Amendment 00002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

3. EFFECTIVE DATE

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

2. AMENDMENT/MODIFICATION NUMBER

00002

BFAO

Joshua Cortez, Contracting Officer

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

1. CONTRACT ID CODE

15BFA025B00000007

4. REQUISITION/PURCHASE REQUISITION NUMBER

9A. AMENDMENT OF SOLICITATION NUMBER

15BFA025B00000007

5. PROJECT NUMBER (If applicable)

24Z2A2F

1 1

05/9/2025

9B. DATED (SEE ITEM 11)

04/15/2025

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

This amendment hereby incorporates the following:

1. Incorporate the pre-bid conference meeting minutes, photographs, and sign in sheet

2. Incorporate responses to the contractor questions received

3. Extend the deadline for the submission of of bids to Monday, May 20, 2025 at 12:00 pm PST

There are no other changes at this time

X

PRE-BID CONFERENCE MEETING MINUTES

15BFA025B00000007 – REPLACE CHILLERS

USP LEWISBURG - PROJECT 24Z2A2F

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DATE: Tuesday, April 29, 2025, at 9:00 A.M. local time Location: USP Lewisburg

CONTRACTING OFFICER: (MATTHEW ADLER)

I. INTRODUCTIONS:

Round table introduction of all attendees.

II. PURPOSE OF MEETING:

Indicate the purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation, as issued, and not to furnish additional information.

State - nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the FAO Contracting Officer, Joshua Cortez.

III. MINUTES:

Advised minutes will be recorded and distributed via www.sam.gov.

IV. SITE VISIT INFORMATION:

Walk to selected site for “Replace Chillers” immediately following the meeting.

V. FRONT COVER PAGE FORMS AND INSTRUCTIONS:

Special instructions pertaining to electronic bid submission (Far 14.302 And 14.304) *Submit: Bid Submission Cover Page, SF1442 Pages 1, 2, 4, & 51 thru 60, and the Bid Bond, shall be uploaded as a single Adobe PDF attachment at JEFS APP BOX see link below:

https://jefs.app.box.com/f/0c4c75b484824695b7d8682607e34d18

Bids submitted by mail or hand carried will not be evaluated. It is the responsibility of the Bidder to confirm receipt of bids by contacting Joshua Cortez by email j2xcortez@bop.gov. All Bids received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

Electronic bid submissions must include a scanned copy of the original bid guarantee. The original bid guarantee with “wet” signature, raised seal, and bid bond number (if applicable) must be mailed to the below address and received by the bid opening time and date:

Federal Bureau of Prisons U.S. Armed Forces Reserve Complex ATTN: Joshua Cortez 346 Marine Forces Drive Grand Prairie, TX 75051

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VI. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS:

State the deadline for submission of bids for this project is Monday, May 16, 2025, by 12:00 p.m. PST.

See Instruction to Bidders for electronic bid submission guidance.

VII. GENERAL TOPICS:

The following submission/completion items will be addressed:

1. From the solicitation, each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid. Failure to do so may cause your bid to be considered as non-responsive:

BID SUBMISSION COVER PAGE: Please include Name of Company, UEI number, and Bid

Bond mail (Fedex, UPS, USPS) tracking number.

STANDARD FORM 1442 Pages 1, 2, 4, and 51 thru 60: Please include UEI number and Tax ID# and e-mail address where indicated in block 10 and complete blocks 14-20c. If your company has a “doing business as” name reflected in you SAM registration, include this name as well in Block 14. Ensure the address typed in block 14 matches the address in your SAM registration.

PAST PERFORMANCE SUBMISSION: Please ensure the cover letter is reviewed and complied with its entirety. References and banking submissions must be submitted in advance to the bid opening directly to j2xcortez@bop.gov via email. CPARS entries are also acceptable.

COMMODITY OR SERVICES SCHEDULE (PAGE 4): Complete the Unit Price (JB = job) and

Amount blocks (these amounts will be the same). Note: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

BID GUARANTEE: See Page 5 of the solicitation. A bid bond must be submitted in original (ink signatures) with your solicitation. The penal sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. A blank bid bond was included in the solicitation. The bid bond must be from a Government approved surety. A list of approved sureties can be located on the Department of Treasury, Bureau of the Fiscal Service website.

Electronic bid submissions must include a scanned copy of the original bid guarantee. The original bid guarantee with “wet” signature, raised seal and bid bond number (if applicable) must be mailed to the below and received by the bid opening time and date:

Federal Bureau of Prisons U.S. Armed Forces Reserve Complex ATTN: Joshua Cortez 346 Marine Forces Drive Grand Prairie, TX 75051

REPRESENTATIONS AND CERTIFICATIONS: All contractors submitting a bid must be registered in the System for Award Management (SAM) at www.sam.gov with the North

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American Industry Classification Standard code (NAICS) 238220 which is applicable to this acquisition.

FAR PROVISION 52.204-8: NOTE: Pursuant to section (b)(1) of this provision, provision

52.204-7 is included in this solicitation. Therefore, bidders should not mark either of the two options under section (b)(2). Leave these options unmarked.

FAR PROVISION 52.204-24: Pursuant to the section of this provision, (d). Check either will or will not.

FAR PROVISION 52.209-7: Pursuant to the section of this provision, (b). Check either has or has not.

FAR Provision 52.209-12: Pursuant to the section of this provision, (b). Bidder shall Complete items (b)(1), (2), & (3) as applicable.

FAR PROVISION 52.209-13: Pursuant to section (b) of this provision, Certification. Bidder shall check either (1) or (2).

FAR PROVISION 52.229-11: Pursuant to section (d) of this provision, Certification. Bidder shall Complete item (d)(1)&(2) as applicable.

AMENDMENTS: Amendments (if any) must be acknowledged and submitted with the bid by one of the methods as described in item eleven of the Standard Form 30.

2. Other general items to be addressed:

DAVIS BACON ACT: This contract is subject to the Davis Bacon Act. Wage Decision

PA20250069 Mod 3 is applicable for this area. All applicable workers must be paid according to the terms of the wage decision.

LICENSING AND PERMITS: All required licensing and permits are required to be obtained by the contractor who receives contract award.

MAGNITUDE: The magnitude of the project is between $500,000 and $1,000,000.

WORK HOURS: Work hours within the secure perimeter shall be between 7:00 a.m. to 3:30 p.m. Monday through Friday excluding weekends and federal holidays.

COR: The Contracting Officer’s Representative (COR) is Randy Bastian, Engineering Technician at USP Lewisburg

PERIOD OF PERFORMANCE: The completion period is 364 calendar days after issuance of notice to proceed.

TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the

4 | P a g e weather is unusually severe and abnormal in comparison to prior years.

LIQUIDATED DAMAGES: Liquidated damages for this project are in the amount of $937.79 per calendar day of delay after scheduled completion.

PRE-CONSTRUCTION CONFERENCE: A Pre-Construction conference is required after the contract is awarded and will be scheduled accordingly.

PROGRESS SCHEDULE: A copy of the progress schedule is to be provided to the Contracting

Officer and COR as soon as possible. Each time the progress schedule is changed, it must be provided to both the Contracting Officer and COR. It is suggested an updated document be provided by the Prime Contractor at the mandatory monthly progress meeting.

PROGRESS MEETINGS: Progress meetings are mandatory and will be scheduled monthly.

PAYMENT REQUESTS: Application for payments are to be submitted on AIA G702(Continuation) or the contractors own form as long as the information is similar to the G702. Contactors can get these forms from the following website www.aiabookstore.com

QUESTIONS: Oral questions asked at Site Visit of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions shall be sent in WORD FORMAT to Joshua Cortez, FAO Contracting Officer, via email at j2xcortez@bop.gov. In order to provide sufficient response time prior to the bid due date, the Government has establishing that questions be submitted no later than May 1, 2025 @ 10:00 A.M. PST.

ACCESS TO SITE/PARKING OF VEHICLES: Parking will be provided for employee vehicles and contractor work vehicles.

STORAGE OF MATERIALS: Storage of materials will be coordinated with the COR.

CONTRACTOR TEMPORARY OFFICE: No temporary office space will be provided.

INSPECTIONS: "Punch List" items generated by inspections will be corrected and discrepancy items re-inspected and approved before contract closure takes place. Should any work be covered without proper notification, the contractor shall uncover that work for inspection at his own expense.

SAFETY MANAGER:

3. SAFETY POINTS:

The contractor is responsible for providing required protective gear to all contractor workers, should it be required. Contractor will ensure that all workers have proper safety gear at all times.

Contractor is responsible for the prevention of accidents on the project site and has spill kit onsite and containment procedures. OSHA requirements will be adhered to.

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The Contractor will have a Safety Representative on site at all times during the completion of this project.

Proper storage of any chemicals in lay down yard with SDS present.

CAPTAIN:

4. SECURITY

ADVERSE WEATHER: Whenever adverse weather conditions or other institution emergency contingencies are in effect, contract workers will not be permitted passage into the secure institution. Should emergency conditions be implemented while contract workers are inside the secure perimeter, they will be required to secure their tools, remove vehicles and equipment, and leave the institution grounds until the emergency situation has been resolved.

Depending upon the nature of the emergency, this normally will not affect any construction outside of the secure perimeter. Contractor is reminded that fog days will be treated like rain days. The performance period of 364 days will allow adequate time to complete the job, and no consideration will be allowed for normal rain days and normal fog days. The normal rain, snow or fog days will be based on the average over the last ten (10) years for the local community.

SECURITY CLEARANCES: Contract workers are subject to security investigative procedures.

Please refer to the contract for details. Please refer to Page 8 of the solicitation.

EMPLOYEE IDENTIFICATION: Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry to, and returned upon exit from institution property.

TOOL ACCOUNTABILITY: Strict accountability and control of all contractor tools and hazardous materials must be maintained at all times. All contractor tools to be used inside the secure perimeter must be inventoried and accounted for at the conclusion of the work day Contractor tools may not be stored on-site overnight. The contractor should provide for enough time at the conclusion of the work day for the return and accounting of all tools issued during the work day. Lost or missing tools must be reported to the COR the Captain immediately.

ILLEGAL ITEMS ON FEDERAL PROPERTY: Firearms, ammunition, knives, other weapons, drugs, narcotics, and alcoholic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time. This includes the private vehicles of contract workers. Violators will be subject to criminal prosecution. All persons, vehicles, and equipment are subject to search by institution authorities at any time.

NO CONTACT WITH INMATES: Contract workers are not to have any contact with inmates at any time. No photographs may be taken of inmates.

CONTRACTOR EMPLOYEE WORK DRESS: Green or khaki-colored clothing is not allowed, as

USP LEWISBURG - PROJECT 24Z2A2F

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PHOTOGRAPHS: The institution’s Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos, and may request that photos be taken for specific conditions. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

VIII. ADDITIONAL DISCUSSION:

Contractors requested photos. Photos were taken during the site walk and will be posted via www.sam.gov.

Meeting minutes recorded by:

Matthew Adler, Contract Specialist USP Lewisburg

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE

SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN

SUBSEQUENT AMENDMENTS ISSUED BY THE CONTRACTING OFFICER ON A STANDARD

FORM 30 (SF-30).

g Digitally signed by MATTHEW

ADLER

Date: 2025.04.29 09:51:47 -04'00'

Pictures of piping one chiller shown (X2)

Pictures showing area around chillers

Pictures of exterior overhead door

USP LEWISBURG – REPLACE CHILLERS

PROJECT 24Z2A2F QUESTIONS & ANSWERS

SOLICITATION 15BFA025B00000007

SUBMITTED BY MCKENZIE CONSTRUCTION:

1. RFI 001, SOW, Page: 1, Section: B.1.. The SOW states to “Disconnect all high voltage electrical from the chillers that can be used to reconnect to the new chillers,” but does not specify which components are to be reused. Please confirm which components (e.g., breakers, wiring, conduits) are to be salvaged for reuse. Clarification: All components that can be reused are allowed; it will be the contractor’s responsibility to ensure the chiller is operational upon completion of this work.

2. RFI 002, SOW, Page: 1–2, Section: B.2.. The SOW specifies that flow sensors are to be “factory mounted and wired,” and mentions “refrigerant isolation valves” as unit options, but does not specify how many of each are required. Are these per chiller, or total for the system? Clarification: Per chiller.

Isolation valves are for routine maintenance and emergency situations.

3. RFI 003, SOW, Page: 2, Section: B.3.. The SOW states that chilled water piping must be insulated but does not define the length or size of piping to be insulated. Please provide approximate piping lengths and diameters to be included for bid purposes. Clarification: Any insulation that is removed to install the chillers must be reinstalled to the point that it was removed.

4. RFI 004, SOW, Page: 2, Section: C.. The SOW states, “All seismic zone requirements… will be considered during all phases of this project,” but does not provide the specific seismic design category or anchorage requirements applicable to USP Lewisburg. For accurate bidding and compliance with seismic codes, please confirm the applicable seismic classification and any associated structural design criteria for anchoring the chillers. Clarification: We are in Lewisburg Pa. Refer to seismic codes for this area.

5. RFI 005, SOW, Page: 2, Section: D.. The SOW states the FBOP will provide “minimal electricity service (120V) for small hand power tools including battery chargers,” but does not indicate if there are any on-site power sources available for temporary lighting, welding, or testing operations. Please confirm whether additional temporary power (e.g., 240V, 480V) will be provided by the government or must be furnished by the contractor. Clarification: Additional temporary power can be provided as needed at no additional cost.

6. RFI 006, SOW, Page: 2, Section: E.. The SOW requires submission of “a complete plan detailing test procedures” for final system testing but does not specify what performance parameters must be demonstrated (e.g., flow rate, temperature delta, capacity). Please confirm the specific functional performance criteria and test conditions required for acceptance of the new chiller systems.

Clarification: The flow rate is unknown. We supply 45-degree water to the system.

7. RFI 007, SOW, Page: 2, Section: F.. The SOW requires the contractor to “conduct all structural repairs, patch walls, paint, repair ceiling etc., associated with the Chiller Installation,” but does not define the extent or quantity of these tasks. For bidding purposes, please provide details on the expected scope and quantities for these repair activities. Clarification: Any areas disturbed to remove or install new chillers must be returned to original condition.

8. RFI 008, SOW, Page: 3, Section: G.. The SOW requires the contractor to “provide operation/maintenance manuals for each piece of equipment/system installed,” but does not specify the expected format, quantity, or whether digital versions are acceptable. Please clarify the number of manual sets required and any format or delivery method specifications. Clarification: 1 hard copy and 1 PDF version will be required.

9. RFI 009, SOW, Page: 3, Section: II.A.. The SOW notes that work hours are 7:00 AM – 4:00 PM, Monday – Friday, but also states that institutional routines may reduce the workday and that access may be limited during emergencies. For scheduling and labor cost planning, please confirm the expected number of workable hours per day and how frequently restricted access occurs under normal conditions. Clarification: The work area is outside the secure perimeter and work hours are from 7:00 am to 4:00 PM.

10. RFI 010, SOW, Page: 3, Section: II.B.. The SOW states that the contractor is responsible for coordinating all deliveries and that the BOP will not sign for any shipments. However, it does not specify if there is a designated delivery staging area or any limits on delivery vehicle sizes. Please clarify if a loading/unloading zone will be available and whether there are any vehicle access restrictions for material deliveries. Clarification: There is a large laydown area next to the powerhouse and it will be confirmed at the Preconstruction meeting. There is no size restriction on delivery vehicles.

11. RFI 011, SOW, Page: 4, Section: II.C.. The SOW requires the contractor to provide a “securable, single point access storage container,” but does not specify the maximum allowable size or proximity to the work area. For planning and cost estimation, please confirm the size limitations and proposed location for the contractor’s storage container. Clarification: Contractor can provide the size of container necessary, and accommodations can be made at the job site.

12. RFI 012, SOW, Page: 4, Section: II.D.. The SOW requires the contractor to submit security clearance documentation for all personnel within 14 days of receiving the Notice to Proceed. However, it does not indicate the typical processing time for clearance approval. For scheduling and labor mobilization purposes, please confirm the average duration for security clearance processing once documents are submitted.

Clarification: See “FAO-0009(a) Construction Contract Security” located on page 8 of solicitation document 15BFA025B0000007.

13. RFI 013, SOW, Page: 5, Section: II.E.. The SOW requires all extension cords to be removed from the institution daily and classifies them as “Double A” high-risk tools but does not indicate the number or type of cords anticipated for acceptable use. For bid and tool planning purposes, please clarify the number of extension cords typically permitted on site at one time and any specific approved types.

Clarification: This area is located outside the secure perimeter. There is no restriction on the length of cords in this area.

14. RFI 014, SOW, Page: 5, Section: II.F.. The SOW prohibits the use of cell phones, cameras, and two-way pagers within the institution, but does not address whether the contractor will have access to any form of on-site communication for coordination or emergency purposes. Please confirm what communication methods are allowed or provided for use within the secure area during work hours.

Clarification: Staff are always present in the work area and access to communication will always be present.

15. RFI 015, SOW, Logistics – Equipment Access. The SOW does not specify the size or location of the building opening(s) available for removing the existing chillers and bringing in the new units. Please confirm whether there is an existing access point large enough to accommodate the dimensions of the new 400-ton chillers, and provide the verified clear dimensions of that opening. Clarification: There is a large 12’ x 12’ overhead door located in the work area (See attached photos).

16. RFI 016, SOW, Logistics – Crane Setup Area. The SOW does not indicate whether a staging area is available immediately outside the powerhouse for crane placement to lift the chillers in and out. Please confirm whether there is sufficient space adjacent to the building for crane operation, and whether any ground preparation or permitting is required for crane setup. Clarification: There is a large open parking area next to the powerhouse, that can be utilized.

17. RFI 017, SOW, Logistics – Structural Load Limits. There is no mention in the SOW of the structural load limits for interior floors or access paths that the new chillers must be transported across. Please confirm whether the route for moving the new chillers has been assessed for weight-bearing capacity, and provide any structural load limits or restrictions for wheeled equipment inside the building.

Clarification: There is a ten-ton overhead crane that can be used to set new chillers. There is no information on the load limits for the interior floors on the access path.

18. RFI 018, SOW, Logistics – Obstructions and Overhead Clearance. The SOW does not provide information regarding interior or exterior overhead obstructions (e.g., piping, ductwork, overhead utilities) that may affect movement of the existing or new chillers. Please confirm whether there are any known overhead clearance issues along the removal/installation path and what the minimum vertical clearance is. Clarification: See attached photos.

19. RFI 019, SOW, Logistics – Site Access Restrictions for Oversized Equipment. There is no clarification in the SOW on whether oversized delivery trucks or trailers can access the facility for delivering the new chillers. Please confirm if there are any access limitations related to turning radius, weight limits, or overhead obstructions on the facility access roads, and whether escorts or advance notice are required for oversized load deliveries. Clarification: There are no size restrictions on the site.

20. RFI 020, SOW, Logistics – Building Egress for Chiller Removal. The SOW does not specify the means by which the existing chillers will be removed from the building. Please confirm whether there is an existing door, removable wall section, or louver system that will be used for chiller extraction and installation, and whether any demolition or temporary structural modifications will be required to create a viable access path. Clarification: There is an existing overhead door (See attached photos).

21. RFI 021, SOW, BAS Controls – Existing System Identification. The SOW mentions BACnet communication capability but does not identify the existing BAS in use. Please confirm the make, model, and version of the existing BAS that the new chillers must integrate with. Clarification: There is no existing BAS system in place to integrate with.

22. RFI 022, SOW, BAS Controls – Existing Controls Contractor Contact. To coordinate BAS integration, please confirm whether there is an existing BAS contractor under service agreement with USP Lewisburg, and if so, provide the contractor’s name and contact information. Clarification: There is no existing BAS system in place to integrate with.

23. RFI 023, SOW, BAS Controls – Required Integration Scope. The SOW mentions a “Smart Equipment Control Board” and BACnet card, but does not define the required scope of BAS integration. Please confirm what data points (e.g., temperatures, flow, status, alarms) must be made available to the BAS and whether full chiller control is expected through the BAS or via standalone operation. Clarification:

There is no existing BAS system in place to integrate with. The chillers are standalone equipment.

24. RFI 024, SOW, BAS Controls – Graphics and Programming. The SOW does not specify if updates to BAS graphics or programming are required as part of the integration. Please confirm whether the contractor is responsible for updating BAS interface screens or control logic. Clarification: There is no existing BAS system in place to integrate with.

25. RFI 025, SOW, BAS Controls – Sequence of Operations. There is no sequence of operations included in the SOW for the new chillers. Please provide a detailed sequence of operations including start/stop logic, lead/lag control (if applicable), and setpoint management to ensure accurate bidding.

Clarification: Per manufacturers’ recommendations on sequence of operations.

26. RFI 026, SOW, BAS Controls – BAS Communication Protocol Confirmation. The SOW references BACnet but does not confirm the communication protocol currently in use. Please confirm whether the site BAS uses BACnet/IP, BACnet MSTP, or another communication method for integration.

Clarification: There is no current BAS system in use.

27. RFI 027, SOW, BAS Controls – Network Connection Responsibility. Please clarify whether the contractor is responsible for physically connecting the new chillers to the BAS network (e.g., running network cabling, installing switches) or if this will be handled by BOP personnel or their controls contractor. Clarification: There is no existing BAS system in place to integrate with.

28. RFI 028, SOW, BAS Controls – Control Panel Location and Coordination. Please confirm the required location for the NEMA1 control panel and whether the BAS interface will be co-located or require a separate panel for integration. Clarification: Control panels located on chillers.

29. RFI 029, SOW, BAS Controls – Alarm Prioritization and Monitoring. Please confirm what alarm conditions (e.g., high/low pressure, motor faults, loss of communication) must be reported to the BAS and how they should be prioritized (critical vs. informational). Clarification: Per manufacturers recommendations. Operators have no preference.

30. RFI 030, SOW, BAS Controls – Control Points List. The SOW does not include a points list for integration. Please provide a detailed list of control and monitoring points that must be exposed to the BAS, including analog/digital inputs and outputs for each chiller. Clarification: N/A

31. RFI 031, SOW, Page: 2, Section: B.3.. The SOW requires reconnection to existing condenser and chilled water piping but does not specify who is responsible for refilling these systems after installation.

Please confirm whether the contractor is responsible for furnishing and introducing chilled water and condenser water into the system upon completion of mechanical work. Clarification: Customer will fill the system.

32. RFI 032, SOW, Page: 2, Section: B.3.. The SOW does not define who is responsible for chemical treatment of the chilled and condenser water systems following reconnection. Please confirm whether the contractor is responsible for providing water treatment chemicals, testing, and balancing of the systems, or if this will be performed by facility personnel or an existing vendor. Clarification: Customer will be responsible for treatment of the chilled and condenser water.

33. RFI 033, SOW, Page: 2, Section: B.3.. The SOW does not mention whether system flushing is required prior to reconnecting and filling the chilled and condenser water loops. Please confirm whether the contractor is responsible for performing a full system flush of both piping loops prior to startup and, if so, what the flushing procedure must include (e.g., duration, flow rate, flushing fluid type). Clarification:

Per manufacturers recommendation this will be done by the customer.

34. RFI 034, SOW, Page: 2, Section: B.3.. The SOW is silent on whether corrosion inhibitors or biocides are required for the initial treatment of the chilled and condenser water systems. Please confirm whether the contractor must provide and dose corrosion protection and biological growth control chemicals into the systems as part of the initial fill. Clarification: Customer will be responsible for treatment of the water.

35. RFI 035, SOW, Page: 2, Section: B.3.. The SOW does not define initial water quality specifications (e.g., pH, hardness, conductivity) that must be met prior to chiller startup. Please provide target water quality parameters for both chilled and condenser loops that the contractor must achieve prior to system commissioning. Clarification: Customer will be responsible for treatment of the water per manufacturers’ recommendations.

36. RFI 036, SOW, Page: 2, Section: B.3.. There is no mention of water testing requirements following system fill. Please confirm whether the contractor is responsible for providing certified laboratory analysis of chilled and condenser water samples prior to turnover, and whether retesting is required if parameters are not initially met. Clarification: Per manufacturers’ recommendations, customer will perform.

37. RFI 037, SOW, Page: 2, Section: B.3.. The SOW does not state who will provide long-term water treatment service after initial startup. Please confirm whether the facility has an existing chemical treatment vendor who will assume responsibility after system commissioning, or if the contractor must provide extended service during the warranty period. Clarification: Customer will perform.

38. RFI 038, SOW, Page: 2, Section: E.. The SOW requires the contractor to notify the COR two days prior to system testing and provide a test plan, but it does not define whether formal third-party commissioning is required. Please confirm whether an independent commissioning agent will be involved, or if commissioning is limited to contractor-led startup and verification. Clarification:

Contractor-led start up is required.

39. RFI 039, SOW, Page: 2, Section: E.. The SOW does not define the commissioning process steps or deliverables beyond installation certification. Please confirm whether the contractor is required to submit a commissioning plan, conduct functional performance testing, and provide a final commissioning report documenting results. Clarification: yes

40. RFI 040, SOW, Page: 2, Section: E.. It is unclear whether the chiller manufacturer must be on site for startup and commissioning. Please confirm if factory-authorized startup by the chiller manufacturer is required, and whether this visit must include performance verification and system tuning. Clarification:

Chiller start up is required by the manufacturer for warranty issues.

41. RFI 041, SOW, Page: 2, Section: E.. The SOW mentions “certifying that the complete systems meet the contract requirements,” but does not specify the duration or conditions under which performance must be demonstrated. Please confirm whether the chillers must run under full load for a specific period during commissioning, and what documentation must be provided to verify performance. Clarification:

We need to hold 45-degree supply temperature and manufacturers specifications.

42. RFI 042, SOW, Page: 2, Section: E.. There is no mention of seasonal or deferred testing in the SOW.

Please clarify whether any deferred or seasonal commissioning is expected if full-load operating conditions are not present at the time of initial startup. Clarification: No off-season testing.

43. RFI 043, SOW, Page: 2, Section: E.. The SOW does not indicate whether Test and Balance (TAB) services are required for the chilled and condenser water systems after reconnection. Please confirm whether a certified TAB contractor must be used to verify system flows and performance post-installation. Clarification: No balance resting is required.

44. RFI 044, SOW, Page: 2, Section: E.. There is no information in the SOW regarding required flow rates, pressure drops, or balancing tolerances for chilled and condenser water loops. Please confirm if system design criteria (e.g., GPM, head loss) will be provided to support proper Test and Balance procedures.

Clarification: Actual flow rate is unknown. We have VFD pumps that maintain the flow and pressure.

45. RFI 045, SOW, Page: 2, Section: E.. The SOW is unclear on who is responsible for supplying the final TAB report. Please clarify whether the contractor is required to submit a certified TAB report documenting flows, temperatures, and pressures for acceptance by the COR. Clarification: Contractor will be responsible for submitting a certified TAB report.

46. RFI 046, SOW, Page: 2, Section: E.. There is no mention of existing flow control devices or balance valves in the system. Please confirm whether the system already includes balance valves and flow metering stations, or if the contractor is responsible for supplying and installing them as part of this project. Clarification: There are no balancing valves. VFD pumps maintain pressure.

47. RFI 047, SOW, Page: 1, Section: B.1.. The SOW instructs the contractor to “disconnect all high voltage electrical from the chillers that it can be used to reconnect to the new chillers,” but does not describe the existing power feed configuration or available slack. Please confirm the existing high voltage supply characteristics (voltage, amperage, conductor type/size) and whether there is adequate slack or flexibility in the existing leads to accommodate any differences in terminal locations on the new chillers.

If not, please clarify whether extending or modifying the high voltage conductors is within the contractor’s scope. Clarification: Terminal locations per manufacturers locations. The existing chillers each have a 600 amp disconnect.

48. RFI 048, General. Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?

Clarification: No separate staff are not required.

49. RFI 049, Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project? Clarification:

No.

50. RFI 050, Please provide the site visit attendee sign-in sheet.

Clarification: The attendee sign-in sheet will be added as an amendment to the solicitation along with Q&A’s.

51. RFI 051, If the building is occupied, how many people will be in the building and are there any temporary heating/cooling requirements? Clarification: No temporary heating or cooling is required.

52. RFI 052, Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation. Clarification: To the best of our knowledge no lead or asbestos exists.

53. RFI 053, Does this project require phasing? Clarification: No

54. RFI 054, Is this project tax exempt?

Clarification: See “Section 2 – Commodity of Services Schedule” located on page 2 of the solicitation document and FAR 52.229-3 which is incorporated by reference on page 15 of the solicitation document.

55. RFI 055, SOW, Page: 1–2, Section: B.2. The SOW specifies detailed performance and design features for the two new 400-ton centrifugal chillers but does not identify a make or model. Please confirm the required manufacturer and model number of the new chillers, or whether multiple manufacturers meeting the listed specifications are acceptable.

Clarification: There is no requirement to use a specific chiller manufacturer for this project. The Government has confirmed that the requirement is not manufacturer-restricted. Offerors may propose equipment from any manufacturer that meets the solicitation specifications and requirements. See “FAO-0005 Submittals” on page 6 of solicitation document

15BFA025B00000007.

SUBMITTED BY QUALITY AIR MECHANICAL

56. Is there a determined start date?

Clarification: See Box 11 on page 1 of solicitation document 15BFA025B00000007. There is not a determined start date.

57. Is there a manufacturer preference for the replacement chillers?

Clarification: There is no requirement to use a specific chiller manufacturer for this project. The Government has confirmed that the requirement is not manufacturer-restricted. Offerors may propose equipment from any manufacturer that meets the solicitation specifications and

SUBMITTED BY RLS CONSTRUCTION GROUP:

58. Is the chiller required to be R-134 refrigerant? Clarification: Refer to the statement of work.

59. What is the required efficiency rating of the chiller? Clarification: Manufacturers specifications.

60. What is the designed water temperatures for the evaporator and condenser? Clarification: There is no regulation on the cooling towers. We need 45 degree water leaving evaporator.

61. Is there a required chiller manufacturer?

Clarification: There is no requirement to use a specific chiller manufacturer for this project. The Government has confirmed that the requirement is not manufacturer-restricted. Offerors may propose equipment from any manufacturer that meets the solicitation specifications and

62. Will a locked sea container staged by the chiller room be allowed for material and tool storage?

Clarification: Yes

63. Is the new chiller able to be shifted on the beams to accommodate the new connections to existing piping? Or must the new chillers take up the exact footprint of the old chillers? Clarification: Per manufacturers foot print and contractor needs.