Instructions to Offers.pdf

SOLICITATION NO. 15B51720B00000001

UNDERPINNING AND MISCELLANEOUS REPAIRS

FDC HOUSTON, TEXAS

UNITED STATES, DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

GRAND PRAIRIE, TX 75051

ISSUE DATE: DECEMBER 9, 2019

BID DUE DATE: JANUARY 23, 2020 by 1:00 PM CST

BIDS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

U.S ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

ATTN: CHRISTY RIOS, CONTRACTING OFFICER

INSTRUCTIONS TO BIDDERS

SUBMISSION PROCEDURES

SOLICITATION/INVITATION FOR BID

15B51720B00000001

TITLE: Structural Repairs FDC Houston, Texas

IMPORTANT DATES

ISSUE DATE: December 9, 2019

DEADLINE TO SUBMIT SECURITY CLEARANCE January 2, 2020

PAPERWORK TO ATTEND SITE VISIT: 1:00 PM CST

SITE VISIT: January 7, 2020

9:00 AM CST

DEADLINE FOR WRITTEN QUESTIONS January 9, 2020

FOLLOWING SITE VISIT: 2:00 PM CST

DEADLINE FOR RECEIPT OF BIDS: January 23, 2020

1:00 PM CST

All bids should be mailed or hand delivered to the following address:

Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office (FAO)

346 Marine Forces Drive Grand Prairie, TX 75051

Attn: Christy Rios, Contracting Officer

Note: Hand delivered bids shall be hand delivered to the Contracting Officer at the address shown below in the front entrance of the FAO building. Please call 972-352-4574 to notify the Contracting Officer that you are hand delivering a bid so that arrangements can be made for you to access the U.S. Armed Forces Reserve Complex and the FAO building.

Any bidder wishing to be present during a bid opening occurring at FAO must submit the name of the person who will attend no less than 5 days in advance of the day of bid opening to Contracting Officer Christy Rios at crios@bop.gov so that arrangements can be made to access the U.S. Armed Forces Reserve Complex and the FAO building. Visitors will be required to present identification at the security check point and to the official conducting the bid opening.

An abstract of the bids received will be posted to the FedBizOpps website (www.fbo.gov) immediately after bid opening. Therefore, attendance merely for this purpose is not necessary.

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV.

mailto:crios@bop.gov http://www.sam.gov/

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your bid/proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

Each offeror shall complete and submit the following forms, clauses, and statements (1 original ink signature copy). Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

A. Section 1: SF-1442-Solicitation, Offer and Award, page 1&2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include your DUNS#, TAX ID#, CAGE# and Email address where indicated in block 10.

B. Section 2: Commodity or Service Schedule, Page 4

Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same).

C. Section 5: Attachments, Page 22

SF-24 BID BOND: See attached blank form and reference provision 52.228-1 and

FAO-0001.

D. Section 7: Representation and Certifications, pages 27-29

FAR provision 52.204-8 NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is also included in the solicitation. Therefore, offerors should not mark either of the two options under section (b)(2). Leave these options unmarked!

Page 31 FAR provision 52.209-13, Violations of Arms Control Treaties of Agreements-Certifications, Bidder shall mark the appropriate selection at paragraph (b) of this provision. Bidder shall check either (1) or (2).

Page 32 FAR provision 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019) Bidder shall complete paragraph c.

Page 31 FAR provision 52.209-7 Information Regarding Responsibility Matter, bidder shall complete (b).

http://www.aptac-us.org/

Past Performance See page 4 of these instructions. Past Performance Information should be submitted prior to bid closing.

Submit pages 1, 2, 4 and 27-29 of the solicitation document Amendments, if any, may either be submitted in their entirety OR be acknowledged in Block 19 of the SF-1442, Acknowledgement of Amendments (see Block 11 of the SF-30, amendment of solicitation/modification of contract). If an amendment requires the contractor to fill-in information, that amendment must be submitted in its entirety.

PRE-BID CONFERENCE/SITE VISIT

A Pre-Bid Conference and Site Visit is scheduled at 9:00 AM (Local Central Time) on Tuesday, January 7, 2020, at the Federal Detention Center (FDC) Houston. See solicitation provision 52.236-27, Alternate I on page 26 for further information.

NCIC background checks will be required for all attendees. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and sent to: Ms. Gina Olivarez at gmolivarez@bop.gov and be submitted before 1:00 PM CST on Thursday, January 2, 2020. This will allow the Bureau of Prisons time to conduct a limited background security clearance (NCIC) for all persons who will be attending this conference/site visit.

Persons who are not deemed suitable to enter the institution will be contacted by phone as soon as practicable. No person will be allowed in the institution until a NCIC check is completed and approved. The BOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

All forms must include:

• Company name and list of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

This is the only pre-bid conference/site visit scheduled. Requests for other site visits will not be granted. Attendance at this Pre-Bid conference and Site Visit is highly encouraged but is not mandatory. The point of contact for the pre-bid/site visit conference is Ms. Henrietta Johnson, Contract Specialist (713)229-4125 hthomas@bop.gov .

All contractors approved to enter the institution for the pre-bid meeting must bring a photo ID and your license plate number. The following are not allowed: Weapons (including pocket knives), cell phones, blackberries, pagers, radios, cameras, drugs, and alcohol. Please arrive at least 15 minutes early to allow time for security procedures.

mailto:gmolivarez@bop.gov mailto:hthomas@bop.gov

PRE-BID QUESTIONS:

Any questions relating to the solicitation after the closing of the pre-bid conference/site visit shall be sent in Microsoft Word format to Christy Rios, Contracting Officer, via email at crios@bop.gov no later than Friday, December 20, 2019 at 1:00 PM CST. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation.

PAST PERFORMANCE INFORMATION:

Refer to Provision FAO-0022, List of References and Banking Information on page 32 of the solicitation. Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

1. Past Performance Questionnaire: Forward this document to at least 5 companies/Government agencies who you have current work or have completed work within the last 24 months. The references submitted should be in the same range as your bid price. Please submit reference forms for projects of a similar nature or as similar as possible. If you do not have references similar to what you are bidding for this project, please indicate so by including a separate letter with your bid stating so. Not having references similar will not determine your bid non-responsive.

2. Bank Reference: Forward this document to your bank and inform them in writing they are authorized to respond to this document. Ensure they are aware that only this document will be accepted.

You are responsible to ensure the questionnaires are delivered to your references, and that they respond via forwarding the completed reference to crios@bop.gov. The completed reference documents must come from your reference, and not from an email address in your firm.

BID LABEL:

Each offeror is requested to submit the following information in accordance with the instructions:

This label shall be completed and used on the envelope containing the bid.

This envelope shall be placed inside of shipping box or envelope supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the lower left corner of the envelope containing your bid (not on the courier envelope/packaging). Print or type your name and address in the upper left corner of the envelope containing your bid.

BID/OFFER

SOLICITATION NO:

15B51720B00000001

DATE FOR RECEIPT OF BIDS/OFFERS:

TIME FOR RECEIPT OF BIDS/OFFERS:

OFFICE DESIGNATED FOR RECEIPT OF BIDS/OFFERS:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

U.S. ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE GRAND PRAIRIE, TX 75051

CONRACTING OFFICER:

Christy Rios

Banking Reference:

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that past performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible. A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened, and respond to each of the three questions posed. The document does not require any detailed bank account information with the exception of the date the account was opened. The deadline for response is no later than December 27, 2019 at 1:00 pm.

Central. This the date/time of bid opening. Please complete the form in its entirety and email directly to crios@bop.gov . Do not return the form to the contractor who provided it to you. If you have any questions please do not hesitate to contact me, Christy Rios, Contracting Officer, at 972-352-4574.

CONTRACTOR FINANCIAL INQUIRY: THE INTENTION OF THIS REQUIREMENT IS

TO ENSURE CONTRACTOR FINANCIAL RESPONSIBILITY PRIOR TO AWARDING A

FEDERAL CONTRACT. THE COMPANY LISTED BELOW HAS GIVEN YOUR NAME

AND INFORMATION SO THAT WE MAY CONTACT YOU TO INQUIRE REGARDING

THEIR STANDING WITH YOUR BANK. IF YOU HAVE ANY QUESTIONS PLEASE DO

NOT HESITATE TO CONTACT ME AT 972-352-4574.

Contractor Name:

Contractor Point of Contact:

Contractor Address:

Name and Address of Financial Institution

Name of Bank:

Bank Point of Contact:

Bank Address:

PLEASE ANSWER THE FOLLOWING: DATE ACCOUNT OPENED:

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)? [ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] satisfactory [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Printed Name, Signature, and Title of Bank Representative Date

United States Department of Justice Federal Bureau of Prisons Field Acquisition Office US Armed Forces Reserve Complex 346 Marine forces Drive Grand Prairie, TX 75051

TO: CONTRACTOR REFERENCES

SUBJECT: Present/Past Performance Assessment

The Federal Bureau of Prisons is currently in the solicitation phase for Underpinning and miscellaneous repairs at FDC Houston. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The attached completed document, once received, will be utilized to determine contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible. The Government also must be confident that the contractor selected will be able to successfully accomplish our requirements. With that said, we have tried to make our questionnaire as quick and simple to complete as possible. General contractor information was provided by the Offeror in Section 1.

Please answer the questions that follow in Sections 2 thru 4. We would greatly appreciate any comments you may want to provide describing why you rated a particular question the way you did.

We ask that you complete and return this response no later than January 23, 2020 at 1:00 pm.

CST, so that we have the information at the time of the bid opening.

Please do not return this questionnaire or your response back to the contractor. Please email the completed response to crios@bop.gov Completed questionnaires are sources selection information and must be protected. Your response will not be released to contractor.

If you have any questions or have difficulty completing the questionnaire, please do not hesitate to contact me at either 972-352-4574 or crios@bop.gov .

I thank you for the time it takes to provide honest and valuable feedback.

Very respectfully, //CLR//Christy Rios, Contracting Officer Federal Bureau of Prisons

PAST PERFORMANCE EVALUATION QUESTIONNAIRE

SECTION I: CONTRACTOR INFORMATION: (to be completed by contractor requesting evaluation prior to mailing)

A. Contractor’s Name and Address:

B. Point of Contact:

C. Phone number (with area code):

D. Contract Number:

E. Project Title:

Description of Work performed under this project:

Project Award Date: _____________________________ Scheduled Completion Date: _______________________

Current/Final Completion Date: ___________________________ Project Award Amount:

Current/Final Project Amount:

F. Contractor being evaluated performed as the: Prime Contractor Subcontractor

G. Authorization is hereby granted to provide the information requested in Section 3 of this Questionnaire.

(Signature)

(Name and Title of Authorizing Official) Date

SECTION II: RESPONDENT INFORMATION (to be completed by respondent) Evaluated By:

(Signature) Date

(Name and Title of Evaluator) Address & Phone Number

SECTION III: PERFORMANCE INFORMATION: Choose the number on the scale of 1 – 5 that most accurately describes your confidence in the contractor performance on your project. If you select a 1 or 2, please provide a narrative/explanation with your response.

PERFORMANCE RATING ASSESSMENT SCALE

RATING DESCRIPTION

5 SUBSTANTIAL

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

4 SATISFACTORY

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

3 NEUTRAL CONFIDENCE No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

2 LIMITED CONFIDENCE Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

1 NO CONFIDENCE Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

1. CUSTOMER SATISFACTION: RATING

A Your organization have no reservation in awarding another contract to the Contractor.

2. QUALITY

A Contractor provided effective quality control and/or inspection procedures to meet contract requirements.

B Contractor provided well researched and clearly identified submittals that matched contract requirements.

C Contractor completed all work with good workmanship and in conformance with the specifications.

D Contractor corrected deficiencies in a timely manner pursuant to their quality control plan.

3. TIMELINESS

A Contractor met established project schedules/milestones to complete the project on time.

B Contactor submitted timely cost proposals.

C Contractor submitted the project schedule and progress reports as required.

D Contractor provided on-time submittals as required.

E Contractor provided payrolls for both their employees and subcontractor employees as required.

F Contractor provided timely resolution to all punch list items.

4. RESPONSIVENESS

A Contractor acted promptly to resolve problems, ensuring compliance with contract requirements, safety regulations, and applicable local, State and Federal guidelines.

B Contractor was reasonable and cooperated to resolve problems, attend meetings as needed and maintained communication with your organization to keep the project on schedule or minimize delays.

C Contractor identified problems as the occurred; suggested approaches to problems; displayed initiative to solve problems; and/or worked with your organization to resolve problems.

D Contractor responded to warranty issues within the time frames established in the contract.

5. SUBCONTRACTS AND MANAGEMENT

A Contractor provided qualified/experienced managers and supervisors with the technical and administrative abilities needed to meet contract requirements.

B Contractor hired quality subcontractors and effectively managed and coordinated their work.

C Contractor hired, maintained, and replaced as necessary, qualified personnel and subcontractors/suppliers.

D Contractor ensured project manager had sufficient authority to make decisions and take actions during project performance to keep the project on schedule.

E Contractor ensured site superintendent and quality control representative were consistently present on site when work was performed.

F Contractor paid employees/subcontractors/suppliers as required.

6. CHANGE/COST CONTROL

A Contractor responsive to contract changes and provided accurate, reasonable, and justifiable cost proposals.

B Contactor validated subcontractor cost proposals prior to submission to Government/company.

C The contractor’s clear understanding of the Specifications/Statement of Work minimized proposals resulting in cost modifications.

7. GENERAL

A. Contractor demonstrated they had sufficient financial resources to accomplish the contract.

B Contractor demonstrated positive ethical behavior in their business relationship with your organization.

C Contractor demonstrated good organization structure during the tenure of your contract period.

D Contractor worked diligently to foster a good business relationship with our organization.

E Contractor submitted employees and subcontractors that could obtain clearance to enter a

Government facility.

SECTION IV: NARRATIVE SUMMARY

1. Contractor’s greatest strengths:

2. Contractor’s greatest weaknesses:

3. Any additional comments or narrative explanation:

4. GOVERNMENT CONTRACTS ONLY: Has/was this contract been partially or completely terminated for default of convenience, or are any pending terminations or issues the Federal Bureau of Prisons should be aware of before proceeding into the award phase of our requirement?

No Yes - Please specify type: Default Convenience

If yes, provide brief explanation:

5. GOVERNMENT CONTRACTS ONLY: Was the Contractor ever issued a cure or show cause notice under the referenced contract? If yes, explain outcome below. No Yes

Please return this questionnaire via email to Christy Rios, Contracting Officer, crios@bop.gov .

mailto:crios@bop.gov