15B50718B00000001_CLAR_SET_ONE_INST_NEW_CENT_SB_GEN_FCI_ERE.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administrative Division

Field Acquisition Office Grand Prairie, Texas 75051

April 10, 2018

ATTN: ALL BIDDERS

RE: Clarification Set Number One

Solicitation 15B50718B00000001 FCI El Reno, Oklahoma Installation of New Central Standby Generator Phase II

Dear Bidders, In reference to the above solicitation, enclosed are clarifications. These clarifications are for informational purposes only.

If you have any questions, feel free to contact me at (972) 352-4641 or e-mail at dpatton@bop.gov

Sincerely, Douglas V. Patton Contracting Officer Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Enclosure cc: File

SCS, FCI El Reno COR, FCI El Reno Facility Manager, FCI El Reno Regional Facilities Administrator, SCRO

CLARIFICATION SET NUMBER ONE

SOLICITATION NUMBER 15B50718B00000001

INSTALLATION OF NEW CENTRAL STANDBY GENERATOR PHASE II

FCI EL RENO, OKLAHOMA

1. There does not seem to be a one-line drawing included within the bid documents for the 5KV switchgear. I have attached drawing E102 showing the gear, but there is no one line drawing. This will be needed in order to properly quote.

We are providing a one-line drawing for this gear as reference. Breaker sizes are not marked and could not be verified. Contractor shall field verify. Refer to Amendment #2.

2. General Notes on Drawing P2 M001 include a requirement for General Contractor to provide Auto Cad services. Does the BOP have the background drawings for General Contractor to incorporate changes?

The purpose of this note is to ensure the General Contractor coordinates all trade work. Clearance for contract work is not expected to be a problem, therefore, the government will not require the GC to submit AutoCAD coordination drawings. The GC shall however, measure and assess existing clearances for the 5 kV switchgear prior to final equipment selection. Refer to Amendment #2.

3. What format is it in?

See above. (Clarification)

4. Is BIM required?

5. Will the BOP provide a more detailed description of the work for bidding purposes?

6. What security protocol is required by CAD operator and General Contractor?

7. Drawing P2-M101 states the Architect will provide a 20’ x 20’ Intake Louver.

Drawing P2-M101 states the Architect will provide a 16’ x 20’ Exhaust Louver.

Can we receive a cut sheet ( gauge of steel, weight, construction, shape, anchoring methods) on the louvers for bidding purposes?

The referenced architectural louvers are existing and were installed in Phase I. The Phase II contract requires the contractor to provide motor-actuated intake and gravity exhaust dampers and supporting structure to encompass the full area of each existing louver. Refer to Amendment #2.

8. Sheet P2-E101 First Floor Plan Is the floor of the generator building built with enough reinforcing steel and deep enough concrete to handle the weight and vibration of the new generator?

The existing monolithic slab was thickened and reinforced in the area where the generator will sit. The generator unit shall be provided with spring vibration isolation and shall be anchored to a 6” thick, reinforced housekeeping pad. Refer to

9. Will the existing floor need to be cut out and a monolithic reinforced concrete pad for the generator to be installed?

No, the contractor shall install a 6” thick housekeeping pad, reinforced with #3 each way and doweled into the existing slab with #3 at 12” on center along pad perimeter.

Refer to Amendment #2.

10. There are no seismic restraints or details shown for the generator equipment pad. Will there need to be seismic restraints?

The generator shall be provided with freestanding, steel, open-spring isolators with seismic restraint per manufacturer’s recommendations. Refer to Amendment #2.

11. At the time of site visit, the generator building does not quite look like it is finished. Will there be an outside concrete apron up to the large fixed louver at the south end of building, or just remain as dirt & grass backfill?

The area shall remain dirt and grass. (Clarification)

12. Will there be any grounding details provided for this drawing? There are usually ground rods and ground counterpoise required for these installations.

A ground ring was installed in Phase I. Refer to Phase I drawings provided as a reference. (Clarification)

13. Sheet P2-E301 Notes By Symbol Legend Box – Note 2 makes reference to 48 poles currently fed from utility eastern feeder. Refer to P1-E100 Plan (Existing).

There is no sheet P1-E100 Plan included with the documents. Is this in the scope of work, or will you issue the missing drawing?

The referenced feeder and pull-box was installed in Phase I. There is no further work related to the 48 existing perimeter lights required for Phase II. (Clarification)

14. The existing unit substation MDP Diagram is Square D switchgear. Is the Fault Current Study that is required in the specifications being performed by Square D, under the PHASE I contract, or do we have to have it performed again under this PHASE II contract? This will directly impact the breaker settings that are necessary, and the Arc Fault compliance under NFPA 70 -E. The generator supplier will also need the settings by Square D.

The Overcurrent Protective Device Coordination and Arc Flash Studies are being completed as part of Phase I. The Coordination study will require review and update in Phase II. (Clarification)

15. Sheet P2-E302 Detail 01 15kV LOOP ONE-LINE shows a new 600 kvar stepped 15 KV capacitor bank Nema 3R and a new 15 KV S&C PME-5 Pad Mounted Switch.

There are no details for this installation. No conduit & wire size are given. Will you clarify this?

Conduit and wire size shall match identical capacitor bank on P2-E301. (Clarification)

16. No grounding details are provided for this equipment. Usually grounding counterpoise are required for this equipment. Will you provide this?

The capacitor bank enclosure shall be grounded to earth via ground rods in accordance with electrical code. (Clarification)

17. The whole sheet is the schematic of the existing switches. The text is the scope of work for reprogramming the existing switches. The specifications state that the S&C programming team will perform this work. Is this correct?

That is correct. S&C has largely completed this task in Phase I. Phase II includes final massaging of design sequences and graphics, incorporation of the generator and fuel system related controls and monitoring provisions, and commissioning. The

Phase II work specifications have been modified to clarify S&C’s scope. Refer to

18. Is this work to be performed by S&C under our contract pricing? Or is it separate from our contract?

S&C front end controls and switchgear radio controls are being installed in Phase I.

Phase II requires completion of programming and graphics to conform with the contract sequence of operation, along with field verification testing and training.

(Clarification)

19. Do you have the contact information for this supplier/contractor?

Please contact Mr. Doug Osborn, S&C Project Manager, at 918-630-2782 to obtain information about S&C’s scope of work for Phase I and Phase II. (Clarification)

20. Sheet P2-P101 Plumbing Plan There is no heat trace shown for the fuel lines that are outside the building from 15,000 gallon tank . Will heat trace be required on outside fuel lines?

Heat tape on outside fuel lines will not be required. (Clarification)

21. General specifications This is a IFB solicitation, with 100% design and drawings approved.

Will there be any design requirements on the prime contractor?

The S&C scope of work, and generator and fuel system control integration, will require some level of effort to design and finalize, however it is not the government’s intent to require the contractor to submit original design work outside of this.

22. The specifications require a commissioning agency. This will be independent verification only, with no engineering required. Is this correct?

That is correct. It is not the intent to require engineering outside of what is needed for the S&C automatic restoration system, as mentioned above. (Clarification)

23. SECTION 26 32 00, PAGE 7 OF 10, B. Provide UL listed buried fuel storage tank. Refer to Section 23 13 00 - FACILITY FUEL STORAGE TANK for requirements. Provide additional accessories:

Please confirm we are to connect the 3000KW generator to the existing 15,000 GAL above ground tank.

Please confirm there will not be a requirement for an underground tank.

Yes, the 3000 KW generator is to be tied into the existing 15,000 gallon above-ground tank. (Clarification)

No, there is no requirement for an underground fuel storage tank. (Clarification)

24. Specifications: Please provide Division 1 requirements and a copy of the contract we will be required to sign.

This information is contained within the original solicitation. (Clarification)

25. Field Trailers and laydown area:

What does the BOP require of the General Contractor for Office trailers and meeting space?

Where do these trailers locate?

Is there power readily available?

Can Wifi be used at the construction trailers?

There is no specific requirement for office trailers and meeting space, however the General Contractor is required to provide competent supervision of work at all times.

Progress and coordination meetings may occur within BOP facilities. (Clarification)

Office trailers, if utilized, shall be located near the existing generator building.

(Clarification)

Yes, power is available at this location. The contractor shall be responsible for connection/disconnection. (Clarification)

Wifi networks are not allowed on BOP grounds. (Clarification)

26. PAGE 8 OF 10, 3.2 FIELD QUALITY CONTROL, A. Factory test each generator set prior to delivery.

DOES THE GENERATOR REQUIRE TESTING WITH GLYCOL/WATER SOLUTION?

WILL DRAINING / REFILLING BE REQUIRED AT JOB SITE?

What procedure do we follow for oil? Is the oil to be drained following the factory test?

Will the government send someone to witness the factory testing?

The factory test shall be performed in accordance with the manufacturer’s standard procedures. (Clarification)

Draining and refilling of cooling fluid shall not be required during on-site testing and start-up. (Clarification)

Oil for factory testing can be retained and need not be drained prior to shipment.

(Clarification)

The government does not plan to travel in order to witness factory testing.

27. 27 05 00 - 9 of 19, 4. All wiring to final connections for door locking and monitoring systems shall be the responsibility of Division 27/28. Coordinate with Divisions 8 & 11 for door locking and monitoring hardware provided in Division 8 and 11 for shop drawings, wiring schematics, and functional descriptions of systems as required for Division 27/28 to install and effect a functional door locking and monitoring system.

Please Issue Divisions 8&11 as well as all “Divisions by reference” throughout the project Specifications. Please provide drawings of doors and where they are to be installed.

There is no Division 8 and 11 work required in this contract. There are no door locking or monitoring systems. (Clarification)

28. 27 05 26 - 2 of 5, 2.1 GROUND SYSTEM A. All ground wire shall be in accordance with Underwriter Laboratories (UL) and NEC requirements, as shown on the drawings, and as hereinafter specified.

B. Conductors:

Single, insulated, stranded No. 2/0 annealed copper conductor unless otherwise specified.

C. Connectors:

Solid bronze, compression type, suitable for use intended.

Is a grounding system currently installed throughout the campus?

Will a grounding system/lug be installed by others, provided by the phase I contractor located in the near proximity of the work?

Grounding work is limited to the equipment and controls installations required in the Phase II design documents. There is no requirement for campus grounding upgrades in this contract. Grounding of new equipment shall be in accordance with the National Electric Code, at a minimum. (Clarification)

A grounding array for the 15 kV paralleling gear (service entrance ground) was installed in Phase I and is to be utilized for Phase II grounding of equipment installed within the existing generator building. (Clarification)

29. 27 05 26 - 4 of 5

SURGE PROTECTION

Will the government provide drawings to coordinate Branch Power/Video/MATV/Tell

COMM?

Refer to design drawings for specific work requirements. The contractor shall provide code-complaint grounding and surge protection for all equipment and communications systems installed under this contract. (Clarification)

30. 3.3 COMPLETION

B. Testing: The completed system shall be tested by the Contractor prior to the acceptance test.

Q: will drawings be provided to test the complete system, ie. Branch Power/Video/MATV/Tell COMM?

Testing is limited to the equipment installed under this contract. No further drawings will be provided. (Clarification)

31. SECTION 27 15 00.20

COMMUNICATIONS HORIZONTAL CABLING DATA & VOICE DISTRIBUTION

Will the government please provide drawings for this work.

Communications requirements are limited to the equipment installed under this contract. No further drawings will be provided. (Clarification)

32. Concerning P2-E301, please provide drawings of all underground utilities and location of new work required

The subject drawing contains one-line diagrams that show existing work dashed.

New work, such as the 3000 kW generator, capacitor banks, and generator fuel systems are shown with emboldened, continuous lines. In general, Area Plans A thru T show removal of existing building-level generators and hard connection of building incoming feeder to outgoing feeder in existing ATS panels. (Clarification)

33. Sheet E102 indicates new 5 KV Switch gear but there is no indication of the size and there is no specification as to type and manufacture listed.

Specification Section 26 13 29 indicates design-basis manufacturers. Concerning dimensions, the switchgear sections are to be 24” in width and 96” in height, give or take. Contractor shall field verify. Intent is to provide a walkway and minimum maintenance clearances around the equipment.

34. Sheet E101 Sheet E 101 floor plan indicates a new Neutral Grounding Resistors. There is not a specification and manufacture listed.

Provide an indoor, galvanized steel enclosed neutral ground resister rated at 300 amps for 10 seconds. (Clarification)

35. Drawing P2 – E100E and P2-E100F appear to be the same location? Please clarify.

Drawing P2-E100M, the “Notes By Symbols” are in reverse of the previous drawings, please correct or verify?

The referenced drawings are of two different areas of the facility but show the same generator and switch on both. (Clarification)

The “Notes By Symbols” on both pages are correct. The same generator and switch appear on P2-E100E and P2-E100F. (Clarification)

36. NO PLANS HAVE BEEN PROVED FOR THE 3000 KW BUILDING Please provide as-Builds of the new 3000KW generator building?

The As-Builts for Phase I have not yet been submitted, but the building is depicted accurately in Phase II documents. There were few changes. The Phase I design drawings are being provided as a reference. (Clarification)

37. At the site visit it was observed there is an existing concrete floor in place. Please provide an engineered design for sawcut, footings and design for the generator pad.

The slab where the generator will sit was thickened to 12” and reinforced in PH I.

The PH I design drawings are being provided as reference for this contract.

38. Concerning the generator pad:

What special coatings are required for the generator pad?

Will the pad already be poured under phase I?

What is going to be the path of installing the new generator?

None required on housekeeping pad. (Clarification)

No, the housekeeping pad shall be provided in Phase II. (Clarification)

The designer intended the existing 20’ x 20’ architectural intake louver to be removed and reinstalled to facilitate installation of the new generator. (Clarification)

39. Is there an existing wall opening that gets demolition or infilled?

40. At the site visit the owner furnished louvers were in place at the new building. Please provide a revised SOW for the removal and replacement of the louvers to set the generator?

We don’t intend to specify means and methods concerning how to the generator is brought into the building. This is up to the contractor. (Clarification)

41. Are drains in place for overflow/spillage/leakage and is there an oil water separator?

No, no drains or oil and water separator are required in the generator room.

42. Can the EPA requirements be achieved with a sidewall exhaust system? PLEASE SPECIFY.

This is an emergency standby generator and not governed by the same emissions requirements as a unit that is designed to run in a long-term, continuous fashion.

43. On P2-E302, new Housekeeping Pads called out at New 600 KVAR and 15KV S&C PME-5.

Will these two pieces of equipment require vaults to feed power underground?

Will you provide engineered drawings for the equipment pads and conduit path as well as duct bank requirements?

No, no vaults are required - only concrete equipment pads. (Clarification)

No, we do not intend to provide engineered drawings for these equipment pads.

Provide a 4” thick pad with WWF 6x6-W2.1xW2.1 for interior unit and a 6” pad with #4 rebar each way 12” on center for exterior unit. The contractor shall coordinate conduit path/location with the selected equipment manufacturer. Refer to

44. Pre-Bid Conference & Site Walk Meeting Minutes Will the Pre-Bid Conference meeting minutes be incorporated into the contract by addendum/amendment?

The Pre-Bid minutes will not be added by amendment. The original solicitation references information contained within the pre-bid minutes. (Clarification)

45. New Switchgear installation in existing power house - There was standing water in the switchgear room in the existing power house. The existing gear set directly on the floor and the drawings do not call for a house keeping pad for the new switchgear. Is a house keeping pad required for new switchgear installation in the powerhouse?

Yes, the contractor shall provide a house keeping pad for the new switchgear.

Provide a 4” thick pad with WWF 6x6-W2.1xW2.1. Refer to Amendment #2.

46. Commissioning of new Central Standby Generator

Are there commissioning requirements for the new central standby generator?

If so will the commissioning need to be done by third party agent?

If commissioning is required please provide specification listing requirements for this work.

Yes, please refer to specification Section 26 32 00, 3.2, Field Quality Control.

See above.

See above.

47. Housekeeping pads Are housekeeping pads required for the fuel systems day tank and the fuel system pumps?

Specification Section 26 32 13, 2.1 A (2) requires the day tank to be installed on a housekeeping pad. Pads shall be 4” thick with WWF 6x6-W2.1xW2.1. Refer to

48. Removal of existing Generators

When removing the existing generators is the contractor to cap off the fuel lines in place?

Is the Wiring from the existing generator to the ATS to be pulled or abandon in place?

All existing fuel lines are to be capped off in place. (Clarification)

Wiring from generator to ATS shall be pulled. Conduit shall be capped.

49. Existing Generator in Area M to be removed. The existing generator in Area M is setting on a goose neck trailer. Is the contractor to disconnect the generator then turn the trailer and generator over to the government? Or is the contractor to remove the generator from the trailer, turn it over to the government, and dispose of or abandon trailer in place?

For the Area M generator, the contractor shall disconnect the generator and turn the trailer and generator over to the government. (Clarification)

50. Existing Generators to be turned over to the BOP What is the approximate location, travel and hoisting requirements to estimate transport and handling costs?

The contractor shall transport all existing generators, less trailer-mounted Area M unit, to the institution salvage yard, which is on site and less than one mile from secure institution grounds. Generators shall be set on grade where directed by the government. (Clarification)

51. Existing Generators What are the “Moth Balling” proceedures required for the generators that are turned over to owner?

Crating, oil recovery/recycle, anti-freeze, etc.? None, remove from the current location and transport to on site storage location. No crating or fluid recovery required. (Clarification)

52. Testing Is there a Black Start testing requirement for this project.

Refer to sheet P2-E302 for sequencing requirements. Testing needs to conform to the outlined requirements. A site-specific testing plan shall be developed. Simulation of all situations shall be thorough and complete. (Clarification)

53. Testing of new duct banks Is there a requirement for RHO Values be provided by the contractor?

This is not a requirement. Conductor sizing was determined in accordance with electrical code. (Clarification)

54. Transition package Is the system to be provide a close transition system or open?

This system is intended to provide an open transition. (Clarification)

55. Drawings and Specifications Please confirm the owner is responsible for design, drawing and specification 100% complete with no design responsibilities on the contractor?

Please review the contract specifications. It is not intended that the contractor provide original design work outside of what is required to develop/finalize the S&C automated emergency power system. (Clarification)

56. Drawings and Permits Please confirm the Architect/Owner is responsible for all permit applications, plan checks and fees.

The contractor is responsible for all required permits and fees. (Clarification)

57. Drawings Will the architect include a dimension on the drawings for verification of scale?

Drawing scales are noted on each sheet. We are unable to provide graphic scales on the contract drawings. (Clarification)

58. Why break the integrity of the existing fuel lines on west fuel tank, which are single wall steel when we can use spare openings in tank?

We would not oppose connection to spare openings, if available. (Clarification)

59. Why double wall piping above ground? Piping to boiler room is single wall. How will the interstitial area be monitored?

We have decided to remove the requirement that fuel piping be double-wall. Refer to Amendment #2.

60. The piping on the boiler fuel tank is threaded not welded, most in our business only weld when piping is larger than 2”. Are you solid on the welding of the pipe?

Threaded fuel pipe shall be permitted. (Clarification)

61. Need piping schematic for tank valve package? What is a type “A” anit-syphon valve?

The “Model A” terminology has been removed from this particular note. Refer to

62. Spec. # 23-11-13 2E Manual air vents. We are not familiar with this, do you have a model & manufacturer you could reference? Also mentioned in 3.5 E and 3.10 D.

Manual air vents have been removed from the specifications. Refer to Amendment #2.

63. Specification 26-32-00 2.6 B mentions 23-13-00 but I cannot find it?

The referenced specification is for a primary tank and was left in error. It has been removed. Refer to Amendment #2.

64. Specification 26-32-00 2.6 C …day tank… Provide dual pumping system being remoted by radio signal to maintenance office, I’ll see if such exists…..No hardwired into a B.A.S.

of some sort? LON, Modbus etc.

The requirement that fuel system alarm notification be accomplished by radio has been removed and replaced with the requirement that the fuel system transmit a general alarm status to the S&C HMI in the generator building for the purpose of initiating an alarm within the S&C HMI and energizing a light/horn in both the generator building and powerhouse. Refer to Amendment #2.

65. Also this sounds like the dual pump system is mounted on day tank. Plan sheet P2 P101 shows the dual system mounted to the floor and separate dual system (3/4HP) mounted on the day tank for return.

The plan sheet and diagrams are consistent, in that they show a duplex return pump system mounted on the day tank and a duplex supply pump system mounted on the floor next to the day tank. (Clarification)

66. Spec 26-32-13 2.1 3-5 seems to be a better specification than 26-32-00 2.6. In 4 mentions duplex system installed upon day tank. Then 4.K it mentions adding overflow return pump and controller. There is a return on the plan sheet P2 P101 so please clarify?

The plan sheet and diagrams are consistent, in that they show a duplex return pump system mounted on the day tank and a duplex supply pump system mounted on the floor next to the day tank. Fuel supply and return piping is shown from the day tank to the main storage tank. (Clarification)

“END OF CLARIFICATIONS”