Sol_140R2019Q0143.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R20

Sacramento CA 95825-1898

Division of Acquisition Services Regional Office Mid-Pacific Region Bureau of Reclamation

0009909971 CODE 16. ADMINISTERED BYCODE

X

X

X

562991

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR20

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/30/2019 1400 PS

08/22/2019

916-978-6188Sherry Heibeck (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R2019Q0143

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 27 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2800 Cottage Way, Room E-1815

TELEPHONE NO.

17a. CONTRACTOR/

Sonora CA 95370-8869 6850 Studhorse Flat Road New Melones Resource Office Bureau of Reclamation-MP-CCAO

15. DELIVER TO

Sacramento CA 95825-1898 2800 Cottage Way, Room E-1815 Division of Acquisition Services Regional Office Mid-Pacific Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$7.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

DO NOT USE THIS FORM TO SUBMIT QUOTES/ PRICING

PLEASE SEE THE FOLLOWING COMBINED SYNOPSIS/

SOLICITATION

The point of contact for submission of quotes will be:

Sherry Heibeck

(916) 978-6188 sheibeck@usbr.gov Legacy Doc #: BOR

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Michael Hodahkwen

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 03/31/2020

Period of Performance: 10/01/2019 to 03/31/2022

00001 Base Period - Servicing and maintenance of 1 EA portable restrooms, vaulted restrooms, septic tanks, fish cleaning stations, lift stations and an RV dump station for the Bureau of Reclamation, Central California Area Office, New Melones Lake

Recreation Area.

See Performance Work Statement dated 8/08/2019

Period of Performance: 10/01/2019 to 03/31/2020

00002 Option Year 1 - Servicing and maintenance of 1 EA portable restrooms, vaulted restrooms, septic tanks, fish cleaning stations, lift stations and an RV dump station for the Bureau of Reclamation, Central California Area Office, New Melones Lake

Recreation Area.

See Performance Work Statement dated 8/08/2019

(Option Line Item)

04/01/2020

Period of Performance: 04/01/2020 to 03/31/2021

00003 Option Year 2 - Servicing and maintenance of 1 EA

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

27 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 27

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R2019Q0143 portable restrooms, vaulted restrooms, septic tanks, fish cleaning stations, lift stations and an RV dump station for the Bureau of Reclamation, Central California Area Office, New Melones Lake

Recreation Area.

See Performance Work Statement dated 8/08/2019

(Option Line Item)

04/01/2021

Period of Performance: 04/01/2021 to 03/31/2022

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Combined Synopsis/Solicitation

BUREAU OF RECLAMATION, MID-PACIFIC REGION

SACRAMENTO, CALIFORNIA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with FAR part 13.5 and additional information included in this notice. The Bureau of Reclamation intends to award a Firm Fixed Price Purchase Order with a Base Period of 6 months and Two (2) Option Years in response to this solicitation. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is being set aside 100% for Small Business.

GENERAL INFORMATION

RFQ Number: 140R2019Q0143

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

North American Industry Classification Code (NAICS): 562991 Size Standard: $7.5 Million

Set-aside 100% for Small Business

Quotes are due August 30, 2019 at 2:00pm PT to sheibeck@usbr.gov

Base Period: October 1, 2019 to March 31, 2020

CLIN Category Estimated Quantity Unit Unit Price Total Cost 0001 Portables PWS 3.1 690 Each

Vaulted Restrooms PWS 3.2 - Single Vaulted - 5 Double Vaulted - 3

8,000 Gallons

0003 Restrooms PWS 3.3 27,000 Gallons 0004 Fish Cleaning Stations PWS 3.4 56,000 Gallons 0005 Lift Stations PWS 3.5 15,000 Gallons 0006 RV Dump Station PWS 3.6 8,000 Gallons

Restrooms Septic-connected to lift stations PWS 3.7 45,000 Gallons

0008 Pumping Service PWS 3.8 10 Hours Base Total

QUOTE/PRICING SCHEDULE

SACRAMENTO, CALIFORNIA

Option Year #1: April 1, 2020 to March 31, 2021

CLIN Category Estimated Quantity Unit Unit Price Total Cost 1001 Portables PWS 3.1 1,380 Each

Vaulted Restrooms PWS 3.2 - Single Vaulted - 5 Double Vaulted - 3

16,000 Gallon

1003 Restrooms PWS 3.3 54,000 Gallon 1004 Fish Cleaning Stations PWS 3.4 112,000 Gallon 1005 Lift Stations PWS 3.5 27,000 Gallon 1006 RV Dump Station PWS 3.6 16,000 Gallon stations PWS 3.7 90,000 Gallon

1008 Pumping Service PWS 3.8 20 Hours

Option Year 1 Total:

Option Year #2: April 1, 2021 to March 31, 2022

CLIN Category Estimated Quantity Unit Unit Price Total Cost 2001 Portables PWS 3.1 1,380 Each

Vaulted Restrooms PWS 3.2 - Single Vaulted - 5 Double Vaulted - 3

16,000 Gallon

2003 Restrooms PWS 3.3 54,000 Gallon 2004 Fish Cleaning Stations PWS 3.4 112,000 Gallon 2005 Lift Stations PWS 3.5 27,000 Gallon 2006 RV Dump Station PWS 3.6 16,000 Gallon stations PWS 3.7 90,000 Gallon

2008 Pumping Service PWS 3.8 20 Hours

Option Year 2 Total:

Grand Total Base & Option Years:

SACRAMENTO, CALIFORNIA

Quotes/offers shall be valid for 60 days from the offer due date.

Offeror’s Business Information:

Business Name: __________________________________________________________

Business Point of Contact (Name): ____________________________________________

Phone Number & Email: ____________________________________________________

DUNS Number/Cage Code: ______________________

Tax ID Number: _______________________________

Business Size (select one): Large Small

APPLICABLE WAGE DETERMINATION:

Wage Determination No.: 19-0223 Revision No.: 46 Date of Revision: 07/16/2019

This document is attached

Documents necessary for quote submission are as follows:

1. Complete pages 4-5 (Pricing sheet)

2. Complete page 6 (Business Information)

3. Provide Past Performance References

SACRAMENTO, CALIFORNIA

Performance Work Statement New Melones Lake Portable, Vaulted Restroom and

Septic Pumping Service August 8, 2019

1.0 BACKGROUND

This requirement is to acquire a firm-fixed price contract for one base period and two option years of servicing and maintenance of portable restrooms, vaulted restrooms, septic tanks, fish cleaning stations, lift stations and an RV dump station for the Bureau of Reclamation, Central California Area Office’s, New Melones Lake Recreation Area.

The New Melones Lake Recreation Area utilizes portable restrooms, CXT vaulted restrooms, septic tanks (both closed systems without leach lines and systems connected to lift stations) fish cleaning stations, lift stations and an RV dump station to serve the public visiting the lake and using the recreation areas. These facilities are located around the lake in both rural and heavily utilized areas in various locations throughout the park. The New Melones Lake Recreation Area is open year-round with two service seasons, peak and off-peak. The peak season is April- September and off-peak October- March.

2.0 OBJECTIVES

Clean out all waste material, fluid, sludge and trash, from fifteen (15) portable restrooms, eight (8) CXT vaulted restrooms, three (3) restroom septic tanks (closed systems without leach lines), two (2) fish cleaning stations, nine

(9) lift stations, fifteen (15) restroom septic tanks (systems connected to a lift station), and one (1) RV dump station located in the Glory Hole and Tuttletown Recreation Areas and outlying areas around the lake.

Transport and dispose of material in the local landfills.

Contractor is responsible for any and all federal, state and county permits.

Contractor is responsible for the cleaning of the portable restrooms and the stocking of TP when pumped.

Contractor to provide hourly pumping services when emergency maintenance issues need to be addressed by the

Water Treatment Plant Operator.

3.0 TASK

The portable restrooms will be pumped and serviced weekly and as needed. During peak season periods, more frequent servicing is required for portables; in-conjunction with scheduled services and summer holiday weekends, additional services may be requested. The CXT vaulted restrooms and septic tanks will be pumped and cleaned on a semi-annual basis, generally at the beginning and end of the peak season. The fish cleaning stations will be serviced as needed with a maximum of twelve servicing’s per year for the station in Glory Hole and a maximum of two servicing’s per year for the station in Tuttletown.

Sewage pumping, and clean-out of the lift stations and RV dump station is also required on an as needed basis, but is expected to be conducted on an annual basis with a maximum of one servicing’s per year for each lift station and two servicing’s per year for one dump station. Although the New Melones Lake Recreation Area has septic systems connected to lift stations, a new State of California water permit requires that each septic tank be pumped and cleaned at least once a year. These septic tanks will be serviced once annually with a maximum of two servicing's per year. To address repair needs of the septic/sewage system, the Water Treatment Plant Operator can request emergency pumping on an as needed basis. The contractor will provide all labor, materials, and equipment for servicing.

3.1 Portables- Five to fifteen (5-15) total, 100 gallons (Standard, ADA compliant), on a weekly basis with emergency servicing availability billed on a monthly basis. Portables scheduled services will consist of servicing once a week during the peak season (April 1st – September 31st) for a total of 4 services a month. Portables located in campgrounds will be serviced three times a week during peak season for a total of 12 services a month. Scheduled service during off-peak season (October 1st- March 31st) will consist of servicing once every two weeks for a total of 2 services a month. Portables located in campgrounds will be serviced two times a week during peak season for a total of 8 services a month. There are five regularly staged portables but can be up to fifteen total, dependent on public demand. Emergency service will consist of as needed basis, with servicing taking place within 24 hours of notification.

SACRAMENTO, CALIFORNIA

3.2 Vaulted Restrooms- Eight (8) total, 1,000 gallons (three (3) double vaults and five (5) single vaults), serviced on a semi-annual basis with emergency servicing availability billed on a monthly basis. Vaults scheduled services will consist of servicing every six months; beginning and end of peak season (April and October). Emergency service will consist of as needed basis for single or double units, with servicing taking place within 24-48 hours of notification.

3.3 Restrooms (closed septic system) – Three (3) septic tank total, 8,000-10,000 gallons, will be serviced on as needed basis. This is expected to be performed on an annual basis at the beginning of peak season (April) with no more than two services annually. Servicing of these restrooms will be within 24-48 hours of notification for servicing.

3.4 Fish Cleaning Stations – Two (2) septic tanks total, 6,000-10,000 gallons, will be serviced on as-needed basis. This is expected to be performed on an annual basis throughout both the peak and off-peak season with no more than fourteen services annually. Servicing of the fish cleaning stations will be within 24-48 hours of notification for servicing.

3.5 Lift Stations - Nine (9) wet wells, a maximum of 3000 gallons, will be serviced on as-needed basis. This is expected to be performed annually. Servicing of these lift stations will be within 24-48 hours of notification for servicing. It should be noted that a clean-out will consist of less than 500 gallons of fluids and sludge being removed. A clean-out is a wash down, removal of sludge and debris and a pumping.

3.6 RV Dump Station – One (1) septic tank total, 8,000-10,000 gallons, will be serviced on as-needed basis. This is expected to be performed on an annual basis at the beginning of peak season (April) with no more than two services annually. Servicing of the RV dump station will be within 24-48 hours of notification for servicing.

3.7 Restrooms (septic systems connected to lift stations and sewage ponds) – fifteen (15) septic tank total, 2,000-3,000 gallons, is expected to be serviced on an annual basis with no more than two services annually.

3.8 Pumping Services – Twenty (20) hours of time to have a pump truck and driver available, at the behest of the Water Treatment Plant Operator, to pump fluids and sludge so emergency repairs can be on the sewage/septic system.

4.0 PLACE OF PERFORMACE

The work to be performed under this contract will be at the New Melones Lake Recreation Area. The services will take place in high-traffic and remote locations around the New Melones Lake, which includes but are not limited to campgrounds, trails, boat launches, and tourist attractions.

The portable toilets will be regularly staged in the recreation areas: Tuttletown, Glory Hole, Mark Twain, and Peoria.

Additional portables toilets may be dispatched during scheduled events or when established restroom facilities are temporarily closed for repair needs.

Vaulted restrooms are located within the following areas: Glory Hole Launch (double vault), Upper Carson Creek Trailhead (single vault), Lower Carson Creek Trailhead (single vault), Manzanita Campground (single vault), Acorn Campground (double vault), Natural Bridges (single vault), Camp Nine (double vault), and Shell Road (single vault).

Restrooms on closed, septic tank systems are in the Glory Hole Recreation Area at the following locations: Black Bart Day Use, Osprey Point Day Use, and Buck Brush Day Use.

The fish cleaning stations are located in the Tuttletown Recreation Area, within Lupine Day Use, and the Glory Hole Recreation Area, adjacent to the Angels Creek Launch.

The lift stations are located in the following areas: Manzanita Campground, Chamise Campground, Heron Point Day Use, Tuttletown Boat Launch, Glory Hole RV Dump Station, Big Oak Campground (two), and Ironhorse Campground (two).

The RV dump station is located in the Tuttletown Recreation Area.

SACRAMENTO, CALIFORNIA

Restrooms on septic tank systems connected to lift stations and sewage ponds are in the following locations: Manzanita Campground (two), Chamise Campground (two), Acorn Campground (one), Heron Point Day Use Area (one), Lupine Day Use Area (one), Tuttletown Launch (one), Ironhorse Campground (four), and Big Oak Campground (three).

5.0 PERIOD OF PERFORMANCE

The period of performance shall be as follows:

Base Period: October 1, 2019 – March 31, 2020 Option Year 1: April 1, 2020 – March 31, 2021 Option Year 2: April 1, 2021 – March 31, 2022

5.1 HOURS OF OPERATION

The contractor is responsible for conducting business, between the hours of 8:00 a.m. to 5:00 p.m. PST, Monday thru Sunday, excluding Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings

5.2 RECOGNIZED HOLIDAYS:

The following is a listing of federal holidays. The contractor will be required to provide service if the federal holiday falls on a routine route schedule day:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

6.0 GOVERNMENT FURNISHED PROPERTY

The government will provide to the contractor the necessary keys and commercial vehicle passes appropriate to the level of access required to perform scheduled and requested services. Vehicle accesses passes will be for the appropriate period of performance of the contract. Access keys and vehicle passes shall only be used for official business only during the periods of service. Government furnished property will remain the sole property of government and will be required to return to governments Contract Officer Representative (COR) at the expiration of contract period performance within 24 hours.

7.0 SECURITY

Contractor personnel performing work under this contract will be responsible for any keys, badges and clearance credentials issued for the performance of this contract and must maintain these credentials required for the life of the contract. Contractor personnel that are issued keys will be responsible for signing a key-agreement and related inventory documentation.

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Keys will be issued by the COR. Keys will be returned immediately upon contract completion or termination.

8.0 PRE-PERFORMANCE CONFERENCE

Prior to the start of performance, a meeting will be held at the New Melones Office within 15 days after the award of the contract and prior to the beginning of work, at a time mutually agreeable to the Contractor and Contracting Officer Representative (COR). The purpose of this meeting will be to review the contract and the work to be performed. At this time, the Contractor will be required to submit, for Government approval, the following listed:

1. List of all supplies and materials to be used on the job with manufacturer’s recommendations on the use of all materials and material data sheets.

2. Detailed work schedules for each service area for the first month of the contract period.

SACRAMENTO, CALIFORNIA

3. List of employees who will be working on the contract.

4. Name, address and telephone of authorized supervisor.

5. Description or list of type of service trucks used.

9.0 DELIVERY

The contractor will be responsible for documenting each type of service that is provided and charge only for those services that have been completed.

10.0 PERFORMANCE ASSESSMENT

(a) Monitoring Performance. During the course of the evaluation period, the COR will track Contractor performance.

Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

(b) Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the Disincentives determination.

(c) COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

(d) Payment Determination. The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding Disincentives are unilateral decisions made solely at the discretion of the Government.

(e) The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

SACRAMENTO, CALIFORNIA

11.0 Attachment/Technical Exhibit List

Performance Requirements Summary/Quality Assurance Surveillance Plan (QASP)

PERFORMANCE REQUIREMENTS SUMMARY AND

QUALITY ASSURANCE SUREVIELLANCE PLAN (QASP)

Performance Requirement Summary (PRS)

Acceptable Quality Level Method of Surveillance

Performance of Tasks 3.1- 3.8

Review Monitoring Plans and Assessment Strategies.

a) Timeliness: Completion of all services in accordance with Performance Work Statement; days, and amount of times per week

b) Quality: All work is performed to Standard which is defined by random quality assurance checks by COR or other authorized staff, and customer satisfaction or complaints

Period Surveillance and Inspection by the Government

Customer Satisfaction and Complaints

SACRAMENTO, CALIFORNIA

SOLICITATION CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE - (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): FAR Clauses – https://www.acquisition.gov/far/

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL ITEMS - (Oct 2018)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (May 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE - (Oct 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE - (July 2016)

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (Jan 2019) (Deviation 2019-O0003)

52.219-14 LIMITATION ON SUBCONTRACTING (Jan 2019) (Deviation 2019-O0003)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS - (Dec 2013)

52.242-15 STOP-WORK ORDER - (Aug 1989)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years.

(End of Clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING

PLATFORM (IPP) - APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions-Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1) Submit invoice in accordance with FAR 52.212-4(g).

https://www.acquisition.gov/far/

SACRAMENTO, CALIFORNIA

2) Upload a copy of the invoice and all supporting documents along with the electronic IPP invoice. Contractor shall upload an electronic copy of the invoice, along with any supporting documentation, to the IPP website. To assist in the Payment process, contractors are encouraged to send a courtesy copy of the invoice electronically, with attention to the Contracting Officer, to the following email address: supplyserviceinvoice@usbr.gov

3) Invoices must be submitted via IPP in order to be properly processed within the payment terms set forth under this contract.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DOI-AAAP-0050 Contractor Performance Assessment Reporting System - (Dec 2015)

a. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

b. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

c. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO).

Information in the report must be protected as source selection sensitive information not releasable to the public.

d. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

e. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

3. All information provided should be reviewed for accuracy prior to submission.

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating No comment in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

5. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

6. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: -The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment -

f. The following guidelines apply concerning your use of the past performance evaluation:

1. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

mailto:supplyserviceinvoice@usbr.gov

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2. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

3. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

g. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

h. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of Local Clause)

1452.201-70 Authorities and Delegations - (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

SACRAMENTO, CALIFORNIA

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND LIMITATIONS --

BUREAU OF RECLAMATION (MAY 2018)

(a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation Contracting Officer's Representative (COR). The term “technical direction” is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the

COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR’s authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled “Changes;”

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor’s right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled “Disputes.”

(End of Clause)

WBR 1452.223-82 Protecting Federal Employees and the Public from Exposure to Tobacco Smoke in the Federal Workplace -- Bureau of Reclamation - (Dec 2009)

(a) In performing work under this contract, the contractor shall comply with the requirements of Executive Order 13058, dated August 9, 1997, which prohibits the smoking of tobacco products in all interior space owned, rented, or leased by the executive branch of the Federal Government, and in any outdoor areas under executive branch control in front of air intake ducts.

(b) In addition, pursuant to Federal Management Regulation (FMR) Bulletin 2009-B1, effective December 22, 2008, smoking is prohibited in courtyards and within 25 feet of doorways and air intake ducts on outdoor space under the jurisdiction, custody or control of GSA.

(End of clause)

SACRAMENTO, CALIFORNIA

WBR 1452.237-80 SECURITY REQUIREMENTS--BUREAU OF RECLAMATION (FEB 2017)

(a) (a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the CO. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the CO will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas.

The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.)

During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I- 94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives (including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor

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shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the Contracting Officer (CO). The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government.

These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code: the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as FOR OFFICIAL USE ONLY (FOUO) information or CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with Reclamation directives and standards for identifying and safeguarding sensitive information (SLE 02-01), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

(i) Any Government-furnished information or material does not become the property of the Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the Contractor and any material created using data from such documents shall be returned to the COR for final disposition. Government-furnished information residing on any electronic systems (laptops, servers, desktops, media) shall be deleted from those systems using a COR-approved data erasure solution. Only with prior authorization from the CO may the Contractor retain the material. The Contractor or subcontractor shall not disclose or release the materials provided to the Contractor to any individuals of the Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to-know. All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the CO.