140R6021Q0035_Amendment_1_pkg_0001.pdf

(x)

140R6021Q0035 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Billings MT 59107

R60

PO Box 36900 Regional Office Great Plains Region Bureau of Reclamation

06/09/20210001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/01/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

All offerors are required to have an active registration in System for Acquisition

Management, (www.sam.gov) by the solicitation close date.

A. This Amendment 0001 incorporates changes made to page 10, Appendix B, of the Performance Work Statement.

B. The date and time for submittal of quotes does not change from June 23, 2021, 12:00 pm.

local time.

Period of Performance: 07/01/2021 to 06/30/2022

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Wendy M. New

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

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Bureau of Reclamation Missouri Basin Region Montana Area Office, Canyon Ferry Division Canyon Ferry Recreation Area & Power Plant

Helena, Montana

140R6021Q0035

PERFORMANCE WORK STATEMENT

1. BACKGROUND

The Bureau of Reclamation anticipates award of a contract for trash removal and disposal services at the Canyon Ferry Power Plant and Recreation Area, located approximately 20 miles east of Helena, in Lewis and Clark and Broadwater Counties, Montana. Work includes providing dumpsters, trash and refuse collection, transportation to, and disposal at appropriate landfills.

Trash collection points are located at various sites around the reservoir including six campgrounds, one office, one maintenance area, and one power plant.

Placement sites of the dumpsters will be around the Canyon Ferry Reservoir. Each area is accessible by gravel or paved road. A map of the Canyon Ferry Recreation Area is located in Appendix A. Additional information can also be found at the following web site:

http://www.usbr.gov/gp/recreation/cfrrec.htm.

The Contractor shall furnish all necessary labor, materials, equipment, and supervision to collect and dispose of trash and refuse. The objective of this contract is to provide the Canyon Ferry Division with highly professional, timely, responsive, and environmentally responsible trash and refuse collection and disposal services. The stated quantities are estimated and will be used for evaluation purposes only. No claim shall be made against the Government for any excess or deficiency therein.

2. SCOPE

Work to be performed includes providing dumpsters, trash and refuse collection, transportation to, and disposal at appropriate landfills. Trash collection points are located at various sites around the reservoir including six campgrounds, one office, one maintenance area, and one power plant. Eight collection points are located in Lewis and Clark County, and one in Broadwater County. The timely and accurate performance of these services must be recognized as a mandatory requirement of this contract.

It is anticipated that the term of the contract shall be from July 1, 2021 through June 30, 2022 plus four 1-year option periods. The exercising of such option periods will be made at Reclamation’s discretion.

Trash removal services shall be performed between the hours of 7:00 a.m. and 5:00 p.m. All work shall be performed in accordance with the instructions listed in Part 4 below.

http://www.usbr.gov/gp/recreation/cfrrec.htm

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The size requirements of the trash containers at each collection point are provided in the table below. The estimated maximum possible number of dumpsters to collect in a year is contained in Appendix B. These numbers are based on records of past waste disposal. Containers shall be emptied at appropriate intervals so that trash does not overflow from the container. Containers shall be located at specific locations identified by the Quality Assurance Evaluator (QAE).

These sites were chosen for their convenience, accessibility, and security.

Collection of refuse and debris outside the scope of this contract will be handled as a separate requirement.

Inclement Weather Schedule. The contractor shall collect refuse during inclement weather except in cases of unduly severe weather and as authorized by the contracting officer. Make-up collections shall be performed 24 hours after the severe weather has terminated. If all make-up collections cannot be made in 24 hours, the contractor shall submit a revised schedule to the contracting officer for approval.

The amount of work requested is the maximum estimated amount. Visitor use will determine the contract requirements and locations; therefore, it is possible that only a portion of the contract could be required during the contract period. There is also a possibility that the number of required dumpsters to be emptied may extend beyond the maximum estimated amount.

Throughout the life of this contract, the contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improves mission performance.

3. PERIOD OF PERFORMANCE

The term of the contract will be from July 1, 2021 through June 30, 2022 plus four 1-year option periods. The exercising of such option periods will be made at Reclamation’s discretion.

HOURS OF OPERATION: The Contractor shall only perform work from 7:00am to 5:00pm, Monday thru Friday, unless otherwise stated.

4. TASKS

Collection Requirements. The contractor shall provide the services of providing dumpsters, and refuse collection and disposal as described below:

1) Provide trash collection containers at the following sites:

Location Container Size Number Required Dates Services Required

Canyon Ferry Office 4 yard 1 July 1 – June 30 Canyon Ferry Power Plant 3 yard 1 July 1 – June 30 Magpie Maintenance Yard 4 yard 2 July 1 – June 30 Riverside 4 yard 2 early May – mid-Sep

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Court Sheriff 4 yard 4 early May – mid-Sep Chinamen’s 4 yard 3 early May – mid-Sep Jo Bonner 4 yard 1 early May – mid-Sep Hellgate 4 yard 8 early May – mid-Sep White Earth 4 yard 2 early May – mid-Sep

2) Remove trash from collection containers. Containers shall be emptied at appropriate intervals so that trash does not overflow from the container and there is sufficient space in the containers to accommodate use by employees and visitors. Trash removal will be accomplished on an “as required” basis, with the number and location of trash containers to be emptied at one time being at the discretion of the QAE. The one exception will be the trash container located at the Canyon Ferry Power Plant which shall be emptied weekly during the summer and bi-weekly during the winter, with the schedule being adjusted only at the discretion of the QAE. Most other dumpsters will be emptied weekly during the summer months only, and at a frequency at the discretion of the QAE the remainder of the year. Trash removal may be required more often during high use periods around major holidays (Memorial, July 4th, and Labor Days).

3) Response time for trash removal will be within 2 days of notice. Requests for trash removal will be coordinated with weekly pickup schedule of adjacent properties, where applicable.

4) Trash removal will also be accomplished around refuse containers for any trash that may have spilled during removal/pickup or purposely left out by recreationists. The area around the container will be left in a clean and sanitary condition.

5) The above-mentioned trash will be disposed of in an approved sanitary landfill site. This includes disposing of all garbage, trash, ashes, and other collected material at an approved county or city landfill. It is the Contractor’s responsibility to make arrangements and pay any charges for using disposal sites. Reclamation does not have any landfill facilities. The Contractor is highly encouraged to salvage any recyclable materials such as aluminum or glass but may not store any such materials on Federal lands.

6) Furnish and maintain collection containers in reasonably clean condition. All dumpsters provided will be in good condition and cleaned and sanitized externally and internally prior to delivery to Canyon Ferry Reservoir. The QAE retains the right to reject any dumpsters felt to be in unsatisfactory condition due to appearance, cleaning or sanitization. Any containers mounted on wheels must have a positive braking/locking device to prevent inadvertent movement.

Missing or deteriorated containers will be replaced or repaired by the contractor at no additional cost to the government.

7) Deliver and remove containers to/from the Riverside, Court Sheriff, Chinaman Gulch, Jo Bonner, Hellgate and White Earth Campgrounds during specified date ranges provided by the QAE. The dates for delivery will typically occur in early May and the dates for removal will typically occur in mid-September annually. No storage area is available for the containers in these areas. Containers will remain at the Canyon Ferry Office, Canyon Ferry Power Plant, and the Magpie Maintenance Yard for year-round trash collection.

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8) Provide all labor, equipment, materials, and supplies necessary to meet the requirements of the contract.

9) Obtain and maintain necessary licenses and permits, and comply with and Federal, State, County, and municipal laws, codes, and regulations.

5. ENVIRONMENTAL PROTECTION

The contractor shall comply with all federal, state, and local laws, regulations, and standards.

All environmental protection matters shall be coordinated with the CO or QAE.

6. CONTRACTOR PERSONNEL

All contractor employees must be U.S. citizens or have a valid Immigrant Visa Number, Permanent Resident Card, or Resident Alien Card authorizing them to work in the U.S. The contractor shall abide by all Federal, State, and Local laws pertaining to hiring and assigning tasks to personnel.

In accordance with GP-7 Site Security, the contractor shall provide a listing of all personnel performing work under the contract prior to performance. Copies of state issued licenses that pertain to work related tasks may be required. The contractor shall notify the CO or the QAE in writing of any personnel change to this list prior to the implementation of such change(s).

The contractor shall report to the CO, by telephone, any accidents involving injury, death, damage to Government property, or accidental loss of Government property resulting from the activities of the contractor, their subcontractors, their agents, or their employees. A report shall be forwarded to the CO within 2 working days after the date of the accident. All accident records required by the Occupational Safety and Health Act shall be maintained in accordance with OSHA guidelines. In addition, the contractor shall cooperate and provide data to follow-up investigation of an accident by Reclamation.

7. CONTRACTOR FURNISHED SUPPLIES

The Contractor shall furnish all supplies in accordance with standard industry practices required to perform under the contract to include at least the following:

a. The contractor is responsible for providing all labor, equipment, materials, supplies, and state issued commercial applicator’s license (if applicable) necessary to meet the requirements of the contract. Trucks, vehicles, and personnel will be licensed, insured, and certified as required by the appropriate governing agencies. Trucks shall be operational in accordance with Montana Department of Transportation requirements.

8. SAFETY AND HEALTH

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a. Occupational Safety and Health Administration (OSHA) rules and regulations shall be adhered to.

b. The contractor shall follow Reclamation Safety and Health Standards (Revised 2009);

copy available upon request. The contractor is required to practice safety at all times when carrying out contract requirements.

c. A high degree of safety and health standards shall be exercised when carrying out the contract in the public recreation area.

d. The contractor shall contact the QAE if these potential conflicts affect, or are anticipated to affect, contract requirements.

e. The contractor shall use extra caution when operating vehicles to ensure the safety of the contractor and the public.

f. The contractor shall operate vehicles at or below the posted speed limits in the recreation areas.

g. Approved first aid kits and fire extinguishers shall be carried in all contractors’ vehicles.

h. The contractor shall be responsible for supplying personal protective equipment for all of the contractor’s employees.

i. The contractor shall keep the premises free from debris and accumulated waste.

j. Any vandalism, security, safety, or health issues shall be reported within 24 hours to the

QAE. Any crimes against property or people, or need for emergency services, shall first be reported to the appropriate County Sheriff’s Office or emergency medical provider. If possible, also provide the QAE any information pertaining to the condition, time, date, place, and description of damages, witnesses, suspects, or other information.

9. GOVERNMENT FURNISHED EQUIPMENT / INFORMATION

Interested contractors can contact the QAE to schedule a site visit before quotes are due. The contractor is responsible for providing all labor, equipment, materials, supervision, and supplies necessary to meet the requirements of the contract. All personnel employed by the contractor for performance of the contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation. A key to the padlock for the gates will be issued to the contractor. The contractor is prohibited from having additional keys made (copied) and is responsible for all costs associated with rekeying; should the assigned key be lost.

10. CONTRACTOR QUALITY CONTROL PLAN

The contractor is responsible for the management and quality control actions necessary to meet the quality standards set forth by the contract. The contractor shall develop and maintain a quality control program to ensure maintenance services are performed in accordance with this contract. The vendor must provide the Contract Specialist with quality control performance reports on a monthly basis.

Each phase of the service rendered under the contract is subject to Government inspection by the QAE during any or all times of the contractor’s work. The Government’s Quality Assurance program is not a substitute for the QCP. The Government will monitor the contractor’s performance. Non-compliance with the contract will result in a required service being re-

P a g e | 6 performed to the performance standards as stated in the PWS without additional expense to the Government. The Government reserves the right to utilize any method of inspection as necessary to assure contractor performance with all the requirements of the contract.

11. PERFORMANCE CRITERIA

The designated QAE will document acceptable and unacceptable contract performance. If the QAE considers the contractor's performance to be unsatisfactory, the information will be reported to the CO. The CO may require the contractor to explain, in writing, the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level and any future corrective actions the contractor will utilize to prevent unacceptable performance.

12. PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST).

The following table summarizes the tasks, the performance standard, monitoring method, and disincentives/incentives for performance standards.

Task Description Performance Standard

Method of Monitoring

Disincentive Incentive

Timeliness Respond to call to remove trash within 2 days

100% Inspection

1.) Re-work at contractor’s expense

2.) Payment deductions as specified in Section 13

1.)

Exceptional contractor performance will be documented

Timeliness Delivery and removal of containers for the season

Cleanliness Area around container is free of trash and debris

Customer Complaint

Condition Containers are clean and in good condition

Random

Reports Annual report for volume of trash removed

13. GOVERNMENT REMEDIES

All work shall be subject to inspection, approval, and acceptance by the Government. The Government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the QAE. The CO will follow the requirements of FAR Clause 52.212-4(a) for the contractor’s failure to correct nonconforming

P a g e | 7 services. The Government will consider work incomplete when any one of the following conditions exits:

- The contractor did not perform any or all of the tasks.

- The contractor was not timely.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the contract price to reflect the reduced value of defective services, if the Government notifies the contractor in writing prior to executing such payment deductions.

The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

14. INVOICES

Invoices must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP) located at www.ipp.gov. The contractor shall be registered in the IPP system before any payment is made to the contractor. The IPP system is FREE to register and use. The vendor must submit an invoice copy for approval to the Contract Specialist Wendy New at wnew@usbr.gov prior to submitting to ipp.gov.

15. REQUIRED SUBMITTALS

Submittals from the contractor are required during the term of the contract to ensure quality and safe work under the contract. Required submittals are as follows:

RSN

Clause or Section Title Submittals Required Due date or delivery time

No. of sets to be sent to:

CO QAE

Quality Assurance Surveillance Plan

Quality Control Manual

Prior to Contract Award and anytime the

QA/QC

procedures are modified or revised

1 1

Liability Insurance 1452.228-70

Acceptable Certificate of Liability Insurance

Within 10 calendar days of Contract Award

1 0

Licenses and Permits

Copy of License and Applicable Permits

Within 10 calendar days of Contract Award

1 1 http://www.ipp.gov/ mailto:wnew@usbr.gov

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16. RECLAMATION POINTS OF CONTACT

Contracting Officer (CO): Bureau of Reclamation - MB-5000; Attn: Wendy M. New; 2021 4th Ave N; Billings, MT 59101. Phone #: 406-247-7807; Email: wnew@usbr.gov.

Quality Assurance Evaluator (QAE): Bureau of Reclamation, Attn: Charles Hueth, Supervisory Facility Operations Specialist, 7700 Canyon Ferry Rd, Helena, MT 59602. Phone #: 406-475-3922; Email: chueth@usbr.gov

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APPENDIX A

MAP OF CANYON FERRY RECREATION AREA

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APPENDIX B

AMOUNTS

TRASH REMOVAL

(Estimated Maximum Number of Dumpsters Emptied) Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June TOTAL dumpsters CF Office

1 1 1 1 1 1 1 1 1 1 1 1 12

CF Power Plant

4 5 4 4 3 2 2 2 3 2 5 4 40

Magpie Maintenance Shop

2 2 2 2 2 2 2 2 2 2 2 2 24

Riverside

8 10 4 0 0 0 0 0 0 0 4 8 34

Court Sheriff

16 20 8 0 0 0 0 0 0 0 8 16 68

Chinamen’s

12 15 6 0 0 0 0 0 0 0 2 12 47

JoBonner

4 5 2 0 0 0 0 0 0 0 2 4 17

Hellgate

32 40 16 0 0 0 0 0 0 0 16 32 136

White Earth

8 10 4 0 0 0 0 0 0 0 2 12 36

TOTAL