Solicitation_140R6019Q0049.pdf

U.S. Department of the Interior Bureau of Reclamation November 2019

Request for Quotes (RFQ) Solicitation No. 140R6019Q0049

PIERRE FIELD OFFICE

HVAC MODERNIZATION

PIERRE FIELD OFFICE, PIERRE SOUTH

DAKOTA

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PIERRE FIELD OFFICE, HVAC MODERNIZATION

PIERRE, SOUTH DAKOTA

FOREWORD

Work is located in Hughes County, at the Pierre Field Office at 810 West Fifth Street in Pierre, South Dakota.

The principal components of work to be performed include the following:

A. Remove and replace HVAC system.

B. Remove and replace ceiling tiles.

TYPE OF CONTRACT:

This requirement is solicited as a Request for Quotation (RFQ) using the Federal Acquisition Regulation Part 13 - Simplified Acquisition Procedures. The Bureau of Reclamation anticipates the award of a Firm Fixed Price contract.

MAGNITUDE OF PROJECT:

Between $25,000 and $100,000

METHOD OF SUBMISSION OF QUOTES:

See Section L of this Solicitation.

BUSINESS SIZE COMPETITION REQUIREMENTS:

This acquisition is a total small business set-aside.

NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE:

238220 (Plumbing, Heating, and Air-Conditioning Contractors).

SITE VISITS:

PRE-QUOTE SITE VISIT: a pre-quote site visit will be held on 11/26/2019, Pierre Field Office at 810 West Fifth Street in Pierre, South Dakota, beginning at 11:00 AM local time. Prospective quotersinterested in attending the pre-quote site visit should contact Ms. Linda Melnickat via email at lmelnick@usbr.gov or telephone number (406)247-7646.

For information regarding Bureau of Reclamation’s publication “Reclamation Safety and Health Standards” including revisions at http://www.usbr.gov/ssle/safety/RSHS/rshs.html which is applicable to work under this contract, see clause at “WBR 1452.223-81 Safety and Health.”

http://www.usbr.gov/ssle/safety/RSHS/rshs.htm

NOTICE TO PROCEED: For planning purposes, the anticipated Notice to Proceed date will be on or about April 1, 2020.

QUOTE CLOSING DATE:

See Section “A”: "SOLICITATION, OFFER, AND AWARD, STANDARD FORM 1442” immediately following the “TABLE OF CONTENTS”.

POINT OF CONTACT:

The point of contact is Linda Melnick, contract specialist. All questions and correspondence concerning this solicitation will be directed to her via email at lmelnick@usbr.gov. Phone calls will not be accepted to ensure all communication will be properly documented for record purposes.

SYSTEM FOR AWARD MANAGEMENT (SAM):

Effective July 29, 2012 all contractors interested in doing business with the Federal Government must be registered in the System for Award Management (SAM) database prior to an award or agreement. Note: Registering in “SAM” does not constitute an automatic award of any contract or agreement to the registering contractor. SAM is centralized database for consolidating the Central Contractor Registration (CCR), the online Representation and Certifications Application (ORCA), and the Excluded Parties List System (EPLS).

Additionally, the contractors “DUNS and BRADSTREET” and banking information are required for the SAM registration and annual confirmation requirements must be accomplished through the SAM website at https://www.sam.gov. For assistance with registering in SAM, contact the Federal Services Desk at 1-866-606-8220.

INVOICE PROCESSING PLATFORM (IPP):

Payment requests for the anticipated contract or agreement must be submitted electronically through the U.S. Department of Treasury’s “Invoice Processing Platform” (IPP) System via the IPP website at https://www.ipp.gov. Contractors are required to use the IPP website to access and use IPP for submitting request for payment. Registration assistance can be obtained by contacting the “IPP Production Helpdesk” via email ippgroup@bos.fbr.org or phone 1-866-973- 3131. If the contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the contractor can submit a waiver request in writing to the Contractor Officer with its quote. Note: Waivers will be on a case by case basis and not automatically granted as determined by the Contract Officer.

I

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

Table of Contents

00 01 10 - 1

TABLE OF CONTENTS

PART I – THE SCHEDULE

SECTION A SOLICITATION, OFFER, AND AWARD, STANDARD FORM 1442

SECTION B PRICE SCHEDULE

SECTION C DESCRIPTION / SOW

SECTION D – NOT USED

SECTION E -- INSPECTION AND ACCEPTANCE

E.1 52.236-5 Material and Workmanship........................................................ E-1 E.2 52.246-12 Inspection of Construction ......................................................... E-1 E.3 52.246-21 Warranty of Construction .......................................................... E-3

SECTION F – DELIVERIES OR PERFORMANCE

F.1 52.211-10 Commencement, Prosecution, and Completion of Work .......... F-1 F.2 52.242-14 Suspension of Work ................................................................... F-1

SECTION G -- CONTRACT ADMINISTRATION DATA

G.1 1452.201-70 Authorities and Delegations ....................................................... G-1 G.2 WBR 1452.201-80 Contracting Officer’s Representative’s Authorities and Limitations ....................................................... G-2 G.3 DOI-AAAP-0028 Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) .......................................................... G-3

SECTION H -- SPECIAL PURCHASE ORDER REQUIREMENTS

H.1 GP-7 Site Security ............................................................................... H-1 H.2 GP-1 Schedule of Values .................................................................... H-2 H.3 GP-2 Payment for Technical Data....................................................... H-2 H.4 GP-10 Implementation of Homeland Security Presidential Directive 12 ............................................................ H-2

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 52.252-2 Clauses Incorporated by Reference (See Table) ........................ I-1 I.2 52.204-18 Commercial and Government Entity Code Maintenance .......... I-3 I.3 52.204-21 Basic Safeguarding of Covered Contractor Information Systems ...................................................................................... I-3

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

00 01 10 - 2

I.4 52.204-25 Prohibition of Contracting for Certain Telecommunications And Video Surveillance Services or Equipment ....................... I-5 I-5 52.215-8 Order of Precedence – Uniform Contract Format ...................... I-8 I.6 52.222-55 Minimum Wages Under Executive Order 13658 ...................... I-8 I.7 52.225-9 Buy American–Construction Materials ..................................... I-13 I.8 52.228-13 Alternative Payment Protections................................................ I-16 I.9 52.232-5 Payments under Fixed-Price Construction Contracts ................ I-17 I.10 52.232-27 Prompt Payment for Construction Contracts ............................. I-20 I.11 52.236-2 Differing Site Conditions ........................................................... I-28 I.12 52.236-13Alt I Accident Prevention Alternative I ............................................. I-29 I.13 52.243-5 Changes and Changed Conditions ............................................. I-30 I.14 52.252-6 Authorized Deviations in Clauses .............................................. I-31 I.15 1452-70 Release of Claims – Department of the Interior ........................ I-30 I.16 WBR 1452.223-80 Asbestos-Free Warranty............................................................. I-30 I.17 WBR 1452.223-81 Safety and Health -- Bureau of Reclamation ............................. I-31 I.18 WBR 1452.223-82 Protecting Federal Employees and the Public from Exposure to Tobacco Smoke in the Federal Workplace – Bureau of Reclamation ............................................................................... I-32 I.19 1452.228-70 Liability Insurance -- Department of the Interior ...................... I-32 I.20 WBR 1452.228-84 Certification or Representation for Corporate Sureties – Bureau of Reclamation .............................................................. I-33 I.21 WBR 1452.232-81 Payment for Mobilization and Preparatory Work ...................... I-33 I.22 WBR 1452.236-84 Preservation of Cultural Resources – Bureau of Reclamation... I-35 I.23 WBR 1452.237-80 Security Requirements Bureau of Reclamation ......................... I-37 I.24 WBR 1452.243-80 Modification Proposals – Bureau of Reclamation ..................... I-47

PART III – DOCUMENTS AND OTHER ATTACHMENTS

SECTION J – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

ATTACHMENT NUMBER 0001….... Department of Labor General Decision: SD20190015 ATTACHMENT Number 0002………………………..Subcontracting Percentage Worksheet

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K -- REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

K.1 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreement or Statements – Representation …………………………………K-1 K.2 52.204-8 Annual Representations and Certifications ...............................K-1 K.3 52.204-20 Predecessor of Offeror ..............................................................K-6 K.4 52.204-24 Representations Regarding Certain Telecommunications and Video Surveillance Services or Equipment .............................K-6

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

00 01 10 - 3

K.5 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representation and Certifications .............................................K-7

SECTION L -- INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L.1 52.204-7 System for Award Management (SAM) ...................................L-1 L.2 52.204-16 Commercial and Government Entity Code Reporting ..............L-2 L.3 52.214-34 Submission of Offers in the English Language ........................L-3 L.4 52.214-35 Submission of Offers in U.S. Currency ....................................L-4 L.5 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction ....................L-4 L.6 52.225-10 Notice of Buy American Requirement—Construction Materials ...................................................................................L-5 L.7 52.236-27 ALT I Site Visit (Construction) – Alternate I ......................................L-6 L.8 1452.215-71 Use and Disclosure of Proposal Information Department of the Interior ........................................................L-6 L.9 WBR 1452.236-85 Instruction for Mobilization and Preparatory Work Schedule Line Item ...................................................................L-7

SECTION M -- EVALUATION FACTORS FOR AWARD

M.1 GP-4 Basis for Award ........................................................................M-1 M.2 WBR 1452.225-82 Notice of World Trade Organization Government Procurement Agreement Evaluations – Bureau of Reclamation ..........................................................................M-1

END OF CONTENTS

SECTION A

SOLICITATION, OFFER, AND AWARD

(STANDARD FORM 1442)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

140R6019Q0049

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

11/07/2019

PAGE OF PAGES

1 3

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO. 5. REQUISITION/PURCHASE

See Schedule

REQUEST NO. 6. PROJECT NO.

7. ISSUED BY CODE R60 8. ADDRESS OFFER TO

Bureau of Reclamation 2021 4th Ave North Billings MT 59101

Bureau of Reclamation Great Plains Region Regional Office PO Box 36900 Billings MT 59107

9. FOR

INFORMATION

CALL:

a. NAME

Linda Melnick

b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

406-247-7646

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Pierre Field Office HVAC Modernization, Pierre, South Dakota.

The range of this project is $25,000 to $100,000.

This is 100% set-aside for small business.

The North American Industry Classification System (NAICS)code is 238220 - Plumbing, Heating and Air-Conditioning Contractors. The Small Business Size Standard for NAICS 238220 is $16.5 Million. Product or Service Description-PSC: Z2AA (Repair or Alteration of Office Buildings).

Electronic submission of Quotes are allowed and can be emailed to lmelnick@usbr.gov.

Taxpayer Identification Number: (TIN)

Data Universal Number System: (DUNS)

Commercial and Government Entity Code:(CAGE)

11. The Contractor shall begin performance 10 calendar days and complete it within 90 calendar days after receiving award, x notice to proceed. The performance period is X mandatory negotiable. (See Paragraph F.1 .)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

X YES NO 12b. CALENDAR DAYS

a. Sealed offers in original and 0 copies to perform the work required are due at the place specified in Item 8 by 1400 (hour) local time

12/10/2019 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 STANDARD FORM 1442 (Rev. 4-85) Prescribed by GSA FAR(48 CFR) 53.236-1(d) x

X mailto:lmelnick@usbr.gov

AMOUNTS

OFFER (Must be fully completed by offeror)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

AWARD (To be completed by Government)

Continued...

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

26. ADMINISTERED BY CODE R60 27. PAYMENT WILL BE MADE BY

The Invoicing Processing Platform (IPP)

US Department of Treasury http://www.ipp.gov

Bureau of Reclamation Great Plains Region Regional Office PO Box 36900 Billings MT 59107

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT

(Contractor is required to sign this document and return copies to issuing office.)

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations,

29. AWARD

(Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

Gerri Voto-Braun 30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 4-85) BACK

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

140R6019Q0049

PAGE OF

3 3

NAME OF OFFEROR OR CONTRACTOR

ITEM NO. (A) SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

00010 Schedule A - HVAC System See Continuation of Section B

CLINS 1A – 3A

Schedule B - Office Ceiling Tiles See Continuation of Section B

CLINS 1B – 3B

1 AU $

00020 1 AU $

SECTION B

THE SCHEDULE

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

Price Schedule

B - 1

CONTINUATION OF

SECTION B – SUPPLIES OR SERVICES AND PRICES

PIERRE FIELD OFFICE

HVAC MODERNIZATION

PIERRE, SOUTH DAKOTA

B.1 PRICE SCHEDULE

(a) Offers will be considered for award on the following Price Schedule, but no offer will be considered for award on only a part of the Price Schedule.

(b) Offers are subject to the terms and conditions of this solicitation.

(c) See the contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory Work, for CLIN 1.

(d) Definitions:

(1) CLIN – Contract Line Item Number

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit

Unit Price

Amount

1 WBR

1452.232 -81

Mobilization and Preparatory Work

For the lump sum of $

2 4.2 Remove and dispose of existing ceiling tiles

For the lump sum of $

3 4.2 Remove and dispose of existing HVAC system

For the lump sum of $

4 4.4 Replace ceiling tiles For the lump sum of $

5 4.4 Replace HVAC system For the lump sum of $

TOTAL FOR PRICE SCHEDULE $_________________

END OF SUPPLIES OR SERVICES AND PRICES

SECTION C

THE STATEMENT OF WORK

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

STATEMENT OF WORK (SOW)

PIERRE OFFICE HVAC MODERNIZATION

1.0 SCOPE

1.1 OBJECTIVE

The objective of this contract is to acquire contractor services to provide a new Heating, Ventilation and Air Conditioning (HVAC) system, clean existing ducts, ceiling and other components, and replace ceiling tiles to improve thermal comfort and overall building air quality for the occupants.

1.2 BACKGROUND

In 2011, the old Pierre Field Office building was renovated in two phases. The heat pump from the old office was relocated and used for the new HVAC system.

The HVAC system in the Pierre Field Office is not providing the desired thermal comfort to building occupants. Currently, a single thermostat controls the entire HVAC system, leaving occupants with little control of their spaces.

As part of the new office construction, new ceiling tiles were installed. Due to a rodent infestation, the ceiling tiles and HVAC ducts are contaminated with biological waste.

1.3 EXISTING SYSTEM DESCRIPTION

• Ceiling tiles o The existing CertainTeed and USG ceiling tiles feature a non-directional fissure pattern and a trim edge.

• HVAC System o The existing HVAC system is a split system which consists of a York heat pump located outside on the north side of the building and a York air handler located in Room

106. The air handler contains an electric heating coil to provide supplemental heat.

o Piping containing R-410A refrigerant runs from the heat pump to the air handler.

o The air handling unit supplies air via ducts to ceiling mounted diffusers and grilles.

o Return air is routed through ceiling mounted grilles.

o Exhaust fans are located in the restrooms and Room 107.

o The system is controlled by a thermostat located in the corridor.

o Electrical

Branch circuits for the mechanical equipment originate from Panel MDP.

Panel MDP: 240V, 2 pole, 3 wire, 400A Feeder breakers in MDP:

• Furnace: 60A2P (positions 2-4, handle linkage installed)

• Furnace: 30A2P (positions 6-8, handle linkage installed)

• Mechanical panel: 20A1P (position 28)

• Air Conditioner: 50A2P (positions 29-31, handle linkage installed)

Spaces for additional breaker(s): Positions 39, 41, and 42

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

• Fire System o The HVAC system is connected to the fire alarm system.

Siemens MSI-20B Fire Alarm Boxes Siemens FP-11 Fire Detector Siemens ZH-MC-R and ZR-MC-R horns and strobes

1.4 INFORMATION AVAILABLE TO OFFERORS

• Appendix A - Product data for ceiling tile and grid

• Appendix B – Existing HVAC system product data

2.0 REFERENCES

The reference standards listed in Table 1 are required in the performance of this contract:

Table 1 – List of References

Number

Title and Edition

Date

Source

1 40 CFR § 82, Subpart F – Recycling and Emissions Reduction

2016 United States Code

2 International Mechanical Code (IMC) 2018 International Code Council 3 International Building Code (IBC) 2018 International Code Council 4 International Fire Code (IFC) 2018 International Code Council 5 International Plumbing Code (IPC) 2018 International Code Council 6 SMACNA 006 – HVAC Duct

Construction Standards

2006 SMACNA

7 ASHRAE Fundamentals Handbook 2017 ASHRAE 8 ASHRAE 90.1 – Energy Standard for

Buildings Except Low-Rise Residential Buildings

2016 ASHRAE

9 ASHRAE Applications Handbook 2019 ASHRAE 10 ASHRAE 62.1 – Ventilation for

Acceptable Indoor Air Quality

2016 ASHRAE

11 ASHRAE 52.2 – Method of Testing General Ventilation Air-Cleaning Devices for Removal Efficiency by Particle Size

2017 ASHRAE

12 NFPA 90A – Standard for the Installation of Air-Conditioning and Ventilating Systems

2018 NFPA

13 NFPA 101 – Life Safety Code 2018 NFPA 14 NFPA 70 – National Electric Code 2017 NFPA 15 ASHRAE 15 – Safety Standard for

Refrigeration Systems

2016 ASHRAE

16 ASTM A653 – Steel Sheet, Zinc- Coated (Galvanized) or Zinc-Iron

2011 ASTM

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

Table 1 – List of References

Number

Title and Edition

Date

Source

Alloy-Coated (Galvannealed) by the Hot-Dip Process

17 AMCA 210 – Laboratory Methods of Testing Fans for Certified Aerodynamic Performance Rating

2016 AMCA

18 ACR – The NADCA Standard for Assessment, Cleaning, and Restoration of HVAC Systems

2013 NADCA

19 AABC MN-1 – Testing and Balancing Heating, Ventilating, and Air Conditioning Systems

2016 AABC

20 NEBB-2015 – Testing, Adjusting, and Balancing of Environmental Systems

2015 NEBB

21 ASHRAE 111 – Measurement, Testing, Adjusting, and Balancing of Building Heating, Ventilation, Air- Conditioning and Refrigeration Systems

2008 ASHRAE

22 ASTM E 1264 - Standard Classification for Acoustical Ceiling Products

2014 ASTM

23 NFPA 72 – National Fire Alarm and Signaling Code

2019 NFPA

24 Reclamation Safety and Health Standards

2014 Bureau of Reclamation

25 Centers for Disease Control and Prevention

2019 U.S. Department of Health and Human Services

3.0 TASKS

The contractor shall perform the tasks listed in sections 3.1 – 3.7.

3.1 GENERAL REQUIREMENTS

3.1.1 FIELD VERIFICATION

Contractor is responsible for field verification of all existing conditions to ensure new design and components will fit in existing space and function properly.

3.1.2 CONTRACTOR KEY PERSONEL

• Professional Mechanical Engineer with a current license to practice in the state of South Dakota with minimum experience as follows:

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049 o Must have a minimum of 3 years of experience in HVAC and plumbing design and construction.

• Professional Electrical Engineer with a current license to practice in the state of South Dakota with minimum experience as follows:

o Must have a minimum of 3 years of experience related to the design and construction of fire protection and HVAC systems.

o Must have experience interfacing HVAC systems to fire alarm systems and with the applicable NFPA codes and standards.

• Electrician with minimum experience as follows in accordance with Article 100 of NFPA 70 and NFPA 72:

o Must be licensed journeyman electrician or greater.

o Must be working under a current South Dakota C-10 electrical license.

o Must have a minimum of 3 years of experience on projects similar in size and complexity to that described in this PWS. Experience should include dealing with the day to day operations and functionality of equipment operations and installation of fire alarm systems and low voltage breakers of similar size and complexity to those required for this project.

o Must have a City of Pierre Business License.

• HVAC Technician with minimum experience as follows:

o Certified per EPA 608 Type III and a South Dakota licensed contractor.

o Must have a minimum of 3 years of experience on projects similar in size and complexity to that described in this PWS. Experience should include dealing with the day to day operations and functionality of equipment operations and installation of HVAC systems of similar size and complexity to those required for this project.

o Must have a City of Pierre Business License.

3.1.3 PROTECTION OF EXISTING INSTALLATIONS

• Provide protection for personnel and existing facilities from harm due to Contractor's operations. Protection shall be subject to approval of Government.

• Arrange protective installations to permit operation of existing equipment and facilities by

Government while work is in progress.

• Do not discharge anything but clear water into building drainage system.

• Prevent dust from entering ventilating systems.

• Remove protective installations after purpose has been served. Materials furnished by

Contractor to provide protection remain property of Contractor.

• Repair, at Contractor's expense, damage to existing installations due to Contractor's operations or Contractor's failure to provide proper protection. At Government's option, damage may be repaired by Government, and Contractor will be back charged repair costs.

3.1.4 USE OF SITE

• Access to site is limited to Monday through Friday, 8:00 AM until 4:30 PM, excluding Federal holidays, unless a written request, 48-hours in advance is approved by the Government.

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

• Government escort required for Contractor to be in the building.

• Contractor shall coordinate and sequence work to limit impact to Government staff.

• Contractor shall maintain accessibility to hallways, offices, file room and restrooms.

• Location, construction, operation, maintenance, and removal of construction facilities shall be coordinated with the Government.

• Safeguard the public, Government personnel, and Contractor employees from Contractor operations and activities that are unsanitary, hazardous, or dangerous to health and safety.

3.2 REMOVE AND DISPOSE

Remove and dispose of the following items:

• Ceiling tiles o Remove all existing ceiling tiles. Existing ceiling tiles do not contain asbestos. See manufacturer data sheet and contractor submittal.

Rodent feces have been found above the ceiling tiles and may require cleaning in place prior to tile removal.

o Keep existing ceiling grid.

• HVAC System o Remove heat pump.

o Remove air handling unit.

o Drain and dispose of refrigerant.

Refer to 40 CFR § 82, Subpart F for refrigerant recovery requirements.

o Remove refrigerant line.

o Remove duct, supply diffusers, and return grilles as needed per new design.

Ducting has not been cleaned in 2 years.

Remove ducting so that debris materials are contained.

o Remove exhaust fans in restrooms and Room 107.

o Remove conduit, boxes, disconnects, and conductors not reused for new equipment.

o Hazard concerns with in-situ duct debris.

Rodent feces have been found in the ducting.

Debris materials have not been tested for other chemical or physical hazards.

After completion of work, restore and repair all areas where construction activities negatively impacted the facilities. Contractor is responsible for transporting and disposing of removed materials and equipment.

3.3 DESIGN

3.3.1 GENERAL

• The Contractor is responsible for the development of drawings and specifications with sufficient information to supply a new HVAC system. The construction documents shall include information regarding materials, wall penetrations, duct supports, finishes, insulation, Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049 waterproofing, electrical characteristics, circuit breaker requirements, conduit requirements, conductor requirements, fire alarm modifications and any other information necessary to provide a complete and operational HVAC system.

3.3.2 BASIC FUNCTION

Design and construction to be in compliance with the following:

• HVAC Systems: IMC, IBC, IFC, and IPC.

• Duct Systems: SMACNA 006.

• HVAC System Design:

o Design HVAC systems based on computer-generated heating and cooling analysis with one of the following software programs:

Trane TRACE 700.

Carrier HAP.

Energy Plus.

o Based on design weather data conditions found in the ASHRAE Fundamentals Handbook for the geographically closest weather station.

Use 99.6 percent heating dry bulb and the 0.4 percent cooling dry bulb for the basis of the analysis.

o Elements to control the building’s indoor environment:

Capabilities required by ASHRAE 90.1.

Including the possible inclusion of economizers and energy recovery.

Programmable thermostat for each zone to maintain the required space conditions and local, packaged control for each major piece of HVAC equipment.

o Zoning:

Restrooms.

Conference Room.

Break Room/Kitchen.

Lobby.

Office Area.

Mechanical Room.

o Anchorage design:

• Load calculations complying with loading conditions and currently adopted IBC load requirements. Loading shall be estimated for worst condition loadings on design of anchorage.

3.3.3 AMENITY AND COMFORT CRITERIA

• Recommended Space Temperature Setpoints:

o Mechanical Room, Janitor’s:

85 degrees Fahrenheit summer 45 degrees Fahrenheit winter

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

Tolerance: Plus or minus 3 degrees Fahrenheit.

o Lobby, Restrooms, Conference Room, Break Room/Kitchenette, Offices:

72 degrees Fahrenheit summer 68 degrees Fahrenheit winter Tolerance: Plus or minus 3 degrees Fahrenheit o Any space containing a computer server, SCADA equipment, or other temperature-sensitive electronic devices is to be maintained at 75 degrees Fahrenheit year round and shall be on a standalone system.

o Deviations from recommended setpoints shall be approve by COR.

• Air Movement:

o Air distribution system that limits the delivered air velocity in occupied spaces to 50 fpm, maximum.

o Adjustments: Air distribution system which allows relocating supply diffusers, adjusting direction of airflow from supply diffusers, adjusting dampers, and changing the thermostat setpoint.

o Size ducts for maximum air friction lost as follows:

Supply ducts: 0.08 inches water gage per 100 feet of duct.

Return and exhaust ducts: 0.06 inches water gage per 100 feet of duct.

• Acoustical Performance:

o Air Distribution Noise: Systems which comply with the following RC Levels as defined in ASHRAE HVAC Applications Handbook. Do not exceed the sound pressure level for any octave band at the specified RC.

Halls, Corridors, and Lobbies: 35-45, neutral.

Offices, Conference, Laboratories, Shop, and Break Rooms: 25-35, neutral.

Storage Areas: 35-45, neutral.

• Ventilation and Indoor Air Quality:

o Sufficient ventilation to obtain acceptable indoor quality, determined using the

Ventilation Rate Procedure of ASHRAE 62.1 and meeting IMC requirements.

• Building Pressurization: Maintain spaces at a positive pressurization of 0.05 inches w.g.

except where required otherwise by the IFC, IMC, or IBC.

• Convenience: Locate HVAC equipment, control systems, damper operators, and diffuser adjusters in a way that they can be accessed without the usage of a ladder, lift, or other means of elevation above the ground.

• Cleanliness: Filtration of the air distributed to the occupied spaces in accordance with

ASHRAE 52.2.

3.3.4 ELECTRICAL REQUIREMENTS

• Revise existing electrical system to accommodate new HVAC systems.

• Design and installation of electrical modifications and systems to be per the latest NFPA 70 and the IBC.

• Reuse of conduit, conductors, and circuit breakers are acceptable as permitted by NFPA 70.

• Provide local, lockable, disconnecting means for HVAC equipment.

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

• Provide receptacle for use during maintenance within 25’ of mechanical equipment if closest existing receptacle is not within 25’ of equipment. Receptacle shall be powered when disconnecting means is open.

• Provide new fire alarm devices and wiring or reuse existing devices and wiring, as required for control and monitoring of new HVAC system per NFPA 72 and IFC. Route all fire alarm wiring in conduit. Engineer, installer, and system modifications shall meet or exceed the requirements of the local Authority Having Jurisdiction.

3.3.5 SAFETY AND HEALTH CRITERIA

• The Contractor must comply with the Reclamation Safety and Health Standards (RSHS), local safety programs, and any other referenced safety and health standards or industry standards (the most stringent will apply).

o RSHS available on the internet at:

http://www.usbr.gov/ssle/safety/RSHS/rshs.html

• Comply with all requirements contained in RSHS Section 3 – Contractor Requirements.

• Develop a comprehensive, job-specific safety and health program covering onsite and applicable off-site operations and activities associated with this contract including:

o Include Statement of Responsibility stating that “the Contractor is responsible for ensuring that all work will be in compliance with RSHS, OSHA and any other regulatory standard.” Include statement for Subcontractors.

o Do not begin onsite work, including mobilization, until the COR accepts the Safety Program.

o General Requirements Lockout/Tagout procedures.

Electrical Safety Mechanical Equipment Fire Protection Working Surfaces Protection of Personnel Personal Protective Equipment (PPE) o Medical Requirements:

List medical facilities and services, emergency contacts, phone numbers, addresses, etc. as it pertains to worksite and location.

All Contractor/Subcontractor employees shall have current First Aid/CPR certifications.

o Communications Requirements:

Develop Job Hazard Analyses (JHA) for each distinct phase of work under the contract.

Do not begin each phase of work until a JHA is acceptable to COR and share with construction employees.

Safety meetings according to RSHS Chapter 3.

o Occupational Health Requirements:

http://www.usbr.gov/ssle/safety/RSHS/rshs.html

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

List procedures used to reduce employee exposures such as but not limited to noise, respiratory, dermal and environmental hazards.

• Investigate and report all accidents, incidents and near misses in accordance with RSHS Section 3.7.

• The Contractor shall be responsible for providing medical and emergency assistance in a timely manner that is consistent with recognized emergency protocols.

• The Contractor shall be responsible for ensuring that Subcontractors comply with the requirements set forth in this document, written programs, regulatory standards, and the industry standards incorporated by reference in the RSHS and OSHA standards.

• Contractor’s Onsite Safety and Health Professional Authorities, Duties and Responsibilities:

o Designate an employee as the Contractor’s Onsite Safety Representative prior to start of construction.

o The Onsite Safety Representative may have other non-safety duties.

o Responsible for effectively implementing the Contractor’s Safety Program.

o The Onsite Safety Representative shall:

Coordinate all emergency response activities.

Recommend controls for observed hazards or predicted hazards.

Correct unsafe acts on the spot, including the authority to stop work to correct safety and health problems.

Lead weekly safety meetings at the jobsite.

Be present onsite, during any and all construction activities.

Assemble, review and sign each JHA.

• Review JHA with employees.

Verify the correct use of Personal Protective Equipment (PPE).

Conduct and prepare weekly safety inspections in conjunction with onsite

Government representative.

Provide direct oversight and assemble a detailed report of all incident reviews, near-misses, accidents and emergency response or rescue actions.

o The effectiveness of the Contractor’s Onsite Safety Representative in prosecuting the safety program will be subject to continued review and approval by the COR.

Should the Contractor’s Onsite Safety Representative’s effort be deemed insufficient, the Contractor may be required to provide the services of a qualified full-time safety and health representative at no additional cost to the Government.

• Perform work in accordance with the specific safety program elements, reference standards and items below.

o Refrigerants:

Comply with the requirements of ASHRAE 15 and the IMC.

Prevent release of refrigerant to atmosphere.

Prevent exposure of occupants to hazardous refrigerants.

o Life safety systems should meet the requirements of the latest IBC, IMC, IFC, and NFPA 90A and 101. Provide interconnection and coordination of HVAC controls with other life safety systems.

o Provide electrical shock prevention per NFPA 70.

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049 o Provide appropriate safety barricades, signs and warnings.

3.4 FURNISH AND INSTALL

3.4.1 HVAC SYSTEM

• HVAC equipment to meet the minimum product efficiency requirements of ASHRAE 90.1.

• Do not use CFC- or HCFC-based refrigerants.

• Duct work in accordance with SMACNA 006 with a pressure rating of 2 inches w.g.

• Sheet metal used for HVAC duct construction shall be galvanized steel. Galvanized steel zinc coating on each side shall be a minimum of G115 in accordance with ASTM A653.

• Fans: Match fan pressure characteristics to the air distribution system pressure characteristics including the system effect factors; pressure characteristics based on AMCA Standard 210 fan ratings and system characteristics based on engineering calculations.

• Control system: Implement direct digital controls with a single-point, computer-based, graphical interface.

• Provide products that earn the ENERGY STAR and meet the ENERGY STAR specifications for energy efficiency. Reference http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

• Thermostats: Programmable smart thermostats per ENERGY STAR specifications.

• Provide refrigeration and air conditioning products that meet the United States Environmental

Protection Agency Significant New Alternatives Policy (SNAP). Reference https://www.epa.gov/snap/substitutes-refrigeration-and-air-conditioning.

3.4.2 CEILING TILES

• Acoustical Ceiling Material must meet the requirements of this specification in accordance with

ASTM E 1264

o Type: III o Form: 2 o Pattern: C, D

• Model: CertainTeed Fine Fissured High NRC, or equal.

• Tiles shall be compatible with the existing ceiling grid.

• Size: 24”x24”x3/4”

• Color: White

• Edge Detail: Trim

• Noise Reduction Coefficient (NRC) per ASTM C423: 0.7

• Ceiling Attenuation Class (CAC) per ASTM E1414: 35

• Light Reflectance (LR) per ASTM E1477: 0.81

• Flame Spread Classification per ASTM E84: Class A

• Tiles shall be USDA Certified Biobased. Reference https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml for complete catalog.

https://www.epa.gov/snap/substitutes-refrigeration-and-air-conditioning https://www.epa.gov/snap/substitutes-refrigeration-and-air-conditioning https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

3.4.3 CEILING SUSPENSION SYSTEM

• Ceiling grid suspension components that are damaged and need to be repaired and/or replaced shall match the existing ceiling suspension system manufactured by CertainTeed Ceilings (or equal) with the following existing essential characteristics:

• Note: contractor to field verify existing system for the existing essential characteristics to ensure that existing components match specified components.

o 15/16” Classic o Structural Classification: Intermediate Duty per ASTM C635 o Double web design manufactured of hot-dipped galvanized steel o Flange Size: 15/16” o Color: White o Components:

Main Runners, Size: 144” Cross Tees, Size: 48” or 24” as appropriate Joinery: Hook-type (snap-in demountable) Wall Angles: 15/16” x 15/16”

Profile: As selected by the Government Attachment Devices: Anchors sufficient for five-times design load indicated in ASTM

C635. Wire for hangers of size and type to suit intended application, complying with ASTM C641, Class 1 zinc coating, not less than 12 gauge

3.4.4 ELECTRICAL

• UL Listed devices

3.5 CLEANING

The Contractor shall be responsible for cleaning the HVAC system and the ceiling tiles in accordance with this section.

• The HVAC system shall be evaluated for cleanliness, cleaned, and restored in accordance with the ACR NADCA standard.

• Ceiling tiles shall be cleaned to remove contaminants and debris prior to removal and disposal.

These substances shall be captured with a vacuum collection device equipment with a HEPA filter.

• Cleaning activities shall not damage the existing ceiling grid.

• Existing ceiling grid should be cleaned prior to installation of new ceiling tiles.

• All removed contaminants shall be disposed of in accordance with applicable federal, state, and local requirements.

• Ducts, dampers, grilles, and diffusers being reused shall be cleaned.

• Floors and surfaces shall be cleaned. Floors that require vacuuming for cleaning must have a

HEPA filter.

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

3.6 COMMISSIONING

The Contractor shall provide commissioning services including:

• Testing, adjusting, and balancing the HVAC system to ensure proper airflows and pressures have been achieved and are maintained during system operation.

o Services to be performed according to AABC, ASHRAE 111, or the NEBB standard by an independent contractor.

• Demonstrating operation of all equipment and controls.

• On-site training of field personnel in the operation and maintenance (O&M) of the HVAC system and controls.

3.7 WARRANTY

• Provide manufacturer warranty of no less than one year for all new equipment.

4.0 PERFORMANCE REQUIREMENTS SUMMARY

• The contractor shall meet the performance requirements as described in Table 2 – List of Performance Requirements.

Table 2 - List of Performance Requirements

Task No.

Task Description Performance Indicator Performance Standard

Minimum Acceptable Quality Level

3.1.1 Field Verification Site visit Quantification of

existing conditions and work required to complete contract.

At a minimum site visit for inspection is required.

3.2 Remove and Dispose Existing ceiling tiles and

HVAC equipment

Removal of all ceiling tiles.

Removal of all identified HVAC components in Section 3.2 and per Contractor Removal and Disposal Plan.

100% compliance with Section 3.2 and Contractor Removal and Disposal Plan.

3.3 Design of New HVAC

System

Thermal comfort and overall building air quality

Temperature of spaces held at requirements in Section 3.3.3 and ventilation provided per ASHRAE 62.1.

Temp +/- 1 deg.

Air Quality per ASHRAE 62.1.

3.4 Furnish and Install Installation of functional

HVAC system and installation of new ceiling tiles

On schedule and per approved budget

Less than 2 change orders

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

Table 2 - List of Performance Requirements

Task No.

Task Description Performance Indicator Performance

Standard Minimum

Acceptable Quality Level

3.5 Cleaning Removal of

contaminants, debris and dust from ducts and ceiling plenum, and clean existing ceiling grid.

Meets requirements in Section 3.5.

System verified as clean.

100% compliance with requirements in Section 3.5.

3.6 Commissioning Testing, adjusting, and

balancing of HVAC system and demonstrating proper operation of system.

Airflows at inlets and outlets within specified tolerances.

All equipment operating normally.

Airflows within +10% or - 5% of design.

5.0 SUBMITTALS

• The contractor shall provide submittals and content as described in Table 3 – List of Submittals.

5.1 SUBMITTAL REQUIREMENTS

• General o Prepare in English.

o Label with contract number, title and RSN.

o Measurement units: US Customary Units.

o Provide a unique transmittal number for each submittal

• Drawings:

o Minimum Identification in Title Block:

Contract number and title.

• Contractor’s or supplier’s title and drawing number.

• Date.

o Reserve 3- by 3-inch space next to title block for review stamps.

o Size: D size (22 inches by 34 inches) as defined by ASME Y14.1.

o Draw to scale using computer drafting or drafting equipment, unless otherwise specified.

Computer drafted drawings:

• In accordance with NIBS NCS.

• Electronic file format: Compatible with AUTOCAD, Version 2019 or later.

• Compile using “eTransmit” utility in AUTOCAD.

Drawing prepared with drafting equipment, when allowed: Lettering shall be neat.

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049 o Final Drawings:

Computer drafted.

Government will supply electronic AutoCAD format template.

Show as-built changes, including revision dates, made during installation.

Indicate changes by clouding.

o Electronic Files: On CD or DVD discs.

• Product Data:

o Mark manufacturer’s data for commercial products or equipment, such as catalog cut sheets.

Identify manufacturer’s name, type, model, size and characteristics.

Illustrate that product or equipment meets performance requirements.

Mark items to be furnished in a manner that will photocopy. Note: yellow highlighter can be used with color copies.

Strike through items that do not apply.

• Certifications:

o Certifications by a registered professional: Signed and sealed by registered professional.

o Manufacturer’s certifications: Signed by authorized representative of manufacturer.

5.2 SUBMITTAL PROCEDURES

• Submit only checked submittals. Submittals without evidence of Contractor’s approval will be returned for resubmission.

• Submit complete sets of required materials for each RSN as specified in “Submittals Required” column in Table 3 – List of Submittals. A complete set includes all listed items for RSN’s with multiple parts.

o Electronic submittals:

In Portable Document Format (PDF).

• Optical Character Recognition (OCR).

• 508 compliant.

• RSNs having more than one requirement shall be bookmarked.

• RSNs with requirements for files other than PDF (e.g., .XER, .PLF, .DWGs, etc.) shall be combined using WINZip.

Include RSN transmittal number.

Personally Identifiable Information (PII) shall be encrypted using WINZip before transmitting electronically.

o Submit electronic submittals via email or CD/DVD based on size:

The Government can receive e-mails up to 25 MB. However, e-mails over 10MB should be considered extra large. E-mailing of electronic submittals exceeding 10 MB should only occur after transmittal of larger e-mail has been verified.

Address e-mail of electronic submittals less than extra large size to:

• dkaoconstruction@usbr.gov mailto:dkaoconstruction@usbr.gov

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

Electronic submittals that are too large to e-mail shall be submitted on CD/DVD or thumb drive.

Submittals received after 5:00 p.m. Central Time shall be documented as received the next business day.

• Include the following information in transmittal letters:

o Contract number and title.

o RSN for each attached submittal.

o Responsible code (CO or COR).

o Number of sets for each RSN o Identify submittal as initial or resubmittal.

• Resubmittal of submittals not approved:

o Mark changes such that they are readily identifiable and show revision date.

o Describe and link the changes (i.e., with bookmarks) in transmittal letter.

o Resubmit returned submittals within 14 days after receiving comments, unless otherwise directed.

o Requirements for initial submittals apply to resubmittals.

• Submit each RSN under a separate transmittal letter.

• When the Responsible Code is the Contracting Officer (CO), submit one electronic copy in

PDF format.

• When the Responsible Code is the Contracting Officer’s Representative (COR), submit one electronic copy in PDF format.

5.3 REVIEW OF SUBMITTALS

• Time required o Submittal review will require 21 days for review of each submittal or resubmittal, unless otherwise specified.

o Time required for review of each submittal or resubmittal begins when complete sets of materials required for a particular RSN are received and extends through return mailing postmark date.

• Time in Excess of Specified o CO may extend contract completion date to allow additional time for completing work affected by excess review time.

Time extension will be extent that excess review time caused delay to contract completion date.

Time extension will not exceed time used in excess of specified number of days for review of submittals or resubmittals.

Concurrent days of excess review time resulting from review of 2 or more separate submittals or resubmittals will be counted only once in extending contract completion date.

o No time extension will be allowed if Contractor fails to make complete submittals in sequence and within time periods specified.

o Adjustment for delay will be made only to extent that:

Approval was required under contract, and.

Pierre Field Office HVAC Modernization Solicitation No. 140R6019Q0049

Requests for approval were properly and timely submitted and were approved.

• Return of submittals:

o Response letter will indicate whether submittal is acceptable, not acceptable, approved, not approved, or acknowledged receipt.

Revise and resubmit submittals not approved.

Do not change designs without approval of CO after drawings, documentation, and technical data have been approved.

5.4 TRANSMITTAL

• Addresses for Contracting Officer and Contracting Officer’s Representative listed in Table 3 – List…