A05_Revised_PWS_Emegency-Fire_Systems_v_2_0001.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

REPLACEMENT, INSPECTION, TESTING, AND MAINTENANCE OF EMERGENCY FIRE SUPPRESSION SYSTEMS

Hawai'i Volcanoes National Park [Hawai'i Island, Hawai'i]

DATE: 19 April, 2023 Revised 1 September, 2013

Prepared by: Alvin Asato & Rochelle Koi National Park Services (NPS) Pacific Western Region (PWR) – Interior Region 12

Table of Contents

1.0 DESCRIPTION OF SERVICES

The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that the fire suppression systems are inspected, tested, and maintained at Hawai'i Volcanoes National Park (“HAVO”). The Contractor shall accomplish the required services by performing monthly, quarterly, and annual inspections, testing, and maintenance repairs of all emergency fire systems. Performance to start within 30 days of contract award.

Hawai'i Volcanoes National Park intends to award a firm-fixed priced contract to inspect, test, and maintain or repair the fire suppression systems, detection systems, and portable extinguisher systems. The contract will be awarded for a base year of service and up to four (4) additional option years, for a total of five (5) years. The contractor shall perform annual tests, inspections and services on various fire alarm and detection, fire suppression systems, and fire extinguishers in accordance with National Fire Protection Association recommendations, local codes, and manufacturer’s recommended procedures. The contractor shall deliver a written report that describes the test and inspection results and services performed. A list of system components is attached to this document. Only technicians authorized shall perform work on this system. The contractor shall provide all transportation, shipping, labor, tools, equipment, and material to accomplish the following: All fire alarm and detection systems will be inspected and functionally tested in accordance with National Fire Protection Association recommendations, manufacturer’s specifications, and local codes.

The contractor shall initially inspect and verify the accuracy of the fire alarm/suppression and detection systems and inventory to be inspected and tested as part of this scope of work. The estimated quantities and weights contained in this document are for reference purposes only. They are neither a warrant nor guarantee of the actual quantities and weights of fire extinguisher units to be inventoried. The contractor will reverify measurements and quantities.

The inventory includes the following systems:

The Government anticipates a work schedule consistent with the estimated work schedule captured in 2.1 Service Summary (SS). Contractor services shall start 30 days following contract award. Pre-coordination activities following contract award but in advance of the performance start date may be required. The Contractor shall comply with pre-coordination directions issued by the Contracting Officer that serve to initiate contract performance.

1.1 BACKGROUND

Hawai'i Volcanoes National Park extends from sea level to 13,679 feet and encompasses the summits and rift zones of two of the world’s most active volcanoes, Kīlauea and Mauna Loa. Its volcanic features include calderas, pit craters, cinder cones, spatter ramparts, fumaroles, solfataras, pāhoehoe and ‘a‘ā flows, tree molds, black sand beaches, and thermal areas.

The park provides refuge for seven threatened species including the nēnē (Hawaiian goose) and 47 endangered species which include honu‘ea (hawksbill turtle), ‘ua‘u (Hawaiian petrel), and ʻahinahana (Ka‘ū silversword).

Other layers in the park’s cultural history include decades of geological exploration, the stewardship of natural landscapes, and its ranching and military history which are shared with visitors by driving the roads, hiking the trails, visiting historic districts and buildings, and the use of archive and museum collections.

Hawai'i Volcanoes consistently ranks among the top three most heavily visited tourist destinations in Hawai'i. Daily visitation averages about 4,000 visitors.

1.2 REPLACEMENT, INSPECTION, TESTING, AND MAINTENCE OF EMERGENCY FIRE ALARM/SUPRESSION AND DETECTION SYSTEMS All emergency systems that include fire alarms and detection systems, wet pipe suppression systems, portable fire extinguishers, and emergency detection systems will be inspected, functionally tested, and maintained in accordance with National Fire Protection Association recommendations, manufacturer’s specifications, and local codes.

1.2.1 FIRE ALARM AND DETECTION SYSTEMS:

Contractors shall inspect, test, and provide maintenance on fire alarms and detection systems.

1.2.1.1. FIRE ALARM AND DETECTION SYSTEMS INSPECTIONS AND TESTING

The contractor shall perform the following tasks to fire alarm/suppression systems established in Appendix B. Inspect the fire alarm/suppression systems to determine whether it is in service and in satisfactory condition with NFPA standards. The contractor shall identify potentially detrimental site conditions that could compromise the performance of mechanical and/or electronic components of the system and check the general condition of the fire alarm panel and related equipment. All smoke and heat detectors, fire alarm control panels, and remote fire alarm panels shall be tested in accordance with their manufacturer’s specifications. Inspect and test annunciators and zones both visually and by tripping a detector. Inspect and meter all batteries. Inspect and exercise all flow switches, tamper switches and low-pressure alarms. Inspect all output relays and test their activation. Verify that all signals are received by the central monitoring station. Inspect the smoke detectors for cleanliness.

The contractor shall perform the following tasks to the security detection systems established in Appendix B. Inspect the security detection systems to determine whether it is in service and in satisfactory condition. The contractor shall identify potentially detrimental site conditions that could compromise the performance of mechanical and/or electronic components of the system and check the general condition of the security detection alarm panel and related equipment. All security detector sensors, control panels, and related equipment shall be tested in accordance with their manufacturer’s specifications. Inspect and test window and door motion sensors and zones both visually and by tripping a detector. Inspect and meter all batteries. Verify that all signals are received by the central monitoring station. Inspect the motion detectors for cleanliness.

The contractor shall report any observed problems with equipment in need of repair to the COR or the NPS POC as soon as possible. Any found deficiencies or problems with the inspected systems, the contractors shall provide an estimate of what repairs are needed and shall schedule the maintenance work as soon as possible.

All target hazards shall receive an annual fire and life safety inspection by a qualified person. More frequent inspections may be conducted if the park’s Safety Officer determines there is an increased level of risk or hazard.

1.2.1.2. FIRE ALARM AND DETECTION SYSTEMS PREVENTATIVE MAINTENANCE AND REPAIRS

The contractor shall perform preventative maintenance in accordance with paragraph 1.2.1.1. of this PWS to keep all equipment and systems in usable and capable condition under this contract. The contractor must clean the detectors that require cleaning in accordance with their manufacturer’s guidelines. Inspect and exercise all supervised control panels, valves, switches, and sensors. During testing of the fire alarms and the detection systems, activate outputs for the purpose of equipment shutdown, start-up and HVAC/smoke control.

If the contractor identifies any deficiencies during a scheduled preventative maintenance work, shall notify the COR and provide a deficiency report. The contractor shall repair deficiencies immediately or schedule a minor repair within two business days with the COR’s approval. The contractor shall accomplish scheduled repairs in accordance with approved schedule. Minor repairs are defined as work that does not require work for more than $500.00 for an individual piece of equipment or equipment system. Minor repairs are brief in scope and would not reasonably require separate job planning, estimating, or scheduling. The contractor shall maintain adequate materials, parts, and equipment to perform any minor repair. The contractor shall notify the COR immediately whenever the contactor has trouble securing materials, parts, or equipment. Any work for repairs, maintenance, and rehabilitation that cannot be accomplished through regular preventative maintenance exceeding $500.00 will need to contact the Contracting Officer for Work Order authorization.

1.2.1.3. FIRE ALARM AND DETECTION SYSTEMS ADDTIONAL REPAIR WORK ORDERS

When the contractor identifies a deficiency and if repairs and/or replacement work exceeds the limitation of the total cost (materials and labor) of $500.00 will need a Work Order. Only the Contracting Officer (not the Contracting Officer Representative [COR] or any other NPS employee) can authorize and issue a Work Order. All work order repairs are categorized as additional repair work requiring separate contract action. The additional repair work is not included in basic contract price. Price of additional repair work will be negotiated between the contractor and Contracting Officer (CO) on a case-by-case basis as required. The Contacting Officer authorizes Work Orders through an authorization letter issued by the Contracting Officer. The Contracting Officer may negotiate/issue a Work Order to order the required repairs if determined to be in the Government's best interests.

1.2.1.4. FIRE ALARM AND DETECTION SYSTEMS EMERGENCY SERVICE CALL AND LABOR

Service Calls may be placed by the COR or other authorized Government representative to order troubleshooting work involving diagnosis and analysis of actual or potential problems of any systems listed in the PWS. Upon notification by the COR or NPS POC, the contractor shall perform emergency repairs of any emergency fire systems covered under this contract. The contractor shall pick up Service Calls daily or respond within two hours of notification. The contractor shall identify the problem(s) and outline the solution(s) in writing; this document shall include a statement regarding whether in the Contractors opinion the corrective work can be accomplished through minor repairs as defined in paragraph 1.2.1.2. not exceeding $500.00 in labor and materials. The contractor shall be responsible for all costs associated to labor and travel to trouble shoot, diagnose and to repair or replace any defective emergency fire alarm system that doesn’t exceed $500.00. Repair work exceeding $500.00 in cost will need a Work Order as defined in paragraph 1.2.1.3. Note: The government anticipates no more than three minor repairs resulting from service calls per year. Preventative maintenance work and minor repairs included are expected to reduce or eliminate unscheduled minor repairs resulting from service calls.

1.2.1.5. FIRE ALARM AND DETECTION SYSTEMS INVENTORY AND REPORTING

The contractor must perform all required record keeping as required; compile a complete report of the inspection, explaining deficiencies and recommending corrective action to be taken in accordance with recognized codes for care and maintenance.

1.2.2. WET PIPE FIRE SUPPRESSION SYSTEMS

Contractors shall inspect, test, and provide maintenance on all wet pipe fire suppression systems reflected in Appendix C.

1.2.2.1. WET PIPE FIRE SUPPRESSION SYSTEMS INSPECTIONS AND TESTING

Inspections are conducted in accordance with NFPA 25 standards, including full testing and devices to ensure that all components are in prime working condition. The contractor shall perform an annual main drain test shall be conducted annually for each water supply-lead into a building water-based fire protection system to determine whether there has been a change in the condition of the water supply.

The contractor shall report any observed problems with equipment in need of repair to the COR or the NPS POC as soon as possible. Any found deficiencies or problems with the inspected suppression systems, the contractors shall provide an estimate of what repairs are needed and shall schedule the maintenance work.

All target hazards shall receive an annual fire and life safety inspection by a qualified person. More frequent inspections may be conducted if the park’s Safety Officer determines there is an increased level of risk or hazard.

1.2.2.2. WET PIPE FIRE SUPPRESSION SYSTEMS MAINTENANCE AND REPAIRS

The contractor shall perform preventative maintenance in accordance with paragraph 1.2.2.1. of this PWS to keep all equipment and systems in usable and capable condition under this contract. If the contractor identifies any deficiencies during a scheduled preventative maintenance work, the contractor shall notify the COR and provide a deficiency report. The contractor shall repair deficiencies immediately or schedule a minor repair within two business days with the COR’s approval. The contractor shall accomplish scheduled repairs in accordance with approved schedule. Minor repairs are defined as work that does not require work for more than $500.00 for an individual piece of equipment or equipment system. Minor repairs are brief in scope and would not reasonably require separate job planning, estimating, or scheduling. The contractor shall maintain adequate materials, parts, and equipment to perform any minor repair. The contractor shall notify the COR immediately whenever the contactor has trouble securing materials, parts, or equipment. Any work for repairs, maintenance, and rehabilitation that cannot be accomplished through regular preventative maintenance exceeding $500.00 will need to contact the Contracting Officer for Work Order authorization.

1.2.2.3. WET PIPE FIRE SUPPRESSION SYSTEMS ADDITIONAL REPAIR WORK ORDERS

When the contractor identifies a deficiency and if repairs and/or replacement work exceeds the limitation of the total cost (materials and labor) of $500.00 will need a Work Order. Only the Contracting Officer (not the Contracting Officer Representative [COR] or any other NPS employee) can authorize and issue a Work Order. All work order repairs are categorized as additional repair work requiring separate contract action. The additional repair work is not included in basic contract price. Price of additional repair work will be negotiated between the contractor and Contracting Officer (CO) on a case-by-case basis as required. The Contacting Officer authorizes Work Orders through an authorization letter issued by the Contracting Officer. The Contracting Officer may negotiate/issue a Work Order to order the required repairs if determined to be in the Government's best interests.

1.2.2.4. WET PIPE FIRE SUPPRESSION SYSTEMS EMERGENCY SERVICE CALL AND LABOR

Service Calls may be placed by the COR or other authorized Government representative to order troubleshooting work involving diagnosis and analysis of actual or potential problems of any systems listed in the PWS. Upon notification by the COR or NPS POC, the contractor shall perform emergency repairs of any emergency fire systems covered under this contract. The contractor shall pick up Service Calls daily or respond within two hours of notification. The contractor shall identify the problem(s) and outline the solution(s) in writing; this document shall include a statement regarding whether in the Contractors opinion the corrective work can be accomplished through minor repairs as defined in paragraph 1.2.2.2. not exceeding $500.00 in labor and materials. The contractor shall be responsible for all costs associated to labor and travel to trouble shoot, diagnose and to repair or replace any defective emergency wet pipe system that doesn’t exceed $500.00. Repair work exceeding $500.00 in cost will need a Work Order as defined in paragraph 1.2.3.3. Note: The government anticipates no more than three minor repairs resulting from service calls per year. Preventative maintenance work and minor repairs included are expected to reduce or eliminate unscheduled minor repairs resulting from service calls.

1.2.2.5. WET PIPE FIRE SUPPRESSION SYSTEMS INVENTORY AND REPORTING

The contractor must perform all required record keeping as required; compile a complete report of the inspection, explaining deficiencies and recommending corrective action to be taken in accordance with recognized codes for care and maintenance.

1.2.3. PORTABLE FIRE EXTINGUISHER SYSTEMS

The Contractor will comply with NFPA 10 Standard for Portable Fire Extinguishers, Portable Fire Extinguishers and Occupational Safety and Health Act (OSHA) Standard, Chapter 29 of the Code of Federal Regulations (CFR), Section 1910.157 Portable Fire Extinguishers.

1.2.3.1. PORTABLE FIRE EXTINGUISHER REPLACEMENT

Fire extinguishers removed from service for maintenance, testing or recharge must be replaced by a fire extinguisher suitable for the type of hazard being protected and shall be of at least equal rating. Contractors will determine fire extinguishers that are past the design life in accordance with NFPA 10 Standard for Portable Fire Extinguishers and will replace the expired fire extinguisher with a suitable extinguisher for the type of hazard being protected and shall be of at least equal rating. Replacements must be coordinated with POC or COR so that facilities are not left without extinguishers within that replacement period.

1.2.3.2. PORTABLE FIRE EXTINGUISHER INSPECTIONS AND TESTING

The Contractor shall maintain the extinguishers in accordance with NFPA 10, Chapter 7 – Inspection, Maintenance and Recharging of Portable Fire Extinguishers; and Chapter 8 – Hydrostatic Testing. Extinguisher maintenance is to occur at intervals of not more than one (1) year, at the time of hydrostatic test or when indicated by an inspection. Fire extinguishers will be internally examined monthly. Portable fire extinguishers removed from service for maintenance, testing or charging shall be replaced by a fire extinguisher suitable for the type of hazard being protected and shall be of at least equal rating.

The contractor shall report any observed problems with equipment in need of repair to the COR or the NPS POC as soon as possible. Any found deficiencies or problems with the inspected extinguishers, the contractors shall provide an estimate of what repairs are needed and shall schedule the maintenance work as soon as possible.

All target hazards shall receive an annual fire and life safety inspection by a qualified person. More frequent inspections may be conducted if the park’s Safety Officer determines there is an increased level of risk or hazard.

1.2.3.3. PORTABLE FIRE EXTINGUISHER RECHARGING

Same day on site recharging or maintenance will not be considered as removal from service. After the applicable maintenance procedures are completed, a new listed tamper seal shall be installed. Each fire extinguisher shall have a tag or label securely attached that indicates the month and year the maintenance was performed, identifies the person performing the work, and identifies the name of the agency performing the work. Each extinguisher that has undergone maintenance that includes internal examination or that has been recharged shall have a verification-of-service collar around the neck of the container. The collar shall indicate the name of the agency performing the maintenance or recharge and by perforation the month and year of service. Stamping metal is not accepted except when determined as “Condemned.” Any found deficiencies or problems with the inspected portable extinguisher systems, the contractors shall provide an estimate of what repairs are needed and shall schedule the maintenance work.

1.2.3.4. PORTABLE FIRE EXTINGUISHER PREVENTATIVE MAINTENANCE AND REPAIRS

The contractor shall perform preventative maintenance in accordance with paragraph 1.2.3.2 of this PWS to keep all equipment and systems in usable and capable condition under this contract. Fire extinguishers may be removed for on-site service but replacements suitable for the type of hazard being protected will need to be provided. On-site means services provided in a vehicle approved for servicing of fire extinguishers and located on the immediate building property where work is performed, and the extinguisher is returned to full service at its previous location by close of the normal business day. Off-site extinguishers may also be used for servicing. If the contractor identifies any deficiencies during a scheduled preventative maintenance work, the contractor shall notify the COR and provide a deficiency report. The contractor shall repair deficiencies immediately or schedule a minor repair within two business days with the COR’s approval. The contractor shall accomplish scheduled repairs in accordance with approved schedule. Minor repairs are defined as work that does not require work for more than $500.00 for an individual piece of equipment or equipment system. Minor repairs are brief in scope and would not reasonably require separate job planning, estimating, or scheduling. The contractor shall maintain adequate materials, parts, and equipment to perform any minor repair.The contractor shall notify the COR immediately whenever the contactor has trouble securing materials, parts, or equipment. Any work for repairs, maintenance, and rehabilitation that cannot be accomplished through regular preventative maintenance exceeding $500.00 will need to contact the Contracting Officer for Work Order authorization.

1.2.3.5. PORTABLE FIRE EXTINGUISHER SYSTEMS ADDITIONAL REPAIR WORK ORDERS

When the contractor identifies a deficiency and if repairs and/or replacement work exceeds the limitation of the total cost (materials and labor) of $500.00 will need a Work Order. Only the Contracting Officer (not the Contracting Officer Representative [COR] or any other NPS employee) can authorize and issue a Work Order. All work order repairs are categorized as additional repair work requiring separate contract action. The additional repair work is not included in basic contract price. Price of additional repair work will be negotiated between the contractor and Contracting Officer (CO) on a case-by-case basis as required. The Contacting Officer authorizes Work Orders through an authorization letter issued by the Contracting Officer. The Contracting Officer may negotiate/issue a Work Order to order the required repairs if determined to be in the Government's best interests.

1.2.3.6. PORTABLE FIRE EXTINGUISHER EMERGENCY SERVICE CALL AND LABOR

Service Calls may be placed by the COR or other authorized Government representative to order troubleshooting work involving diagnosis and analysis of actual or potential problems of any systems listed in the PWS. Upon notification by the COR or NPS POC, the contractor shall perform emergency repairs of any emergency fire systems covered under this contract. The contractor shall pick up Service Calls daily or respond within two hours of notification. The contractor shall identify the problem(s) and outline the solution(s) in writing; this document shall include a statement regarding whether in the Contractors opinion the corrective work can be accomplished through minor repairs as defined in paragraph 1.2.3.4. not exceeding $500.00 in labor and materials. The contractor shall be responsible for all costs associated to labor and travel to trouble shoot, diagnose and to repair or replace any defective emergency portable fire extinguishing system that doesn’t exceed $500.00. Repair work exceeding $500.00 in cost will need a Work Order as defined in paragraph 1.2.3.5. Note: The government anticipates no more than three minor repairs resulting from service calls per year. Preventative maintenance work and minor repairs included are expected to reduce or eliminate unscheduled minor repairs resulting from service calls.

1.2.3.7. PORTABLE FIRE EXTINGUISHER INVENTORY AND REPORTING

The Contractors must compile a complete report of the inspection, explaining and deficiencies and recommending corrective action to be taken in accordance with recognized codes for care and maintenance. The contractors must verify quantities and measurements of portable extinguishers reflected in Appendix E .

1.3 PERMITS, LICENSE & INSURANCE

The Contractor shall be responsible for obtaining and holding all necessary permits, licenses and insurance required to accomplish these services, including final disposition. The contractor shall be responsible for complying with all Federal, State and Local requirements for waste disposal and any other service activities made under this effort. The contractor shall be responsible to ensure sub-contractors possess the appropriate licensing for the sub-contracted service activities provided.

1.4 CONTRACTOR PROVIDED EQUIPMENT AND SUPPLIES

The Contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. The Contractor may perform cleaning, minor repairs and other normal maintenance requirements of equipment on site. Maintenance and repairs of Contractor containers, vehicles or their privately owned vehicles shall not be accomplished on site. Contractor equipment and vehicles shall be maintained to present a neat, professional appearance. Contractor equipment and vehicles shall be used solely for the intended purpose of performing services in this performance work statement during normal hours of operation.

All equipment used in the performance of this contract shall be in good operable condition. Equipment found to be unsafe and unable to function as designed, shall not be used in performance of this contract. The Contracting Officer (CO) or COR may inspect the Contractor’s equipment at any time while on government property. The contractor must have all equipment entering the park inspected at the Invasive Species Inspection Site before entry.

The Contractor shall provide adequate numbers of equipment items and vehicles to effectively fulfill the scope of this contract. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are unsatisfactory or down for extended maintenance or repairs. Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract.

The contract service requirements are summarized in the performance objectives below. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS provides information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

No more than 3 validated defects per year.

Periodic Inspection; Validated Customer Complaint

Portable Fire Extinguisher Maintenance and Repairs

1.2.3.4.

The Contractor shall submit a schedule for all services described in this PWS and Appendices to the COR for approval 30 calendar days prior to the scheduled performance start date. The Contractor shall not deviate from the approved schedule without prior approval from the CO. Permanent changes to the schedule shall be submitted 10 days before implementation and must receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software.

2.3 PROGRESS MEETINGS

The CO, COR, other government personnel, as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summary of unsatisfactory inspections and customer complaints and shall provide insight into any identified trends, root cause analysis, and performance improvement plan.

2.3.1 Progress Meeting Minutes

The CO will develop meeting minutes and distribute those minutes to the Government team and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

2.4 CONTRACTOR’S QUALITY CONTROL

The Contractor shall develop and maintain a quality program to ensure the services described by this PWS are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2.0, Service Summary.

2.4.1 Contractor’s Quality Control Plan (QCP)

The Contractor shall develop and maintain a Quality Control Plan that, at a minimum, communicates: (1) What will be monitored; (2) How monitoring will take place; (3) When monitoring will take place; (4) Who will conduct monitoring; and, (5) How monitoring efforts and results will be documented.

2.4.2 Contractor’s Quality Control Checklist(s)

The Contractor shall develop and maintain one or more Quality Control Checklists that align with the Contractor’s QCP and capture, at a minimum, the following: (1) Tasks; (2) Validation of acceptability of tasks; (3) Inspector name; (4) Inspection method; (5) Inspection date; and, (6) Inspection time.

2.5 QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The CO will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contact award. The contractor shall provide work schedules to the Contracting Officer’s Representative (COR) in accordance with paragraph 2.2 of this PWS. The COR may inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS.

2.6 GOVERNMENT REMEDIES

The Contracting Officer (CO) will follow FAR 52.212-4 Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

The contractor shall establish a contract manager or alternate(s) that can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to discuss contract related matters. The contractor shall provide the CO the telephone number(s) where performance validation results and complaints can be reported. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

3.2 CONTRACTOR PERSONNEL APPEARANCE

Contractor personnel shall present a neat appearance. contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection. All contractor personnel shall always be fully clothed while performing the services of this contract. "Fully Clothed" is deemed to mean that a shirt (or T-shirt), trousers, closed-toe shoes and personal protective equipment, if required, shall always be worn. Tact, diplomacy, and courtesy shall always be used during contact with the community.

3.3 EMPLOYEE RESTRICTIONS

The Government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

Hawaii Volcanoes National Park is open to the public 24 hours, 7 days a week. The Contractor shall perform the required services during specified business hours, Monday-Friday, from 7:00 a.m. to 4:30 p. m. HST.

The Contractor shall perform the required services during the following business hours:

Sunday: No work will be performed on Sundays Monday: 7:00 a.m. to 4:30 p.m. HST Tuesday: 7:00 a.m. to 4:30 p.m. HST Wednesday: 7:00 a.m. to 4:30 a.m. HST Thursday: 7:00 a.m. to 4:30 p.m. HST Friday: 7:00 a.m. to 4:30 p.m. HST Saturday: No work will be performed on Saturdays Kilauea Visitor Center and the Volcano Art Gallery have limited space and high visitation during peak hours, 11:00 a.m. to 3:00 p.m. Contractors and Contracting Points of Contact will schedule work during low visitation periods.

Kilauea Visitor Center Hours: 9:00 a.m. to 7:00 p.m.

Volcano Art Gallery Hours: 9:00 a.m. to 5:00 p.m.

4.2 HOLIDAYS & CLOSURES

No work shall be performed on Holidays. Contractor shall make every effort to schedule work on days other than those noted below.

Independence Day

4.3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The contractor shall contact the COR or POC to access locked facilities and restricted buildings that utilize security systems before work commences.

The NPS is the steward of unique resources found within the national parks. The NPS is committed to protecting natural, cultural, historical, archaeological, and other resources found within the parks and the adjacent lands.

Buildings utilized by park visitors during peak visitation hours may restrict contractors from completing appropriate work in the expected timeframe. Contractors shall be aware that work conducted cannot adversely affect the operation of highly visited facilities utilized by visitors.

5.1.1 Preservation of Natural Features

The contractor shall comply with the following work restrictions:

5.1.2 Invasive Species Prevention

a. General: The introduction of non-native species including invasive weeds and plants; invasive pests such coqui frogs and frog eggs, little fire ants (LFA), and insects including termites; other vertebrae species such as rats, mice, and reptiles; and diseases such as Rapid ‛Ōhi‛a Death (ROD) spread through contaminated soil can threaten the park’s rare and endangered plants and animals or can create new populations of non-native species not traditionally found in the park. Ensure all vehicles, equipment, machinery, cutting tools, base yards, staging areas, materials, material packaging, material deliveries, material storage, and personal protective equipment (PPE) are clean and free of invasive weeds and plants, invasive pests, and ROD spread through soil.

b. Vehicles, Equipment, & Machinery: In order to prevent the spread of invasive species, the contractor shall comply with the following:

1. Vehicles, equipment, and machinery must be thoroughly pressure washed and visibly free of dirt, mud, plant debris, and invasive pests. Areas of particular concern include bumpers, grills, hood compartments, under the battery, wheel wells, undercarriage, cabs and truck beds.

2. The interior and exterior of vehicles, equipment and machinery must be free of rubbish. The interiors of vehicles and the cabs of machinery must be vacuumed clean. Floor mats must be sanitized with a solution of >70% isopropyl alcohol or a freshly mixed 10% bleach solution.

3. All vehicles, equipment, and machinery shall park on pavement and not under trees (where possible).

4. All vehicles, equipment, and machinery will be subject to inspection by NPS personnel.

5. All vehicles, equipment, and machinery that do not pass inspection will be turned away. The vehicle will not be allowed into the park for at least 48 hours.

6. All vehicles, equipment, and machinery leaving the park for any reason must be cleaned prior to re-entry into the park and will require re-inspection.

7. All vehicles, equipment, or machinery being stored at a private residence are to be kept in a pest free area, preferably in a garage, on pavement, and not under trees. Such vehicles, equipment, or machinery will be subject to additional inspection.

5.1.3 Archeological Resources

a. Archeological resources require specific fire mitigation practices. Structural fire management programs involving cultural resources will comply with appropriate NFPA codes and standards. The park will provide a POC directly from the cultural resources division to schedule work within facilities that require high security clearance to access.

5.1.4 Air Quality

a. Air quality at Kīlauea is affected by volcanic sulfur dioxide gas (SO2) and particulate matter (PM2.5). Unhealthy levels of these pollutants can occur within the park. People with pre-existing respiratory conditions are especially sensitive to poor air quality. Ensure that contractors are aware of the risks and what to do in cases of poor air quality while performing work.

5.2 INSTALLATION SECURITY AND ACCESS REQUIREMENTS

Contact the COR and POC for guidance on installation security and access requirements. The park will aid in accessibility to buildings that require special keys or security system access to enter buildings where work will be conducted by the contractor.

5.3 SAFETY REQUIREMENTS AND REPORTS

The Contractor shall perform work in a safe manner as required by the Occupational Safety and Health Administration’s (OSHA) requirements. The Contractor shall immediately provide a verbal report to the CO and COR for each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

5.4 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

5.5 SPECIAL PANDEMIC PROCEDURES

Contractors must comply with Version 6 United States Department of the Interior COVID-19 Workplace Safety Plan.

6.0 APPENDICES

The Government will make all the below listed documents, forms, references and report formats directly addressed within this Performance-Based Work Statement available. Supplements or amendments to the below listed materials from any organizational level may be issued during the life of the contract. When notified by the CO, the Contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions – Commercial Items clause. Failure of the Contractor to submit a price proposal within 15 calendar days from the date of receipt of any change, shall entitle the Government to performance in accordance with such change, at no increase in contract price.

APPENDIX A – Facility Maps Table APPENDIX B – Fire Alarm/Suppressions and Detections Systems Table APPENDIX C – Invasive Species Standard Operating Procedures APPENDIX D – Portable Fire Extinguisher Weight and Location Table

APPENDIX A – Facility Maps

APPENDIX B – Fire Alarm/Suppressions and Detections Systems Table

Fire Suppression Systems

APPENDIX C

4/8/2021 Invasive Pest Prevention Standard Operating Procedures (SOPs) This document lists protocols for preventing the introduction of harmful invasive pests including coqui, ants, weeds, and rapid ‘ōhi‘a death into Hawai’i Volcanoes National Park. It is the project leader’s, contractor’s, or concessioner’s responsibility to ensure compliance with these protocols.

1. All work vehicles, machinery, and equipment must be clean and free of debris prior to entering the park.

a. Vehicles, machinery, and equipment must be thoroughly pressure washed and visibly free of mud, dirt, plant debris, frogs and frog eggs, insects including termites, other vertebrate species such as rats, mice, and reptiles, and other debris. A hot water wash is preferred. Areas of particular concern include bumpers, grills, hood compartments, areas under the battery, wheel wells, undercarriage, cabs, and truck beds.

b. The interior and exterior of vehicles, machinery, and equipment must be free of rubbish and food. The interiors of vehicles and the cabs of machinery must be vacuumed clean. Floor mats will be sanitized with a solution of >70% isopropyl alcohol or a freshly mixed 10% bleach solution.

c. All work vehicles, machinery, and equipment may be subject to inspection.

d. Any vehicles, machinery, and equipment that do not pass inspection will be turned away.

e. Vehicles, machinery, and equipment leaving the park for any reason must be cleaned prior to re-entry into the park, and may require re-inspection at the park’s discretion. Treatment is the responsibility of the equipment or vehicle owner or operator.

2. Inspection of all work vehicles, machinery, and equipment for invasive ants prior to entering the park, or in a predetermined location in the park.

a. Inspections are conducted by park staff and preferably occur outside the park, but other locations may be arranged at the park’s discretion. Instructions for inspections are provided to allow contractors, cooperators, and others to check vehicles and equipment to ensure they are pest free prior to showing up at the inspection site.

b. In addition to visual inspection for plant debris, insects, soil, frog and frog eggs, and other vertebrate pests, testing for invasive ants shall be conducted prior to entry into the park.

c. Test for invasive ants by placing chopsticks baited with a dab of peanut butter and jelly for 30 minutes to 1 hour throughout the equipment being tested. About 6 chopsticks will be used to test most personal vehicles and trucks, larger vehicles and heavy machinery may require up to 10-20 baits. Baits will be placed in the shade, inside the cab, engine compartment, and truck bed if applicable. Please note baits are only good for detection and do not control ants, and the bait will not be left in the vehicle for over 1 hour as this may attract ants from beyond the area of concern.

d. Any ants found will be collected, bagged and labelled for identification, and the equipment will not be allowed to enter the park until it is sanitized and re-tested following a minimum 48-hour resting period.