A04_Revised_Janitorial_SOW.docx

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DESO Janitorial Specifications

DE SOTO NATIONAL MEMORIAL (DESO)

SPECIFICATIONS FOR JANITORIAL SERVICES FY24 - 28

SCOPE OF WORK:

The work items specified are the minimum expected by the Government under this contract. The contractor shall be required to maintain the specified areas of the buildings, including all offices, building furnishings and equipment, in a clean and sanitary condition.

General Provisions:

The contractor shall furnish all labor, supplies, equipment and vehicles necessary to perform all janitorial services required by these specifications.

All work shall take place at De Soto National Memorial, 8300 De Soto Memorial Highway, Bradenton, FL. 34209.

Contract to run for one (1) base year with options for up to four (4) additional years.

Contractor shall begin work at 8:45 am and shall be finished working in areas subject to crowding, such as the public and exhibit areas of the Visitor Center before 10:00 am.

Only environmentally friendly products shall be used.

Contractor shall service:

DESO Visitor Center (Seven Days Per Week) All public and office areas, including restrooms in Visitor Center (2,500 sq. ft.).

DESO Administration Building (Two Days Per Week; Monday and Thursday)

VISITOR CENTER - DAILY CLEANING

Each day the Contractor shall: Sweep then wet mop all restroom floors with an antibacterial environmentally friendly cleaner. Wipe and disinfect all wash basins, urinals, toilet bowls, toilet seats, tile walls, and restroom partitions. Restock all consumable products such as toilet paper, paper towels, sanitary napkin bags and hand soap. Inspect and as necessary, clean and polish all mirrors, metal trim, and chrome fixtures. Clean, disinfect, and polish all water fountains. Vacuum all walk in mats and carpeted areas in the buildings. All other floor surfaces shall be cleaned daily, sweeping with a soft hair broom if necessary.

Each day the Contractor shall: Rinse and clean all mop heads of dirt and detergent residue after each use, replacing as needed. Rinse and clean all rags of dirt and detergent residue after each use, replacing as needed. Place rags and mops in a designated location to dry.

Each day the Contractor shall: Remove all surface soil, cobwebs, handprints, dust and grease from interior surfaces including doors, doorframes, trim, vents, window frames, and light switch covers. Clean lobby glass doors to remove all fingerprints and smudges.

The Contractor shall not clean any exhibit materials, historic or reproduction items which are in exhibit areas and are not accessible to the public. Therefore, any items, displays and fixtures in exhibit areas behind barriers are not to be cleaned Each day the Contractor shall: Empty all interior wastebaskets, trashcans and blue recycling receptacles, placing waste in the appropriate dumpsters supplied by the National Park Service. Once collected, all trash shall be moved in an orderly and safe fashion to the Government-furnished dumpsters. Dumpsters are located in the Maintenance Yard. Special attention shall be given to eliminate any turf or pavement damage while in the process of collecting refuse. Contractor shall be responsible for any damages resulting from failure to exercise reasonable care in refuse collection.

ADMINISTRATION BUILDING - TWO TIMES A WEEK

(Monday & Thursday) Each scheduled service day the Contractor shall: Sweep then wet mop restroom floor and hallway with an environmentally friendly cleaner. Wipe and disinfect wash basin, commode and tile walls. Restock all consumable products - toilet paper, paper towels, sanitary napkin bags and hand soap. Inspect and as necessary clean and polish all mirrors, metal trim, and chrome fixtures. Vacuum all areas covered with carpeting or area rugs if accessible.

Each scheduled service day the Contractor shall: Remove fingerprints and dirt from entrance door glass.

Each scheduled service day the Contractor shall: Empty all interior wastebaskets, trashcans and blue recycling receptacles, placing waste in the appropriate dumpsters supplied by the National Park Service. Contractor shall replace all bags and wash out containers as needed to control odor and rodent infestation. Once collected, all trash shall be moved in an orderly and safe fashion to the Government-furnished dumpsters. Dumpsters are located in the Maintenance Yard.

ADDITIONAL TASKS:

Contractor shall once annually strip and reapply wax to the tile flooring in the Administration building. The new wax shall be applied in accordance with the manufacture's specifications. The Contractor shall pay particular attention to the hard-to-clean areas and shall remove all wax and dirt from the baseboards when completed.

The Contractor shall once annually shampoo all carpeted areas of the DESO Visitor Center and Administration building, using a carpet-cleaning machine that scrubs as well as extracts the carpet-cleaning solution. Spot cleaning of the carpets shall be done as needed using a spot carpet cleaner.

All windows in the DESO Visitor Center shall be cleaned by contractor. Task shall be completed four times annually in (January, April, July & October) during the length of this contract.

SPECIAL PROVISIONS

To ascertain the Contractor's complete compliance with these specifications, the Contracting Officer's Representative may make a daily inspection of the Contractor's work. The Contractor is urged to have a responsible representative accompany the National Park Service personnel on this inspection.

It shall be the Contractor's responsibility to contact the COR (941-792-0458 x104), as to what, if any, deficient work items are on record for the day so that they may be corrected during the next work day. This shall ensure that the missed items do not become cumulative deductions.

The Contractor shall be given Twenty-Four (24) hours to correct daily deficiencies on the record. If these deficiencies are not corrected the following workday, the monetary value of each item shall be deducted from the monthly payment until satisfied.

Any item of work that is not completely performed when scheduled in accordance with the Contract Specifications, or corrected within Twenty-Four (24) hours shall have the monetary value of the deficiency deducted from the monthly invoice submitted for payment by the Contractor. The monetary value of each deduction shall be equal to the actual cost required for NPS to correct the deficiency.

All employees of the Contractor when reporting for work and while working in the park shall be required to wear an Identification Badge in plain view. These badges are to be supplied by the Contractor. In addition, all employee vehicles of the Contractor should be labeled to identify them as such.

The Contractor may complete unscheduled tasks on weekends or after normal duty hours only if the Contracting Officer agrees to this in writing.

Work required to be done annually or semi-annually shall be scheduled with the COR in advance.

The Contractor shall only utilize “green environmentally friendly chemicals” that have been approved by the COR. This includes, but is not limited to bathroom cleaners, window cleaners, or treated cloths for dusting.

Contractor shall use only properly labeled containers that have been approved by the COR.

NATIONAL PARK SERVICE RESPONSIBILITIES

NPS shall not tolerate willful ignorance, disregard of janitorial chemical storage, mixing, or use guidelines. The contractor shall provide Safety Data Sheets (SDS) for all products. NPS shall not provide carts, conveyances, or trailers for moving refuse or recyclables between buildings or from any building to the central dumpsters. The NPS shall grant the contractor access to these buildings during scheduled hours.