Posted_J_and_A.docx

Justification for Other than Full and Open Competition

“Source Selection Information – see FAR 2.101 and 3.104”

1. Identification of the agency and contracting activity.

a. Federal agency and contracting activity. HHS/HRSA/OIT

b. Sponsoring organization. DEUS

c. Project Officer information.

2. Nature and/or description of the action being approved.

a. Acquisition purpose and objectives.

Purchase PGi Audio Conferencing services integrated with Adobe Connect webinar sessions to meet OFAMs grant application review requirements.

b. Project background.

The Office of Federal Assistance Management (OFAM) grant application review program currently uses Adobe Connect’s hosted solution as their collaboration tool. Today, their workflow comprises of VOIP only and content sharing. But with the new solution, the OFAM wants to shift to incorporating video for a subset of their grant review meetings. The solution requirements and drivers are:

1. Video collaboration functionality

2. Disable private chat function option

3. Object Review producer can view all 15 sessions simultaneously

4. Multiple operating systems, browsers and mobile devices are supported

5. Voice activation of the current speaker and ability to view line interference

6. Technology solution must have 9x5 full support

HRSA’s Adobe Connect instance is hosted in a Federal Risk and Authorization Management Program (FedRAMP) cloud-hosted environment. The Single Tenant FedRAMP Moderate cloud hosted environment utilizing Connect Solutions (CoSo) cloud managed service which extends the layers of security and reliability as if the infrastructure were hosted within the HRSA environment. This advantage allows OIT to focus on providing better support for all enterprise Connect users and focusing less on IT administrative tasks.

The Adobe Connect Platform requires the use of specialized software to integrate audio conferencing allowing a meeting host to control the audio conference call parameters/features from within the Adobe Connect meeting room. The key features that are managed from within the meeting rooms are call controls, audio recording options, participant management, breakout rooms, who’s speaking, muting, and others to name a few.

3. Description of the supplies or services required to meet the agency’s needs (including the estimated value).

a. Project title. PGi Universal Audio

b. Project description.

Adobe Connect integrated telephony application will allow all end-users to leverage voice integration seamlessly. The Adobe Connect Telephony minutes allows for the RA to transfer to different meeting rooms and have the audio conference automatically transfer to each meeting room’s audio bridge.

· Requirement type.

Research & development (R&D) R & D support services Support services (non-R&D) Supplies/equipment

· Information technology (IT) Construction Architect-engineer (A & E) services Design-build Other (specify): ____________________

· Type of action.

· New requirement Follow-on Other (specify): ______________________

· Proposed contract/order type.

· Firm-fixed-price Other fixed-price (specify, e.g., fixed-price award-fee, fixed-price incentive-fee): __________ Cost-plus-fixed-fee Other cost reimbursement (specify, e.g., cost-plus-award-fee, cost-plus-incentive-fee): ___________ Time and materials Indefinite delivery (specify whether indefinite quantity, definite quantity, or requirements): ___________ Other (specify): ___________ Completion Form Term form

· Acquisition identification number.

Investment: 80613; Initiative: TBD Total estimated dollar value and performance/delivery period.

4. Identification of the statutory authority permitting other than full and open competition.

X This acquisition is conducted under the authority of 41 United States Code (U.S.C.) 253(c)(__) as set forth in Federal Acquisition Regulation (FAR) 6.302-1(c) __.

This acquisition is conducted under the authority of section 4202 of the Clinger-Cohen Act of 1996.

This acquisition is conducted under the authority of the Services Acquisition Reform Act of 2003 (41 U.S.C. 428a).

5. Demonstration that the proposed contractor(s) unique qualifications or the nature of the acquisition requires use of the authority cited.

a. Name and address of the proposed contractor(s).

b. Nature of the acquisition and proposed unique qualifications of the contractor(s). .

Adobe Connect Integrated Telephony – audio conferencing (PGi)

· Adobe is the original manufacturer of Adobe Connect (OEM) and each telephony adaptor allows telephony devices to communicate through source codes and utilized hardware interfaces based on its respective proprietary design. The absence of the proprietary source codes would result in device inoperability and prevent the telephony devices to perform its intended function which would cause voice network delays, packet loss, and interruption which would negatively impact the overall FedRAMP audio conferences. Adobe Connect telephony minutes allow the use of media gateway protocols to provide all the features and functions to support the OFAM grant program review requirements.

6. Description of the efforts made to ensure that offers are solicited from as many potential sources as practicable. Indicate whether a FedBizOpps notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies.

7. Determination by the Contracting Officer that the anticipated cost/price to the Government will be fair and reasonable.

A competitive solicitation will be issued and fair and reasonable will be determined by the market (quotes received).

8. Description of the market research conducted (see FAR Part 10) and the results, or a statement of the reasons market research was not conducted.

9. Any other facts supporting the use of other than full and open competition.

10. Listing of sources, if any, that expressed, in writing, an interest in the acquisition.

11. Statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the required supplies or services.