16-P-0147 _J A _fbo.gov.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

Page 1 of 3Updated: 15 Mar 16

NOTE: If a Justification and Approval was approved for the preceding acquisition, a copy of the approved J&A for the predecessor action must be included in the staff package for approval of the instant J&A. This applies to J&A staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor J&A will be used as a reference document by the approving official.

Choose the funding level for this J&A Document:

< $700K > $700K and < $13.5M > $13.5M and < $93M > $93M

Contracting Activity: 45 CONS / LGCB

Purchase Request / Local ID Number: F3K3EC6173A001, F3K3EC6180A002 , F3K3EC6194A001 & F3K3EC6194A002

Program / Project (and PE, if applicable): 45 SFS - CCTV System's Additions/Upgrades

Program Type (PEO or Other Contracting):

Authority (include full title): FAR 6.302-5(b) and FAR 19.1506(b)--sole sourced Women Owned Small Business (WOSB).

Estimated Contract Cost (including options): $0.00 J&A Type: Class Individual

COORDINATION (AFFARS 5306.304(a) )

Date Contracting Officer

Signature

APPROVAL (AFFARS 5306.304(a) )

Date Chief of the Contracting Office (COCO)

Signature

Page 2 of 3Updated: 15 Mar 16

I. Contracting Activity.

45 CONS/LGCB

1201 Edward H. White II Street Patrick AFB, FL 32925

II. Nature and/or description of the action being processed.

To award a sole source firm-fixed price contract to SmartWatch Security & Sound LLC, 742 S. Rossiter St., Mount Dora, FL 32757 to a Women Owned Small Business (WOSB) under the WOSB Program.

III. Description of supplies/services required to meet agency needs.

This requirement is to provide all material, labor & clean-up, and licensing to install closed circuit Television (CCTV) camera surveillance systems at buildings located at Patrick AFB (PAFB) & Cape Canaveral AFS (CCAFS).

Systems shall include live feed to Base Defense Operations Center (BDOC).

IV. Statutory authority permitting Other than Full and Open Competition.

In accordance with (IAW) FAR 6.302-5(b)(7)- sole source awards under WOSB Program - 15 U.S.C.637(m) and FAR 19.1506(b)--sole sourced WOSB.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

SmartWatch Security & Sound LLC, submitted a letter from OnSSI®, the software manufacturer, stating that licensing for this software is controlled and limited to a single source per end user. By limiting licensing in this way, any unauthorized access to restricted and confidential content is eliminated. OnSSI® does not have an alternative agency or distributor authorized to provide the clandestine programming and licensing required for expansion of the existing Enterprise Video Management System (EVMS). The use of a different system, due to the awarding to any other contractor/vendor,would void any warranty that 45 SFS has for these systems by introducing foreign software/products. By awarding this contract to Smart Watch, 45 SFS ensures the connectivity of the additional cameras to the existing system.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

Market Research was conducted to determine that the CCTV camera surveillance systems being acquired could be procured by other vendors however, the software that is used in conjunction with the hardware (cameras) can only be provided by SmartWatch Security & Sound.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The anticipated cost will be considered fair and reasonable and provide for the basis for this determination. The prior contract Security Cameras was a requirement for products similar to the products that we are acquiring now. We will use this recent purchase history from the previous contract as well as any paid invoices from other customers to determine if the price(s) submitted are fair and reasonable.

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VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

This requirement is an addition to the existing EVMS. 45 SFS's system consists of a Dell® Iomnis server, Axis® cameras, and OnSSI® (Windows based) software. These components are not proprietary and, are commercially available to anyone.

However, to uphold the security integrity of each customer, OnSSI limits licensing to one company for each customer. As such, SmartWatch is the only company authorized by OnSSI to provide maintenance and/or service to the 45 SW EVMS.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

None

X. List of sources, if any, that expressed interest in the acquisition.

None

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

Once the existing systems are out of warranty another source can be solicited for future projects.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.