Questions___Answers_0001.pdf

Fire Suppression System Repair

James A. Garfield National Historic Site

Solicitation #140P6421Q0074

Questions & Answers

1. Can we drive up close to the building?

ANSWER - Yes, contractors may drive up to building when ground is dry. If grounds are moist then plywood or plastic mats must be used to prevent damage to grounds. Any damage to grounds, walkways, pavement will be restored to like new condition. Contractors may not park on asphalt walking trail.

2. Can the water from the main house be drained on the ground?

ANSWER - No. The water in the pipes can be drained into basement drain. The fire piping system in the Main House is currently filled with water only. This water can be sent down drain. The two 270-gallon holding tanks in the basement are currently full. The glycol mixture in the holding tanks is at an unknown concentration. This mixture must be hauled off site and disposed of according to SOW and local environmental codes. The glycol in the anti-freeze loop at the visitor center must also be hauled off site.

3. Can material be drop ship to the job site?

ANSWER - Yes, material can be dropped, shipped, and placed in parking area (see map). Government is not responsible for the security of any material left unsecured at site.

4. What is the SOW? What does that stand for?

ANSWER - SOW stands for Statement of Work, it's the document describing the work to be done and other relevant requirement related to the project.

5. Is the fire alarm system working and dialing out?

ANSWER – Yes, the fire system is calling out and working. There are trouble codes in the system. Contractor will be responsible for identifying the problem area and provide a quote to fix per SOW.

6. Will the building be open to the public while work is going on?

ANSWER - Yes, building will be occupied with visitors. There are a maximum of 7 tours per day with a maximum head count of 12 people per tour. Monday through Sunday. The tour covers first and second floor only. The basement and third floor are off limits to visitors currently.

7. I'm concerned about pulling all the heads in the Main House and Campaign house?

ANSWER - Understandably, this is a museum with priceless artifacts. The museum curator and her team will be the only persons touching the artifact items in the house. The curator will need a minimum of two days’ notice prior to contractor working in the rooms. All artifacts, furniture and items must be completely protected from any liquid discharge coming from the fire system. The system must be evacuated using suction as per Statement of Work (SOW).

Contracting Officer Representative, the Contractor, and Museum Coordinator will have a meeting before work begins and discuss best approach on addressing this issue.

8. Regarding the artifacts and items inside the buildings, will any or all be relocated by the NPS prior to work taking place? A lot of the items are close to heads, and this project will generate dust/dirt/etc., and we want to ensure everything is protected extremely well.

ANSWER – See answer to #7.

9. Does the Parks intend to remove, relocate, or cover anything?

ANSWER - NPS will move artifacts, create a protected path to each sprinkler head, cover unmovable artifacts, provide enough space for ladder access to sprinkler heads. The concern for the contractor is to not allow any liquid to escape from sprinkler heads while removing. Contractor will be responsible for ensuring enough suction is applied to system to prevent liquid from escaping. The winning bid/ contractor will need to meet with Museum Curator and Contract Officer Representative before work starts to schedule.