Memo_to_Vendors.docx

U.S. Department of Justice Federal Bureau of Prisons

FCI Schuylkill, Minersville, PA

February 14, 2019

TO ALL INTERESTED PARTIES:

Accompanying this cover letter is a solicitation for the acquisition of quarterly subsistence, kosher, and meat products for Federal Correctional Institution (FCI) Schuylkill, located in Minersville, Pennsylvania. This solicitation is 100% set-aside for small business.

This package contains all necessary information for submitting an offer for evaluation.

· The Government Purchase Card will be utilized for orders under a total of $10,000. If you do not accept cards, please note this on your submission.

· The performance period for the requirement is April 1, 2019 to June 30, 2019.

· Unless otherwise stated in the product description or alternative delivery arrangements have been agreed to by FCI Schuylkill Food Service Staff, all items are expected to be delivered between April 3, 2019 and April 5, 2019. Monday and Tuesday deliveries are by appointment only by calling 570-544-7329 or 570-544-7314.

This cover letter provides general information regarding quotation submission:

· Each prospective contractor must complete their respective representations and certifications via the On-line Representations and Certifications Applications (ORCA) at https://www.sam.gov, as provided in Federal Acquisitions Regulations (FAR) 52.212-3.

· Make sure to include your company’s DUNS number and contact information with your quotation.

· Complete 17a, 30a, 30b & 30c on the SF-1449 (Page 1). The delivery address for the institution is located in block 15. Please ensure that you only bid on items that you can and will supply per the listed product specifications. Product that fails to meet the specifications, including labeling, will be refused.

· Only electronically submitted quotations to tmcillwain@bop.gov will be accepted. Please do NOT fax or mail your responses.

· Quotations must be received no later than Monday, March 4, 2019, 4:00 pm EST. Quotes received after the deadline will be processed in accordance with FAR 52.212-1(F).

Failure to deliver within the specified date range or delivery date may result in awarding to the next lowest vendor.

Should you have any questions, please contact me via telephone at 570-544-7310, or via e-mail at tmcillwain@bop.gov .

Thank You

Theresa McIllwain Contract Specialist, FCI Schuylkill image1.wmf