Attach_1-_Statement_of_Work_Biohazard_Retrieval_FY_2016.pdf

REGULATED MEDICAL WASTE RETRIEVAL AND DISPOSAL

A-1 DESCRIPTION:

The Contractor shall perform the regulated medical waste retrieval and disposals for the Indian Health Service Whiteriver Service Unit. The project is a component of the Department of Health and Human Services in accordance with the Conformance Standards (Section D).

A. HAZARDOUS WASTE:

This service contract is for the regulated medical waste retrieval and disposal for the Indian Health Service Whiteriver Service Unit. Procedures shall include, but not limited to, the following:

1) Management of the regulated medical waste.

2) Evaluate current programs to identify opportunities for improvement.

3) Shall provide all necessary supplies and equipment to provide the required services.

4) Shall provide pickup, transport, and disposal services for all Regulated Medical Waste, including Infectious (Biohazard) Waste, Trace Chemotherapy Waste, and Pharmaceutical Waste.

5) Shall provide clean, rigid containers to the Government for use in storing wastes between pick-ups. "BIOHAZARD" and/or the international "biohazard" symbol shall be visible on all the containers. Provide appropriate containers for all medical waste; to include infectious (biohazard) waste, trace chemotherapy waste and pharmaceutical waste.

6) Shall ensure the transport vehicle has appropriate placards to carry biohazard materials. The transport vehicle shall be fully enclosed with lockable doors and sealed to preclude leakage of liquids from the enclosed areas. The transport vehicle should provide unrestricted access to the regulated medical waste containers for purposes of loading and unloading.

7) Transporter: The driver will adhere to all posted speed limits in the Government compound and use extreme caution when maneuvering and parking the transport vehicle during pickups.

All the labor to remove filled containers from secured storage area, loading the vehicle and replacing with empty containers in secured area is the sole responsibility of the transporter/driver.

8) Updates: any and all updates pertaining to the regulated medical waste retrieval and disposals service or any changes to the contractor's policy and procedures shall be communicated to the Point of Contact (POC) and the Contractor with confirmation from both parties of changes or updates.

9) Shall provide 44 gallon reusable tubs barrels for medical waste storage.

10) Shall provide pre-printed bar-coded labels, only one label is to be placed on the container on one side of the containers. Do not label all four sides.

11) Shall provide 32 gallon fiber boxes for the packaging of regulated medical waste requiring incineration for the packaging of the non-hazardous pharmaceutical/ trace chemotherapy pathological waste.

12) Shall provide “Incinerate Only” labels for the outside box of wastes that must be incinerated.

B. HAZARDOUS WASTES (Optional):

1) Hazardous Waste will NOT be accepted for disposal under this contract but will provide containers and pricing for facility to dispose of properly.

2) Any RCRA listed hazardous waste will be handled separately, by case by case basis.

3) Requires special attention.

C. GOVERNMENT FURNISHED MATERIAL/FACILITIES:

The Government shall furnish a suitable area for medical waste storage and maintain it in a secured and locked enclosed fenced area. Contractor will provide containers, preference is not to exceed 44 gallon.

D. DOCUMENTATION/REPORTS:

On each service date, the contractor will provide a receipt of the barrels collected & loaded including the type of barrels i.e. Infectious (biohazard) waste, trace chemotherapy waste, and pharmaceutical waste with the POC. Copies of final destruction documentation shall be forwarded upon treatment, decontamination or containment, as required by Federal EPA laws to the POC for record keeping.

E. CONFORMANCE STANDARDS:

Contractor shall comply with applicable Environmental Protection Agency (EPA); Medical Waste Tracking Act (MWTA) of 1988 and Federal Register: Standards for the Tracking and Management of Medical Waste, 40 CFR Parts 22 and 259 (March 24, 1989), Occupational Safety and Health Administration (OSHA); 1920.120, Conservation and Recovery Act (RCRA);

section 4.3, conform to Federal, State and local regulatory guidance and ordinances in regards to bio hazardous waste, disposal and applications.

F. SCHEDULE OF DELIVERIES/HOUR OF OPERATION:

The medical waste retrieval and disposal will be picked-up once every week between 6am and 8am, excluding federal holidays. Scheduled service date is to be arranged between the designated POC and the contractor.

A-2 PERIOD OF PERFORMANCE/PRICE SCHEDULE:

The Contractor shall provide regulated medical waste retrieval and disposal for the Whiteriver Service Unit in accordance with the statement of work.

A-2.2 HAZARDOUS WASTE ESTIMATES:

Estimated poundage for service type:

Infectious (Biohazard) Waste=> 20,182 pounds annually/ 755 barrels annually Incinerate Trace Chemotherapy Waste => 250 pounds annually / 12 barrels annually Incinerate Pharmaceutical Waste => 60 pounds/ 6 barrels annually

A.2.3. HAZARDOUS WASTE (OPTION):

Incinerate Pharmaceutical Waste => 60 pounds/ 6 barrels annually Pharmaceutical waste as Resource Conservation and Recovery Act (RCRA), high temperature incineration and disposal in lined waste landfill.

A-3 ADMINISTRATIVE DATA:

A. IHS POC : Virgil Perry

Supervisor Custodial Worker 200 West Hospital Drive.

PO Box 860 Whiteriver, AZ 85941

Phone: (928) 338-3581 Virgil.Perry@ihs.gov

B. Contractor: TBD

C. IHS Contract Administrator:

Contracting Officer

Phoenix Area Indian Health Service Division of Acquisition Mgt.

Two Renaissance Square 40 North Central Ave.

Phoenix, AZ 85004

Phone: (602) 364-5012

The Contracting Officer’s Representative (COR)/Point of Contact (POC) responsibilities will be to coordinate with the Contractor the technical aspects of this service, perform inspection and the review of performance hereunder. The POC does not have the authority to change or alter the order amount, term, and conditions.

The POC shall be responsible for the following:

A. Shall monitor the Contractor’s technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes to the contract;

B. Shall perform technical evaluation, as required;

C. Shall perform technical (daily and final) inspection and acceptance as required by this contract;

D. Shall assist the Contractor in the resolution of technical problems encountered during performance;

E. Shall certify receipt and acceptance of service on a properly prepared invoice and order a receiving report from property and supply when invoice is certified.

F. Shall forward the invoice to the appropriate finance department within 2 days of invoice receipt