MARKET_RESEARCH_QUESTIONNAIRE_-_FDC_PHILADELPHIA.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division

Field Acquisition Office 346 Marine Forces Drive Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

ELEVATOR MAINTENENCE SERVICES

FEDERAL DETENTION CENTER (FDC) PHILADELPHIA, PENNSYLVANIA

The Federal Bureau of Prisons (FBOP) is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The service is for the provision of Elevator Maintenance Services. The services will be provided at the Federal Detention Center (FDC) (hereinafter referred to as FDC) Philadelphia, Pennsylvania. The physical address is 700 Arch Street, Philadelphia, PA 79106. The contract year shall consist of one 12 month base year with four 12 month option years for renewal. The Government contemplates awarding an indefinite-delivery/ requirements type contract with firm fixed unit prices.

a. The Contractor shall provide all equipment, labor, and expertise required for the repair, maintenance, and inspections of the elevators at the FDC Philadelphia. The following equipment is on site and will be included in this agreement:

(1) Three (3) Geared 6,000 pound passenger traction elevators with Ten (10) stops in line, manufactured by Dover Elevator Co.;

(2) One (1) Geared 6,000 pound passenger traction elevator with Fourteen (14) stops, Two (2) rear openings, manufactured by Dover Elevator Co.;

(3) One (1) 2,500 pound passenger hydraulic elevator with Three (3) stops in line, manufactured by Dover Elevator Co.;

(4) One (1) 6,000 pound hydraulic freight elevator with Three (3) front and Two (2) rear openings, manufactured by Dover Elevator Co.

b. All work performed by the Contractor shall comply with local, state, and national codes and regulations. Contractors will allow only properly trained, competent and licensed individuals to perform inspections, maintenance and repairs on equipment.

c. Contractor will be required to perform annual governor and safety tests on all traction elevators, and annual relief pressure tests on hydraulic elevators. These tests will be conducted in accordance with city, state, and national codes. Contractor will also provide 5 year load test on all required elevators.

d. All licenses, permits, and fees related to the repair of elevators shall be the responsibility of the

Contractor.

e. All equipment, supplies, tools, parts, controls, and laptop with appropriate software shall be supplied by the Contractor.

f. The Contractor shall be responsible for all spills and related cleanup cost, when spills occur as a result of equipment or container failure.

g. The Contractor shall provide copies of all receipts related to the inspection, repair or maintenance of the elevators. The receipts shall be addressed to the Contracting Officer’s Representative (COR) at FDC Philadelphia and shall be sent a minimum of once per calendar month. The COR shall receive the receipts no later than the fifth working day of the following month.

h. At no time shall FDC Philadelphia be without elevator service in the building.

Maintenance Service: (Four (4) man-hours/month/elevator is the estimated minimum)

• Routine maintenance examination (aside from regular preventative maintenance) shall be performed at a frequency of monthly for gearless equipment, geared equipment, and hydraulic equipment. During these examinations, the following components are to be checked and all necessary work performed relative to cleaning, lubrication, and adjustments must be checked in accordance with the following schedule:

o Monthly Observations

DOOR AND GATE OPERATIONS: Check door stability doors should close freely without noise or rubbing against each other.

DOOR CLOSURE: Observe door opening and closing with door astragals intact, door safety edges, and if elevator stops even with floor landings. Observe the operation of the electric eyes to see if they are aligned and operating correctly.

MACHINE ROOM: Observe oil levels, break applications, belts, grease fittings, brushes, oil grease buildup and any oil spills equipment.

Observe to see if machine room is required dusting and sweeping. Observe to see if machine room doors close properly.

GENERATOR AND GOVERNOR ROOM: Observe if room is required dusting and sweeping. Check governor for oil grease buildup and that seals are intact.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Commercial and Industrial

Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (Elevator Maintenance Services) is 811310, which sets the small business size standard at $7.5 million (below $7.5 million in gross revenues is considered small, above $7.5 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

3. If you are a small business, what level of subcontracting, if any, would your firm utilize? Services (except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

4. Which type of form does your business use to report earned income on the individual performing the services?

W2 1099

5. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Women-owned small business concern Veteran-owned small business concern Service-disabled veteran-owned small business concern Use of a price evaluation adjustment for a small disadvantaged business concern

6. Can your firm provide firm fixed unit prices for future contract years (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

7. The Federal Acquisition Regulations requires the following insurances policies: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in Pennsylvania?

Yes No If no, what are the standard rates per insurance?

8. Are Elevator Maintenance Services of this type customarily available in the commercial marketplace? (Available to commercial business and industry or to the general public)

Yes No

9. Does your firm have access to the internet to download solicitation materials?

10. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

15 days 30 days 45 days 60 days

11. Is your company registered in System for Award Management (SAM)?

Yes No __________________DUNS

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 Commercial Items, paragraph (t) SAM. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov.

12. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

Calendar days https://www.sam.gov/

13. Has your organization previous provided Elevator Maintenance Services for prisons?

14. Which of the following best describes your organization?

Non-Profit Faith-Based Corporation LLC

15. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your survey via email at llwheeler@bop.gov on or before Friday, August 3, 2018, at 2:00 p.m. Central Standard Time (CST). Please feel free to contact me at (972) 352-4536 if you have any questions.

Sincerely, //s// LaQueta Wheeler, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Institution Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the Federal Business Opportunities website at www.fbo.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:llwheeler@bop.gov