Prevailing_Wage_SOW_Seattle_August_2016.doc

STATEMENT OF WORK

FOR

WAGE AND HOUR DIVISION

PREVAILING WAGE SEMINAR

Seattle, WA or Portland, OR August 22nd – 25th, 2016

PART 1

GENERAL INFORMATION

1.

GENERAL INFORMATION

The Wage and Hour Division (WHD) Prevailing Wage Seminars (Prevailing Wage Seminars) are three-day compliance trainings designed for regional stakeholders (unions, private contractors, state agencies, federal agencies and workers). The compliance training provided has proven to be an essential force multiplier for WHD’s enforcement efforts and stakeholder education.

Prevailing Wage Seminars are emblematic of WHD's enhanced commitment to prevailing wage enforcement. Seminars have significantly enhanced communication and collaboration with some of our most important stakeholders, such as the building trades labor organizations and contractors that have millions of dollars in government contracts. Our increased enforcement has also significantly elevated interest and attendance by state and federal contracting agencies. Previous seminars have averaged more than 300 attendees. Participants have been from the city where the seminar is held, from surrounding states, and further. The wide geographic attendance is partly due to the fact that the WHD usually only puts on five Prevailing Wage Seminars each year, in each of our five regions. Prevailing Wage Seminars have proven a valuable tool in promoting and enhancing WHD's government contracts strategic prevailing wage enforcement efforts.

In addition, Prevailing Wage Seminars are a mission critical component of WHD’s overall enforcement strategy. WHD believes that providing contractors and contracting agency staff with compliance assistance training prior to contract award, significantly reduces unintentional errors and permits WHD to target its limited enforcement resources on the egregious violators.

1.1

OBJECTIVES

The WHD Office of Government Contracts requires a conference facility for our 3-day Prevailing Wage Seminar. WHD will require meeting space to accommodate up to three hundred (300) participants in one large general session room on the first part of the first day of the seminar, and then medium-size rooms for breakout sessions the remainder of the seminar.

1.2

SCOPE

The scope of this purchase will encompass the reservation of meeting rooms, audio-visual equipment, and associated miscellaneous services.

1.2.1 Meeting Room Requirements

· General Session Room (first official day of seminar; morning to approximately 1:00pm)

Numbers required: 1

Dates required: 08/22/2016 (for set up) through 08/23/2016 (approximately 1pm)

· Large meeting space, approximately 3,000 square feet

· Must be spacious and able to accommodate up to 300 attendees seated theater style

· Room must be ready for A/V set up

· Space requires at least one large projection screen; two if size of room requires for clarity

· Wireless internet provided

· Break-out Session Rooms

Number required: 6

Dates required: 08/22/2016 (set up), 08/023/2016, 08/24/2016, 08/25/2016; 24-hour hold

· Medium meeting space, approximately 800 – 1,500 square feet

· Should be able to accommodate 40 to 50 people per room seated classroom style with rectangular instructor table at front of room able to seat two people at least, and podium

· Rooms must be ready for A/V set up

· Office Suite/Storage Room

Number required: 1

Dates required: 08/19/2016 through 08/25/2016, 24-hour hold (note that this is the only room required days before the actual setup day because boxed seminar material will be mailed and delivered before the setup day).

· Small meeting space, approximately 400 – 800 square feet

· Three to five tables placed in room and have space for storage of seminar boxes

· Registration Space

Dates required: 08/22/2016, 08/23/2016, 08/24/2016, 08/25/2016, 24-hour hold

· Small/Medium open space, approximately 500-1,000 square feet

· Five to seven tables required depending on size of tables and layout of area

· At least two power outlets are required for this area 1.2.2 Audio-Visual Requirements and Miscellaneous Services

GENERAL SESSION

· Projection Screen (at least one; two if size of room and clarity requires), AV cart(s), & PC audio patch [customer will bring own LCD projector and laptops]

· Quantity: 1

· Dates Required: 08/22/2016, 08/23/2016

· Stage, podium, 6’ rectangular table with 4 chairs, & American flag

· Quantity: 1

· Dates Required: 08/22/2016, 08/23/2016

· Handheld Mic for General Session

· Quantity: 2

· Dates Required: 08/22/2016, 08/23/2016

· Lavaliere Mic for General Session

· Quantity: 1

· Dates Required: 08/22/2016, 08/23/2016

· PC audio patch into house audio system for General Session

· Dates Required: 08/22/2016, 08/23/2016

· Handling Service for Receiving Boxes (majority approximately 25lbs)

· Quantity: unlimited number of boxes received

· Dates Required: 08/19/2016 – 08/23/2016 (majority of boxes will be received between 08/19/2016 and 08/22/2016)

· Handling Service for Shipping Boxes (majority of boxes approximately 25lbs)

· Quantity: approximately 50

· Dates Required: 08/19/2016 – 08/23/2016

BREAKOUT SESSIONS

· Projection Screen, AV cart, podium, easel, easel paper, and audio patch [customer will bring own LCD projector and laptops]

· Quantity: 6

· Dates Required: 08/22/2016, 08/23/2016, 08/24/2016, 08/25/2016

· PC audio patch into house audio system for Break-out Sessions

· Dates Required: 08/22/2016, 08/23/2016, 08/24/2016, 08/25/2016

· Handheld Mic for Break Out Rooms

· Quantity: 6

· Dates Required: 08/22/2016, 08/23/2016, 08/24/2016, 08/25/2016

1.3

PERIOD OF PERFORMANCE

The primary period of performance shall be August 22nd through 25th, 2016. Storage room/area for seminar material delivered before setup, August 19th through August 25th.

1.4

PLACE OF PERFORMANCE

The work to be performed under this contract will be performed at the contractor’s location in the following area:

Within a 12 mile radius of Seattle, WA city center.

1.5

TYPE OF CONTRACT

The government anticipates award of a Fixed Price Purchase Order.

1.5.1

SUBMISSION OF PROPOSAL

Award will be made to the offeror that represents the best value to the Government. To be considered, the offeror must:

· Meet the requirements of the Statement of Work and have a current collective bargained agreement with the venue’s workforce.

· Indicate in proposal if subcontractors are used for AV or freight handling services 1.6.

SECURITY

The Contractor will be responsible for ensuring compliance by its employees with the security regulations of Contractor facilities where work is performed under this Contract.

1.6.1

PRIVACY

Contractor shall take all necessary steps to protect the privacy of DOL employees and Conference attendees. Portions of information disclosed during the performance of this task are protected by the provisions of the Privacy Act of 1974; therefore, contractor should take necessary precautions to prevent disclosure of sensitive individual private information.

1.6.2

COMMITMENT TO PROTECT SENSITIVE INFORMATION

The Contractor shall not release, publish, or disclose sensitive information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information: 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records) 1.6.3

CONTRACTING OFFICER REPRESENTATIVE

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

CO - Contracting Officer

COR - Contracting Officer’s Representative: A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

DEFECTIVE SERVICE - A service output that does not meet the standard of performance associated with it in the Statement of Work.

DOL - Department of Labor

OASAM - Office of the Assistant Secretary for Administration and Management

OMB - Office of Management and Budget

PIV - Personal Identity Verification

POP - Period of Performance

SOW - Statement of Work

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

The Government shall provide LCD projectors, laptops, surge protectors and other assorted supplies and instructional materials.

3.1

LOGISTICS POINT OF CONTACT

Upon award of this purchase order, WHD will provide a knowledgeable Point of Contact from the Government Contracts Branch who will work with the designated Event Manager from the conference facility to take care of all the logistical details of the event.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

· Meeting space

· Meeting space furniture including but not limited to tables, chairs, linens (if requested), etc.

· Podium

· Stage

· American flag

· All AV equipment and services such as

· LCD service package (Carts & screens)

· Lavaliere & hand held mic

· PC audio patch

PART 5

SPECIFIC TASKS

5. TASKS

5.1.1 Ensure that guests with disabilities are properly accommodated under the requirements of the American with Disabilities Act.

5.1.2 Ensure facilities are clean.

5.1.3 Ensure all meeting space and corresponding furniture, AV equipment, and services are provided as outlined in the SOW.

5.1.4 Provide a designated Event Manager to serve as the main Point of Contact for the conference facility. This Event Manager must maintain open and clear lines of communication with the WHD Government Contracts Branch Point of Contact.