SOW.pdf

USP LEE

DENTAL SERVICES

STATEMENT OF WORK

Subject

The Federal Bureau of Prisons, Field Acquisition Office, intends to award single award contract for Dental Services. This service will be provided to the inmate population on-site at United States Penitentiary (USP) Lee located in Pennington Gap, Virginia.

Place of Performance

The Dental Services will be performed in the Health Services Department at USP Lee located in Hickory Flats Road, Pennington Gap, Virginia 24277. General information regarding the Bureau of Prisons (BOP) is located at

Schedule

Contractor must be available to provide 1560 sessions per year. The contractor will normally work up to (30) thirty sessions per week. One (1) session will equal one (1) hour. Typically, the contractor will work Monday through Friday (except Federal Holidays), normally between the hours of 7:30 a.m. to 4:00 p.m., with a 30 minute unpaid lunch period. The Contracting Officer’s Representative (COR) and the Health Services Administrator (HSA) will be responsible for defining the weekly schedule. These schedules are subject to change based on the variable needs of the institution(s) and the unpredictable nature of the correctional environment. Upon agreement, any changes to the schedules must be coordinated with the COR assigned under the contract.

Due to the nature of the correctional setting, delays in performance of work may be experienced.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session.

Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time so long as it does not exceed 30 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy.

Education and Experience

The contractor will provide a Dentist who possesses knowledge, skills, abilities, a current and valid license to practice Dentistry in the United States. The contractor must specifically identify the individual who will be performing these services under any subsequent contract award. The contractor must provide proof that their candidate meets all qualifications. The candidate’s name and qualifications must be submitted at the time the quote is submitted. Contractor must submit with their quote a resume, photocopies of documents evidencing education, license, certification and training. The contract Dentist is responsible for submitting an updated license to the HSA as the license is renewed.

STATEMENT OF WORK

Health Requirements

The contractor shall ensure their employee is free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

The contract employee may be required to submit to testing for/or provide evidence acceptable to the clinical director of recent testing for tuberculosis of other communicable diseases. Failure to submit to testing for or providing acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to inmates. The contract employee shall immediately inform, in writing to the Contract Officer’s Representative (COR) and Administrative Contracting Officer, and adverse action taken by any regulatory body involving certification. This includes, but is not limited to, suspensions, revocations, restrictions on licensure as a dentist.

Description of Duties

The contractor will be responsible for providing in-house dental care for the inmate population.

The contractor will screen dental patients, recommend and perform follow-up care, provide dental hygiene services if indicated and perform other duties as assigned by the HSA. The contractor will make a note in the Bureau Electronic Medical Records, including patient education, for each patient. Each note must provide sufficient details allowing another Dentist to assume dental care of the patient based on those notes. All duties shall be performed in accordance with standards and methods generally accepted within the field of Dentistry, and in compliance with all Federal and State policy and regulations, as well as BOP Health Services policies, and ACA standards of Care. A history and evaluations shall be completed as scheduled.

Detailed medical record documentation must be maintained. The contractor’s performance shall be monitored by the HSA and the COR.

The contractor will evaluate patients by referral from medical staff and provide dental sick call care and recommend treatment to the medical staff, as needed. The contractor will document accurately and thoroughly in the electronic medical record and will have all documentation completed by the end of the work day. Any recommendations for further diagnostic testing and/or treatment will be made in the appropriate section of the electronic record, pending review by the Utilization Review committee.

Equipment and Supplies All supplies and equipment necessary to perform the dental services will be provided by USP Lee.

STATEMENT OF WORK

Attire

The contractor is expected to wear professional clothing while on duty (scrub uniforms are approved). The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

Patient Management

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prisons Health Services Manual, local institutional mandates, and the Health Services Department’s policies in the management of all patient encounters.

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered.

The contractor shall NOT provide information to the inmates(s). If the situation arises where inmate(s) are required to be provided information, the Clinical Director, Health Services Administrator (HSA), or COR shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director, HSA, and COR.

Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institution Security

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the

STATEMENT OF WORK

institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

Institution Security/Investigative Requirements - The contractor and all employees involved in the provision of services under this contract shall meet certain security requirements prior to the provision of services. The contractor agrees to complete the necessary documents needed to complete the required security checks. An individual who does not pass the security clearance will be unable to perform services under the contract. If the resulting contract is to be awarded to an individual, all clearance procedures shall be applied prior to award. Individuals who do not pass the security clearance will not be awarded a contract. The final determination and completion of the security investigation procedures will be made at the sole discretion of the institution. Any individual deemed not suitable by the BOP requirements will not be granted access to perform services under the contract. This is a condition of the contract. The Contractor must be in compliance with Department of Justice regulations at 8 CFR 274a regarding the employment of aliens. A copy of the directive is available upon the Contractor’s request.