SOW_Repair_Staff_Housing.pdf

Repair Staff Housing – FCC Petersburg

REPAIR STAFF HOUSING

FEDERAL CORRECTIONAL COMPLEX

PETERSBURG, VIRGINIA

STATEMENT OF WORK

Prepared By:

U.S. DEPARTMENT OF JUSTICE

Federal Bureau of Prisons

FCC Petersburg, Virginia

1060 River Road

Hopewell, VA 23860

FCC PETERSBURG

REPAIR STAFF HOUSING

SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Correctional Complex (FCC) in Petersburg, Virginia Intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals to repair nine (9) staff houses, located at 1060 River Road, Hopewell, Virginia 23860. It is the contractor’s responsibility to contact local authorities & obtain permitting, should it be required. FCC Petersburg requests contractor bids on all work specified for nine (9) staff houses with each house as a separate line item.

B. SCOPE OF WORK

The contractor shall provide all materials, equipment, and labor necessary to remove drywall, baseboard, doors, door frames, windows, window frames that exceed the reading of 1.0mg/cm2 as identified in the provided lead survey report. The contractor will install a new window for each window removed. Window replacements shall be of vinyl construction complete with hardware and related components. All windows shall be factory glazed (energy efficient). Items/materials being removed have been tested and contain lead based paint.

Removal of items/materials includes any fasteners (nails, screws, etc…). FCC Petersburg will furnish the lead survey report on these houses. The contractor shall:

Provide all work and services in accordance with 29 CFR 1926.62; the OSHA “Lead Exposure in Construction” regulation, and all other local, state and federal regulations which are applicable to work with or the abatement of lead hazards and lead-based paint.

Conduct daily cleaning of all debris, waste, and dust.

Obtain proper approval and legally dispose of all lead contaminated materials identified as hazardous or non-hazardous, based on results of hazardous characterization testing (e.g., Toxicity Characteristic Leaching Procedure [TCLP].

Contractor’s air sample testing lab shall be an independent third party. All air samples taken for the duration of the work will be at the Contractor’s expense.

Provide copies of disposal manifests and receipts acknowledging disposal of all hazardous waste material from the project, indicating transporter, delivery date, quantity, and appropriate signature of receiving landfill’s authorized representative.

This information must be received within a maximum of 30 days after job completion.

Prepare and properly execute a statement certifying that all abatement work was performed in compliance with all applicable federal, state, and local regulations.

Staff House Number

Approx. Square Footage

2 1355

3 1144

4 1052

5 946

6 724

7 844

8 744

9 874

10 958

C. UTILITIES

The FBOP will provide minimal electricity service (120V), for battery chargers, small hand tools, etc. In addition, the FBOP will provide restroom services, and water. The contractor will provide all other supplies and materials needed to complete this project.

D. TESTING AND ACCEPTANCE

1. The Contractor shall operate and monitor the completed work to ensure it is working as intended.

2. The Contractor shall correct or replace any deficient items identified by COR on work performed at no cost to the government.

3. Provide photos of work on each item of repair/cleaning for verification of work completed.

E. SUBMITTALS

1. The contractor shall provide, prior to start of pertinent work, submittals indicating workers are properly trained in lead abatement/removal. Contractor must demonstrate they have a sufficient number of skilled trades and licensed abatement workers in accordance with local, state and federal regulations.

2. All security clearance paperwork/documentation shall be submitted to the Contracting Officers Representative (COR), a minimum of fourteen working days prior to the start of work.

3. A progress schedule must be submitted for approval to the Contracting Officer and COR 10 days prior to the contractor mobilizing to the site. The progress schedule must detail a work sequence/schedule. In addition, an updated progress schedule shall be submitted each month at the scheduled monthly progress meeting.

4. The Contractor shall provide to the COR (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

5. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to any system must be given.

6. Provide copies of disposal manifests and receipts acknowledging disposal of all hazardous waste material from the project, indicating transporter, delivery date, quantity, and appropriate signature of receiving landfill’s authorized representative. This information must be received within a maximum of 30 days after job completion.

7. Prepare and properly execute a statement certifying that all abatement work was performed in compliance with all applicable federal, state, and local regulations.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 7:30 AM – 3:30 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour work day. The Government assumes no responsibility to the Contractor or to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:30 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FCC Petersburg or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area as designated by the COR.

The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of the work day.

D. Security Clearance The security check-out process will require the completion of an Authority to Release Information form, Residency Requirement Certification, and a National Crime Information Check (NCIC).

All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCC Petersburg locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

F. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones or two way pagers into FCC Petersburg.

2. Contractor will be permitted to wear jeans in the institution, however, green, khaki-color or camouflage clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.

4. All vehicles entering the grounds must be removed at the end of each work day. When vehicles are not being utilized or operated, the vehicle shall be turned off and the keys secured

END STATEMENT OF WORK