Sol_140R1725Q0023.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R17

Grand Coulee WA 99133 Hwy 155, PO Box 620; MS-7810 Bureau of Reclamation - CPN Region

0011286707 CODE 16. ADMINISTERED BYCODE

X

X

561612

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORR17

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

02/28/2025 1700 PS

02/04/2025

5096336132Paula Gross (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R1725Q0023

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 52 0044000034OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Ephrata WA 98823 32 C Street NW Ephrata Field Office - HQs Bureau of Reclamation-PN-CCAO

15. DELIVER TO

Grand Coulee WA 99133 Hwy 155, PO Box 620; MS-7810

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$29

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation - CPN Region

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 03/31/2026 Period of Performance: 04/01/2025 to 03/31/2030

00010 EFO-WDFW Law Enforcement Services

Period of Performance: 04/01/2025 to 03/31/2026

00020 Option Year 1 - Patrol services Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Paula Gross

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

(Option Line Item)

Anticipated Exercise Date 03/31/2026

Period of Performance: 04/01/2026 to 03/31/2027

00030 Option Year 2 - Patrol services

(Option Line Item)

Anticipated Exercise Date 03/31/2027

Period of Performance: 04/01/2027 to 03/31/2028

00040 Option Year 3 - Patrol services

(Option Line Item)

Anticipated Exercise Date 03/31/2028

Period of Performance: 04/01/2028 to 03/31/2029

00050 Option Year 4 - Patrol services

(Option Line Item)

Anticipated Exercise Date 03/31/2029

Period of Performance: 04/01/2029 to 03/31/2030

If FAR 52.217-8 is exercised, the prices for the

Option to Extend Service¿s term will be calculated based on the prorated term and prices that are in effect at the time the option is

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

52 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 52

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1725Q0023 exercised.

WAGE DETERMINATION NO. 2015-5559, REVISION NO.

23, DATED 12/23/2024, MAY FORM A PART OF ANY

CONTRACT RESULTING FROM THIS SOLICITATION.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Law Enforcement Patrol Services, Ephrata, Washington

BUREAU OF RECLAMATION

COLUMBIA-PACIFIC NORTHWEST REGION

COLUMBIA-CASCADES AREA OFFICE

EPHRATA FIELD OFFICE

COLUMBIA BASIN PROJECT

ADAMS, FRANKLIN, GRANT, AND OKANOGAN COUNTIES, WASHINGTON

Performance Work Statement

Law Enforcement Patrol Services

1 BACKGROUND

a) The Bureau of Reclamation requires law enforcement patrol services to be performed at along the Columbia Basin Project (CBP) near Ephrata, Washington to safely manage public recreation use and protect employees, visitors, natural resources, and facilities from criminal activities. The service area throughout the CBP spans several counties and includes 1,029,000 acres of, lands, reservoirs, dams, canals, pumping plants, recreation areas, day use areas, facilities, and structures.

b) The Washington Department of Fish and Wildlife (WDFW) has full arrest authority and responsibility for enforcement of state and local laws within the required service area.

The required service area includes Adams, Franklin, Grant, and Okanogan Counties.

c) The primary purpose of this Purchase Order (PO) is to provide law enforcement patrol services on Reclamation lands within the CBP to protect employees, visitors, natural resources, and facilities from criminal activities, by enforcing county and state laws and regulations and Code of Federal Regulations (CFR), Title 43 Part 423-PUBLIC

CONDUCT ON BUREAU OF RECLAMATION FACILITIES, LANDS, AND

WATERBODIES. Day, night, weekend, and/or holiday patrols shall be completed year-round. All areas, sites, and facilities identified in Section 4 of this Performance Work

Statement (PWS) shall be patrolled as scheduled.

d) Areas to be patrolled include, but are not limited to, Spectacle Lake, Dry Falls Junction and Dam, O’Sullivan Dam, Potholes Canal, Pinto Dam, Summer Falls Day Use Area, Scooteney Park and Reservoir, Mesa Lake, Burbank Fish Screens and Pumping Plants, and Conconully Recreation Area.

e) All designated restricted areas and/or restricted activities shall be checked during each patrol for criminal activity, unauthorized persons, or suspicious activities.

f) Trespassers found in restricted areas shall be contacted by law enforcement and removed.

g) The WDFW shall cite and/or arrest unlawful activities when necessary.

h) Any suspicious person or activity shall be investigated and removed.

i) Patrol hours are coordinated to include days, nights, weekends, and holidays, and may include a combination of marine, off-highway vehicle (OHV), foot, and vehicle patrols.

j) The WDFW Officers (Officers) performing work under this PO are expected to use their judgment on individual cases and shall maintain high standards of moral character, integrity, knowledge, and trust required from members of the law enforcement profession, State of Washington, and the Adams, Franklin, Grant, and Okanogan County

Sheriffs’ Offices professional standards.

k) Nothing contained herein shall limit the authority that the WDFW has as provided for by law. The WDFW shall continue to enforce the civil and criminal laws of the state and county within the normal scope of its duties without additional reimbursement by

Reclamation.

l) Provide administrative support for activities performed under this PO. This shall include, but not necessarily be limited to, budget, finance, safety, personnel, coordination, and supervision of work activities.

m) The WDFW shall ensure that all Officers meet the same standards of training required of other full-time officers in their jurisdiction or meet the Washington State Legislature core training requirements listed in Revised Code of Washington (RCW) Chapter 43.101.

n) The WDFW shall ensure all Officers assigned pursuant to this PO meet the State of

Washington’s firearms qualification and use of force training standards.

o) The WDFW shall safeguard keys, and any other Government property, provided by

Reclamation to the WDFW for performance under this PO.

p) The WDFW shall meet with Reclamation, at no additional cost to Reclamation, to address law enforcement issues and concerns associated with Reclamation facilities at least annually.

q) The WDFW shall appropriately safeguard any designated security-sensitive information that Reclamation provides.

1) This includes any security-sensitive information that identifies critical infrastructure, patrol schedules, intelligence information, etc. Reclamation defines security sensitive information as information whose unauthorized, inadvertent, or deliberate disclosure, alteration, use, or destruction could affect Reclamation’s ability to perform agency functions including safeguarding the public. Sensitive information generally deals with operational matters. Restricted information is information requiring the highest level of protection based on potential for harm caused by its unauthorized, inadvertent, or deliberate disclosure, alteration or destruction. Such improper use, modification, or disclosure would significantly impact the agency’s ability to safeguard the public. Restricted information is generally related directly to security at the facility, such as threat, vulnerability, or protection measures.

r) The WDFW shall not distribute security-sensitive information to other entities, unless authorized by statute, without prior consent and written approval by Reclamation.

s) The WDFW shall store security-sensitive information in a secure location and use a locked cabinet or container if the storage location is accessible by the general public.

2 PERIOD OF PERFORMANCE

a) It is anticipated the term of the PO shall take place from February 1, 2025 through

January 31, 2030.

b) RECOGNIZED HOLIDAYS. The WDFW may be required to provide service on recognized Federal holidays established by Federal law (5 U.S.C. 6103). A schedule of the recognized holidays can be found at the following website:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

3 SPECIFIC TASKS / SERVICES REQUIRED

a) TASK I - PATROLS

1) The WDFW shall conduct law enforcement patrol services at the sites listed in

Sections 3(a)2 and 3(a)3 of this PWS. The route of the patrol(s) shall be communicated with Reclamation’s Contracting Officer’s Representative (COR). The

WDFW shall contact the COR immediately if any patrol will not be performed as scheduled.

(i) Deliverable: A01

2) At a minimum, the WDFW shall complete general law enforcement patrol services at least one (1) time per week at the following locations:

(i) Spectacle Lake

(ii) Dry Falls Junction – old café, gas station, and shop (until disposal and demolition)

(iii) Scooteney Park and Reservoir

(iv) Mesa Lake

(v) Burbank Fish Screens, Pumping Plants No. 1 and 2

(vi) Reclamation Land directly south of Dry Falls Dam I Main Canal Headworks

(vii) Conconully Area - cabins, concessions, and dams

(viii) RESERVED

(ix) Pinto Dam

(x) Summer Falls day use area – when in the vicinity on other patrol duties and weekly when open for public use.

(A) STANDARD. All patrol shifts completed 100% of the time.

3) At a minimum, the WDFW shall complete general law enforcement patrol services at least one (1) time per week at the following locations with an emphasis on the parking lot on the dam at the Headworks. The area is designated by Washington

Department of Transportation and signed "No Parking."

(i) Dry Falls Dam/Main Canal Headworks

(ii) O'Sullivan Dam/Potholes Canal

(A) STANDARD. All patrol shifts completed 100% of the time.

b) TASK II – DOCUMENTATION

1) Documentation. All copies of documentation, records, and schedules as described in this PWS that are the responsibility of the WDFW, are the property of the

Government and shall be turned over to the Government upon completion or termination of the PO. All records are subject to the Freedom of Information and/or

Privacy Acts and any requests for release of any records shall be handled accordingly.

(i) Deliverable: A02

2) The WDFW shall complete a monthly report for patrols performed. At a minimum the patrol report shall include: a) areas and facilities checked, b) a general description of any suspicious activities, or problems, c) a description of any unauthorized persons or vehicles in restricted areas, d) enforcement actions taken, and e) other actions taken.

(i) The monthly field operations reports shall be submitted to the COR when WDFW submits the invoice to IPP; invoices shall be submitted monthly. See purchase order clause DOI-AAAP-0028 v03 Invoice Processing Platform (IPP) – Treasury

Electronic Invoicing System. (SEP 2017) for invoicing requirements.

(ii) Deliverable: A03

3) The Officer shall document any incident the encountered or responded to on the monthly patrol report. The notation in the monthly patrol report shall include, at a minimum, the type of incident, actions of the Officer, date and time of the incident.

(i) Copies of written warnings, violation notices, and arrests shall be submitted to the

COR when WDFW submits the invoice to IPP; invoices shall be submitted monthly. See purchase order clause DOI-AAAP-0028 v03 Invoice Processing

Platform (IPP) – Treasury Electronic Invoicing System. (SEP 2017) for invoicing requirements.

4) STANDARD. All required documentation shall be timely submitted to Reclamation

80% of the time.

5) Deliverable: A04

c) TASK III – INCIDENT DOCUMENTATION

1) The WDFW shall notify the COR of any significant incidents/accidents occurring on

Reclamation lands and provide a copy of any written reports within 72 hours of incident.

(i) STANDARD. All incidents shall be timely submitted to Reclamation 90% of the time.

(ii) Deliverable: A05

4 DELIVERABLES.

a) The WDFW shall provide deliverables as described in this PWS.

Number Name Frequency Quantity

A01 RESERVED

A02 All copies of documentation, records, and schedules as described in this PWS that are the responsibility of the WDFW, are the property of the Government and shall be turned over to the

Government.

Completion or termination of purchase order.

A03 Patrol Report. Monthly. 1

A04 Copies of written warnings, violation notices, and arrests.

Quarterly. 1

A05 The WDFW shall notify the COR of any significant incidents/accidents occurring on

Reclamation lands and provide a copy of any written reports.

Within 72 hours of incident.

5 PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST).

a) The following table summarizes the tasks, the performance standard, monitoring method, and incentives for performance.

Task Description Performance Standard Method of Monitoring Positive and Negative

Incentives

TASK I

Patrols listed in

Section 3(a)

All patrol shifts completed 100% of the

Patrols Logs will be inspected 100% of the time to ensure all schedule patrols have been completed.

Exceptional Performance will be documented.

Reclamation will not pay the

WDFW for services that were not completed.

Expedited documentation completion and submission to COR at WDFW’s expense.

TASK II

Documentation requirements listed in Section

3(b)

All required documentation shall be timely submitted to

Reclamation 80% of the time.

Periodic Sampling TASK III

Documentation requirements listed in Section

3(c)

All incidents shall be timely submitted to

Reclamation 90% of the

6 GOVERNMENT REMEDIES

a) The mentioned deductions will in no way affect the Government’s right under FAR

Clause 52.212-4(m) Termination for Cause of the purchase order. All work shall be subject to inspection, approval, and acceptance by the Government. Work will be considered not to have been performed when any one of the following conditions exits:

1) All, or any portion, of the required patrol(s) was not performed.

2) The Officer was not clearly distinguished as an employee of the WDFW (lack of uniform or badge).

3) Required reporting documentation listed in Section 4(a) of this PWS was not sent to the COR.

b) Incomplete patrol = % deduction of payment for that specific patrol based on the % of the patrol completed. For example, if half of the facilities were not completed, the payment for that specific patrol will be deducted by 50% as it is approximately 50% of the total patrol.

The Government explicitly reserves the right to unilaterally apply any of the above payment provisions and to unilaterally deduct any appropriate amounts from Sheriff submitted invoices prior to payment of such invoices.

7 WDFW PERSONNEL AND CONDUCT

a) The WDFW shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking necessary disciplinary actions. The WDFW shall provide all necessary personnel, equipment, vehicle, training, dispatch, and administration for services performed under this PO.

b) Complaints from either the public or Reclamation concerning an Officer's behavior may be cause for removal of the Officer from performing work under this PO.

c) All Officers shall wear a uniform and badge which clearly identifies the Officer as an employee of the WDFW during the performance of their duties under this PO.

d) All Officers shall utilize clearly marked WDFW vehicles while performing the duties under this PO.

e) All Officers shall complete, or have completed, the Federal Bureau of Investigation criminal history review as required by the RCW 43.101.095.

8 WDFW-FURNISHED PROPERTY, EQUIPMENT, MATERIALS, AND

INFORMATION

a) The WDFW shall furnish and maintain in an acceptable condition all equipment, materials, and supplies necessary for the performance of this PO, including but not limited to the following:

1) Uniforms and badges to clearly distinguish the Officer as an employee of the WDFW.

2) Usual and customary equipment carried by a trained and certified law enforcement officer; including personal protection, weapons, and devices for enforcement of laws and regulations.

3) Clearly marked motor vehicles for law enforcement patrols.

4) Locks for gates where the application of multiple locks is available and appropriate.

5) Except for those items or services specifically stated to be Government-furnished in

Section 9 of this PWS, the WDFW shall furnish all items (equipment, materials, supplies, incidentals, etc.) required to perform the tasks identified in this PO.

9 GOVERNMENT-FURNISHED PROPERTY, MATERIALS, AND INFORMATION

a) Pertinent information Reclamation has relative to Homeland Security Threat Levels as they change, security issues, and law enforcement on Reclamation lands and/or associated with Reclamation facilities.

b) Assistance to the WDFW on enforcement procedures, protocol, and related matters, criminal and terrorist activity intelligence gathering and sharing, federal interagency liaison when needed, and federal prosecution referrals via the Regional Special Agent.

c) Signs, buoys, locks, fences, electronic security surveillance systems, etc., indicating

Reclamation’s restricted areas such that the WDFW can effectively enforce the 43 CFR

423 violations.

d) Keys or codes for locks on any gates that restrict unauthorized vehicles from entering any controlled areas.

Clauses

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

The following clauses are hereby incorporated by reference:

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.242-15 STOP-WORK ORDER (AUG 1989)

---Addendum to 52.212-4---

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award.

The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause) http://www.acquisition.gov/far http://www.acquisition.gov/diar

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE

PROCESSING PLATFORM (IPP) (MAR 2023)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Concurrent to submitting an invoice in IPP, the contractor may submit any supporting documentation to the contract specialist Paula Gross at pgross@usbr.gov and bor-sha-Invoices@usbr.gov. Contractors are cautioned that supporting documentation e-mailed to the contracting officer and contract specialist must not conflict with the IPP submission. Conflicts between the IPP submission and supporting documentation may result in a delay in approval and/or rejection of submitted invoices.

When e-mailing supporting documentation to the contracting officer and contract specialist, the subject line of the email shall be formatted as follows: Contract Number, Invoice Number, Contracting Officer's last name

(e.g., 140R2018R00000_Invoice No. 1_Smith). The invoice shall be attached to the email and named using the following format: Contract Number, Contractor Name, Invoice Number, Invoice Amount (e.g., 140R2022R00000_World Test, Inc. - Inv. No. 1 - $5,678). Invoices shall not include information that would compromise Personally Identifiable Information, 140R1723R0002 such as full social security numbers, dates of birth, etc. The final invoice shall be submitted and will be approved in accordance with payment terms and conditions contained in the contract, after all, if any, settlement actions are complete. The contractor must clearly identify the last payment as the ‘Final Invoice’.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (DEC

2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting

System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically http://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating

"No comment" in the space provided, and then selecting “Accept the Ratings and Close the

Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the

Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 10 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months.

(End of clause)

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND

LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

http://www.cpars.gov/ http://www.cpars.gov/

a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause.

If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

WBR 1452.223-81 SAFETY AND HEALTH -- BUREAU OF RECLAMATION (OCT 2022)

(a) The Contractor shall not require any person employed in the performance of this contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to an employee’s health or safety.

(b) Contractor shall comply with the most current version of the Bureau of Reclamation’s Reclamation Safety and Health Standards (RSHS) and, if incorporated, 52.236-13 Accident Prevention.

The RSHS manual shall be obtained at: http://www.usbr.gov/safety/rshs/index.html

(c) Comply with the standards (29 CFR) issued by the Occupational Safety and Health Administration (OSHA), U.S. Department of Labor, www.osha.gov.

(d) In the event there is a conflict between the requirements contained in paragraphs (b) and (c) referenced herein, or in the Statement of Work (SOW) or Performance Work Statement (PWS), the more stringent requirement shall prevail.

(e) If required in the SOW or PWS, the Contractor shall submit a written proposed safety program as prescribed in the RSHS and the written specifications.

(f) The Contractor shall maintain an accurate record of and shall report to the Contracting Officer (or http://www.usbr.gov/safety/rshs/index.html http://www.osha.gov/ authorized representative) in the manner prescribed by the Contracting Officer, all cases of death, occupational diseases, or traumatic injury to employees or the public involved, and property damage in accordance with the RSHS and OSHA guidelines.

(g) If the contractor deems that an updated version of the RSHS constitutes a substantive change to the contract, affecting price or time (or both), the contractor may request a contract modification in accordance with the terms of the contract.

WBR 1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION (MAR 2022)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the contracting officer. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the contracting officer will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor immediately, but not later than within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be

U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S.

citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives (including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the contracting officer. The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code:

the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as

CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with Reclamation Directives and Standards SLE 02-01 Identifying and Safeguarding Controlled Unclassified Information (CUI), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

(i) Any Government-furnished information or material does not become the property of the Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the Contractor and any material created using data from such documents shall be returned to the COR for final disposition. Government-furnished information residing on any electronic systems (laptops, servers, desktops, media) shall be deleted from those systems using http://www.usbr.gov/recman/DandS.html#sle a COR-approved data erasure solution. Only with prior authorization from the contracting officer may the Contractor retain the material. The Contractor or subcontractor shall not disclose or release the materials provided to the Contractor to any individuals of the Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to-know.

All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the contracting officer. Prohibited dissemination or disclosure includes, but is not limited to: permitting access to such information by foreign nationals or by immigrant aliens who may be employed by the Contractor, publication of technical or scientific papers, advertising, disclosure to Contractor staff not investigated and deemed acceptable at the appropriate information sensitivity level, and any other public release. The Contractor shall maintain, and furnish upon request of the contracting officer, records of the names of individuals who have access to sensitive material in its custody and the sensitive material to which the individuals had access. All questions regarding information security, access, and control shall be referred to the COR.

(ii) The Contractor shall not release to anyone outside the Contractor’s organization any sensitive, or otherwise protected information, regardless of medium in which it is contained (for example, film, tape, document, electronic), pertaining to any part of this contract or any Reclamation program or activity, unless the contracting officer has given prior written approval. This includes, but is not limited to, news releases, marketing promotions, articles, interviews, reports, social media posts, and any other media releases. Requests for approval shall identify the specific information to be released, the medium to be used, the purpose for the release, and a description of the need-to-know.

The Contractor shall submit its request to the contracting officer ten business days before the proposed date for release. Subcontractors shall submit requests for authorization to release through the prime Contractor to the contracting officer.

(iii) The Contractor shall notify the COR immediately when known or suspected loss/compromise of sensitive information or other documents, notes, drawings, sketches, reports, photographs, exposed film or similar information which may affect the security interests of Government has occurred. This requirement extends to employees and other personnel working on behalf of the Contractor, and expands responsibility to include prompt reporting of security issues, including observed or subsequently discovered efforts by unauthorized persons to gain unauthorized access to sensitive information.

(2) Classified Information.

(i) The disclosure of U.S. Government documents by third parties can result in damage to our national security. While this contract may not deal directly with classified information, each contractor is obligated to protect classified information pursuant to all applicable laws and to use Government information technology systems in accordance with agency procedures so that the integrity of such systems is not compromised.

(ii) Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites, or other electronic or non-electronic media) do not alter the documents' classified status or automatically result in declassification of the documents.