RFQ_Nelson_Rec_Maintenance.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R60

PO Box 36900 Regional Office Great Plains Region Bureau of Reclamation

0009910066 CODE 16. ADMINISTERED BYCODE

X

X

X

561730

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR60

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/01/2019 1700 MT

01/29/2019

406-247-7351Senthia Bruns (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R6019Q0023

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 540040426299OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Billings MT 59107

TELEPHONE NO.

17a. CONTRACTOR/

Havre MT 59591 PO Box 623 Fresno Bureau of Reclamation-GP-MTAO

15. DELIVER TO

Billings MT 59107 PO Box 36900 Regional Office Great Plains Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$7.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Request for Quote for Nelson Campground Maintenance for base year and four option years.

Note the following items that apply to this solicitation:

1. A site visit will be held for interested parties on Friday, February 8, 2019 at 1:00 PM MST, meeting at Sleeping Buffalo Hot Springs, 669 Buffalo Trl, Saco, MT 59261. Contact QAE Charles Hueth at 406-759-5080, cell 406-621-0100, NO

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Senthia Bruns

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

LATER THAN Thursday, February 7 to confirm attendance.

2. Questions as a result of the site visit will be submitted in writing to Senthia Bruns, Contracting Officer via email at sbruns@usbr.gov

NO LATER THAN Thursday, February 14, 12:00 PM

MST. Answers to all questions received will be included in an amendment to the solicitation.

3. Award shall be made based on the lowest price technically acceptable offer. The Purchase Order will be a lump sum, firm-fixed price contract.

Please submit your quote electronically to:

sbruns@usbr.gov. Do not submit your quote via

FBO or FedConnect. If you have any questions please contact me via email at sbruns@usbr.gov.

Legacy Doc #: BOR

Period of Performance: 04/01/2019 to 03/31/2024

00010 Nelson Reservoir Campground Maintenance, in accordance with the Performance Work Statement.

Delivery: 03/31/2020

Period of Performance: 04/01/2019 to 03/31/2020

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

542 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 54

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R6019Q0023

00020 Nelson Reservoir Campground Maintenance, in accordance with the Performance Work Statement.

(Option Line Item)

01/31/2021

Delivery: 03/31/2021

Period of Performance: 04/01/2020 to 03/31/2021

00030 Nelson Reservoir Campground Maintenance,in accordance with the Performance Work Statement.

(Option Line Item)

01/31/2022

Delivery: 03/31/2022

Period of Performance: 04/01/2021 to 03/31/2022

00040 Nelson Reservoir Campground Maintenance, in accordance with the Performance Work Statement.

(Option Line Item)

01/31/2023

Delivery: 03/31/2023

Period of Performance: 04/01/2022 to 03/31/2023

00050 Nelson Reservoir Campground Maintenance, in accordance with the Performance Work Statement.

(Option Line Item)

01/31/2024

Delivery: 03/31/2024

Period of Performance: 04/01/2023 to 03/31/2024

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Bureau of Reclamation Great Plains Region Montana Area Office

Maria/Milk River Division Nelson Reservoir Recreation Areas

Malta, Montana

Performance Work Statement January 29, 2019

1.0 Scope

The objective of this contract is to acquire contractor services to clean and maintain recreation areas at Nelson Reservoir. The contractor shall provide maintenance including the furnishing of all supplies, labor, materials, supervision, and equipment to accomplish those services (with the exception of the paint supplied by the Government when required) at Nelson in accordance with the requirements of the Performance Work Statement in a manner that will meet or exceed industry standards of a satisfactory facility condition and present a clean, professional appearance for the visitors of Nelson. Cleaning is defined as the removal of all-foreign substances and/ or matter from the item area being serviced including litter, fire pit cleaning, routine table and floor space cleaning, and cleaning and stocking restroom facilities.

Maintenance applies to work performed at all campsites and facilities including but not limited to mowing and trimming.

The maintenance work is to be completed at the main recreation area at Nelson Reservoir which is approximately 17 miles east and 2 miles north of Malta, Montana, near Sleeping Buffalo Resort; and one restroom 5 miles north on the county roadway between the two outlet works for Nelson Reservoir (see attached maps).

All recreation areas are ADA accessible and have ADA approved parking spaces.

2.0 Background

Nelson Reservoir, a feature of the Milk River Project, is located 19 miles northeast of Malta, Montana, provides off-stream storage for irrigation of Malta Division lands in the Saco and Hinsdale area. This reservoir, with 4,320 water surface acres, 7,702 land acres and 30 miles of shoreline, offers fishing for walleye, perch, and northern pike; plus a concrete boat ramp, campground, and picnic shelters. Recreational activities include: boating, camping, fishing, hunting, picnicking, recreational vehicles, water sports, and winter sports.

The Bureau of Reclamation requires continual maintenance of many structures at Nelson Reservoir Recreation Area (Nelson) in order to provide a clean and safe recreational area for visitors. The structures include restroom facilities, fire rings, picnic tables, and shade shelters.

Additionally, litter removal and mowing are required.

3.0 Period of Performance

The term of the purchase order (PO) will be from April 1, 2019 through March 31, 2020, plus four 1-year option periods. Reclamation will exercise such option periods at its discretion.

Hours of Operation: The contractor shall only perform work from 8:00am to 8:00pm, Monday through Friday, unless required otherwise for specific tasks. The contractor shall avoid working with machinery around occupied areas and periods of high usage for safety reasons. The contractor shall be responsible, cognizant of conducting extra cleaning, and restocking of restrooms during peak use periods (Most notable during the following weekends: Memorial Day, Independence, and Labor Day).

4.0 Tasks - The contractor shall perform the following tasks:

Nelson Recreation Area: 5 restroom units, numerous fire rings and picnic tables, 4 group use shade shelters, and government storage shed.

Performance shall be based on the end user’s evaluation of results, not the frequency or method of performance. Final results will be the determining factor for the success or failure of this PO. The contractor through innovation, technology, or other means, shall perform maintenance services at frequencies as determined by the contractor to achieve the prescribed standards listed below.

The contractor, through assessment of all identified facilities shall make a determination of the tasks to be performed in all areas that maintains the standards and procedures as identified below:

RESTROOM PERFORMANCE

a. Toilet bowls, risers, seats, and seat covers shall be free of deposits on surfaces.

b. Building interiors shall be free of dirt, trash, graffiti, insects/rodents (dead and alive), and all other foreign objects.

c. Floors free of standing water.

d. Toilet paper stocked through next cleaning. The contractor is responsible for supplying the toilet paper.

e. Unpleasant odors (both sewage and chemical) shall be minimized.

f. Concrete sidewalks and parking places shall be swept and clean from dirt, debris, and grass.

g. Interior and exterior walls shall be free of graffiti. Reclamation will supply any required paint.

h. Interior and exterior shall be free of wasp nests, bird nests, and spider webs.

i. Notify Reclamation personnel when vaults are three-fourths full.

j. Any vandalism shall be reported to Reclamation personnel within 24 hours of discovery.

It is recommended that cleaning tools be color coded or labeled to help ensure contaminated tools are not used improperly. The contractor shall follow disinfectant manufacturers’ directions to ensure proper disinfecting and cleaning.

Multiple restrooms shall not be closed completely for cleaning at any time. The contractor shall promptly clean restroom units one (1) unit at a time, leaving the other units (if available) for use by the public. The contractor shall erect or hang a sign on the unit being cleaned indicating that the unit is presently not available for use.

STANDARD

The contractor shall perform the above tasks with no deviation in timeliness or quality. The contractor uses the appropriate equipment, tool, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

No more than 3 tasks per season shall result in the need for service re-performance.

PICNIC TABLES AND BENCHES

a. Picnic table tops and seats are to be cleared and cleaned of any debris or foreign objects such as food remnants, including food lodged in cracks.

b. The undersides of the tables shall be free of spider webs, etc.

c. Tops, seats, and legs shall be secure and functional.

Damaged or vandalized tables shall be reported within 24 hours of discovery.

STANDARD

The contractor shall perform the above tasks with no deviation in timeliness or quality. The contractor uses the appropriate equipment, tool, and chemicals that are in good operational

No more than 3 occasions per season shall result in the need for service re-performance.

FIRE RINGS, CAMPFIRE GRILLS, AND PEDESTAL BARBEQUE GRILLS

a. Grills shall be free of grease, garbage, food particles, and all foreign objects.

b. Fire rings shall be free of garbage and other foreign objects.

Any damage or vandalism to grills or fire pits shall be reported with 24 hours of discovery.

contractor uses the appropriate equipment, tool, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

No more than 3 occasions per season shall result in the need for service re-performance.

LITTER/REFUSE CLEANUP

Recreation areas, campsites, and structures shall be free of litter. These areas are identified on the attached maps and include all annotated areas including specific locations and areas within identified boundaries.

Litter shall be collected and properly disposed of.

contractor uses the appropriate equipment, tool, and chemicals that are in good operational

No more than 3 validated customer complaints per month.

MOWING AND TRIMMING GRASS

Mowing and trimming for Nelson totals approximately 15 acres. Mowing and trimming shall be completed at any time EXCEPT during the following times and occasions:

• Weekdays between the hours of 6:00pm and 8:00am.

• Weekend periods between 5:00pm Friday and 8:00am Monday.

• Anytime on a federally observed holiday and the associated weekend, including Memorial Day, Independence Day, and Labor Day.

• During any short-term special recreation event at the area, as communicated by the Quality

Assurance Evaluator (QAE).

• Anytime mowing cannot be safely accomplished as identified by the QAE.

• Anytime mowing is prohibited by the QAE for any reason.

In the event the Government suspends mowing or trimming for other reasons, the QAE will provide 24 hour advance notice to the contractor. The contractor shall schedule mowing and trimming operations so as to be completed before any of the above predictable prohibited periods.

The QAE will approve changes to scheduling upon written request by the contractor.

MOWING AND TRIMMING GRASS TASKS

a. Litter cleanup shall occur before any mowing takes place

b. Recreation areas, campsites, sidewalks, and around structures shall be trimmed, mowed, and maintained at a desirable level. These areas are identified on the attached maps and include all annotated areas including specific locations and areas within identified boundaries.

c. Grass and weeds shall be trimmed 2 feet around all ADA concrete handicap parking spaces and concrete sidewalks.

d. Grass and weeds shall be trimmed 2 feet around trees (being careful not to damage or girdle trees/bushes), facilities, restrooms, walkways, roads, kiosks, grills, signs, fences, RV hookups, boat ramps, trails, parking areas, road/campground barriers, recreation shelters, and under/around picnic tables.

e. Four (4) inches or more requires mowing at which time mowing should include a height of two

(2) inches average height. Bagging grass clippings is authorized, but not a requirement of this

PO; however, the contractor shall ensure that there is not a significant buildup or clumping of cut vegetation, as determined by the COR.

f. Grass and weeds shall not be allowed to grow up in sidewalks or walkways and shall be removed immediately upon noticing.

g. Rotary, flail, or reel type mowers are acceptable, but sickle-type mowers are not acceptable.

The use of herbicide is prohibited. Any observed noxious weeds or invasive species shall be reported to Reclamation personnel within 24 hours of discovery.

contractor uses the appropriate equipment, tool, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

No more than 3 tasks season shall result in the need for service re-performance.

SHADE SHELTER/GOVERNMENT STORAGE SHED

a. Structures shall be free of litter, debris, bird droppings, and non-governmental flyers.

b. If maintenance on shelters or storage shed is needed Reclamation will be notified upon discovery of issue.

c. The Government storage shed building shall be kept clean and storage limited to inside the building.

Storage of any materials, vehicles, and equipment outside is not allowed without permission from the QAE.

The contractor shall maintain the above requirements in quality.

No more than 3 validated customer complaints per month.

5.0 Performance Criteria

The designated QAE will document acceptable and unacceptable PO performance. If the QAE considers the contractor's performance to be unsatisfactory, the information will be reported to the CO. The CO may require the contractor to explain, in writing, the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level and any future corrective actions the contractor will utilize to prevent unacceptable performance.

The contractor shall be required to meet with the QAE at least weekly during the first month of the PO and as necessary thereafter in an effort to establish a partnering relationship with the contractor to address performance problems encountered and their resolution. The time and location will be mutually agreed upon. The Government reserves the right to change the frequency of the meetings depending upon the quality of service provided by the contractor.

The Government will prepare and distribute minutes of the meetings to all those who attend. If the contractor does not concur with any portion of the minutes, the contractor shall inform the QAE within 5 days of receiving the minutes.

6.0 Perfomance Requirements Summary Table – The following table summarizes the tasks, the performance standard, monitoring method, disincentives, and incentives for meeting or not meeting performance standards.

Task Description Performance Standard

Method of Monitoring

Disincentive Incentive

Restroom Cleaning No more than 3 tasks per year shall result in the need for service re-performance.

Random

1.) Re-work at contractor’s expense

2.) Payment deductions as specified in Section 13

1.)

Exceptional contractor performance will be documented

Picnic Tables and Benches

No more than 3 tasks per year shall result in the need

Fire Rings, Campfire Grills, and Pedestal Barbeque Grills

No more than 3 tasks per year shall result in the need

Litter/Refuse Cleanup

No more than 3 validated customer complaints per month.

Customer Complaint

Mowing and Trimming Grass

No more than 3 tasks per year shall result in the need

Shade Shelters/Group use shelters

No more than 3 validated customer complaints per month.

Customer Complaint

7.0 Government Remedies

All work shall be subject to inspection, approval, and acceptance by the Government. The Government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the QAE. The CO will follow the requirements of FAR Clause 52.212-4(a) for the contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits:

-The contractor did not perform any or all of the tasks.

-The contractor was not timely.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the PO price to reflect the reduced value of defective services, if the Government notifies the contractor in writing prior to executing such payment deductions.

The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

8.0 Required Submittals - Submittals from the contractor are required during the term of the PO to ensure quality and safe work under the PO. Required submittals are as follows:

RSN Clause or Section Title

Submittals Required Due date or delivery time

No. of sets to be sent to:

CO QAE

Insurance - Work on a Government Installation 52.228-05

Written certification that the required insurance has been obtained

Within 10 calendar days after award

Liability Insurance 1452.228-70

Acceptable certificate of liability insurance

Within 10

Site Security

GP-7

(1) List of all contractor and subcontractor employees performing work under this contract with supporting documentation

10 days before employees are on- site and continuously for new employees

(2) List of all vehicles and equipment to be brought onsite with supporting documentation

10 days before employees are on- site and continuously for new vehicles and equipment

Hazardous Material Identification and Material Safety Data 52.223-03 A1

List of chemicals to be used for this contract and their associated MSDS

Before the first day of the period of performance

(List Only)

Section 5

Contractor’s quality control plan

Within 10

Section 9

List of biobased products purchased to carry out the contract requirements.

Annually on the anniversary date of the contract award

52.204-10

Reporting Executive Compensation and First- Tier Subcontract Awards

By the end of the month following the month of award, and annually thereafter

9.0 Environmental Protection

The contractor shall comply with all federal, state, and local laws, regulations, and standards.

All environmental protection matters shall be coordinated with the CO or QAE.

The contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002, Executive Order 13423 and the Federal Acquisition Regulation to provide bio-based products. Therefore, the contractor shall utilize products and material made from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. The QAE must approve all supplies and material used in the performance of the purchase order.

The contractor shall submit a complete list of bio-based products that the contractor will use in carrying out the requirements of the PWS. This list shall include the name of the manufacturer, cost of each material, and the intended use of each of the materials. It is desirable that the contractor supply the greatest number of bio-based products listed that meet the health and environmental specifications. The following is an example list of products that the contractor may use in this purchase order for which bio-based products are available. The list is not all-inclusive.

Bathroom and Spa Cleaners General Purpose Cleaners

Glass Cleaners Graffiti and Grease Removers

Industrial Cleaners Multi-Purpose Cleaners

10.0 Contractor Personnel

Contractor employees performing repair or regular maintenance may be required to show a driver’s license before granted access to a building. In the absence of a driver's license, the employee shall provide an alternate source of official identification that includes: First, Middle, Last Name; date and place of birth; and place of residence. All contractor employees must be U.S. citizens or have a valid Immigrant Visa Number, Permanent Resident Card, or Resident Alien Card authorizing them to work in the U.S. The contractor shall abide by all Federal, State, and Local laws pertaining to hiring and assigning tasks to personnel.

In accordance with GP-7 Site Security, the contractor shall provide a listing of all personnel performing work under the PO prior to performance. Copies of state issued licenses that pertain to work related tasks may be required. The contractor shall notify the CO or the QAE in writing of any personnel change to this list prior to the implementation of such change(s).

The contractor/or contractor’s personnel shall report any damaged, clogged, or inoperable systems, fixtures, or facilities. All conditions, which prevent the proper performance of the contractor’s duties, shall be reported to the QAE. Notification will be in writing, by telephone, or in person stating the location no later than the following work day.

The contractor shall report to the CO, by telephone, any accidents involving injury, death, damage to Government property, or accidental loss of Government property resulting from the activities of the contractor, their subcontractors, their agents, or their employees. A report shall be forwarded to the CO within 2 working days after the date of the accident. All accident records required by the Occupational Safety and Health Act shall be maintained in accordance with OSHA guidelines. In addition, the contractor shall cooperate and provide data to follow-up investigation of an accident by Reclamation.

11.0 Contractor Furnished Supplies

The Contractor shall furnish all supplies in accordance with standard industry practices required to perform under the PO to include at least the following:

a. Cleaning Supplies- The contractor shall furnish cleaning supplies as commonly utilized in industry practice to include, but not limited to, such items as mops, brooms, mop buckets, rubber gloves, sponges, wipes, waxes, polishes, cleaners, disinfectants, brushes, etc.

b. Restroom Supplies- The contractor shall furnish supplies for restocking of the restrooms including toilet paper.

c. Ground Maintenance Equipment- The contractor will provide ground maintenance equipment including mowers, trimmers, and any other equipment that the contractor finds pertinent.

Rotary, flail, or reel-type mowers are acceptable. Sickle-type mowers are not acceptable.

d. The contractor is responsible for providing all labor, equipment, materials, supplies, and state issued commercial applicator’s license (if applicable) necessary to meet the requirements of the PO. Trucks, vehicles, and personnel will be licensed, insured, and certified as required by the appropriate governing agencies. Trucks shall be operational in accordance with Montana Department of Transportation requirements.

12.0 Safety and Health

a. Occupational Safety and Health Administration (OSHA) rules and regulations shall be adhered to.

b. The contractor shall follow Reclamation Safety and Health Standards (Revised 2014); copy available upon request. The contractor is required to practice safety always when carrying out PO requirements.

c. A high degree of safety and health standards shall be exercised when carrying out the PO in the public recreation areas; especially during mowing activities.

d. Exceptional care shall be taken when children, adults, and the elderly are in the area. This will require the contractor to alter scheduled work to avoid these potential conflicts.

e. The contractor shall contact the QAE if these potential conflicts affect, or are anticipated to affect, PO requirements.

f. The contractor shall use extra caution when operating powered equipment and vehicles to ensure the safety of the contractor and the public.

g. The contractor shall operate vehicles at or below the posted speed limits in the recreation areas.

h. Approved first aid kits shall be carried in all contractors’ vehicles.

i. The contractor shall be responsible for supplying personal protective equipment for all of the contractor’s employees.

j. The contractor shall provide a means of hand washing to the contractor’s employees for those sites without potable water.

k. The contractor shall erect a sign on the restroom unit being cleaned to indicate the unit is not available for use.

l. The contractor shall immediately report all spills of waste materials to the QAE.

m. The contractor shall keep the premises free from debris and accumulated waste.

n. The contractor shall notify the QAE as soon as possible of any wasp nest, rattlesnakes, skunks, animal burrows under structures, or other potential hazards in the recreation areas.

o. Any vandalism, security, safety, or health issues shall be reported as soon as possible to the QAE. Any crimes against property or people, or need for emergency services, shall first be reported to the appropriate County Sheriff’s Office or emergency medical provider. If possible, also provide the QAE any information pertaining to the condition, time, date, place, and description of damages, witnesses, suspects, or other information.

p. During dry conditions, the contractor shall use extreme caution when mowing to prevent fire related hazards.

13.0 Government Furnished Equipment/Information

The contractor is responsible for providing all labor, equipment, materials, supervision, and supplies necessary to meet the requirements of the PO. All personnel employed by the contractor for performance of the PO, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation. A key to the padlock for the restroom units will be issued to the contractor. The contractor is prohibited from having additional keys made (copied) and is responsible for all costs associated with rekeying; should the assigned key be lost.

14.0 Contractor Quality Control Plan

The contractor is responsible for the management and quality control actions necessary to meet the quality standards set forth by the PO. The contractor shall develop and maintain a quality control program to ensure maintenance services are performed in accordance with this PO.

Each phase of the service rendered under the PO is subject to Government inspection by the QAE during any or all times of the contractor’s work. The Government’s Quality Assurance program is not a substitute for the QCP. The Government will monitor the contractor’s performance. Non-compliance with the PO will result in a required service being re-performed to the performance standards as stated in the PWS without additional expense to the Government. The Government reserves the right to utilize any method of inspection as necessary to assure contractor performance with all the requirements of the PO.

No materials, supplies, or processes shall be used that will damage floors, floor coverings, woodwork, painted surfaces, structures, or other items being cleaned. Materials and supplies that do not fully comply with environmental regulations or that are of a highly caustic or/of a toxic nature shall not be used or permitted in any building or area covered by this contract. The contractor shall refer the contemplated use of any materials of an unidentified or doubtful nature as to flammable or caustic qualities to the QAE for approval, prior to use. The Government will assume no responsibility for contractor materials or supplies which are lost, stolen, or damaged. The contractor shall only provide material and supplies that meet or exceed standard industry practices.

15.0 Invoices

In accordance with Reclamation Acquisition Circular (RAC) 13-08, all invoices must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP) located at www.ipp.gov. The contractor shall be registered in the IPP system before any payment is made to the contractor. The IPP system is FREE to register and use.

16.0 Reclamation Points of Contact

Contracting Officer (CO): Bureau of Reclamation - GP-5000; Attn: Senthia Bruns; 2900 4th Avenue North; Billings, MT 59101; 406-247-7351 or sbruns@usbr.gov

Quality Assurance Evaluator (QAE): Bureau of Reclamation, Attn: Charles Hueth; P.O. Box 220, Chester, MT 59522; 406-759-5080 or chueth@usbr.gov http://www.ipp.gov/ mailto:sbruns@usbr.gov mailto:chueth@usbr.gov

CLAUSES

WBR 1452.228-70 Liability Insurance -- Department of the Interior Jul 1996

(a) The Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer by an insurance company which is acceptable to the Contracting Officer. The named insured parties under the policy shall be the Contractor and the United States of America. The amounts of the insurance shall be not less than as follows:

WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY

$100,000 minimum coverage

GENERAL LIABILITY

$500,000 per occurrence

AUTOMOBILE LIABILITY

$200,000 each person $500,000 each occurrence $20,000 property damage

(b) Each policy shall have a certificate evidencing the insurance coverage. The insurance company shall provide an endorsement to notify the Contracting Officer 30 days prior to the effective date of cancellation or termination of the policy or certificate; or modification of the policy or certificate which may adversely affect the interest of the Government in such insurance. The certificate shall identify the contract number, the name and address of the Contracting Officer, as well as the insured, the policy number and a brief description of contract services to be performed. The Contractor shall furnish the Contracting Officer with a copy of an acceptable insurance certificate prior to beginning the work.

52.252-2 CLAUSES INCORPORATED BY REFERENCE - (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): FAR Clauses – https://www.acquisition.gov/far/

(End of clause)

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL ITEMS - (JAN 2017)

(End of Clause)

ADDENDUM TO 52.212-4

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

ADDENDUM TO 52.212-4

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _30_;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least __60_ days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

ADDENDUM TO 52.212-4

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS - (DEC 2013)

ADDENDUM TO 52.212-4

52.242-15 STOP-WORK ORDER - (AUG 1989)

ADDENDUM TO 52.212-4

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING PLATFORM

(IPP) - APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions- Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Prior to official submission in IPP, the Contractor shall submit an electronic copy of a draft invoice to the Contract Specialist at sbruns@usbr.gov. Once the Contract Specialist provides acceptance, then the Contractor shall submit the official invoice through IPP with a copy of the invoice to the IPP submittal. Invoices submitted prior to goods or services being received and accepted shall be rejected.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

ADDENDUM TO 52.212-4

1452.201-70 Authorities and Delegations - (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

mailto:sbruns@usbr.gov

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

WBR 1452.237-80 SECURITY REQUIREMENTS – BUREAU OF RECLAMATION (February 2017)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the CO. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the CO will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives (including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the Contracting Officer (CO). The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code: the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as FOR OFFICIAL USE ONLY (FOUO) information or CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with Reclamation directives and standards for identifying and safeguarding sensitive information (SLE 02-01), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

(i) Any Government-furnished information or material does not become the property of the Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the Contractor and any material created using data from such documents shall be returned to the COR for final disposition. Government-furnished information residing on any electronic systems (laptops, servers, desktops, media) shall be deleted from those systems using a COR-approved data erasure solution. Only with prior authorization from the CO may the Contractor retain the material. The Contractor or subcontractor shall not disclose or release the materials provided to the Contractor to any individuals of the Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to-know. All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the CO.

Prohibited dissemination or disclosure includes, but is not limited to: permitting access to such information by foreign nationals or by immigrant aliens who may be employed by the Contractor, publication of technical or scientific papers, advertising, disclosure to Contractor staff not investigated and deemed acceptable at the appropriate information sensitivity…