Amendment 00002- Received Questions and Responses.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

00002

BFAO

Patrick Ford, Contracting Officer

This amendment is to incorporate the received questions and responses (see attached).

No other changes at this time.

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

15BFA023B00000017

15B51823PR000159

15BFA023B00000017

23Z5AN1

1 1

08/16/2023

07/20/2023

QUESTIONS AND ANSWERS

FCC OAKDALE

15BFA023B00000017 – PROJECT 23Z5AN1

Question 1:

In the skylight area it appears that plywood was installed instead of gypsum board after skylights were installed. The contaminated Plywood will have to be removed in order to access the attic space for cleaning, Are we to install plywood back or gypsum board in that space?

CLARIFICATION: Gypsum Board

Question 2:

In multiple locations where the gypsum board has fallen there is visible insulated piping above ceiling which will have to be abated and cleaned, do we reinsulate the existing pipes after abatement is completed? This piping and quantities is not listed in the SOW, please confirm that the mold on insulation needs to be either abated and or removed and reinsulated.

CLARIFICATION: All mold on insulation must be abated and or removed and reinsulated.

Question 3:

The SOW calls for cleaning and decontaminating all surfaces walls, ceilings, floors, and fixed objects in the 100’s of rooms and cells, but at the site visit we observed literally hundreds of objects chairs, desks tables and mattresses etc. that are “not fixed” are we to clean them all and leave on site or dispose of or both. Please clarify.

CLARIFICATION: Contractor is only required to decontaminate all surface walls, ceilings, floors, and fixed objects.

Question 4:

At site visit we noticed that the lath wood boards that the gypsum is attached to appear wet and rotten, there will most definitely be a lot more once we expose the attic. The contract states that we are to abate and decontaminate but undoubtedly wood boards, plywood and or rafters will need to be replaced. Please confirm that contractor is responsible to replace ALL rotten wood (Quantities unknown) as well as abating 100% of salvageable wood.

CLARIFICATION: Contractor is responsible to abate or replace all wood outlined in the requirement documents.

Question 5:

There is Fiberglass Batt insulation in the ceiling now that is contaminated and will have to be abated. Are we to replace the Batt insulation with the same R value that’s existing?

CLARIFICATION: All insulation requiring replacement must meet or exceed the existing R value of original product.

Question 6:

In Appendix C under the Scope of work in Electrical: Is the contractor’s electrician responsible for Lock-Out of Electrical Systems?

CLARIFICATION: In the event that the electrical systems are required to be isolated or de-energized to perform work, Contractor is responsible for following industry standard lock-out procedures.

Question 7:

Will the FCI do the Evaluation of the Electrical, Plumbing, Fire Suppression Systems, Cameras, Electronics, and Data Cables prior to start of Abatement to verify that all are in working order (So Contractor won’t be held responsible for anything that’s not in working at completion of project) All above items have been exposed to mold and moisture for long periods of time which WILL undoubtedly affect their function and or working condition.

CLARIFICATION: All systems are currently in use, maintained and fully functional at this time. Contractor shall be responsible for any damage which occurred as a result of performing outlined in this project.

Question 8:

Who will be responsible for hooking up the Contractors Power Panel Units to the main Electrical panel?

CLARIFICATION: Contractor will be responsible for connecting any required equipment/power panels to the existing electrical system.

Question 9:

The Power in the Building might not be sufficient enough to run all our equipment, Dozens and dozens of Dehumidifiers (to maintain 60%RH) Neg. Air’s, heaters, dryers, Vac’s .etc. for months ( These will be running 24hrs. 7 day’s ) . Are portable Trailer mounted Generators allowed to be brought to site?

CLARIFICATION: See Statement of Work, Section M. Utilities on pages 7 and 8.

Question 10:

Is there a limit or any fees on the number of Security Clearance packets we can submit? There could be as many as 50 or so clearances for various trades, Electricians, Mechanical, abatement, drywall installers, sparklers, painters, Insulators, Fire suppression, Camera, and Surveillance contractors, Floor tile installers, Etc.

CLARIFICATION: There is no limit to the amount of security clearance packets that can be submitted. All contractor’s staff will be required to submit a packet and be approved prior to working on-site.

Question 11:

The QRI report page 47 states that we are required to have on site Supervisor, Project Manager, Safety Officer, Clerk, Please confirm that this is a requirement?

CLARIFICATION: An on-site Supervisor is required for the duration of this project. This individual may also serve as Project Manager, Safety Officer and Clerk as necessary.

Question 12:

Please confirm that all 9 (3 per bldg.) Mechanical rooms are to be abated as per the SOW and that we would be able to shut down all equipment, electrical/air handling/compressors etc. as needed to perform proper insulation removal/abatement.

CLARIFICATION: All 9 (3 per bldg.) Mechanical rooms are to be abated as per the SOW. Contractor is permitted to shut down all equipment, electrical/air handling/compressors etc. as needed to perform proper insulation removal/abatement.

Question 13:

Please confirm that all 3 Mechanical rooms need to be reinsulated to match existing? (Duct work, breeching walls ceiling etc. with insulation and chicken wire to match what’s removed? As was done on the last abatement project (Rapides)

CLARIFICATION: All 3 Mechanical rooms will be reinsulated to match existing (Duct work, breeching walls ceiling etc. with insulation and chicken wire.

Question 14:

As part of our scope of work we are to clean the floor, as noted at site visit Floor Tiles are heavily water stained, cracked, loose and curling on the ends, these tiles will come loose and broken when work starts. There will be man lifts, Scaffolds and ladders in work area all of which WILL damage the tiles. Are we responsible for damaged, broken, or removed tiles?? If so Do we have to replace with New??

CLARIFICATION: Contractor is responsible for any damaged or broken tile caused by the use of man lifts, scaffolds, and ladders . Any tile being replaced must be new, of same material, and matching in color. See Specifications Section 010001, 3.3, F-H and Statement of Work section L. Mold Related Work, paragraph l on page 7.

Question 15:

On page 38 of the QRI report Under Electrical 3rd. Paragraph states The Facilities at Oakdale will be responsible for corrective actions of various items. Please confirm.

CLARIFICATION: Electrical corrective actions would be defined as loss of power that would alter the contractor’s ability to perform work. Some examples are breaker reset, faulty lights, faulty receptacles.

Question 16:

At site visit we observed large quantities of contaminated flex duct. The Flex duct cannot be cleaned. Are we responsible for the REPLACEMENT of the flex duct that must be removed and disposed?

CLARIFICATION: Contractor is responsible for replacing all flex duct. See Statement of Work L. Mold Related Work paragraph c. Page 6.

Question 17:

At Site visit we noticed peeling paint in many of the 100’s of prison cells, when abating the mold in these cells/rooms (loose, flaking, chipping) wall and ceiling paint will be removed. Please confirm that this is acceptable.

CLARIFICATION: Contractor is not required to repair any existing loose, flaking, chipping paint on walls or ceilings.

All conditions such as these shall be reported and documented prior to work being conducted.

Question 18:

Would you consider adding the abatement of floor tiles to our Scope of work??

CLARIFICATION: The current Scope of Work concerning floor tile may not be changed.

Question 19:

Clarification is required to the Statement of Work, in particular to Section N (PRIOR INVESTIGATION RESULTS) states that Contractor shall review the attached Mold Inspection Report dated 7/17/19 performed by QRI. It states that “All recommendations shall be followed as part of this Scope of Work” In the QRI report under Recommendations page 8 it states “Remove all mold affected sheetrock and wood substrate building materials as well as decontaminate electrical wiring, fixtures, camera’s, cables as well as fire alarms. Please clarify that any damaged items/electronics damaged by contractor when demolishing ceiling, ductwork and or components are his responsibility to repair.

CLARIFICATION: All systems are currently in use, maintained and fully functional at this time. Contractor shall be responsible for any damage which occurred as a result of performing outlined in this project.

Question 20:

Can you confirm if there is power going to all the lights that are to be demolished as far as you know?

CLARIFICATION: Existing lights have power at this time.

Question 21:

Please confirm that The SOW from Oakdale shall be followed concerning all construction matters and the QRI report is to be consulted concerning mold remediation and abatement practices.

CLARIFICATION: The Scope of Work issued with this project shall be followed concerning all matters.

Question 22:

There will be miles of extension cords, water hoses, exhaust ducts required for this project and they will be in use 24hrs. a day seven days per week for months in order to keep our Negative air units, dryers, heaters, fans Etc.

running. Please confirm that this is acceptable and don’t have to be taken out of work area daily?

CLARIFICATION: This is acceptable. The exterior of the building will be secured daily.

Question 23:

We will need access to the site 7 days a week to verify that they are working and require service, change filters Etc.

Please confirm that we will have access to the site 7 days a week?

CLARIFICATION: The work schedule as outlined in the Scope Of Work must be followed. Any variations will be addressed on an individual basis.

Question 24:

We will have multiple moisture alarm sensors on site that will notify us of any issues during off duty hours, will we have access to site in case of emergency after work hours?

CLARIFICATION: The work schedule as outlined in the Scope Of Work must be followed. Any variations will be addressed on an individual basis.

Question 25:

It is imperative that all our equipment (Neg. air’s, dryers, heaters, defoggers Etc.) runs continuously 24/7 in order to meet the tight 180 day schedule. Any power outage on weekends will set this project back for weeks, we would require weekend inspection of site by our Supervisor’s and a laborer for inspection and service, can this be arranged?

CLARIFICATION: The work schedule as outlined in the Scope Of Work must be followed. Any variations will be addressed on an individual basis.

Question 26:

Please confirm that the Contractor is responsible for all air monitoring and clearance testing? As well as re cleaning and re testing if inspection/testing fails.

CLARIFICATION: Contractor is responsible for all air monitoring and clearance testing. This includes cleaning and re testing if inspection/testing fails.

Question 27:

Please confirm that a tool count will be required twice daily for all tools, ladders, extension cords, hoses, machines Etc.

CLARIFICATION: Contractor and BOP will conduct a tool count before any work starts for the day and when all work has ended for the day.

Question 28:

After abatement is completed and area cleared for new install, will the owner need to perform any work that’s outside of this contractor’s scope? Do you anticipate down time for us in order to get your work done?

CLARIFICATION: FCC Oakdale does not anticipate time needed to perform work that would interfere with contractor ability to work.

Question 29:

Will hard barrier (Full frame and ¾ plywood construction) Decontamination units be allowed to remain outside of Bldg. which will have a steel door with locking hardware??

CLARIFICATION: Any decontamination units must be secured within the building at the end of each workday.

Question 30:

There will undoubtedly be damage to the grass around the bldg., and area leading to the back at mechanical room entrance. Is the contractor responsible for any restoration of turf/grass areas?

CLARIFICATION: Contractor is responsible to return grounds back to original conditions once all work is complete.

Question 31:

At site visit we entered the rear gate and made the 500 yard plus trek to the Vernon bldg. and noticed that the concrete walkway is in poor condition, cracked, and spalling. There will be hundreds of trips for man lifts, hoists, crane, dumpsters to the building, please confirm that we are not responsible for any damage to the concrete sidewalk?

CLARIFICATION: Contractor is not responsible for damages to walkways caused by the use of equipment.

Question 32:

Please confirm that all ductwork enclosed inside the ceilings will have to be newly insulated and wrapped to prevent future condensation, as well as ALL flex duct is to be removed and replaced with like throughout the buildings.

CLARIFICATION: All ductwork enclosed inside the ceilings will have to be newly insulated and wrapped to prevent future condensation, as well as ALL flex duct is to be removed and replaced with like throughout the buildings.

Question 33:

Please confirm that the Vernon, Eva, and Allen bldgs. are pretty much similar to Rapides but with additional work added.

CLARIFICATION: Vernon, Eva and Allen Buildings are very similar to Rapides with exception of interior floor plan differences.

Question 34:

Construction drawing Sheet#AD301 pre-engineered roof trusses are to be installed as structural infill where skylights were removed. Please confirm that its contractors option to site build framing methods can be utilized instead, as long as we meet or exceed the structural integrity.

CLARIFICATION: Contractor’s option to site build framing is approved as long as workmanship and integrity standards are met.

Question 35:

Please confirm that you are OK with us disassembling and bringing down for cleaning and painting the HVAC and ductwork Roughly 1,400lf and 8,400 lf. As per SOW and then reinstalling after ceiling mold abatement, ceiling install and painting.

CLARIFICATION: This method is approved.

Question 36:

Please confirm that the existing light wells are protected by sidewall fire sprinkler heads and that the contractor will be able to modify existing system as needed to accommodate new configuration.

CLARIFICATION: This existing lightwells are protected by sidewall sprinkler heads. Contractor will be required to modify the existing fire sprinkler system as required to accommodate new ceiling design.

Question 37:

We will have to design and construct for new lights, mounting brackets and rework some electrical. Please confirm that this is acceptable if our design/location submittals are approved.

CLARIFICATION: This is acceptable

Question 38:

Please confirm that all dumpsters will need to have a steel top/cage while in use at facility.

CLARIFICATION: All dumpsters will require a steel mesh top while in use at the facility. These mesh top will be provided by FCC Oakdale.

Question 39:

Please confirm that it’s acceptable to temporarily shore up the sprinkler system where needed for demo, and that the facility is responsible to shut sprinkler system down when coordinated with the contractor.

CLARIFICATION: This is acceptable. Contractor shall notify the COR 48 hours prior to shut the system down. FCC Oakdale will document Fire Watch procedures while the system is inactive.

Question 40:

Please confirm that all non-fixed items in the buildings (Both floors) will be the responsibility of the contractor to clean/move or dispose.

CLARIFICATION: BOP will be responsible for the removal of all contractor cleaned non-fixed items that are to be reused. All items that are to be disposed of is the contractor’s responsibility.

Question 41:

Since this is a 854 day contract to complete Please confirm that the long much more extensive 64 page NCIC form and fingerprinting will be utilized for all employees, versus the one page needed for the site visit we had to complete.

CLARIFICATION: This project is defined as a long-term contract and requires more extensive verification.

Question 42:

Please confirm that all dumpsters when full cannot just be taken out and hauled off, but must sit with cage/metal top at rear gate fenced in for 24hrs. or three security counts.

CLARIFICATION: Dumpsters, when full, must sit with secured cage/metal top at rear gate fenced in area for 24hrs.

or three security counts. BOP is responsible for the transportation of dumpsters on site only.

Question 43:

Please confirm that during the roof demo/install all debris shoots must be taken down daily.

CLARIFICATION: If debris shoots are used to perform demolition they must be taken down and secured daily.

Question 44:

Please confirm that ALL tools used for the roof demo/install must be brought down and locked up but class one tools taken out of facility daily.

CLARIFICATION: ALL tools used for the roof demo/install will be counted twice per day and secured in a metal job box with contractor and BOP locks. BOP has the authority to classify any tool and determine the location the tool must be kept.

Question 45:

Please confirm that we cannot stage all materials outside the building, but only bring in what we can install that day.

CLARIFICATION: Contractor is only permitted to bring materials inside the institution they can use for the day. No materials may be staged outside of buildings inside the secured perimeter overnight.

Question 46:

During the site visit we noticed hundreds of wasp/bees nests all around the 3 buildings. Is the contractor responsible to hire a pest control contractor to mitigate the problem?

CLARIFICATION: BOP is not responsible for wasp/bee control.

Question 47:

From past experience we will undoubtedly discover leaky pipes during demo of ceiling or more likely in the 9 mechanical rooms. Can we expect you to fix these in a timely fashion, day or two? To minimize downtime.

CLARIFICATION: BOP will make needed repairs that would create down time for the contractor a facilities department priority.

Question 48:

We will have dozens of air scrubbers on first and second floors which we will have to exhaust outside. Are there windows/openings we can use? If not are we allowed to exhaust through the roof with temporary openings/water tight since we will be replacing the roof?

CLARIFICATION: Air scrubbers can be exhausted from cell window openings.

Question 49:

For contractors who never worked at any of the DOJ facilities/prisons would you agree that 30 minutes for each tool count morning and afternoon is about right? And that we need to be at rear gate at 2:30 pm which means stopping work well before that to pack up and drive out man lifts/tools etc.?

CLARIFICATION: Contractor must have a good tool count and be inside the rear gate with all personnel and equipment by 3:30 pm every working day.

Question 50:

From past experience on work performed at Federal prisons our employees have been periodically tested for marijuana/drugs will that be the case at FCI Oakdale?

CLARIFICATION: Drug testing will not be required for this project. All contractor employees may be subject to random screenings using ion scanners.

Question 51:

Please confirm that scaffolding is allowed to be left erect overnight or at Captains discretion depending on work area.

CLARIFICATION: BOP prior approval is need for all overnight materials and equipment.

Question 52:

Please confirm the complete removal of existing curbs in place and installation of new curbs.

CLARIFICATION: All existing roof curbs will be replaced with new as like curbs.

Question 53:

Please confirm the percentage of rotten trusses, decking and soffit to be replaced per bldg.

CLARIFICATION: Exact percentage of rotten materials per building cannot be determined at this time.

Question 54:

What are the replacement materials to be used for the area of soffit replacement in order to insure weather tightness?

CLARIFICATION: Refer to the Drawings and Scope of Work. Roof detail drawings clearly indicate materials and methods to be used.

Question 55:

Please confirm that the extent of the soffit replacement will include wood standoffs, nailers, fascia boards, and all components in relation to the entirety of the soffit.

CLARIFICATION: This is correct.

Question 56:

Please confirm that if the contractor arrives on site and the institution is not active due to fog watch, that the contractor will not be allowed in until the fog watch is lifted. Additionally, this lost time and or day will not be subject to time/fund reimbursement.

CLARIFICATION: In the event that a fog watch is in place, Contractor will not be allowed to enter the institution until the institution resumes normal operation.

Question 57:

Please confirm the deck substrate of the single story hip style building, wood or concrete?

CLARIFICATION: The roof deck in this area is constructed of concrete.