15B50818B00000001_PRE_BID_MINUTES_INSTALL_COMPLEX_WATER_SOFTENERS_FCC_FOX.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administrative Division

Field Acquisition Office Grand Prairie, Texas 75051

February 8, 2017

ATTN: ALL BIDDERS

RE: Minutes of Pre-bid Conference

Solicitation 15B50818B00000001 FCC Forrest City, Arkansas Install Complex Water Softeners

Dear Bidders, In reference to the above solicitation, attached are the pre-bid minutes and sign in sheet as a result of the pre-bid conference which was held on Tuesday, February, 2018.

These pre-bid minutes are for informational purposes only; are not intended to change any specifications/statement of work/drawings, terms or conditions of the solicitation;

and any changes to the solicitation shall be issued in subsequent amendments.

If you have any questions regarding these minutes, feel free to contact me at (972) 352- 4641 or e-mail at dpatton@bop.gov

Sincerely, Douglas V. Patton Contracting Officer Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Attachment cc: Pre-Award File

SCS, FCC Forrest City COR, FCC Forrest City Facility Manager, FCC Forrest City Regional Facilities Administrator, SCRO mailto:dpatton@bop.gov

PRE-BID CONFERENCE MINUTES

FCC FORREST CITY INSTALL COMPLEX WATER SOFTNER PROJECT (5C2L)

FCC FORREST CITY, ARKANSAS

FEBRUARY 6, 2018, 9:00 A.M.

The purpose of conducting this pre-bid conference is for the installation of water softeners at FCC Forrest City. The meeting minutes will be posted to FEDBIZOPPS.

Attendees:

Chris Davis, Facilities Manager/ Contracting Officer Representative Bruce Dye, Engineering Technician Jared Hess, Low Facilities General Foreman Andrew Cruzan, Medium Facilities General Foreman Latina Barden, Contract Specialist Brent Ponder, Contract Specialist Stacey Abbott, Business Administrator

Contractors:

Gean Hauser Henry E. Peacock Patrick Parker ·James Williams Chris Powers Larry Knowlton Glenn Gae James Ward Rick Richardson

Adam Thompson Mike Rogers Jeff Mann Charlie Yancey Glenn Sherman Tony Federico

Some of the mandatory requirements for this construction project are as follows:

The Human Resource Point of Contact for this project is Sandra Raper, Human Resource Specialist. Mrs.

Raper will obtain the information for the hired contractors in order for security background checks to be conducted.

Labor Standards: Contractors must comply with the labor standards provisions listed in the solicitation that is covered under the construction wage rate requirements (formerly known as the Davis Bacon Act.).

All workers must be paid according to the terms of the wage determination set out by the Department of Labor.

Bid Guarantee: The Bid Guarantee must be submitted with your bid or your bid will be rejected. The Bid Guarantee forms are SF24/SF28 and the forms are in Section 5 - Attachments. The SF24 (Bid Bond) is the preferred method. The purpose of the bonds are to obtain financial protection against losses under contracts. Please refer to FAR Part 28.

40 U.S.C, Chapter 31, Subchapter Ill, Bonds (formerly known as the Miller Act) applies on acquisitions over $150,000 for the requirement of performance & payment bonds. The bond forms are issued to the Contractor at time of award (SF25 and SF25A).

Representations and Certifications: This acquisition is a I 00% small business set aside. The annual representation and certifications pages 30-32 must be completed and submitted with your bid. Also, you llPage must go to www.sam.gov to complete electronically in SAM the reps and certs that apply.

SAM. DUNs & Tax ID#: You can obtain a DUNS number from DUN and Bradstreet at www.dnb.com or by calling 800-333-0505. Make sure your DUNS number and TAX ID number is on the SF-1442, Block 10.

Equal Employment Opportunity: The hiring goal for this project is 26.5% for minorities and 6.9% for females. A good faith effort should be put forth by the contractor to achieve these goals.

Licensing and Permits: The Contractor is responsible for any licensing or permits that are required, such as building permits, etc.

Tax Exempt: This project is not tax exempt. The Government will not issue tax exemption certificates.

It is the Contractors responsibility to determine if they are tax exempt. The Contractor should include any/all applicable taxes in their bid. The Contractor may contact the state comptroller's office to determine/obtain any tax exempts if they are applicable.

Completion Period: The contract completion period is 365 calendar days after receiving the notice to proceed. This is when the clock starts for the contract performance period. Contractors need to be on-site with-in 10 days after the notice to proceed. If you are not on site you are in default and will be issued a cure notice, then a show cause notice and if the cure in not corrected, the Contractor will be defaulted if the show cause is not valid. The notice to proceed is issued after award. The NCIC processing time is built into the performance period.

Preconstruction Conference: The pre-construction conference will be held approximately 10 days after award. Also, bonds and insurance are due within 10 days after the award.

Time Extension: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

Progress Meetings: Progress meetings will be scheduled monthly. Application for payments are to be submitted on AIA 0702 and 702A or the Contractors own form as long as the information is similar to the 0702. Contractors can get the 0702 form from the American Institute of Architects or from the BOP.

Latina Barden, Contract Specialist, welcomed the attendees and allowed the room to introduce themselves and the company on which they represented. She reminded the contractors it is important to be familiar with the Statement of Work before bidding on the project. Once awarded, it is a fixed bid. She also informed them of the importance of a DUNS number and the website information.

Chris Davis, Facilities Manager, introduced himself and gave the bidders a description of where the work would be performed. He also informed them a background check would be conducted on all workers.

Bruce Dye, Engineering Technician, answered the question where to send RFI's. Mr. Dye answered send them to him and copy Mr Patton. He also informed the contractors that he would obtaining the drawing from the Forrest City Water Department. He also stated any other questions should be submitted to Doug Patton via email.

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Any additional questions should be submitted to Doug Patton, F AO Contract Specialist/Construction, DPATION@BOP.GOV NLT February 8. 2018. 3:00 p.m. central time. Mr. Patton will forward any inquiries to FCC Forrest City staff.

Latina Barden, Contract Specialist, expressed appreciation to all the attendees.

Meeting adjourned at 9: 15 a.m., and attendees proceeded to the project site to tour and observe the area.

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Meeting Sign-In Sheet Project: Water Softeners . Date: February 6, 2018

Place/Room: CAMP Visitation Room Time: 9:00 a.m.

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Meeting Sign-In Sheet Project: Water Softeners : · _,. ____ _

Place/Room: CAMP Visitation Room

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Date: February 6, 2018

Time: 9:00 a.m.