Complete_KYTC_Standard_Specifications-2012.pdf

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TABLE OF CONTENTS

DIVISION 100 - GENERAL PROVISIONS

101 Definitions and Terms 102 Bidding Requirements and Conditions 103 Award and Execution of Contract 104 Scope of Work 105 Control of Work 106 Control of Materials 107 Legal Relations and Responsibility to Public 108 Prosecution and Progress 109 Measurement and Payment 110 Mobilization and Demobilization 111 Value Engineering Change Proposal 112 Maintenance and Control of Traffic During Construction 113 Quality Control/Quality Acceptance

DIVISION 200 - EARTHWORK

201 Staking 202 Clearing and Grubbing 203 Removal of Structures and Obstructions 204 Roadway and Drainage Excavation 205 Borrow and Excess Excavation Sites 206 Embankment 207 Subgrade 208 Chemically Stabilized Roadbed 209 Ditching and Shouldering 210 Embankment Drainage Blankets 211 Final Dressing 212 Erosion Control 213 Water Pollution Control 214 Geotextile Construction 215 Treatment of Open Sinkholes 216 Settlement Platforms

DIVISION 300 - AGGREGATE BASE COURSES

301 Traffic-Bound Base 302 Dense Graded Aggregate Base (DGA) and Crushed Stone Base (CSB) 303 Pavement Drainage Blanket 304 Geogrid Reinforcement for Subgrade and Aggregate Base Courses ii

DIVISION 400 - ASPHALT PAVEMENTS

401 Asphalt Mixing Plant Requirements 402 Control and Acceptance of Asphalt Mixtures 403 Production and Placement of Asphalt Mixtures 404 Open-Graded Friction Course (OGFC) 405 Asphalt Seal Coat 406 Asphalt Curing Seal and Asphalt Prime and Tack Coats 407 Asphalt Mixture for Pavement Wedge 408 Asphalt Pavement Milling and Texturing 409 Asphalt Mixture Using Reclaimed Materials 410 Asphalt Pavement Ride Quality 411 Asphalt Wedge Curbs and Mountable Medians 412 Stone-Matrix Asphalt (SMA)

DIVISION 500 - PCC PAVEMENT AND NON-STRUCTURAL CONCRETE

CONSTRUCTION

501 JPC Pavement, PCC Base, and JPC Shoulders 502 JPC Pavement 24/48/72 503 Diamond Grinding JPC Pavement 504 Breaking and Seating JPC Pavement 505 Concrete Sidewalks, Steps, and Entrance Pavements 506 Concrete Curbs and Gutters 507 Concrete Mountable Median and Standard Barrier Median 508 Permanent Concrete Median Barriers 509 Temporary Concrete Median Barriers 510 Sealing and Patching Concrete with Epoxy Resin 511 Grouting and Epoxy Bond Coat 512 Hook Bolts with Expansion Anchors

DIVISION 600 - STRUCTURES AND CONCRETE

601 Concrete 602 Steel Reinforcement 603 Foundation Preparation and Backfill 604 Bearing Piles 605 Prestressed and Precast Concrete Products 606 Bridge Restoration and Waterproofing with Concrete Overlays 607 Structural Steel Bridges 608 Concrete Bridges 609 Reinforced Concrete Bridge Slabs 610 Concrete Box Culverts and Concrete Headwalls 611 Precast Reinforced Concrete Box Culvert Sections 612 Structural Plate Soil Interaction Structures 613 Retaining Walls 614 Maintenance Cleaning and Painting Steel Bridges 615 Precast Three Sided Structures iii

DIVISION 700 - DRAINAGE, TRAFFIC, AND ROADSIDE CONSTRUCTION

701 Culvert Pipe, Entrance Pipe, Storm Sewer Pipe, and Equivalents 702 Slotted Drain Pipe 703 Slope Protection and Channel Lining 704 Underdrains 705 Cored Hole Drainage Box Connector 706 Encasement Pipe 707 Tunnels by Use of Steel Liner Plates 708 Filling and Capping, Safeloading, and Plugging Abandoned Underground Structures 709 Flume Inlets and Paved Ditches 710 Small Drainage Structures 711 Prefabricated Vertical Wick Drains 712 Raised Pavement Markers 713 Permanent Pavement Striping 714 Durable Pavement Striping 715 Panel Traffic Signs 716 Roadway Lighting Systems 717 Intersection Markings 718 Bridge End Object Markers 719 Guardrail 720 Metal Handrails 721 Fence 722 Removing, Resetting, or Replacing Fence 723 Signal Systems 724 Planting Vines, Shrubs, and Trees 725 Crash Cushions 726 Right-of-Way Monuments

DIVISION 800 - MATERIALS DETAILS

801 Cement 802 Admixtures for Concrete 803 Water 804 Fine Aggregates 805 Coarse Aggregates 806 Asphalt Materials 807 Joint Materials 808 Waterproofing Materials 809 Structural Plates for Pipes, Pipe Arches, and Arches 810 Pipe and Pipe Arches 811 Steel Reinforcement 812 Structural Steels 813 Miscellaneous Metals 814 Guardrail Systems 815 Cast Aluminum Bridge Railing Posts 816 Woven-Wire Fencing Materials 817 Chain Link Fencing Materials iv

818 Wood Products 819 Tunnel Lining Materials 820 Timber Poles 821 Structural Steel Coatings 822 Elastomeric Bearing Pads 823 Concrete Curing Materials 824 Masonry Materials 825 De-Icers 826 Epoxy Resin Systems 827 Erosion Control Materials 828 Masonry Coating Materials 829 Hardware for Timber Structures 830 Retroreflective Materials 831 Construction Zone Temporary Marking Tapes 832 Sign Posts 833 Sign Substrates 834 Roadway Lighting Materials 835 Signal System Materials 836 Durable Preformed Pavement Markings Type I Tape 837 Extruded Thermoplastic Pavement Marking Materials 838 Flexible Delineator Posts 839 KY Type I Glass Beads 840 Raised Pavement Markers 841 Latex Admixture 842 Pavement Striping Paint 843 Geotextile Fabrics 844 Mineral Admixtures for Concrete 845 Fabric Wrapped Backfill Drain Materials 846 Durable Waterborne Paint

Appendix A Tabulation of Construction Tolerances Appendix B Index

DIVISION 100

GENERAL PROVISIONS

101—1

SECTION 101 DEFINITIONS AND TERMS

101.01 GENERAL. These Standard Specifications for Road and Bridge Construction are written to the bidder, before the award of the Contract, and to the Contractor after award. The sentences which direct the Contractor to perform work are written in active voice-imperative mood. These directions to the Contractor are written as commands. For example, a requirement to provide cold weather protection would be expressed as, “Provide cold-weather protection for concrete,” rather than “The Contractor shall provide cold weather protection for concrete.” In the imperative mood, the subject “the bidder” or “the Contractor” is understood.

All other requirements to be performed by others have been written in active voice.

Sentences written in active voice identify the party responsible for performing the action.

For example, “The Engineer will determine the density of the compacted material.”

Certain requirements of the Contractor may also be written in active voice, rather than active voice-imperative mood.

Sentences that define terms, describe a product or desired result, or describe a condition that may exist are not written in either active voice or imperative mood. These types of sentences that describe a condition use verbs requiring no action. For example, “The characteristics of the soils actually encountered in the subgrade may affect the quality of cement and depth of treatment necessary.”

101.02 ABBREVIATIONS. The following abbreviations, when used in the Contract, represent the full text shown.

AAN American Association of Nurserymen AAR Association of American Railroads AASHTO American Association of State Highway and Transportation Officials ADA American with Disabilities Act ADT Average Daily Traffic ACHP Advisory Council on Historic Preservation ACPA American Concrete Pavement Association ACI American Concrete Institute AGC Associated General Contractors of America AI Asphalt Institute AIA American Institute of Architects AISC American Institute of Steel Construction AISI American Iron and Steel Institute AN Advance Notification ANSI American National Standards Institute APD Appalachian Development Highway System Program APWA American Public Works Program AQ Air Quality AQR Air Quality Report

ARTIMIS Advanced Regional Traffic Interactive Management and Information System

ARA American Railway Association AREA American Railway Engineering Association ASA American Standards Association (now ANSI) ASCE American Society of Civil Engineers ASLA American Society of Landscape Architects AST Above Ground Storage Tank System ASTM American Society for Testing and Materials ATSSA American Traffic Safety Services Association AVL Automatic Vehicle Location AWPA American Wood Preservers’ Association AWWA American Water Works Association

101—2

AWS American Welding Society BA Biological Assessment BDR Bridge Development Report BHR Bridge Hydraulics Report BMP Best Management Practices BTEX Benzene, Toluene, Ethylbenzene, Xylene BTS Bureau of Transportation Statistics CAAA Clean Air Act Amendment (1990) CAD Certified Agricultural District CADD Computer Aided Drawing and Design CAP Communicating All Promises CBD Central Business District CDE Chief District Engineer CE Categorical Exclusion CEQ Council on Environmental Quality

CERCLA Comprehensive Environmental Response, Compensation and Liability Act

CFR Code of Federal Regulations CIO Chief Information Officer CMAQ Congestion Management and Air Quality Improvement Program CMS Changeable Message Sign CO Carbon Monoxide COA Class of Action COE US Army Corps of Engineers CR County Road CRA Cultural Resource Assessment CSRP Conceptual Stage Relocation Plan CRSI Concrete Reinforcing Steel Institute CTP Comprehensive Transportation Plan CVO Commercial Vehicle Operations DAQ KNREPC, Division for Air Quality dBA Decibels (A-Weighting) DBE Disadvantaged Business Enterprise DEA Division of Environmental Analysis DEIS Draft Environmental Impact Statement DEP Department for Environmental Protection DFWR Kentucky Department of Fish and Wildlife Resources DHV Design Hourly Volume DOE Determination of Eligibility DOI US Department of The Interior DOW KNREPC, Division of Water DROD Draft Record of Decision DSEIS Draft Supplementation Environmental Impact Statement DSHE Deputy State Highway Engineer DWM KNREPC, Division of Waste Management EA Environmental Assessment EIS Environmental Impact Statement EO Executive Order EPA US Environmental Protection Agency ER Federal-Aid Highway Emergency Relief Program ESA Endangered Species Act ESBA Endangered Species Biological Assessment ESAL Equivalent Single Axle Load FAPG Federal Aid Policy Guide FHPM Federal Highway Program Manual FHWA Federal Highway Administration FIA Federal Insurance Administration

101—3

FIRM Flood Insurance Rate Maps FLH Federal Lands Highways Program FOIA Freedom of Information Act FONSI Finding of No Significant Impact FPPA Farmland Protection Policy Act FR Federal Register FRA Federal Railroad Administration FSEIS Final Supplemental Environmental Impact Statement FSS Federal Specifications and Standards, General Services Administration FTA Federal Transit Administration FWS US Fish and Wildlife Service FY Fiscal Year GIS Geographic Information System GMS Groundwater Management Systems HABS Historic American Buildings Survey HAER Historic American Engineering Record HAR Highway Advisory Radio HC Hydrocarbons HES Hazard Elimination System HOV High Occupancy Vehicle HTF Highway Trust Fund HUD Housing and Urban Development HZM Hazardous Material IA Independent Assurance ICAR Intergovernmental Coordination and Review IJR Interchange Justification Report IM Interstate System/Interstate Maintenance Program

ISTEA Intermodal Surface Transportation Efficiency Act of 1996 (superseded by TEA-21) ITS Intelligent Transportation System JPC Jointed Plain Concrete KAHC Kentucky Association of Highway Contractors KCPA Kentucky Concrete Pavement Association KEPSC-RI Kentucky Erosion Prevention and Sediment Control-Roadway

Inspectors KM Kentucky Method

KNREPC Kentucky Natural Resources and Environmental Protection Cabinet

KRMCA Kentucky Ready Mixed Concrete Association KRS Kentucky Revised Statutes KTC Kentucky Transportation Center KYTC Kentucky Transportation Cabinet Leq (h) Level Equivalent for One Hour LESA Land Evaluation and Site Assessment LOS Level of Service LTAP Local Technical Assistance Program LRP Long Range Plan MAGLEV Magnetic Levitation Transportation Technology Deployment Program MCL Materials Central Laboratory MOA Memorandum of Agreement MOU Memorandum of Understanding MPO Metropolitan Planning Organization MSA Metropolitan Statistical Area MUTCD Manual on Uniform Traffic Control Devices for Streets and Highways

101—4

MVE Motor Vehicle Enforcement NAAQS National Ambient Air Quality Standards NAC Noise Abatement Criterion NAPA National Asphalt Pavement Association NCAT National Center for Asphalt Technology NCHRP National Cooperative Highway Research Program NCR Non-Conformance Report NDR National Driver Registration NEC National Electric Code NEMA National Electrical Manufacturer’s Association NEPA National Environmental Policy Act NFIP National Flood Insurance Program NGVD National Geodetic Vertical Datum NHI National Highway Institute NHPA National Historic Preservation Act NHS National Highway System NHTSA National Highway Traffic Safety Administration NIST National Institute for Standards and Technology NMA Non-Major Action NMFS National Marine Fisheries Service NOAA National Oceanic Atmospheric Administration NOV Notice of Violation NOx Nitrogen Oxides NPDES National Pollutant Discharge Elimination System NPHQ National Partnership for Highway Quality formerly National Quality Initiative (NQI) NPS National Park System NRCS National Resources Conservation Service formerly SCS NRHP National Register of Historic Places NRMCA National Ready Mix Concrete Association NSR Noise Study Report NTI National Transit Institute NTIS National Technical Information Service NTPEP National Transportation Product Evaluation Program NWIM National Wetland Inventory Map OEP FHWA Office of Environmental Policy OGC Office of General Counsel, Transportation Cabinet OMS Operations Management System OPA Office of Public Affairs, Transportation Cabinet OSA Office of State Archeologist OSHA Occupational Safety and Health Administration PAH Polynuclear Aromatic Hydrocarbons PAIKY Plantmix Asphalt Industry of Kentucky PCCC Percentage Catalyst Cold-Start PCCN Percentage Catalyst Hot-Start PE Preliminary Engineering PE Professional Engineer PM10 Inhalable Particulates PMS Pavement Management System PMS Pavement Marking System ppm Parts per Million QA Quality Acceptance QAT Quality Acceptance Team QC Quality Control QCP Quality Control Plan QL Qualified Laboratories RCRA Resource Conservation Recovery Act

101—5

ROD Record of Division RS Rural Secondary RVP Reid Vapor Pressure RWIS Road Weather Information Station SAE Society of Automotive Engineers SASHTO Southern Association of State Highway and Transportation Officials SCH State Clearinghouse SCS Soil Conservation Service SHA State Highway Agency SHE State Highway Engineer SHRP Strategic Highway Research Program SHPO State Historic Preservation Officer SIC Standard Industrial Codes SIP State Implementation Plan SOx Sulfur Oxides SP State Primary (State Maintained) SPIB Southern Pine Inspection Bureau SR State Road SS State Secondary (State Maintained) SSPC Steel Structures Painting Council STOC Statewide Transportation Operations Center STP Surface Transportation Program STIP State Transportation Improvement Program SUPP Supplemental Road (State Maintained) SYP Six Year Plan TCM Transportation Control Measures TCP Traffic Control Plan TDIP Technology Deployment Initiatives and Partnerships Program TE Transportation Enhancement Program TEA-21 Transportation Equity Act for the 21st Century (1998-2003) TEBM Transportation Engineer Branch Manager TIP Transportation Improvement Program TMA Transportation Management Area TMC Transportation Management Center TRAC Transportation and Civil Engineering Program TRIMARC Traffic Response and Incident Management Assisting the River Cities TRB Transportation Research Board TSD Treatment, Storage, and Disposal TSM Transportation Systems Management TSO Time Sharing Option TSP Total Suspended Particulates UA Urbanized Area UATS Urban Area Transportation Study UL Underwriters’ Laboratory UNL Unscheduled Needs List UPWP Unverified Planning Work Program USC United States Code USCG US Coast Guard USDA US Department of Agriculture USDOT US Department of Transportation USGS US Geological Survey USNL Unscheduled Needs List UST Underground Storage Tank VECP Value Engineering Change Proposal VPH Vehicles Per Hour

101—6

VMS Variable Message Sign WBE Woman-owned Business Enterprise WCLIB West Coast Lumber Inspection Bureau WER Wetland Evaluation Report WMA Warm Mix Asphalt WMP Wetland Mitigation Plan

101.03 DEFINITIONS. The following terms, when used in the Contract have the meaning described.

Advertisement A public announcement, inviting Bid Proposals to perform work or furnish materials.

Authorized Adjustment

A written order issued by the Engineer to the Contractor detailing changes to the specified work quantities that do not increase or modify the scope of the original Contract.

As Built Plans The final Plans reflecting all changes to the original Plans.

Award The acceptance by the Department of a Bid Proposal.

Base Course See definition for Pavement Structure.

Best Management Practice Plan

The documentation detailing how the Contractor intends to conform to the requirements of Section 213 of the Standard Specifications.

Bidder An individual, partnership, firm, corporation, or any acceptable combination thereof, or joint venture, submitting a Bid Proposal.

Bid Proposal The offer of a bidder, on the prescribed form, to perform the work and to furnish the labor and materials at the prices quoted.

Bridge A structure, including supports, erected over a depression or an obstruction, such as water, a highway, or a railway, and carrying traffic or other moving loads via a track or passageway and with an opening measured along the center of the roadway of more than 20 feet between undercopings of abutments, spring lines of arches, or extreme ends of openings for multiple boxes.

Bridge Length - The dimension of a structure measured along the center of the roadway between backs of abutment headwalls or between ends of the bridge floor.

Bridge Roadway Width - The clear width of a structure measured at right angles to the center of the roadway between the bottom of curbs or, when curbs are not used, between the inner faces of a parapet or railing.

Cabinet The Kentucky Transportation Cabinet.

Calendar Day Any day shown on the calendar, beginning and ending at midnight.

Change Order A written order issued by the Engineer to the Contractor detailing significant changes to the specified work quantities or that increase or modify the scope of the original Contract. Upon execution by the Contractor and Commissioner, the Change Order

101—7 becomes a Supplemental Agreement. A Change Order may also necessitate the Engineer to prepare and submit a Construction Revision, i.e. where changes involve adjustments to right of way, typical sections or pavement structures, major components, etc. A Change Order may additionally require the Cabinet to execute an Official Order when project limits are adjusted or when major project scope changes are needed.

Channel A natural or artificial watercourse.

Codes Code numbers listed with pay items are bid item code numbers used in project Bid Proposals.

Commercial Quality or Grade

Materials readily available from commercial sources. These materials require no sampling or testing.

Commissioner Chief Executive Officer of the Department of Highways or a duly authorized representative. When this title is not formally assigned, the Secretary of the Transportation Cabinet assumes this role.

Commonwealth The Commonwealth of Kentucky.

Construction Revision

Any change in the Plans authorized by the Department.

Contract The written agreement between the Department and the Contractor setting forth the obligations of the each party for the performance of the prescribed work. The Contract includes the Bid Proposal, Contract Form, Contract Payment Bond, Contract Performance Bond, Standard Specifications, Supplemental Specifications, Standard Drawings, Plans, Special Provisions, Special Notes, DBE Utilization Plan when applicable, Notice of Award, Notice to Begin Work, all change orders, and all Supplemental Agreements, all of which constitute one instrument.

Contract Form A document describing the work and the specifications to which the work shall be performed, which, when signed by an agent of both the Department and the Contractor, binds both parties to the terms described therein.

Contract Payment Bond

The form of security furnished by the Contractor and his surety and approved by the Commissioner as security for the faithful payment in full of all legal accounts for labor, materials, and supplies furnished in the Contract.

Contract Item or Pay Item

A specific unit of work that a price is provided for in the Contract.

Contract Performance Bond

The security furnished to the Department to guarantee completion of the work according to the Contract.

Contract Time The number of working days or calendar days allowed for completion of the Contract. When a calendar date of completion is shown in the Bid Proposal instead of a number of working or calendar days, complete the Contract by that date.

Contractor The individual, partnership, firm, corporation, or any acceptable

101—8 combination thereof, or joint venture, contracting with the Department of Highways for performance of the work.

Controlling Item or Operation

An item or operation that, if delayed, will delay the completion time of the Contract. The Engineer will determine the controlling items or operations based upon the Contractor’s submitted scheduling documents. When a Critical Path Method schedule is required, the controlling items or operations will be determined from the Critical Path.

County The county containing the project.

Culvert

Any structure not classified as a bridge providing an opening under the roadway.

Department The Kentucky Department of Highways.

Design Quantity The original Contract quantity not including contingencies.

Detour

Disadvantaged Business Enterprise (DBE)

The directing of traffic onto another roadway to bypass a temporary traffic control zone.

A for profit small business where socially and economically disadvantaged individuals own at least 51 percent interest and also control management and daily business operations of the company.

Diversion The directing of traffic onto a temporary roadway or alignment placed in or next to the right-of-way.

Employee Any person working on the project who is under the direction or control of, or receives compensation from, the Contractor or subcontractor.

Engineer The State Highway Engineer of the Department, or a duly authorized representative responsible for engineering supervision of the Contract.

Equipment All machinery and equipment, together with the necessary supplies for upkeep and maintenance, and also tools and apparatus necessary for the proper construction and acceptable completion of the work.

Extra Work An item of work not provided for in the Contract as awarded but found essential by the Engineer for the satisfactory completion of the Contract.

Federal Project Any project funded wholly or in part by the Federal Government.

Final Estimate The final Contract payment amount for all quantities of work including all changes from the design quantity.

Force Account A basis of payment for the directed performance of highway construction work with payment based on the actual cost of labor, equipment, and materials furnished and considerations for

101—9 overhead and profit according to Subsection 109.04.

Formal Acceptance Acceptance by the Department upon completion of all the requirements of the Contract, which relieves the Contractor of further obligation for the work.

Highway A general term denoting a public way for purposes of vehicular travel, including the entire area within the right-of-way.

Highway Separation

Any structure carrying highway traffic over or under another highway or street.

Highway-Railway Separation

Any structure carrying highway traffic over or under the tracks of any railway.

Holidays New Year’s Day. The first day of January plus one other day determined by the Governor of Kentucky each year.

Martin Luther King Day. The third Monday in January.

Good Friday. Friday before Easter.

Memorial Day. The last Monday in May.

Independence Day. The fourth day of July.

Labor Day. The first Monday in September.

Presidential Election Day. The first Tuesday after the first

Monday in November of presidential election years.

Veteran’s Day. The eleventh day of November.

Thanksgiving Day. The fourth Thursday in November plus the following Friday.

Christmas Day. The twenty-fifth day of December plus one other day determined by the Governor of Kentucky each year.

These holidays are subject to subsequent changes by the General

Assembly of the Commonwealth of Kentucky.

Independent Assurance

The Department’s Division of Materials will conduct testing to provide an unbiased and independent evaluation of all sampling and testing procedures used in the acceptance program.

Inspector The Engineer’s authorized representative assigned to make detailed inspections of Contract performance.

Laboratory The official testing laboratory of the Department.

Local Traffic Traffic that has either its origin or destination at some point within the limits of the project or an adjacent project. Local traffic includes traffic on all side roads that lead into the project without another satisfactory outlet over a passable road or street and school buses and mail delivery vehicles making stops within the project.

Major and Minor Items

All original Contract items having a value of 10 percent or more of the original Contract amount, based on the original Contract price and original estimated quantity, are major items. All remaining items are minor items.

Masonry Concrete or stone masonry.

Materials Any substances used in connection with the construction and

101—10 maintenance of any structure or the roadway and its appurtenances.

Median The portion of a divided highway separating the traveled ways for traffic moving in opposite directions.

Minor Structures Any structure not classified or defined as a bridge or a culvert, including catch basins, inlets, manholes, retaining walls, steps, buildings, fences, and other miscellaneous items.

New Never been used before.

Non–Conformance Report

A formal written document of notification detailing a deficiency, or non-conformance in characteristic, documentation, or procedure, which renders the quality of an item or activity unacceptable or indeterminate. Corrective action is required, including but not limited to, supportive documentation of correction for the deficiency.

Notice of Award Written notice to the Contractor stating that their Bid Proposal has been accepted by the Cabinet.

Notice to Contractors

The official notice inviting bids for the proposed highway improvements.

Notice to Begin Work

Written notice to the Contractor to proceed with the Contract work. When applicable, the Engineer will begin counting Contract time (working days) starting with the Notice to Begin Work date.

Quality Acceptance

QA consists of all planned and systematic actions necessary, including construction inspection and contract administration, to provide adequate confidence that a product or service will satisfy specified requirements for quality. QA serves to provide confidence in the Contract requirements, which include materials handling and construction procedures, calibration and maintenance of equipment, production process control and any sampling, testing and inspection which is performed by the Department for these purposes.

Quality Control The sum total of activities performed by the Contractor to ensure the end product meets the Contract requirements.

Quality Control Plan

A detailed description in manual format of the type and frequency of inspection, staffing, materials handling and construction procedures, calibration and maintenance of equipment, production process control, sampling, and testing deemed necessary to measure and control quality as specified by the Contract documents.

Qualified Laboratories

Department approved laboratories used for sampling and testing of material.

Pavement The combination of base course and surface course placed on a

101—11

Structure subgrade to support the traffic load and distribute it to the roadbed.

Subgrade. The top surface of a roadbed upon which the pavement structure and shoulders including curbs are constructed.

Base Course. The layer or layers of specified or selected materials of designed thickness placed on a subgrade to support a surface course.

Surface Course (Wearing Course). One or more layers of a pavement structure designed to accommodate the traffic load, the top layer of which resists skidding, traffic abrasion, and the disintegrating effects of climate.

Pay Item or Contract Item

A specific unit of work that a price is provided for in the Contract.

Plans The approved Contract drawings including the plan, profile, and cross section sheets; general notes; the working drawings;

supplemental drawings; and construction revisions showing the location, type, character, dimensions, and details of the work required.

Professional Archaeologist

An individual with a Masters degree in archaeology or anthropology, or an individual with Society of Professional Archaeologists certification, specializing in historic or prehistoric archaeology and having field experience in archaeological investigation.

Profile Grade The trace of a vertical plane intersecting the top surface of the proposed wearing surface, usually along the longitudinal centerline of the roadbed. Profile grade means either the elevation or gradient of such trace according to the context.

Project The specific section of the highway, including approaches and all appurtenances, and construction to be performed under the Contract.

Project Completion

The satisfactory completion of all work relating to both Contract Bid Proposal items and items added by supplemental agreement.

Project Completion Notice

The notice issued by standard form that the Project has been satisfactorily completed and is ready for final inspection.

Proper Local Authorities

Officials authorized by law to act for counties and other civil subdivisions.

Proposal Guaranty The security furnished with a Bid Proposal guaranteeing that a bidder submitting an accepted Bid Proposal enters into the

Ramp An interconnecting roadway of a traffic interchange, or a connection between highways at different levels or between parallel highways on which vehicles may enter or leave a designated roadway.

Responsive Bid A Bid Proposal which conforms to all requirements of the proposal pamphlet.

Responsible Bidder A bidder who is physically organized and equipped with the

101—12 financial resources to undertake and complete the contract.

Responsible Contractor

A Contractor that has the requisite skill, resources, desire, and integrity to complete the work in conformance with the provisions of the Contract.

Right-of-Way A general term denoting land, property, or interest, acquired for or devoted to transportation purposes.

Road A general term denoting a public way for purposes of vehicular travel, including the entire area within the right-of-way.

Roadbed The graded portion of a highway within the top and side slopes, prepared as a foundation for the pavement structure, shoulders, and median.

Roadside A general term denoting the area adjoining the outer edge of the roadway. Extensive areas between the roadways of a divided highway may also be considered roadside.

Roadside Development

Those items necessary to the complete highway providing for the preservation of landscape materials and features; the rehabilitation and protection against erosion of all areas disturbed by construction through seeding, sodding, mulching, and the placing of other ground covers; such suitable planting and other improvements as may increase the effectiveness and enhance the appearance of the highway.

Roadway The portion of a highway within the limits of construction.

Shoulder The portion of the roadway contiguous with the traveled way for accommodation of stopped vehicles, for emergency use, and for lateral support of base and surface courses.

Sidewalk That portion of the roadway outside normal vehicle paths constructed primarily for the use of pedestrians.

Skew or Skew Angle

The acute angle formed by the intersection of a line normal to the centerline of the roadway with a line parallel to the face of the abutments, or in the case of culverts, with the centerline of the culverts.

Special Notes See definition for Specifications.

Special Provisions See definition for Specifications.

Specifications A general term applied to written directions, provisions, and requirements pertaining to performance of the work.

Specifications are included in documents such as the Special Notes, Special Provisions, Standard Specifications, or Supplemental Specifications.

Special Notes. Specifications developed for a specific item of work which may be appropriate only for a particular project but may become standard if regularly used as future projects using the item develop.

Special Provisions. Additions and revisions to the Standard

101—13 and Supplemental Specifications covering conditions peculiar to an individual project.

Standard Specifications. A book of specifications approved for general application and repetitive use by the Department entitled, “Standard Specifications for Road and Bridge Construction”.

Supplemental Specifications. Additions and revisions to the Standard Specifications that are made subsequently to issuance of the Standard Specifications.

Specified Completion Date

The date by which the Contract work is specified to be completed.

Standard Drawings

Detailed drawings approved for repetitive use.

Standard Specifications

See definition for Specifications.

State Highway Engineer

The State Highway Engineer of the Department acting directly or through an authorized representative.

Street A general term denoting a public way for purposes of vehicular travel in a city, including the entire area within the right-of-way.

Structures Bridges, culverts, or minor structures.

Subcontractor An individual, firm, or corporation who, with the written consent of the Department, subcontracts any part of the Contract. First tier Subcontractors are those to whom the Contractor subcontracts a portion of the work. Second tier Subcontractors are those to whom a first tier Subcontractor subcontracts a portion of the work.

Subgrade See definition for Pavement Structure.

Substructure All of that part of the structure below the bearings of simple and continuous spans, skewbacks of arches and tops of footings or rigid frames, together with the back walls, wingwalls, and wing protection railings.

Superintendent The Contractor’s authorized representative in responsible charge of the work.

Superstructure The entire structure except the substructure.

Supplemental Agreement

A written agreement executed by the Contractor and the Commissioner, with the consent of the surety when required, covering significant changes, and revised or new unit prices and items, that supplements the original Contract. See also Change Order.

Supplemental Drawings

Drawings included in the Plans to specify construction details.

Supplemental Specifications

See definition for Specifications.

101—14

Surety The corporation, firm, or individual, other than the Contractor, executing a bond furnished by the Contractor.

Surface Course (Wearing Course)

See definition for Pavement Structure.

Temporary Structures

Structures required for the use of traffic during construction and not remaining a part of the permanent roadway.

Through Traffic All traffic other than traffic defined as Local Traffic.

Titles or Headings The titles or headings of the Sections and Subsections herein are intended for convenience of reference and shall not have any bearing on their interpretation.

Traveled Way

Warm Mix Asphalt

The portion of the roadway used for the movement of vehicles, exclusive of shoulders and auxiliary lanes.

An asphalt mixture which any of the approved “warm mix technologies” such as water injection, chemical additives, or wax additives have been utilized.

Work The furnishing of all labor, materials, equipment, and other incidentals necessary or convenient to the successful completion of the project or Contract item and the performance of all duties and obligations imposed by the Contract.

Working Day A calendar day, exclusive of Saturday, Sunday, holidays, or days when the weather, seasonal, or temperature limitations of the specifications, or other conditions beyond the control of the Contractor, prevent, as judged by the Engineer, construction operations from proceeding for at least 5 hours by the normal working force engaged in performing the controlling item or items of work.

Working Drawings Stress sheets, shop drawings, erection plans, falsework plans, framework plans, cofferdam plans, bending diagrams for reinforcing steel, or any other supplementary plans or similar data the Contractor is required to submit to the Engineer for review.

102—1

SECTION 102 BIDDING REQUIREMENTS AND

CONDITIONS

102.01 PREQUALIFICATION OF BIDDERS. All organizations and individuals bidding on Department projects and accepting subcontracts on Department projects must apply for and receive Department prequalification and possess a Certificate of Eligibility as provided in regulations published by the Department according to KRS Section 176.140.

The Department reserves the right to waive this requirement on certain projects in connection with the letting of contracts not covered by the statutes. The Department will place a waiver of this requirement in the Notice to Contractors and the Bid Proposal for such projects.

102.02 CURRENT CAPACITY RATING. The Department will determine the current capacity rating of a bidder as the net difference between the bidder’s maximum capacity rating as set forth in a Certificate of Eligibility and the total value of uncompleted Contract work, held as a prime contractor, that the bidder is performing for any owner.

The Department will determine the value of uncompleted Contract work, held as a prime contractor, that the bidder is performing from the last approved pay estimate for each uncompleted Contract. The Department will not give credit for any work subcontracted.

The Department will divide the total Bid Proposal of a joint venture equally among the participants in the joint venture. The Department will divide the total value of the uncompleted work of joint ventured projects equally among the joint venturers in determining a bidder’s current capacity rating.

The Department will not consider Bid Proposals exceeding the current capacity rating of a bidder.

102.03 CONTENTS OF THE BID PROPOSAL FORM. The Bid Proposal form will be available on the Department internet website (http://transportation.ky.gov/Construction-Procurement/Pages/default.aspx) .The form states the location and description of the contemplated construction and shows the approximate estimate of the various quantities and kinds of work to be performed or materials to be furnished, and includes a schedule of items for which unit bid prices are invited. The Bid Proposal form states the time allowed to perform the work, the amount of the Proposal Guaranty, and the date, time, and place of the opening of the Bid Proposals. The form also includes any special provisions or requirements varying from or not contained in the Standard Specifications.

The Department considers the Plans, Specifications, and other documents designated in the Bid Proposal form a part of the Bid Proposal whether attached or not.

102.04 BIDDER REGISTRATION. The Department reserves the right to disqualify or refuse to place a bidder on the eligible bidder’s list for a project for any of the following reasons:

1) failure to comply with any prequalification regulations of the Department;

2) default under previous contracts;

3) when a bidder’s existing, uncompleted contracts and subcontracts with the

Department are behind schedule to the extent that they might hinder or prevent prompt completion of any additional contracts;

4) when either the actual progress for all of a bidder’s existing grade and drain; or grade, drain, and surfacing; or bridge contracts and subcontracts is 20 percent or more behind the scheduled progress for the contracts and subcontracts, or when any one of the bidder’s contracts or subcontracts is 30 percent or more behind schedule;

5) when the average actual progress for all of a bidder’s surfacing or resurfacing, seeding, signing, or other miscellaneous contracts and subcontracts is 50 percent or http://transportation.ky.gov/Construction-Procurement/Pages/default.aspx�

102—2 more behind the scheduled progress or when any one of these contracts or subcontracts exceeds the original Contract time or completion date without significant cause;

6) failure to reimburse the Commonwealth for monies owed on any previously awarded contracts, including those contracts where the prospective bidder is party to a joint venture and the joint venture fails to reimburse the Commonwealth for monies owed;

and

7) failure to reimburse the Commonwealth for monies owed for plans and Bid Proposal forms.

The Department will resume placing the bidder on the eligible bidder’s list for projects after the bidder improves his operations to the satisfaction of the State Highway Engineer.

102.05 INTERPRETATIONS OF QUANTITIES IN BID SCHEDULE. The

Department’s estimated quantities appear in the bid schedule only for the purpose of comparing the Bid Proposals. The Department will pay the Contractor only for the actual quantities of work performed and accepted or materials furnished according to the Contract. The Department may increase, decrease, or omit the estimated quantities of work and materials furnished.

102.06 EXAMINATION OF PLANS, SPECIFICATIONS, SPECIAL

PROVISIONS, SPECIAL NOTES, AND SITE OF WORK. Examine the site of the proposed work, the Bid Proposal, Plans, specifications, contract forms, and bulletins and addendums posted to the Department’s website and the Bid Express Bidding Service Website before submitting the Bid Proposal. The Department considers the submission of a Bid Proposal prima facie evidence that the bidder has made such examination and is satisfied as to the conditions to be encountered in performing the work and as to the requirements of the Contract.

Professing ignorance or a misunderstanding regarding requirements of the work by the Prime Contractor or any subcontractor or supplier, does not in any way serve to modify the provisions of the Contract. Consider existing field conditions, utilities, soil characteristics, traffic control, and other jobsite characteristics as requirements of the contract to be dealt with accordingly.

102.07 PREPARATION OF BID PROPOSAL.

102.07.01 General. Submit the Bid Proposal on forms furnished on the Bid Express Bidding Service website (www.bidx.com). Specify a unit price in figures for each pay item for which a quantity is given and show the products of the respective unit prices and quantities written in figures in the column provided for that purpose. Round the products by dropping all digits past the cent. Indicate the total amount of the Bid Proposal, obtained by adding the rounded amounts of the items. Write in ink or type all figures.

When an item in a Bid Proposal allows a bidder to make a choice, indicate a choice according to the specifications for that particular item.

Bid proposals submitted shall use an eligible Digital ID issued by Bid Express. When proposing as an individual, indicate the name and post office address of the individual.

When proposing as a partnership, indicate the name and post office address of each partnership member. When proposing as a joint venture, indicate the name and post office address of each member or officer of the firms represented by the joint venture. When proposing as a corporation, indicate the name of the corporation and the business address of its corporate officials.

102.07.02 Computer Bidding. Subsequent to registering for a specific project, use the Department’s Expedite Bidding Program on the internet website of the Department of Highways, Division of Construction Procurement http://www.bidx.com/�

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(http://transportation.ky.gov/Construction-Procurement/Pages/default.aspx). Download the bid file from the Bid Express Bidding Service Website to prepare a Bid Proposal for submission to the Department. Submit Bid Proposal electronically through Bid Express Bidding Service.

In case of a dispute, the Bid Proposal and bid item sheets created by the Highway Bid Program take precedence over any bid submittal.

Furthermore the Department takes no responsibility for loss, damage of disks or the compatibility with the bidder's computer equipment or software.

102.08 IRREGULAR BID PROPOSALS. The Department will consider Bid Proposals irregular and will reject them when the bidder either:

1) omits both a unit price for any pay item and an amount for the entire quantity of the same pay item, except when the Bid Proposal allows a choice of authorized pay items; or

2) submits zero as a unit price for any pay item or as an amount for the entire quantity of the same pay item except when the Bid Proposal form allows a choice of authorized pay items; or

3) fails to submit the bid on the current revised pay items

4) fails to submit the bid on required addenda; or

5) fails to have a bid bond/cashier’s check, etc

The Department will consider Bid Proposals irregular and may reject them for the following reasons:

1) when there are unauthorized additions, conditional or alternate bids, or irregularities of any kind which may tend to make the Bid Proposal incomplete, indefinite, or ambiguous as to its meaning; or

2) when the bidder adds any provisions reserving the right to accept or reject an award, or to enter into a Contract pursuant to an award; or

3) any failure to comply with the provisions of Subsection 102.07; or

4) Bid Proposals in which the Department determines that the prices are unbalanced; or when the sum of the total amount of the Bid Proposal under consideration exceeds the bidder’s Current Capacity Rating.

102.09 BID PROPOSAL GUARANTY. The Department will reject and will not read any Bid Proposal that is not accompanied by a guaranty in the form of a cashier’s check, certified check, or bid bond and in an amount no less than the amount indicated on the Bid Proposal form. Bid Proposals must have a bid proposal guaranty in the amount indicated in the bid proposal form accompany the submittal. A guaranty in the form of a paper bid bond, cashier’s check, or certified check in an amount no less than the amount indicated on the submitted electronic bid is required when the electronic bid bond was not utilized with the Bid Express Bidding Service. Paper bid bonds must be delivered to the Division of Construction Procurement prior to the time of the letting. Make the cashier’s check, certified check, or bid bond payable to the Kentucky State Treasurer.

102.10 DELIVERY OF BID PROPOSALS. Submit all Bid Proposals prior to the time specified in the Notice to Contractors. Submit all bids electronically using Bid Express Bidding Services and the requirements thereof.

102.11 WITHDRAWAL OR REVISION OF BID PROPOSALS. Bid Proposals can be withdrawn in accordance the requirements of the Bid Express Bidding Service prior to the time of the Letting.

http://transportation.ky.gov/Construction-Procurement/Pages/default.aspx�

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102.12 COMBINATION BID PROPOSALS. The Department may issue Bid Proposals for projects in combination or separately. Submit Bid Proposals on either the combination or the separate projects of the combination. The Department reserves the right to make awards on combination bids or separate bids to the best advantage of the Department.

102.13 PUBLIC ANNOUNCEMENT OF BID PROPOSALS. The Department will publicly announce all Bid Proposals at the time indicated in the Notice to Contractors.

102.14 DISQUALIFICATION OF BIDDERS. The Department may consider any of the following reasons sufficient for the disqualification of a bidder and the rejection of the bidder’s Bid Proposal(s):

1) more than one Bid Proposal for the same work submitted by an individual, firm, or corporation under the same or different name;

2) evidence of collusion among bidders. The Department will not recognize participants in such collusion as bidders for any future Department work until the Department reinstates such participant as a qualified bidder.

Collusive bidding is a violation of the law and may result in criminal prosecution, civil damage actions, and State and Federal administrative sanctions.

102.15 PROCESS AGENT. Every corporation doing business with the Department shall submit evidence of compliance with KRS Sections 271A.070, 271A.385, 271A.555, 271A.565, and 271A.615, and file with the Department the name and address of the process agent upon whom process may be served.

Every individual residing in another state, or members of a co-partnership who reside in another state, doing business with the Department shall file with the Department the names and addresses of at least 2 persons residing in Kentucky upon whom process may be served.

When any change is made in any such corporation’s, individual’s, or co-partnership’s process agent, the corporation, individual, or co-partnership shall immediately file with the Department a statement of the change. The former agent shall remain agent for the purpose of service of process until the bidder files a statement with the Department designating the new agent.

Submit or file evidence of compliance with the KRS Sections cited above and/or designation of process agents, as required by this section, with the Department at the time of qualifying or at the time of submitting a Bid Proposal, or at any time prior to the issuance of the Contract and work order and/or purchase order.

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SECTION 103 AWARD AND EXECUTION OF CONTRACT

103.01 CONSIDERATION OF BID. The Department will tabulate the bid as soon as possible after opening the Bid Proposals and will compare the bids based on a correct summation of items at the prices bid. The Department will then make the result public. In the event of a discrepancy between unit bid prices and extensions, the Department will use the unit bid price.