B09_Q_A_Strategic_plan_questions_0001.docx

Solicitation 140P5123Q0023, Amendment 0001, Questions and Answers

1. Is the intent to have the final strategic plan completed by the end of Summer 2023? If so, what month has the Pak identified as the end of Summer 2023? Does the Park have flexibility in this timeline to ensure successful results? If so, would this need to be completed in the 1 calendar year from the award? Park does have flexibility. Final plan should be completed within the 1 calendar year, with drafts provided on appropriate schedule to allow review and input from stakeholders.

2. How many stakeholders (i.e., staff, volunteers, external consultants, etc.) will be included in this scope of work? 20 to 30 total stakeholders to include park staff, community volunteers, and partners.

3. For the quote, should we include a total cost on the cover in addition to including the requested line-item budget of project costs? Yes.

4. Could you kindly provide an indication of the budget allocation for this strategic plan? Budget should be allocated based on work noted in project information and should include all costs to complete planning project including travel, facilitation, research, production of drafts and final plan, and incidental costs associated with planning.

5. We would like to know if Phase 2's "staff and key Park volunteer/influencer interviews" are expected to be conducted via phone/video chat or in-person? All interviews should be conducted in a way as to be flexible and to ensure maximum participation and will include phone/video chats and in person interviews.

6. We were wondering if there is an example Strategic Plan REER is looking towards that we can use as a reference for our technical approach. See attached example - plan should include Vision Statement, Core Values for park, emphasis areas, and substantive goals in park program areas to include projects, planning documents and opportunities to collaborate with partners.

7. Who is the lead client for this project? Is it the Park Superintendent? Superintendent

8. Please confirm how many people are on staff at the park full time and how many members are on the senior leadership team? 19 full time staff (pending current hiring), 4 staff on leadership team

9. Are you planning to establish an internal strategic planning team to do the work that is different from the senior leadership team of the park or are you open to recommendations on this? Not necessarily, but open to recommendations as part of the planning process.

10. To confirm, is the desired time frame to complete the plan still the end of summer 2023? No – within calendar year. Final plan to be completed within 1 calendar year of award.

11. How much work have you already done on mission and vision? Is the mission considered complete? No work done on vision at this time. Have done desired conditions, themes, and preliminary management concepts through other planning processes.

12. Do you have a desired budget range in mind for this project? No – will look at submittals

13. When do you expect to make an award decision? Summer, 2023.

14. Is this a two-phase selection process or will a decision be made based on the initial submissions?

Decision will be made on initial submissions

15. Is there an incumbent for the work? No, this is a new project

16. Do you have a preference for contractors located within the area? No preference

17. Do you have an estimate for the total budget required? We do have a government estimate for this project however, this is a competitive requirement under FAR Part 12. Disclosure of the estimate is not permitted. The cost is determined fair and reasonable based on competition.