140R8119Q0325_DOBLE_-_Sources_Sought_20MAY19.pdf

THIS IS NOT A SOLICITATION FOR PROPOSALS

THIS IS A SOURCES SOUGHT SYNOPSIS ONLY

This Sources Sought is for the purpose of identifying companies that can meet the following Bureau of Reclamation Requirements.

Hydropower Diagnostics and SCADA Group has a requirement for the lease of insulation test equipment and associated services. This testing is a vital and required component of the Reclamation Electrical Apparatus Insulation Testing Program for maintaining integrity of Reclamation's electric power generation insulation systems. This testing assists Reclamation in meeting the Government Performance and Results Act (GPRA) goals for managing resources to enhance public benefit and economic value with the associated outcome of operating and maintaining reliable, safe, and secure power facilities. It is a key element for improving power generation management to maximize supply that allows Reclamation to perform maintenance testing and stay in compliance with Federal Energy Regulatory Commission (FERC) guidelines.

This Sources Sought shall not be considered as a request for proposal or as an obligation on the part of the Government to acquire any products or services. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of the contractor submission of this Sources Sought or the Government's use of such information. The Government reserves the right to reject, in whole or in part, any contractor's input resulting from this Sources Sought. No contract will be awarded as a result of this announcement. Data submitted in response to this Sources Sought will not be returned.

INSTRUCTION FOR SOURCES SOUGHT SUBMISSION:

After review of the attached documentation, interested parties may submit a response in an electronic format only via email to vgarcia@usbr.gov no later than June 4, 2019, 10:00 AM MT. Electronic files should be in Microsoft Office Word or PDF format. All information should be UNCLASSIFIED material only.

Respondents should include as part of their submission:

a. A synopsis of the company's capability statement in this area.

b. GSA Number if applicable

c. DUNS Number

d. Company Name

e. Company Address

f. Business size, SDVOSB, HUBZone, or Woman owned status, as validated via the System for

Award Administration (SAM). All offers must register on the SAM located at http://www.SAM.gov

g. Company point of contact, phone and email address.

h. Past work experience. If you have experience working with other Federal Agencies and/or commercial businesses of similar size and scope, please include agency and/or business name contract number (if applicable), amount and type of contract (e.g. FFP, T&M, Labor hour etc).

Any company proprietary information must be marked as such, the Sources Sought information should not exceed a total of 10 one-sided 8 1/2x11 pages, with one-inch margins, and font no smaller than 12 point.

[END OF SOURCES SOUGHT]

mailto:vgarcia@usbr.gov http://www.sam.gov/

STATEMENT OF WORK

DOBLE

May 14, 2019

1. GENERAL. The Bureau of Reclamation (Reclamation) has a requirement for the lease of insulation test equipment and associated services as described herein. This testing is a vital and a required component of the Reclamation Electrical Apparatus Insulation Testing Program for maintaining integrity of Reclamation's electric power generation insulation systems. This testing assists Reclamation in meeting the Government Performance and Results Act (GPRA) goals for managing resources to enhance public benefit and economic value with the associated outcome of operating and maintaining reliable, safe, and secure power facilities. It is a key element for improving power generation management to maximize supply that allows Reclamation to perform maintenance testing and stay in compliance with Federal Energy Regulatory Commission (FERC) guidelines. As Reclamation's infrastructure continues to age, the importance of this test equipment will only increase and will continue to be a vital part of Reclamation's O&M for electric power generation insulation systems.

2. EQUIPMENT AND MATERIALS. The Contractor shall provide Doble Type M-4000 10-kV Automated Insulation Analyzers. In addition, the Contractor shall provide the following items along with the M4000 Automated Insulation Analyzer:

1. Doble Universal Controller (DUC – Laptop style)

2. Type M4300 Transport Cart

3. TTR Capacitor

4. Type M5400 Sweep Frequency Response Analyzer

5. M4110 Leakage Reactance Interface

6. Doble Test Assistance Computer Programs that enable users of the Doble test equipment to enter test data into pre-designed forms on a computer in the field, then transfer the data to an office computer for storage and analysis

7. Travel to supply training services

The Contractor shall provide maintenance (labor and parts) and shall keep the equipment in good operating condition. Maintenance service shall not include repair of damage resulting from accident, transportation between Government sites, neglect, misuse, or causes other than ordinary use.

3. RETURN OF EQUIPMENT. Upon completion or termination of this contract, the test equipment (and associated accessories) and related instruction books (including reference books) will be returned to the Contractor at its plant in the continental United States, at Government expense, FOB Watertown, MA

4. SUBSTITUTE EQUIPMENT. If it is necessary to return the equipment for maintenance or calibration, on request of the Contracting Officer, the Contractor shall furnish substitute equipment during the period that the regular test equipment is not is service. Replacement requests must be acknowledged by phone call or email within 24 hours during normal working hours 8:00am – 5:00 pm EST Monday through Friday, excluding Federal Holidays.

5. LOCATION AND USE OF EQUIPMENT. The Government will have the right to use the test equipment in any operation area of the Bureau of Reclamation. The Government will use the test equipment only in accordance with the written or printed instruction furnished by the Contractor and will permit the test equipment and written material furnished hereunder(including, without limitation, instruction books and test data) to be used only by authorized personnel of the Government or by the Contractor's field engineer for testing Government equipment or equipment the Government has contracted to maintain, except as the Contractor may otherwise authorize in writing.

6. RELATED SERVICES. The Contractor shall furnish the Government services that, in accordance with the standard commercial practice of the Contractor, are included as part of the leasing arrangement. The services include but are not limited to: access to "Client conferences", appropriate instructional and administrative materials that support the leased equipment, evaluation of Government test data generated from the leased equipment, and a period of instruction that will not exceed a total length of five consecutive 8-hour days exclusive of travel per-diem. Payment for per diem and travel expenses shall be in accordance with the clause "Contractor Reimbursable Travel Costs".

The Contractor shall provide the leasing services described in Section C., for the basic contract and option performance periods. The Contractor shall furnish the following services and materials:

1. Use of the appropriate instruction books.

2. Right of Government personnel to participate in "Client Conferences"

3. Access to electronic copies of minutes of each "Client Conference" held during the duration of this contract.

4. A review and complete report of the Government's test data upon request in accordance with the standard practice of the Contractor.

5. General consultation on the Government's insulation problems in accordance with the standard commercial practice of the Contractor.

6. Methods for using test equipment and data for interpreting tests made therewith in accordance with the standard commercial practice of the Contractor.

7. Instruction and training on use of the test equipment and interpretation of results.

7. EQUIPMENT UPGRADES UNDER LEASE.

a) Replacement models shall have the same form, fit and function as that of the original item.

b) The Contractor shall inform the Contracting Officer, in writing, of the introduction of an upgrade replacement model for any equipment item presently identified in the contract, including the present location of equipment to be exchanged, the resulting revision in price, and any installation expense. This information shall be provided at least 30 days prior to the proposed installation date.

c) Based on information received from the Contractor, the Government will evaluate the Contractor's submittal to determine if it meets requirements. If requirements are met, the Government will issue a Contract modification directing the Contractor to proceed with the exchange.

d) The date the modification for the exchange takes effect shall fall on the beginning of the first full month after installation; no credit for partial months will be permitted.

8. DELIVERABLES. The table below provides a listing of deliverables and a list of equipment.

a) Equipment and Materials: See paragraph C.2

b) Substitute Equipment: See paragraph C.4

c) Deliverable Table:

PARA DELIVERABLE DUE DELIVER TO

2. Equipment and Materials 5 Days after Contract Award COR designated locations

4. Substitute Equipment Acknowledgment within 24 hrs.

Replacement immediately COR designated areas

List of Equipment: Doble Engineering Contract, Oct 1, 2019 to September 30, 2020

ITEM DESCRIPTION Quantity

Type M4000, 10 kV Insulation Analyzer Test Set 14

Doble Universal Controller (DUC – laptop style) 13

Type M4300, Transport Cart 14 TTR Capacitor 2 Type M5400, Sweep Frequency Response Analyzer 2

M4110, Leakage Reactance Interface 2

Doble Test Assistance, Field Version 14

Travel expenses of a Doble Engineer for training services. Not to exceed $8000 1

9. QUALITY. Contractor’s Performance Assessment Report System (CPARS) will be completed by the COR at the end of each performance period. For more information, go to: https://www.cpars.gov/

Measurement of quality will be based on the following:

PARA PERFORMANCE

OBJECTIVE

PERFORMANCE GOAL METHOD OF

SURVEILLANCE

6. Related Services Provide related services 100% of the time as requested

COR Monitoring

[END OF STATEMENT OF WORK]

https://www.cpars.gov/