Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 21

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

06/18/2024

4. REQUISITION/PURCHASE REQUISITION NUMBER

15B60824PR000094

5. PROJECT NUMBER (If applicable)

23Z6AE9

BFAOCODE

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

Julie Bergami

(O) 202-598-6019 jbergami@bop.gov

6. ISSUED BY 15B608CODE

Federal Bureau of Prisons FCI Phoenix

37900 N 45TH AVE

Phoenix, AZ 85086

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15BFA024B00000016

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

05/13/2024

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Block 14 Continuation (pages 2 - 21)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Julie Bergami Contracting Officer

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

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SF-30 Block 14 Description of Amendment

Amendment 0001 is hereby issued to incorporate the following into Invitation for Bid 15BFA024B00000016:

1) Change SF 1442 Block 8. Address Offer To:

Upload bids to: https://jefs.app.box.com/f/a7fd51d90f0e44cfa3b4cb1aa7894d79 Bid Opening: Held on Microsoft Teams see Instructions to Bidders, Section V. Electronic Bid Submission & Bid Opening

2) Incorporate Pre-Bid Site Visit Meeting Minutes (attached);

3) Incorporate Bidders’ questions with FBOP responses and photos (attached);

4) Utilize Bid Submission Cover Page when submitting bid (attached);

5) Incorporate Construction Wage Determination AX20240039, date May 17, 2024;

6) Update provision 52.204-8 Annual Representations and Certifications (May 2024);

a) Revising the date of the provision and paragraph (c)(1)(xvii);

b) Removing from the end of paragraph (c)(1)(xix) the parenthesis;

c) Removing paragraph (c)(2)(vi); and

d) Redesignating paragraphs (c)(2)(vii) and (viii) as paragraphs (c)(2)(vi) and (vii), respectively.

7) Update the following clauses by reference:

a) 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (May

2024)

b) 52.223-5 Pollution Prevention and Right-To-Know Information (May 2024)

c) 52.223-11 Ozone-Depleting Substances and High Global Warming Potential

Hydroflourocarbons (May 2024)

d) 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air

Conditioners (May 2024)

e) 52.223-20 Aerosols (May 2024)

f) 52.223-21 Foams (May 2024)

8) Add the following clauses by reference:

a) 52.223-23 Sustainable Products and Services (May 2024)

b) 52.226-7 Drug Free Workplace (May 2024)

c) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

9) Remove the following clauses:

a) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

b) 52.223-6 Drug-Free Workplace (May 2001)

15BFA024B00000016/0001 Page 2 of 21 https://jefs.app.box.com/f/a7fd51d90f0e44cfa3b4cb1aa7894d79

c) 52.223-15 Energy Efficiency in Energy-Consuming Products (May 2020)

d) 52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction

Contracts (Aug 2018)

e) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)

End of Amendment 0001

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PRE-BID CONFERENCE MEETING MINUTES

15BFA024B00000016 – REPLACE FPC COOLING TOWER

FCI PHOENIX - PROJECT 23Z6AE9

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DATE: Wednesday, June 5, 2024, at 9:00 am local time Place: FCI Phoenix Training Center, 37900 N. 45th Ave., Phoenix, AZ

CONTRACTING OFFICER (NAME): Alex Jackson

I. INTRODUCTIONS:

Round table introduction of all attendee’s.

A. Jackson, Supervisory Contract Specialist R. Shanks, General Foreman T. Ogden, Engineering Technician S. Massey, HVAC Foreman F. Espino, Facilities Manager Jim Patrow, Air 4 You P. Pietdanik, Air 4 You C. Fiebiger, US2 D. Cardenas, OCS Construction

II. PURPOSE OF MEETING:

Indicate the purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation, as issued, and not to furnish additional information.

State - nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the FAO Contracting Officer, Julie Bergami.

III. MINUTES:

Advised minutes will be recorded and distributed via System for Award Management at www.sam.gov.

IV. SITE VISIT INFORMATION:

Walk to selected site for Replace FPC Cooling Tower immediately following the meeting.

V. FRONT COVER PAGE FORMS AND INSTRUCTIONS:

Note the instructions on the cover letter in the Solicitation that all bids be submitted electronically through the JEFS APP BOX per Section V. Electronic Bid Submission & Bid Opening instructions:

FEDERAL BUREAU OF PRISONS

U.S. ARMED FORCES RESERVE COMPLEX

ATTN: JULIE BERGAMI, CONTRACTING OFFICER AT FAO

346 MARINE FORCES DRIVE

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GRAND PRAIRIE, TX 75051

VI. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS:

State the deadline for submission of bids for this project is July 10, 2024, by 1:00 CST. Per the above mentioned instructions.

VII. GENERAL TOPICS:

The following submission/completion items will be addressed:

1. From the solicitation, each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid. Failure to do so may cause your bid to be considered as non-responsive:

STANDARD FORM 1442 Pages 1 & 2: Please include Unique Entity Identifier (UEI) number and

Tax ID# and e-mail address where indicated in block 10 and complete blocks 14-20c. If your company has a “doing business as” name reflected in you SAM registration, include this name as well in Block 14. Ensure the address typed in block 14 matches the address in your System for Award Management (SAM) registration.

PAST PERFORMANCE SUBMISSION: Please ensure the Cover letter is reviewed and complied with its entirety. References and banking submissions must be submitted in advance to the bid opening directly to jbergami@bop.gov via email.

COMMODITY OR SERVICES SCHEDULE (PAGE 4): Complete the Unit Price (JB = job) and

Amount blocks (these amounts will be the same). Note: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

BID GUARANTEE: See Page 5 of the solicitation. A bid bond must be submitted in original (ink signatures) with your solicitation. The penal sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. A blank bid bond was included in the solicitation. The bid bond must be from a Government approved surety. A list of approved sureties can be located on the Department of Treasury, Bureau of the Fiscal Service website.

REPRESENTATIONS AND CERTIFICATIONS: All contractors submitting a bid must be registered in the System for Award Management (SAM) at www.sam.gov with the North American Industry Classification Standard code (NAICS) 238220 which is applicable to this acquisition.

FAR PROVISION 52.204-8: Pursuant to the section (b) (1) of this provision, provision 52.204-7 is included in this solicitation. Bidders should not mark either of the two options under section (b) (2).

Leave these options unmarked.

FAR PROVISION 52.204-24: Offerors shall complete section 52.204-24(d).

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FAR PROVISION 52.209-13: Offerors should mark as applicable either (b)(1) or (b)(2). If (b)(2) is applicable, please follow additional instructions provided.

FAR PROVISION 52.229-11: Offerors shall complete section (d).

PAST PERFORMANCE: Past performance information should be submitted prior to bid closing.

AMENDMENTS: Amendments (if any) must be acknowledged and submitted with the bid by one of the methods as described in item eleven of the Standard Form 30.

2. Other general items to be addressed:

DAVIS BACON ACT: This contract is subject to the Davis Bacon Act. Wage Decision

AZ20240039 is applicable for this area. All applicable workers must be paid according to the terms of the wage decision.

HIRING GOALS: Hiring goals for this project are 15.8% for minorities and 6.9% for females – A

“Good Faith” effort should be put forth by the contractor to achieve these goals.

LICENSING AND PERMITS: All required licensing and permits are required to be obtained by the contractor who receives contract award.

MAGNITUDE: The magnitude of the project is between $250,000 and $500,000.

WORK HOURS: Work hours within the secure perimeter shall be between 6:00 am and 2:00 pm Monday through Friday excluding weekends and federal holidays.

COR: The Contracting Officer’s Representative (COR) is Timothy Ogden, Engineering Technician at FCI Phoenix.

PERIOD OF PERFORMANCE: The completion period is 365 calendar days after issuance of notice to proceed.

TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

LIQUIDATED DAMAGES: Liquidated damages for this project are in the amount of $1,259.74 per calendar day of delay after scheduled completion.

PRE-CONSTRUCTION CONFERENCE: A Pre-Construction conference is required after the contract is awarded and will be scheduled accordingly.

PROGRESS SCHEDULE: A copy of the progress schedule is to be provided to the Contracting

Officer and COR as soon as possible. Each time the progress schedule is changed, it must be provided to both the Contracting Officer and COR. It is suggested an updated document be provided by the Prime Contractor at the mandatory monthly progress meeting.

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PROGRESS MEETINGS: Progress meetings are mandatory and will be scheduled monthly.

PAYMENT REQUESTS: Application for payments is to be submitted on AIA G702(Continuation) or the contractors own form as long as the information is similar to the G702. Contactors can get these forms from the following website www.aiabookstore.com

QUESTIONS: Oral questions asked at Site Visit of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions shall be sent in WORD FORMAT to Julie Bergami, FAO Contracting Officer, via email at jbergami@bop.gov. In order to provide sufficient response time prior to the bid due date, the Government has establishing that questions be submitted no later than Friday, June 7, 2024, at 12:00 pm, CST.

ACCESS TO SITE/PARKING OF VEHICLES: Parking will be provided for employee vehicles and contractor work vehicles.

STORAGE OF MATERIALS: Storage of materials will be coordinated with the COR.

CONTRACTOR TEMPORARY OFFICE: No temporary office space will be provided.

INSPECTIONS: "Punch List" items generated by inspections will be corrected and discrepancy items re-inspected and approved before contract closure takes place. Should any work be covered without proper notification, the contractor shall uncover that work for inspection at his own expense.

Contracting Office (Alex Jackson):

3. SAFETY POINTS:

The contractor is responsible for providing required protective gear to all contractor workers, should it be required. Contractor will ensure that all workers have proper safety gear at all times.

Contractor is responsible for the prevention of accidents on the project site and has spill kit onsite and containment procedures. OSHA requirements will be adhered to.

The Contractor will have a Safety Representative on site at all times during the completion of this project.

Proper storage of any chemicals in lay down yard with SDS present.

Contracting Office (Alex Jackson):

4. SECURITY

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ADVERSE WEATHER: Whenever adverse weather conditions or other institution emergency contingencies are in effect, contract workers will not be permitted passage into the secure institution. Should emergency conditions be implemented while contract workers are inside the secure perimeter, they will be required to secure their tools, remove vehicles and equipment, and leave the institution grounds until the emergency situation has been resolved.

Depending upon the nature of the emergency, this normally will not affect any construction outside of the secure perimeter. Contractor is reminded that fog days will be treated like rain days. The performance period of 365 days will allow adequate time to complete the job, and no consideration will be allowed for normal rain days and normal fog days. The normal rain, snow or fog days will be based on the average over the last ten (10) years for the local community.

SECURITY CLEARANCES: Contract workers are subject to security investigative procedures.

Please refer to the contract for details. Please refer to Page 8 of the contract.

EMPLOYEE IDENTIFICATION: Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry to and returned upon exit from institution property.

TOOL ACCOUNTABILITY: Strict accountability and control of all contractor tools and hazardous materials must be maintained at all times. All contractor tools to be used inside the secure perimeter must be inventoried and accounted for at the conclusion of the workday Contractor tools may not be stored on-site overnight. The contractor should provide for enough time at the conclusion of the workday for the return and accounting of all tools issued during the workday.

Lost or missing tools must be reported to the COR the Captain immediately.

ILLEGAL ITEMS ON FEDERAL PROPERTY: Firearms, ammunition, knives, other weapons, drugs, narcotics, and alcoholic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time. This includes the private vehicles of contract workers. Violators will be subject to criminal prosecution. All persons, vehicles, and equipment are subject to search by institution authorities at any time.

NO CONTACT WITH INMATES: Contract workers are not to have any contact with inmates at any time. No photographs may be taken of inmates.

CONTRACTOR EMPLOYEE WORK DRESS: Green or khaki-colored clothing is not allowed, as inmates wear these colors.

PHOTOGRAPHS: The institution’s Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos and may request that photos be taken for specific conditions. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

VIII. ADDITIONAL DISCUSSION:

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FCI PHOENIX - PROJECT 23Z6AE9

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Meeting minutes recorded by:

Alex Jackson, Supervisory Contract Specialist FCC Tucson

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE

SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN

SUBSEQUENT AMENDMENTS ISSUED BY THE CONTRACTING OFFICER ON A STANDARD

FORM 30 (SF-30).

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Question 1:

Please provide pictures of the existing Evapco evaporator cooler and the two pumps to be replaced.

BOP Response: Clarification See attached photos.

Question 2:

Please provide pictures of piping above pumps and nameplates off pumps.

See attached photos.

Question 3:

Please provide clarification on SOW for electrical to be performed by contractor on the evaporative cooler.

Contractor will be responsible from the load side of the disconnect

on. Wiring is needed from the reconnect of the high voltage for the tower motor, pumps, and low voltage control for the VFD to the fan motor.

Question 4:

Please provide clarification on SOW for the two pumps to be replaced, including electrical requirements of the contractor.

Photo of the pumps data-plates are provided. The electrical requirements for the pumps is to reconnect the high voltage for the new pumps and motors starting from the load side of the disconnect unless the new pumps exceed the rated amperage of the existing circuit, (each pump motor has a 60 amp circuit with 40 amp fuses), in which case a larger circuit would be needed (i.e. larger wire, breaker, etc.). For what is included, we need 2 pumps and 2 motors, 2 expansion joints, 2 check valves, 2 strainers, 2 Gauges and 1/4" copper tubing with (4) 1/4" valves for suction and discharge pressure readings, and 4 main pump isolation valves (currently butterfly valves). Attached is a picture with labels for reference.

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Question 4 (cont.):

Question 5:

If the two pumps are to be included, please provide specification/characteristic requirements for each.

Picture of the data-plate for pumps and motors provided as long as pumps are rated to match the new tower flow requirements.

Question 6:

Depending on the outage to replace the evaporative cooler and pumps, does this project require that the contractor provide rental equipment for the cooling capacity of the facility?

Depending on how long they anticipate the tower to be down and what time of year we drop it, include either a rental mobile tower hookup to maintain cooling for the whole camp, or portable temporary cooling units to just the housing units at a minimum.

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Question 7:

Can the fence around the existing cooler be taken down to set new evaporative cooler and put back together after the new equipment installed?

The fence can be temporarily removed for easy access to remove and replace the cooling tower.

Question 8:

Please confirm a tax-exempt certificate will be provided to the awarded contractor for this project.

See SF-1442, page 4 of the solicitation.

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Project 23Z6AE9 – Replace FPC Cooling Tower

Cooling Tower Condensing Units Cooling Tower (west side)

Cooling Tower (east side) Cooling Tower (north-east corner)

Cooling Tower (north-west corner) Cooling Tower (view from south-east)

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Cooling Tower (view from south) Cooling Tower (view from south-west)

Cooling Line Piping & Controller Cooling Line Piping & Controller

Cooling Line Disconnect Cooling Line Disconnect

15BFA024B00000016/0001 Page 14 of 21

Taco Pump Description Plate Century Pump Description Plate

Taco Pump Piping Taco Pump Piping

Taco Pump Piping Taco Pump Piping

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BID SUBMISSION COVER PAGE - 15BFA024B00000002

NAME OF COMPANY:

UEI#:

BID BOND SF24 MAIL

(FEDEX/UPS/USPS)

TRACKING #:

All bid pages should be included in a single Adobe PDF. Bids shall include:

Bid Submissions Cover Page, Solicitation SF1442 pages 1,2,4,43-51, and Bid Bond – Ensure the raised seals are legible in the electronic copy

Note: Electronic bids shall be uploaded to JEFS link included in Instruction to Bidders.

Note: This solicitation requires submission of a bid guarantee in accordance with FAR 52.228-1.

Electronic bid submissions must include a scanned copy of the original bid guarantee. The original bid guarantee with “wet” signature and raised seal (if applicable) must be mailed or delivered to the below and received by the bid opening time and date:

Federal Bureau of Prisons U.S. Armed Forces Reserve Complex ATTN: Martin Guidry 346 Marine Forces Drive Grand Prairie, TX 75051

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