page X of Y format, for example; page 1 of 3, page 2 or 3, page 3 of 3. Each page shall include a header that states the organizational name and if applicable a footer on applicable pages that notes that proprietary information. Each volume shall be formatted to include a table of contents which corresponds to the section of that volume.

Technical Proposal shall not exceed 25 pages, including attachments, addendums, resumes and other required appendices. Offerors are advised to strictly observe limitations on the length and format specified since review of the proposal will be limited to 25 pages. There is no page limit for the business proposal.

Where data and/or information appear in one volume, it does not have to be repeated in any other part.

However, if data and/or information does appear in more than one volume it shall be cross referenced by indicating the specific location including the volume and page number as a minimum. The clarity, relevance, and conciseness of the proposal is important, not the length.

The Government will evaluate proposals in accordance with the evaluation criteria set forth within this solicitation.

This solicitation does not commit the Government to pay any cost for preparation or submission of a proposal.

In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed acquisition.

United States Governmental, or Department of Health and Human Services, or Health Resources Services Administration, or National Hansen’s Disease Programs letterhead and/or logo should not be included in your proposal. Your proposal also should not include proposals from past contracts unless it is requested in the past performance section.

2. Technical Proposal Instructions – Volume I

Volume I–Technical Proposal shall not contain references to price/cost; however, resource information such as data concerning labor hours and categories, materials, subcontracts, past performance, etc., shall be contained in the technical proposal so that the Offerors understanding of the statement of work may be evaluated. It shall disclose the technical approach in sufficient detail to provide a clear and concise presentation that includes the requirements of the technical proposal instructions. Volume I–Technical Proposal shall include a statement indicating whether or not any exceptions are taken to the terms and conditions of this solicitation as part of the proposal transmittal letter. Any exceptions taken must include identification of the specific paragraphs and rationale for each exception. Exceptions shall also be noted in the proposal, at the location of the exception.

In order to establish uniformity and to facilitate the evaluation, volume I shall be organized in the following sections:

1. Technical Approach and Understanding

2. Key Personnel

The Offeror shall in their own words, provide a statement of the purpose and understanding of the National Hansen’s Disease Programs, the National Hansen's disease Museum, and Hansen’s disease, complications, and the impact on patients. The Offeror shall provide a statement of the purpose, scope, and problems of the requirements in the Offeror’s own words to demonstrate a complete understanding of the intent and requirements of the project. The Offeror shall fully describe the technical approach to complete the tasks outlined and recruit qualified personnel to meet requirements specified in the statement of work.

The Offeror shall identify the individual(s) quoted to perform the museum support services tasks and provide a resume/CV. The quote shall describe the candidate’s experience, qualifications and educations including specifically the following minimum requirements:

Experience:

• Prior experience in museums, archives or libraries required.

• Shall demonstrate organizational skills in management of large quantities of written materials, both hard copy and digital. Provide examples of projects.

• Ability to communicate effectively both orally and in writing. Discuss experience with projects that required written and oral communication.

• Proficiency with MS Excel Word, Explorer. Describe experience with MS Word, Excel, programs such as PastPerfect, maintaining databases, organizing and inventorying.

Qualifications:

• Must be a citizen of the United States and 22 years of age.

• Provide proof of acceptable results of criminal background check.

• Provide acceptable results of a current physical examination within the past year. The certificate shall state that the employee is physically able to perform the assigned work ( lift, push-pull 30 pounds and type/input data for 3-4 hours periods of time and climb 8 foot ladder and hang displays) under its contract and is free of infectious or contagious diseases.

Education:

• Bachelor’s degree in history, museum studies, anthropology or equivalent.

o Résumés or curricula vitae (CVs) for each key personnel shall be attached as an appendix to the technical quote.

Résumés shall be included as an appendix, and individual résumés shall not exceed two (2) pages (not included in page limitation).

3. Past Performance Instructions – Volume II

The proposal shall document the offerors experience, which shall include a statement of the mission and purpose, and general background of the organizational entity offering to conduct the work described in this contract. The proposal shall include clear descriptions of prior contracts that are relevant to the content and approaches of this solicitation.