RFQ_Hazardious_Waste_Services.pdf

DEPARTMENT OF HEALTH & HUMAN SERVICES Public Health Service

Phoenix Indian Medical Center 4212 North Sixteenth Street Phoenix, Arizona 85016

January 22, 2015

Dear Prospective Contractor, This Request for Quote (RFQ) package (15-247-SOL-00020) provides the Indian Health Services (IHS) requirement for vendors who can provide the proper packaging, profiling, manifesting, transportation, disposal of hazardous waste at the Phoenix Indian Medical Center (PIMC), Phoenix, Arizona. Offerors must meet the minimum qualification requirements set forth within the Request for Quote (RFQ) and must be capable of meeting the Scope of Work (SOW). If your company is interested in providing services to the Phoenix Indian Medical Center, then please complete the attached package and return to my attention.

For your convenience a Document Submission Checklist has been provided to assist you in responding to the minimum requirements of the RFQ. To meet the requirements, the enclosed forms will need to be completed and submitted by email to bradley.platero@ihs.gov with the necessary documents, no later than February 4, 2015, 12:00 pm Arizona Time to the address on page 1, block 8 of the RFQ Standard Form (SF) 1449.

Note that the selected contractor shall be registered in the System Award Management (SAM.GOV) website prior to award of any government contract.

Should you have any questions please call the undersigned at 602-200-5371.

Sincerely, Bradley Platero Contract Specialist

Enclosures

CC: RFQ 15-247-SOL-00020

mailto:bradley.platero@ihs.gov

Document Submission Checklist

Request for Quotation (RFP: 15-247-SOL-00020)

Hazardous Waste Collection & Disposal Services at PIMC

The following checklist is to assist you in ensuring that the acceptable minimum documents are submitted with your quote and signed by an official authorized to bind your organization.

Document Requirement Number of Copies

1. Standard Form 1449, Request for Quotation 1 Copy

(Page 2 of 38) Signature in Box 30a, 30b & Date in 30c

2. Data Universal Numbering 1 Copy System Provide Number (Type on page 1 of the SF1449)

3. Price Quote 1 Copy (Page 6-8 of 43)

4. Submittals 1 Copy (Page 14 of 43)

5. 52.212-3 Offeror Representation & Certification 1 Copy (Page 22-30 of 43)

6. Small Business and Taxpayer Identification 1 Copy (Page 31 of 43)

Note: A complete copy of the RFA package is to be retained for your reference.

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Phoenix AZ 85016 4212 North 16th Street Phoenix Indian Medical CTR

CODE 16. ADMINISTERED BYCODE

X

X

X

562112

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR12

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

02/04/2015 1200 LT

01/22/2014

(602) 200-5371BRADLEY PLATERO

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

15-247-SOL-00020

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Phoenix AZ 85016 4212 North 16th Street

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$38.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Phoenix Indian Medical CTR

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This acquisition is a 100% Small Business Set-aside.

The Indian Health Service (IHS) has a requirement for Hazardous Waste Collection/Disposal Services at the Phoenix Indian Medical Center (PIMC) located in Phoenix, Arizona.

See attached pages for addtional information, terms and conditions.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

BRIAN G. NUMKENA

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDEND

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

bradley.platero Typewritten Text Phoenix Indian Medical CTR 4212 North 16th Street Phoenix, AZ 85016 bradley.platero Typewritten Text Phoenix Indian Medical CTR Finance Department 4212 North 16th Street Phoenix AZ 85016

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

SOLICITATION NO. 15-247-SOL-00020 – HAZARDIOUS WASTE DISPOSAL SERVICES

FOR THE PHOENIX INDIAN MEDICAL CENTER (PIMC), INDIAN HEALTH SERVICE

1. INTRODUCTION:

This acquisition is a 100% Small Business Set-aside.

The Indian Health Service (IHS) has a requirement for the proper handling, packaging, profiling, manifesting, transportation, and disposal of hazardous waste at the Phoenix Indian Medical Center (PIMC) located in Phoenix, Arizona.

The intent of this solicitation is to request quotes from Vendors who are qualified in the performance of Hazardous Waste Packaging, Profiling, Manifesting, Transportation, and Disposal. This contract resulting from the Request for Quote (RFQ) will offer Hazardous Waste Packaging, Profiling, Manifesting, Transportation & Disposal contractual services to our hospital facility.

2. BACKGROUND:

The Phoenix Indian Medical Center (PIMC) is obligated to provide PIMC Patients with medical and dental services in an environment that is safe, healthy, clean, sanitary, attractive, and pleasant. The PIMC does have the capacity to identify, collect, tag and store hazardous waste.

The PIMC does not have the capabilities or facilities for the proper packaging, profiling, manifesting, transportation, disposal of hazardous waste, therefore the PIMC has a need for the proper handling and disposal of the hazardous waste that is generated by PIMC.

3. SCOPE OF WORK (SOW):

The Contractor shall provide all personnel, supervision, labor, equipment, tools, labels, bags, containers, materials, transportation and other items and services necessary to perform the required packaging, profiling, manifesting, transportation & disposal of hazardous waste accumulated by the Phoenix Indian Medical Center (PIMC), Phoenix AZ.

A. DELIVERABLES:

1) The contractor shall prepare and provide copies of all required documents necessary (i.e., licensures, certificates and insurance) to the Contracting Officer prior to services being rendered to ensure compliance with applicable Federal, State, County and City regulations.

2) The contractor is to ensure the waste goes to a properly permitted site and that manifests or any other required documentation are provided to the Contracting Officers Representative (COR). The contractor is responsible for the preparation of Manifest Shipping Reports describing the waste removed. The contractor shall secure an authorized signature on said tracking form and carry it with the shipment to the disposal locations where it is disposed. The contractor shall also have the waste shipping tickets signed. The contractor shall send original copies of the waste shipping tickets to the COR once the waste is disposed of in accordance with State, Federal, County, and City laws within 10 days of disposal. A duplicate PDF copy will be made available upon request to the Arizona Department of Environmental Quality.

3) The contractor is responsible for proper packaging, labeling, profiling, manifesting and transportation from accumulation site to ultimate disposal site or recycling center.

All waste streams must be transported from this facility and delivered to the end disposal or recycling facility in its original packaging, drums, totes and pails. At no time will waste streams be consolidated, commingled with other waste generators waste streams. Waste streams will not be subject to 180 calendar day storage (or similar interim storage) and must be delivered to the end/final disposal facility no later than 15 calendar days from the generators ship date as embodied on the uniform hazardous waste manifest. The contractor will be held responsible for any fines/penalties assessed due to state, local or federal laws being violated by the contractor.

4) The contractor will maintain an approved list (authorized by the US Environmental

Protection Agency [EPA] or state) of recycling vendors, haulers, and landfills in their vicinity. Recycling and reuse of materials is preferable to incineration and/or landfilling.

5) The contractor will assist the government (Phoenix Indian Medical Center’s

Environmental Health and Safety personnel) in understanding hazardous waste regulations and offer advice to minimize costs to the government in managing their hazardous waste program.

6) Contractor is solely responsible for any and all spills or leaks and subsequent clean ups that may be required during the performance of this contract which occur as a result of or are contributed to by the actions of its agents, employees, or subcontractors. The contractor agrees to clean up such spills or leaks to the satisfaction and compliance with applicable federal, state and local laws and regulations. The clean-up shall be at no cost to the Indian Health Service.

7) Contractor shall report all such spills or leaks to the COR. A written follow-up report shall be submitted to the COR no later than 24 hours after the initial telephonic report.

The report shall include description of the item spilled (identity, quantity, etc.);

whether amount spilled is EPA/state reportable, and if so whether it was reported, and to whom; exact time and location of the spill; containment procedures initiated;

summary of any communications contractor has with press, state officials, or COR;

and description of clean-up procedures employed or to be employed at the site including final disposition and disposal location of the spill residue.

8) Contractor must perform all operations in a prudent, conscientious, safe and professional manner. At a minimum, contractor’s personnel and equipment shall comply with applicable state, federal, and local laws, safety regulations and procedures and contractor will ensure that its agents, employees, and subcontractors perform in a safe manner. The contractor shall ensure that all personnel involved in handling and packaging the hazardous waste be trained for the level of expertise required for proper performance of the task and, in particular, in the areas of chemical incompatibility and spills. Handling and personal protective equipment shall be provided by the contractor and must be appropriate to ensure safe handling of the waste. The contractor agrees that personnel and equipment are subject to safety inspections by hospital safety staff and outside regulatory authorities (e.g., OSHA, ADEQ).

9) The amount or types of hazardous waste is unknown at any given time, therefore PIMC is requesting vendors submit a price list of standard commodities, packaging and all other pertinent requirements. Some of the known wastes that have been disposed of in the past include xylene, ethyl alcohol, mercury, RCRA hazardous drugs and other laboratory chemicals. Unit costs in dollars per container/bottle size/type (e.g., compressed gas, batteries), per gallon or per pound of these wastes can be used for cost comparisons.

10) Contractor will respond to regular service requests within 72 hours after initial contact from the COR. Contractor will provide a 24/7 emergency phone number for emergency service requests.

11) Contractor will have a written Quality Assurance program that demonstrates how the services and regulatory requirements noted in this section are met.

B. MINMUM CONTRACTOR QUALIFICATIONS:

1) Contractor shall comply with environmental rules and regulations of local, state or federal environmental, environmental protection, and toxic waste and hazardous substance laws, ordinances and regulations. Contractor shall comply with all requirements of the US Department of Transportation (DOT) regulations regarding waste transportations under this contract. Contractor must have a current DOT Hazardous Materials Safety Permit and must have a SATISFACTORY motor vehicle safety rating with the DOT Federal Motor Carrier Safety Administration. (Submit copy of permit and proof of safety rating with RFQ)

2) Contractor must have a record without any serious violations with hazardous waste regulations for past five years. Compliance history will be verified utilizing EPA’s ECHO data base.

3) Contractor shall provide only qualified field service engineers/specialists to perform service as set by industry standards and manufacturer specifications.

4) The Contractor shall have at least five years of disposal experience in hazardous waste collection and disposal service at medical centers. Specific experience is required in dealing with drugs that are classified as hazardous waste (e.g., Resource Conservation and Recovery Act or RCRA hazardous drugs). (Submit proof of five years of experience with hospitals/medical centers)

5) Department of Transportation License to haul, collect and dispose of hazardous waste. (Submit copy with RFQ).

4. PRICE SCHEDULE:

The prices stated below are compiled from the scope of services to be covered under this contract. Pricing should be shown in all blocks for the base year and option years. Totals from base year and option years should be listed below on the appropriate lines and added together for a grand total.

This is a Firm Fixed contract. For the purposes of this contract full service shall mean that the Contractor's price quote includes, but is not necessarily limited to: all labor, material and equipment cost; all emergency work; all administrative, reporting or other requirements, all overhead costs and profit. It shall also include all travel costs and any other ancillary fees and costs including permits, licenses, insurance, etc. Details of service not explicitly stated in these specifications, but necessarily attendant thereto, are deemed to be understood by the Contractor and included herein.

Estimated Requirements:

a) Base Year: February 17, 2015 through February 16, 2016:

Description Units Quantity Price Total Methyl/Ethyl Alcohols 55 gallon DOT Spec drum 7 $ $ Paraffin, Xylene Solids 55 gallon DOT Spec drum 4 $ $ Methanol/Xylene 20 gallons loose pack 4 $ $ Corrosive Liquid or Solid 5 gallon DOT Spec drum 4 $ $ RCRA Hazardous Drugs 8 gallon container 6 $ $ Mercury Amalgam 5 gallon container 2 $ $ EHO Hand Sanitizer 15 OZ containers each 75 $ $ Miscellaneous/unplanned hazardous waste such as RCRA empty gas cylinders, mercury thermometers, asbestos, contaminated diesel fuel, etc.

Various quantities and sizes in pounds

Labor costs on-site for profiling, packaging, manifesting and labeling

2 persons X 3 hours per person

4 pickups per year

GRAND TOTAL $

b) Option Year 1: February 17, 2016 through February 16, 2017:

Description Units Quantity Price Total Methyl/Ethyl Alcohols 55 gallon DOT Spec drum 7 $ $ Paraffin, Xylene Solids 55 gallon DOT Spec drum 4 $ $ Methanol/Xylene 20 gallons loose pack 4 $ $

Corrosive Liquid or Solid 5 gallon DOT Spec drum 4 $ $ RCRA Hazardous Drugs 8 gallon container 6 $ $ Mercury Amalgam 5 gallon container 2 $ $ EHO Hand Sanitizer 15 OZ containers each 75 $ $ Miscellaneous such as RCRA empty gas cylinders, mercury thermometers, asbestos, contaminated diesel fuel, etc and non-regulated chemicals needing disposal or recycling

Grand Total $

c) Option Year 2: February 17, 2017 through February 16, 2018:

Description Units Quantity Price Total Methyl/Ethyl Alcohols 55 gallon DOT Spec drum 7 $ $ Paraffin, Xylene Solids 55 gallon DOT Spec drum 4 $ $ Methanol/Xylene 20 gallons loose pack 4 $ $ Corrosive Liquid or Solid 5 gallon DOT Spec drum 4 $ $ RCRA Hazardous Drugs 8 gallon container 6 $ $ Mercury Amalgam 5 gallon container 2 $ $ EHO Hand Sanitizer 15 OZ containers each 75 $ $ Miscellaneous such as RCRA empty gas cylinders, mercury thermometers, asbestos, contaminated diesel fuel, etc., and non-regulated

d) Option Year 3: February 17, 2018 through February 16, 2019:

Methyl/Ethyl Alcohols 55 gallon DOT Spec drum 7 $ $ Paraffin, Xylene Solids 55 gallon DOT Spec drum 4 $ $ Methanol/Xylene 20 gallons loose pack 4 $ $ Corrosive Liquid or Solid 5 gallon DOT Spec drum 4 $ $ RCRA Hazardous Drugs 8 gallon container 6 $ $ Mercury Amalgam 5 gallon container 2 $ $

EHO Hand Sanitizer 15 OZ containers each 75 $ $ Miscellaneous such as RCRA empty gas cylinders, mercury thermometers, asbestos, contaminated diesel fuel, etc., and non-regulated

e) Option Year 4: February 17, 2019 through February 16, 2020:

Methyl/Ethyl Alcohols 55 gallon DOT Spec drum 7 $ $ Paraffin, Xylene Solids 55 gallon DOT Spec drum 4 $ $ Methanol/Xylene 20 gallons loose pack 4 $ $ Corrosive Liquid or Solid 5 gallon DOT Spec drum 4 $ $ RCRA Hazardous Drugs 8 gallon container 6 $ $ Mercury Amalgam 5 gallon container 2 $ $ EHO Hand Sanitizer 15 OZ containers each 75 $ $ Miscellaneous such as RCRA empty gas cylinders, mercury thermometers, asbestos, contaminated diesel fuel, etc., and non-regulated person @ $

f) RECAP:

Base Year: $__________ Option Year 1: $__________ Option Year 2: $__________ Option Year 3: $__________ Option Year 4: $__________

GRAND TOTAL: $_____________

5. RESPONSIBILITY FACTORS:

The Contractor shall package, profile, manifest, pick up, and transport hazardous waste safely and properly dispose of this hazardous waste in accordance with the most current laws and regulations.

The Contractor shall provide complete chain of custody documentation essential for accountability and regulatory compliance of hazardous materials.

The Contactor shall have an automated tracking system to manage hazardous waste handling that includes at a minimum hazardous waste collection and movement to final disposal that will provide documentation of the total amount of hazardous waste generated by PIMC.

Unless otherwise directed, the Contractor shall provide a detailed invoice showing labor, materials, equipment, shipping and disposal costs. Disposal information will detail facility receiving hazardous waste, manifest number and description of services provided. This information will be submitted to the Contracting Officer Representative (COR). This report shall detail all work completed that month. The report shall include: schedule of when work is done i.e., date, time, etc.; specific information of what work was done. The Contractor will provide the COR a summary of Waste Disposal Weights by container or unit size and by manifest number for the calendar year within 30 days of the end of the Calendar year (January 30th).

It is the Contractor's responsibility to maintain the equipment and vehicle for the work consistent with applicable safety and health codes.

The Indian Health Service will not be liable for any expense incurred by the Contractor as a consequence of any traffic infraction or parking violations attributable to employees of the Contractor.

The Contracting Officer reserves the right to reject and bar from the facility any employee hired by the Contractor.

6. QUALITY ASSURANCE:

A. GENERAL:

Contractor shall have a written Quality Assurance program that provides detailed information on how all regulatory requirements and deliverables are met. The contractor shall keep current all licenses, permits and certificates necessary for compliance with regulations for collection and disposal of hazardous waste. The contractor shall inform the COR and PAIHS Acquisition Management Branch of changes in applicable federal, state, county, or tribal regulations or licensure requirements that may affect hazardous waste management practices or hazardous waste disposal requirements. Failure to maintain all licenses, permits and certificates will result in termination of the contract.

B. CONTRACTOR FACILITY/EQUIPMENT/RECORDS INSPECTION:

The Contracting Officer, or the designated representative, reserves the right to inspect and investigate thoroughly the establishment, equipment, facilities and compliance assurance measures of the Contractor during the performance period.

7. PIMC HOURS OF OPERATION:

Government hours of operation at the above facilities shall commence no earlier than 8:00 am and continue no later than 4:00 pm, Monday through Friday (excluding federally recognized holidays), or as agreed upon between the Contractor and the COR. Federally recognized holidays can be found online at: http://www.opm.gov.fedhol.indes.asp.

8. PICKUP LOCATION SITE:

Phoenix Indian Medical Center 4212 N. 16th Street Phoenix Arizona 85016

9. PERIOD OF PERFORMANCE:

Contract performance shall be for a base year and four (4) one (1) year options for renewal commencing from the date of the award of the contract. Option year renewals are not executed unless by a written modification to the contract and approved by the Contracting Officer.

10. DESIGNATED CONTRACTING OFFICERS REPRESENTATIVE (COR):

Leonard Lopez, Chief of Environmental Health & Safety, 602-263-1671, leonard.lopez@ihs.gov, is hereby designated as the COR for, this contract and the designee shall perform the following duties:

1. Monitor the Contractor’s technical progress including surveillance and assessment of performance;

2. Interpret the Scope of Work;

3. Provide technical evaluation as required;

4. Provide technical inspections and acceptance required by this contract;

5. Ensure that invoices and payments are processed in a timely manner; and

6. Assist the contractor in the resolution of technical and administrative problems encountered during performance.

The COR’s responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The COR does not have the authority to change or alter the order amount, terms and conditions.

http://www.opm.gov.fedhol.indes.asp/ mailto:leonard.lopez@ihs.gov

11. COMPENSATION:

The Contractor shall be compensated at the agreed contract amount based on invoices submitted and only for services in direct performance of this contract.

Per mandate by the U. S. Department of Treasury and effective July 1996, payments by Electronic Funds Transfer System (EFTS) will be made to the Contractors designated financial institute.

12. INVOICE SUBMISSION:

a) Payment shall be made in ARREARS; (Payment Schedule To-Be-Determined)

b) Electronic Funds Transfer (EFT) shall be utilized as method for processing payment;

c) Upon receipt of the Contractor’s properly prepared invoice, the COR is responsible for certifying the invoice for acceptance of service.

d) Invoice.

(1) The Contractor shall submit an original invoice to the address designated in the order to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Order number and order line item number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(vi)Terms of any discount for prompt payment offered;

(vii) Name and address and location for payment to be sent;

Improperly prepared invoices will be returned to the Contractor resulting in delayed payment

(2) Invoice Submission:

The original invoice shall be submitted to the PIMC Finance Department at email address:

PHX_PIMCAPInvoice@ihs.gov

Physical Address:

Phoenix Indian Medical Center 4212 N. 16th Street Phoenix, AZ 85016

13. SCHEDULE OF DELIVERABLES OR REPORTING REQUIREMENTS:

Delivery and accountability of work shall be documented by the COR.

mailto:PHX_PIMCAPInvoice@ihs.gov

The Contractor shall provide the COR with copies of invoices for certification that satisfactory services have been received in accordance with the SOW of the contract. Original invoices are to be mailed to the PIMC Finance Department as instructed in Paragraph 4.

The Contractor shall provide copies of all tipping reports from the Arizona state approved landfill where the hazardous waste is disposed of, to ensure compliance with all applicable federal, state, and city laws and regulations for collection and hazardous waste. The Contractor shall provide shipment tracking numbers, shipment manifest, date of service, weight of disposed material, and the disposal site to the COR.

14. ARIZONA STATE TAXES:

The Department of Health and Human Service, Phoenix Indian Medical Center is tax exempt for the following: 42-5074.B.8, 42-5071.B.2(a), 42-5061.A.25(b), AND 42- 5159.A.13(d), State of Arizona Department of Revenue.

Contractor is responsible for determining and paying all required taxes. The final proposal amount shall include all applicable taxes. Award amount shall not be adjusted due to failure of the offeror to include taxes into the proposal.

15. DEPARTMENT OF LABOR:

No contractor or subcontractor holding a service contract for any dollar amount shall pay any of its employees working on the contract less than the minimum wage specified in section 6(a)(1) of the Fair Labor Standards Act (29 U.S.C. 206).

The Department of Labor, Wage and Hour Division has issued a Wage Determination for laborers to be employed under this purchase order. Wage Determination No.1996-0224 (Revision #31, dated 12/22/2014) is incorporated into this purchase order pursuant to Federal Acquisition Regulation (FAR) 22.1108-2. (Refer to Attachment A).

In addition, to paying employees appropriate hourly wages the contractor is responsible for fringe benefits applicable to all classes of service employees engaged in purchase order performance. Fringe benefits are not included in the hourly wages.

16. INDEMNITY AND INSURANCE:

The Contractor shall indemnify and hold the government harmless for any and all losses, damages, or liability on account of personal injury, death, or property damage, or claims for personal injury, death, or property damage of any nature whatsoever and by whomsoever made, arising out of the activities of the Contractor, his employees, subcontractors, or agents under the contract. For the purpose of fulfilling his obligations under this paragraph, the Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer. The named insured parties under the policy shall be the Contractor, the United States of America, their agents, and their employees.

Contractor shall maintain a general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) aggregate.

The Contractor shall furnish to the Contracting Officer prior to commencement of contract performance and when the option to extend the term of the contract is exercised, evidence of insurance coverage described herein. (Submit copy with RFQ)

17. SUBCONTRACTING:

1. None of the services furnished under the Statement of Work shall be subcontracted or transferred to another Contractor or organization without the specific prior written approval of the Contracting Officer.

2. Nothing contained in the contract shall be construed as creating any contractual relationship between any subcontractor and the Government. The divisions or sections of the specifications are not intended to control the contractor in dividing the work among subcontractors, or to limit the work performed by any trade.

3. The contractor shall be responsible to the Government for acts and omissions of his own employees, and of subcontractors and their employees. He shall also be responsible for the coordination of the work of the trades, subcontractors, and suppliers.

4. The Government will not undertake to settle any differences between or among the contractor and his subcontractors or suppliers.

5. The contractor shall, without additional expense to the Government employ specialty subcontractors where required by the specifications. "Specialty Subcontractors," when specified as a requirement, means a subcontractor regularly engaged in the manufacture or installation of the contract items. The specialty subcontractor shall select and combine the materials involved, maintain and have available for the purpose, workmen skilled in the specified work. The specialty subcontractor shall be the manufacturer, be licensed by the manufacturer as an installer, or work under direct supervision of the manufacturer.

18. SUBCONTRACTING REQUIREMENTS:

1. In connection with the performance of work under this contract, the contractor shall not subcontract with any subcontractor who, at the time of subcontract award, is listed on the current GSA's Lists of Parties Excluded from Procurement and Non-procurement Programs, unless otherwise authorized by the Government in accordance with Subpart

9.4 of the Federal Acquisition Regulations.

2. The List of Parties Excluded from Procurement and Non-procurement Programs is available at http://www.epls.gov/.

3. In the event of the contractor's noncompliance with the foregoing requirements, the Government may terminate this contract for default or take other appropriate action, including, but not limited to, requiring the contractor to terminate any such subcontract and substitute an eligible subcontractor in lieu thereof, at no increase in the contract price or time for performance.

4. The term "subcontractor," as used in this clause, shall mean the individual or firm with whom the contractor proposes to enter into a subcontract for manufacturing, fabricating, installing, or otherwise performing work under this contract.

5. Within ten (10) days after contract award, the contractor shall furnish to the Contracting Officer in writing a list of all subcontractors scheduled to perform work under the contract.

6. The contractor shall include the provisions of paragraphs a., b., and d. of this clause in every subcontract hereunder.

19. LIST OF ATTACHED DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS:

Items Title No. of Pages

1. Attachment A, Wage Determination No.: 2005-2023, 4

2. Attachment B, 2014 Tax Exemption Letter 3

20. SUBMITTALS:

Offeror shall submit the following:

a) Proof of Liability Insurance

b) Quality Assurance Program

c) Department of Transportation Hazardous Materials Safety Permit

d) Department of Transportation “SATISFACTORY” Motor Vehicle Safety Rating

e) Proof of five years’ experience working with hazardous waste generated by hospitals and medical centers

f) Department of Transportation License to haul, collect and dispose of hazardous waste.

g) Three references with RFQ that include contact name, address, and telephone number, contract type (current or past), contract value, and period of performance.

21. CONTRACT TERMS AND CONDITIONS:

52.212-1 Instructions to Offerors—Commercial Items (Apr 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code # 811219 and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is $19 Million.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

https://acquisition.gov/far/current/html/FormsStandard68.html#wp1189284

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-

3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be https://acquisition.gov/far/current/html/52_212_213.html#wp1179194 https://acquisition.gov/far/current/html/52_212_213.html#wp1179194 https://acquisition.gov/far/current/html/52_212_213.html#wp1179194 extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-

5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705- 5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014):

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers in no order of importance:

1. Relevant Past Performance: Demonstrate your success in prior year’s work with respect to Medical Hazardous Waste Disposal Services.

2. Quality Assurance Program https://acquisition.gov/far/current/html/Subpart%2032_11.html#wp1043964 http://fedgov.dnb.com/webform https://www.acquisition.gov/

3. Price

Technical and past performance, when combined, are approximately equal to cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.217-6 Option for Increased Quantity (Mar 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 15 Days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.219-14 Limitations on Subcontracting (Nov 2011)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Applicability. This clause applies only to—

(1) Contracts that have been set aside or reserved for small business concerns or 8(a) concerns;

(2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) concerns; and

(3) Orders set aside for small business or 8(a) concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for—

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

DEPARTMENT OF HEALTH & HUMAN SERVICES ACQUISITION REGULATION

(48 CFR CHAPTER 3) CLAUSES:

Full text may be accessed electronically at this address:

http://www.hhs.gov/oamp/policies/hssar.doc HHSAR Clause No. Title Date 352.202-2 Definitions JAN 2006 352.323-9 Withholding of Contract Payments JAN 2006 352.270-2 Indian Preference APR 1984 352.270-3 Indian Preference Program JAN 2006 352.270-7 Paperwork Reduction Act JAN 2006 https://acquisition.gov/far/current/html/Subpart%208_4.html#wp1096389 https://acquisition.gov/far/current/html/Subpart%2016_5.html#wp1095799

HHSAR 352.227-70 PUBLICATIONS AND…