Instructions _Conditions_ _Notices_to_Offerors.pdf

Mobile MRI Services Phoenix Area Indian Health Service

RFP 15-247-SOL-00074

INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS

A. SET-ASIDE: IAW FAR Clause 52.219-27 – Notice of Service-Disabled Veteran-Owned Small Business

Set-Aside (Nov 2011), this procurement is 100% set-aside for Service- Disabled Veteran-Owned Small Businesses. Offers received from firms other than Service- Disabled Veteran-Owned Small Businesses will not be considered.

B. NAICS CODE: 621512

C. SIZE STANDARD: $15 Million

D. MANDATORY REGISTRATION: Please note that all offerors desiring to receive an award from this solicitation must be registered and current in the System for Award Management (http://www.sam.gov) not later than the Solicitation close date.

E. WAGE DETERMINATION: Minimum rates of wages, required by the Service Contract Act, as amended, to be paid those who work on this are set forth in the specifications.

F. OFFEROR’S DUTY TO SEEK CLARIFICATION: The Offeror has a duty to inquire and seek clarification concerning all perceived ambiguities and discrepancies in the solicitation before or while preparing the offer.

G. ALL QUESTIONS REGARDING THE SOLICITATION: Must be submitted in writing to the contract

Specialist:

• Via e-mail to elizabeth.hubert@ihs.gov.

• Questions will be accepted until 1:00 p.m., June 25, 2015. Copies of material questions and answers will be furnished to all bidders by issuance of an Amendment. Questions received after this date may not be acknowledged and/or answered.

H. QUALIFICATIONS, LICENSURE, AND CERTIFICATIONS: All personnel performing this work must hold the appropriate qualifications, licensure, and certifications required to perform this work as required by Federal, State, or local laws, regulations, etc.

I. BID SCHEDULE: The contractor shall use the Fee/Schedule Pricing (Section IX of the PWS).

J. OFFER SUBMISSION: Offers shall be based on all instructions, conditions and notices to offerors, provisions, general conditions, general requirements, and specifications contained in this solicitation.

1. Proposals shall be submitted electronically by email (preferred) to the Contracting Specialist at

(elizabeth.hubert@ihs.gov) or may be hand delivered by the RFP response due date and time to Phoenix Area Indian Health Service, Acquisition Management, ATTN: Liz Hubert, Two Renaissance Square, 40 N Central Ave, Suite 507, Phoenix, AZ 85004. Offers sent by mail or other delivery services shall arrive at the aforementioned address by the RFQ response due date and time detailed on the SF 1449. Faxed offers will not be accepted.

http://www.sam.gov/ mailto:elizabeth.hubert@ihs.gov mailto:elizabeth.hubert@ihs.gov

2. Offerors shall submit two (2) separate electronic files:

a. Price Proposal. The price proposal shall contain the following documents:

i. SF1449, Solicitation/Contract/Order for Commercial Items, completed and signed.

The SF1449 is 5 pages, all pages shall be submitted.

ii. The completed Fee/Schedule Pricing (Section IX of the PWS)

b. Technical Proposal. The technical proposal shall address each of the technical evaluation factors. Proposals shall be as brief as possible while sufficiently addressing each of the evaluation factors.

i. Equipment

(a) Submit documentation/information as described in PWS Section 1, Paragraph

10, Contractor Furnished Equipment).

ii. Qualifications, Licensure, and Certifications

(a) Submit documentation/information described in PWS Section 1, Paragraph 14, (Validation of Qualifications, Licensure, and Certifications).

iii. Quality Control Program (QCP)

(a) Submit QCP described in PWS Section 1, Paragraph 15, (Quality Control

Program(QCP).

iv. References and Past Performance

(a) Submit documentation/information described in PWS Section 1, Paragraph 22, (References and Past Performance).

c. Technical and Cost proposals will be evaluated independently. Each electronic file must therefore be labeled with the Offeror's organization and the proposal (price or technical) and shall include page with which identities the name of the organization, business address, and IHS Solicitation Number (15-247-SOL-00074).

i. Carefully follow the instructions contained herein. Standard Form 1449, Solicitation/Contract/Order for Commercial Items, along with the completed Fee/Schedule Pricing (Section IX of the PWS) shall be used for submitting cost offers.

ii. Offeror shall and acknowledge receiving amendments by number.

K. WAGE DETERMINATION: Minimum rates of wages, required by the Service Contract Act, as amended, to be paid those who work on this are set forth in the specifications.

L. CAUTION: No oral statements made by the contract parties or other interested parties will take precedence over the written terms and conditions of the solicitation or resultant contract.

M. PAST PERFORMANCE EVALUATIONS: Prospective bidders/offerors are hereby notified that past performance evaluations will be conducted using information obtained from the System for Award Management, Past Performance Information Retrieval System (PPIRS), and /or any other sources deemed appropriate.

N. CONTRACT AWARD

The Government may award a Firm Fixed Price (FFP) Contract without entering into negotiations.

However, the Government reserves the right to open negotiations in order to reach a fair and reasonable price based on the Government price estimate. Your offer shall be developed and presented to the Government in sufficient detail for the Contracting Officer to determine reasonableness in comparison to the Government’s price estimate. Should the Government need additional details to determine price reasonableness, the offeror may be asked to further clarify and breakout their offer.

O. RESERVATION REGULATIONS

a. The Contractor, its employees and subcontractors shall become familiar with and obey the regulations of the applicable Indian Reservation including fire, traffic, safety and security regulations while on the Reservation or installation. Those individuals driving motor vehicles shall observe and obey all speed limits posted throughout the reservation. Personnel should not enter restricted areas unless required to do so and only upon prior approval. All contractor employees and subcontractors shall carry proper personal identification with them at all times.

b. Contractor equipment shall be conspicuously marked for identification and parked or placed within approved areas only, out of the way of driveways, emergency access roads, and traffic.

P. DEFINITIONS:

"Contracting Officer" – Is the exclusive representative of the IHS who has the authority to enter into, administer, terminate, modify, approve changes, or otherwise represent and bind the IHS in all matters arising under or relating to this contract.

"COR/Project Manager” – In this solicitation/contract, the terms COR and Project Manager are used interchangeably to mean the Contracting Officer’s Representative – an IHS staff person who serves as the point of contact for issues relating to the administration and coordination of this project. The COR has NO authority to make changes to the contract terms which affect contract prices, quality, quantities, or delivery terms and conditions.

Q. ACCIDENT REPORTING

Accident Notification/Report. In the event of a job-related accident, the Contractor shall immediately notify the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) and shall prepare a detailed Report of Accident as prescribed by OSHA Regulations and forward the original and two copies to the Contracting Officer. The Contractor shall maintain an accident file for the life of the contract to include all accident reports. Any technical advice and assistance necessary in accident investigation and reporting may be requested from the respective Safety Office. Lost time injury is defined as "An injury resulting in a lost workday, not including the day of injury."

R. APPLICABLE WAGE RATES

The applicable Tribal Employment Rights Office (TERO) or the Tribal Office of Labor Relations may require contractors performing work on Tribal land to use TERO or Tribal Office of Labor Relations wage rates for employees working on such projects. However, the Service Contract Act (SCA) applies to all federal contracts and SCA wage rates take precedence to Tribal wage rates under this contract. If the TERO or Tribal Office of Labor Relations insists the Contractor use their wage rates, the Contractor should contact the Contracting Officer for assistance.

INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS