Instructions _Conditions_ _Notices_to_Offerors.pdf

Preventive Maintenance (PM) Services On Optical Microscopes

Phoenix Area Indian Health Service

INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS

A. UNRESTRICTED: This solicitation is a Total Small Business Set-Aside

B. NAICS CODE: 811219

C. SIZE STANDARD: $20.5 Million

D. MANDATORY REGISTRATION: Please note that all offerors desiring to receive an award from this solicitation must be registered and current in the System for Award Management (http://www.sam.gov) not later than the Solicitation close date.

E. WAGE DETERMINATION: Minimum rates of wages, required by the Service Contract Act, as amended, to be paid those who work on this are set forth in the specifications.

F. OFFEROR’S DUTY TO SEEK CLARIFICATION: The Offeror has a duty to inquire and seek clarification concerning all perceived ambiguities and discrepancies in the solicitation before or while preparing the offer.

G. ALL QUESTIONS REGARDING THE SOLICITATION: Must be submitted in writing to the contract

Specialist:

• Via e-mail to bradley.platero@ihs.gov.

• Questions will be accepted until 1:00 p.m., March 30, 2014. Copies of material questions and answers will be furnished to all bidders by issuance of an Amendment. Questions received after this date may not be acknowledged and/or answered.

H. BID SCHEDULE: The contractor shall use the Fee/Schedule Pricing (Attachment A).

I. OFFER SUBMISSION: Offers shall be based on all instructions, conditions and notices to offerors, provisions, general conditions, general requirements, and specifications contained in this solicitation.

1. Proposals shall be submitted electronically by email (preferred) to the Contracting Specialist at

(bradley.platero@ihs.gov) or may be hand delivered by the RFQ response due date and time of April 6, 2016 at 12:00 pm, Phoenix Arizona Time, to Phoenix Area Indian Health Service, Acquisition Management, ATTN: Bradley Platero, Two Renaissance Square, 40 N Central Ave, Suite 507, Phoenix, AZ 85004. Offers sent by mail or other delivery services shall arrive at the aforementioned address by the RFQ response due date and time detailed on the SF 1449. Faxed offers will not be accepted.

http://www.sam.gov/ mailto:bradley.platero@ihs.gov mailto:bradley.platero@ihs.gov

Phoenix Area Indian Health Service

2. Offerors shall submit two (3) separate electronic files:

a. Price Proposal. The price proposal shall contain the following documents:

i. SF1449, Solicitation/Contract/Order for Commercial Items, completed and signed.

The SF1449 is 2 pages, all pages shall be submitted.

ii. The completed Fee/Schedule Pricing (Attachment A)

b. Technical Proposal. The technical proposal shall address each of the technical evaluation factors. Proposals shall be as brief as possible while sufficiently addressing each of the evaluation factors.

i. Preventive Maintenance Service Plan

(a) Submit documentation/information as described in SOW Paragraph I, (Preventive Maintenance Service Plan).

ii. References and Past Performance

(a) Submit documentation/information described in SOW Paragraph J, (References and Past Performance).

c. Technical and Cost proposals will be evaluated independently. Each electronic file must therefore be labeled with the Offeror's organization and the proposal (price or technical) and shall include page with which identities the name of the organization, business address, and IHS Solicitation Number (16-247-SOL-00035).

i. Carefully follow the instructions contained herein. Standard Form 1449, Solicitation/Contract/Order for Commercial Items, along with the completed Fee/Schedule Pricing (Attachment A) shall be used for submitting cost offers.

ii. Offeror shall and acknowledge receiving amendments by number.

J. WAGE DETERMINATION: Minimum rates of wages, required by the Service Contract Act, as amended, to be paid those who work on this are set forth in the specifications.

K. CAUTION: No oral statements made by the contract parties or other interested parties will take precedence over the written terms and conditions of the solicitation or resultant contract.

L. PAST PERFORMANCE EVALUATIONS: Prospective bidders/offerors are hereby notified that past performance evaluations will be conducted using information obtained from the System for Award Management, Past Performance Information Retrieval System (PPIRS), and /or any other sources deemed appropriate.

Phoenix Area Indian Health Service

M. CONTRACT AWARD

The Government may award a Firm Fixed Price (FFP) Contract without entering into negotiations.

However, the Government reserves the right to open negotiations in order to reach a fair and reasonable price based on the Government price estimate. Your offer shall be developed and presented to the Government in sufficient detail for the Contracting Officer to determine reasonableness in comparison to the Government’s price estimate. Should the Government need additional details to determine price reasonableness, the offeror may be asked to further clarify and breakout their offer.

INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS