140R3024Q0129_Combined_Synopsis_Solicitation.pdf

140R3024Q0129 – Modular Office Furniture Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) To facilitate electronic quote submissions through SAM.gov Contract Opportunities, a request for quote (RFQ No. 140R3024Q0129) is being issued subsequent to this combined synopsis/solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 2024-05.

(iv) This requirement is being procured unrestricted. The North American Industry Classification System (NAICS) Code for this acquisition is: 337214 Office Furniture. The small business size standard for NAICS Code 337214 is 1,100 employees.

(v)

CLIN 0010: Quantity 3 each - Deliver and install three (3) cubicles – Cubicles 1,4 and 5, in accordance with salient characteristics and Modular Office Furniture – YAO Room 132 Layout

CLIN 0020: Quantity 2 each - Deliver and install two (2) cubicles – Cubicles 2 and 3 in accordance with salient characteristics and Modular Office Furniture – YAO Room 132 Layout

CLIN 0030: Quantity 1 each - Deliver and install one (1) cubicle office in accordance with salient characteristics and Modular Office Furniture – YAO Room 132 Layout

CLIN 0040: Quantity 6 each - L shaped electronic height adjustable desks.

(vi) The Bureau of Reclamation, Yuma Area Office, has a requirement for modular office furniture. Manufacturer Global Industrial 3700 Bay Lake Trail, North Las Vegas, NV 89030, brand name is Interion® Office Furniture

Deliver and install five (5) Interion ® (brand name) cubicle private workspaces with privacy walls with four (4) electric ports each on the interior baseboards of the acoustic, grey color fabric walls (Reference the Modular Office Furniture – YAO Room 132 Layout).

a. Five (5) of the workspaces will utilize the permanent walls for anchoring the privacy walls. The workspaces must accommodate Interion ® (brand name ) L shaped electronic height adjustable desk.

b. Cubicles 1, 4 and 5 as per attachment Modular Office Furniture – YAO Room 132 Layout, are required to have two panels with frosted windows.

c. Cubicles 2 and 3 listed on the attachment “Layout” front facing panels are required to have one frosted window.

d. The wall height of each workspace must be a minimum of 6 feet and maximum of 6 feet 6 inches; there must be a clearance of 18 inches from any of the sprinkler heads.

e. The workspaces will not have enclosed ceiling, the permanent lighting and sprinkler system of the office space will be utilized and will not require modifications.

f. Each workspace baseboard will require 2 data and 2 telephone ports.

g. Each of the 5 cubicles to include two Interion ® (brand name) metal shelves.

h. Each of the five (5) cubicles must include an Interion ® (brand name) L shaped electronic height adjustable grey desk with grey base to fit within measurements identified in “Layout” attachment.

2. Deliver and install one (1) Interion ® (brand name) cubicle office with door. The cubicle office will utilize the permanent walls for anchoring must match the 5 grey cubicles listed above.

a. The workspace should consist of four privacy walls with 4 electric ports each on the interior baseboards of the acoustic, fabric walls. The workspace will utilize the permanent walls for anchoring the privacy walls. The workspace should accommodate L shaped electronic height adjustable desk.

b. The wall height of the office should be minimum 6 feet and maximum of 6 feet 6 inches; there must be a clearance of 18 inches from any of the sprinkler heads.

c. The office will not have enclosed ceiling; the permanent lighting and sprinkler system of the office space will be utilized and will not require modifications.

d. The workspace baseboard will require 2 data and 2 telephone ports.

e. Vendor should include two Interion ® (brand name) metal shelves.

f. The office cubicle must include an L shaped electronic height adjustable desk grey with grey base to fit within measurements identified in “Layout” attachment.

New products ONLY. No used or remanufactured/refurbished products will be accepted.

(vii) Delivery shall be completed within 60 days from the date of award. There will be no penalty for early delivery. Delivery shall be F.O.B Destination at U.S. Bureau of Reclamation, Yuma Area Office, Warehouse/Receiving, 7301 Calle Agua Salada, Yuma, Arizona, 88364- 9763. Warehouse deliveries are Monday thru Friday 7am to 4pm.

Point of Contact for deliveries is Larry Arnold at 928-343-8525. Coordinate installation and delivery at least 2 weeks (14) days before with Maribel Ruble 928-343-8217.

Deliveries not available on the following Federal Holidays:

Date Holiday

Monday, January 01 New Year’s Day

Monday, January 15 Birthday of Martin Luther King, Jr.

Monday, February 19 Washington’s Birthday

Monday, May 27 Memorial Day

Wednesday, June 19 Juneteenth National Independence Day

Thursday, July 04 Independence Day

Monday, September 02 Labor Day

Monday, October 14 Columbus Day

Monday, November 11 Veterans Day

Thursday, November 28 Thanksgiving Day

Wednesday, December 25 Christmas Day

THE FOLLOWING CLAUSES AND PROVISIONS ARE APPLICABLE TO THIS

COMMERCIAL ITEM ACQUISITION:

(viii) FAR provision 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services is applicable to this RFQ. The following addendum is also applicable to this RFQ.

--Addendum to FAR 52.212-1

This addendum replaced the term “offer” with “quote” within the provision 52.212-1.

In addition to the requirements of the Instructions to Offerors - Competitive Acquisitions provision of this solicitation, each offeror shall submit a quote in accordance with the instructions contained in this provision.

1) To assure timely and equitable evaluation of quotations, vendors must submit all data and information in the instructions contained herein. Vendors are required to meet all RFQ requirements, including terms and conditions, and those identified as evaluation factors.

Failure to meet a requirement may result in a quote being ineligible for award. The Government intends to award without discussions but reserves the right to conduct discussions if necessary. Vendors must clearly identify any exceptions to the RFQ’s terms and conditions and provide complete rationale. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ, alternate offers will not be accepted. Quotes shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

2) Upon examination of the initial responses, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional data will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, vendors may be required to submit other than certified cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

3) If this solicitation is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Vendors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s quote.

4. Quote Instructions:

a. Price – Insert proposed unit price and total price for all CLINS included in the solicitation. Identify and include all applicable discounts as the quote shall reflect best and final pricing.

b. Delivery – The delivery date shall be no later than 60 days after award. Provide a proposed delivery date in your quote.

c. Offerors must clearly identify any exceptions to the solicitation terms and conditions and provide complete accompanying rationale.

d. The Contracting Officer is the Government’s sole point of contact for this acquisition.

Address any questions or concerns you may have to the Contracting Officer. Written requests for clarification may be sent to the Contracting Officer.

5. Documents submitted in response to this RFQ must be fully responsive to and consistent with the following:

a. Period of acceptance of quotes. The vendor agrees to hold prices in its quote firm for a minimum of 30 days from the date specified for receipt of quotes. Vendors shall make a clear statement in the Pricing Schedule regarding quote validity.

b. Provide Unique Entity Identifier (UEI) and Contractor E-mail Address.

6. The Government intends to award a single Firm-Fixed Price purchase order. Note to vendors: The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

52.204-07, System for Award Management 52.204-16, Commercial and Government Entity Code Reporting

1452.215-71, Use and Disclosure of Proposal Information

(a) Definitions. For the purposes of this provision and the Freedom of Information Act (5 U.S.C. 552), the following terms shall have the meaning set forth below:

(1) 'Trade Secret' means an unpatented, secret, commercially valuable plan, appliance, formula, or process, which is used for making, preparing, compounding, treating or processing articles or materials which are trade commodities.

(2) Confidential commercial or financial information' means any business information (other than trade secrets) which is exempt from the mandatory disclosure requirement of the Freedom of Information Act, 5 U.S.C. 552. Exemptions from mandatory disclosure which may be applicable to business information contained in proposals include exemption (4), which covers

'commercial and financial information obtained from a person and privileged or confidential,' and exemption (9), which covers 'geological and geophysical information, including maps, concerning wells.'

(b) If the offeror, or its subcontractor(s), believes that the proposal contains trade secrets or confidential commercial or financial information exempt from disclosure under the Freedom of Information Act, (5 U.S.C. 552), the cover page of each copy of the proposal shall be marked with the following legend:

'The information specifically identified on pages _______ of this proposal constitutes trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act. The offeror requests that this information not be disclosed to the public, except as may be required by law. The offeror also requests that this information not be used in whole or part by the Government for any purpose other than to evaluate the proposal, except that if a contract is awarded to the offeror as a result of or in connection with the submission of the proposal, the Government shall have the right to use the information to the extent provided in the contract.

(c) The offeror shall also specifically identify trade secret information and confidential commercial and financial information on the pages of the proposal on which it appears and shall mark each such page with the following legend:

'This page contains trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act and which is subject to the legend contained on the cover page of this proposal.'

(d) Information in a proposal identified by an offeror as trade secret information or confidential commercial and financial information shall be used by the Government only for the purpose of evaluating the proposal, except that (i) if a contract is awarded to the offeror as a result of or in connection with submission of the proposal, the Government shall have the right to use the information as provided in the contract, and (ii) if the same information is obtained from another source without restriction it may be used without restriction.

(e) If a request under the Freedom of Information Act seeks access to information in a proposal identified as trade secret information or confidential commercial and financial information, full consideration will be given to the offeror's view that the information constitutes trade secrets or confidential commercial or financial information. The offeror will also be promptly notified of the request and given an opportunity to provide additional evidence and argument in support of its position, unless administratively unfeasible to do so. If it is determined that information claimed by the offeror to be trade secret information or confidential commercial or financial information is not exempt from disclosure under the Freedom of Information Act, the offeror will be notified of this determination prior to disclosure of the information.

(f) The Government assumes no liability for the disclosure or use of information contained in a proposal if not marked in accordance with paragraphs (b) and (c) of this provision. If a request under the Freedom of Information Act is made for information in a proposal not marked in accordance with paragraphs (b) and (c) of this provision, the offeror concerned shall be promptly notified of the request and given an opportunity to provide its position to the Government.

However, failure of an offeror to mark information contained in a proposal as trade secret information or confidential commercial or financial information will be treated by the Government as evidence that the information is not exempt from disclosure under the Freedom of Information Act, absent a showing that the failure to mark was due to unusual or extenuating circumstances, such as a showing that the offeror had intended to mark, but that markings were omitted from the offeror's proposal due to clerical error.

(End Provision)

(ix) The Government will award a fixed-price delivery order, resulting from this RFQ, to the responsible vendor whose quote provides the best benefit to the Government, price and other factors considered. A comparative evaluation will be performed in accordance with FAR 13.106- 2(b)(3). Quotes will be evaluated by performing a direct comparison of one quote to another in a uniform manner to determine which quote provides the government’s need as identified in the RFQ. Each quote shall be evaluated based on Price and Delivery.

At a minimum, quotes must meet the specifications stated in paragraph (vi) above. Quotes may exceed the government’s need and the government reserves the right to consider such quotes.

However, the government is not required to select a quote that exceeds the minimum need but does have the discretion to accept other than the lowest price quote, provided the quote offers additional benefit to the government.

(x) FAR provision 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services. Offerors must complete the annual representations and certifications online at https://www.sam.gov. Addendum to FAR Clause 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services--

(xi) FAR clause 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (Nov 2023). Addendum to FAR Clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services – 52.204-13, System for Award Management Maintenance 52.204-18, Commercial and Government Entity Code Maintenance 52.242-15, Stop-Work Order 52.247-34, F.O.B. Destination

DOI-AAAP-0028, Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions-Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

NONE – DO NOT UPLOAD ANY ATTACHMENTS TO IPP

Concurrent to submitting an invoice in IPP, the contractor may submit any supporting documentation to the contract specialist at [mruble@usbr.gov]. Contractors are cautioned that supporting documentation e-mailed to the contracting officer must not conflict with the IPP submission. Conflicts between the IPP submission and supporting documentation may result in a delay in approval and/or rejection of submitted invoices.

When e-mailing supporting documentation to the contract specialist/contracting officer, the subject line of the email shall be formatted as follows: Contract Number, Invoice Number, Contracting Officer's last name (e.g., 140R3024P0001_Invoice No. 1_Smith). The invoice shall be attached to the email and named using the following format: Contract Number, Contractor Name, Invoice Number, Invoice Amount (e.g., 140R3024P0001_Vendor Name. - Inv. No. XX - $1,000.00).

Invoices shall not include information that would compromise Personally Identifiable Information, such as full social security numbers, dates of birth, etc. The final invoice shall be submitted and will be approved in accordance with payment terms and conditions contained in the contract, after all, if any, settlement actions are complete. The contractor must clearly identify the last payment as the ‘Final Invoice’.”

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(xii) FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services.

The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.203-17, Contractor Employee Whistleblower Rights 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-27, Prohibition on a ByteDance Covered Application 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment.

52.219-28, Post Award Small Business Program Representation 52.222-03, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Equal Opportunity for Workers with Disabilities

52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving 52.225-1, Buy American-Supplies 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer— System for Award Management

(xiii) Not Applicable

(xiv) Not Applicable

(xv) All questions shall be submitted via email to mruble@usbr.gov no later than 12:00 PM PT on Wednesday, August 28, 2024. No additional questions will be accepted after this date.

Responses to any questions received will be provided via an amendment. No phone calls will be accepted.

Quotes are due Friday, August 30, 2024, at 12:00 PM PT. Responsible quoters are requested to submit a quote for this requirement via email to the Ms. Maribel Ruble at mruble@usbr,gov.

(xvi) The Point of Contact for this solicitation is Ms. Maribel Ruble may be reached via e-mail at mruble@usbr,gov

End of Combined Synopsis/Solicitation