Pre-Bid_Site_Visit_1.pdf

U.S. Department of Justice Federal Bureau of Prisons

ADMINISTRATIVE UNITED STATES

PENITENTIARY

Office of the Financial Management 1100 One Mile Road P.O. Box 1001 Thomson, IL 61285

August 21, 2018

MEMORANDUM FOR ALL PROSPECTIVE BIDDERS

SUBJECT: Minutes of Pre-Bid Conference Solicitation 15B41918B00000002

Construct Switch Gear Building

Please find the attached copy of the minutes from the pre-bid conference conducted August 21, 2018, at AUSP Thomson, IL.

These minutes are provided for informational purposes only and are not intended to change any part of the solicitation. These minutes do not constitute an amendment and therefore acknowledgement is not required. The Contracting Officer will issue changes, if any, in the form of amendments (Standard Form 30).

Sincerely, /s/

Robert Cox, Supervisory Contract Specialist

Attachment

U.S. Department of Justice

Federal Bureau of Prisons

ADMINISTRATIVE UNITED STATES

PENITENTIARY

Office of the Financial Management 1100 One Mile Road

P.O. Box 1001

Thomson, IL 61285

August 21, 2018

Pre-bid meeting

4C3W – 1541918B00000002

Construct Switchgear Building

On Tuesday, August 21, 2018 at 9:00 am a pre-bid meeting regarding the Construct

Switchgear Building (4C3W- 1541918B00000002) was held.

The following individuals were in attendance:

1. Robert Cox- AUSP Thomson, Supervisory Contract Specialist

2. Eric Ball- AUSP Thomson, Contract Specialist

3. Tabitha Coleman-AUSP Thomson , Contract Specialist

4. Rodney Polk- AUSP Thomson , Facilities Manager

5. Eddie Muncy, AUSP Thomson,COR

6. Stacy Peacock- NCRO, Architect

7. Greg Edmonds- Henderson Engineer, Engineer

8. Chad Bard- SFS Architecture, Architect

9. Mary Clare Amer, Wallace Engineer, Civil Engineer

10. Jesse Shekleton, Jo Carroll Energy, Director of Engineer

11. Brandin Keltner, SJostrom & Sons, Project Manager

12. Michelle Gohl, Pagoda Broadway Joint Venture One, Estimator

13. Randy Tacey, Tri-City Electric, Estimator

14. Jeff Knutsen, Daxon Construction Company, Superintend

15. Steve Larssen, Daxon Construction Company, Project Manager

16. Steve Daxon, Daxon Construction Company, President

17. Rob Davis, Bush Construction, VP of Operations

18. Ryan Dean, Bush Construction, Project Manager

19. Thomas Lund, Richard Group, LLC, CM

20. Rick Siebert, Richard Group, LLC, Estimator

21. Jeromie Nagez, Cerebral Group, Project Manager

22. Rex Danner, Valley Construction, Project Manager

23. Ted James, Company One Fire, Owner

24. Amy James, United Electric, Project Manager

The following topics were discussed:

• The meeting commenced at 9:00 a.m. with Rodney Polk giving a brief description of the solicitation.

• The contractor should notify the COR for the need of a punch list prior to any cover up of mechanical systems.

• Work hours are 7:30 a.m. to 4:00 p.m. Monday - Friday excluding Federal

Holidays unless otherwise stated on the SOW.

• Work delays must be documented and forwarded to the COR and the Contracting Officer.

• NCIC background investigations will be conducted on all contractors entering the institution.

• All work done outside of the scope of the contract must be approved in writing prior to the work beginning.

• Potential changes to the specs and drawings was discussed. Any changes that occur will be via amendment.

Additional correctional environment issues were discussed:

• Institutional emergencies can happen at any time. In the event there is an emergency, all work will cease.

• If a contractor discovers a tool missing, he/she should notify the COR/Contracting Officer immediately.

• All cameras and recording equipment are strictly prohibited without prior written consent from the Warden.

A tour of the construction site took place and covered the following areas:

1. North side of Facilities Building

The following question was asked at the meeting:

Where will the staging area be?

The staging area is behind the existing switchgear and the contractor will use the Camp entrance.

The tour of the work site concluded at 10:21 a.m.

Robert Cox 8/21/2018

Supervisory Contract Specialist Date