Appendix_A(North)_-_PIF_Drafts.pdf

Appendix A

Interior Region 1

National Park Service (NPS)

US Department of the Interior

Project Scoping Assessment ‐ Project Information Form (PIF)

BACKGROUND INFORMATION

The goal of this program is to conduct Project Scoping Analyses (PSAs) for high priority National Park Service (NPS) facilities. The NPS Units chosen for this PSA effort have identified the need for assistance in developing sound facilities projects at specific locations within the NPS Unit. The locations were chosen based on previous review and assessment at the Unit‐level that yielded a solid understanding of the problem and possible solutions.

An Architecture and Engineering firm (A/E) contracted by NPS Region 1 will perform condition assessments, define/refine project scopes, develop cost estimates, and identify technical information to be compiled into a final report. This essential report will be used by the unit to develop Project Management Information System (PMIS) project submissions.

The PSA effort will yield high quality, high priority, design‐ready projects that will be able to be quickly executed upon authorization and funding identification. This work will support the NPS mission and reduce NPS’s deferred maintenance backlog.

This document will be used as a checklist for the region/park and A/E to coordinate throughout the lifecycle of the PSA. The information below will help all parties involved be successful.

A/E will submit PIF form with each level of effort/standard communication form to ensure alignment with agreed upon scope.

PARK INFORMATION

DOI Region: 1

Legacy Region: Northeast (NER)

Park: Adams National Historical Park ADAM

PROJECT INFORMATION

Project Title: Conduct fire suppression system of 2 Historic Buildings, elevator replacement, as well as roofing system replacement.

Project Description: Provide assessment of fire suppression system for historic Adams old house and Stone library which provides exhibit museum artifacts as per NFPA requirement. Provide an assessment of existing inoperable elevation with recommendation either of replacement or repair.

Also provide assessment of roofing system for Beale house for rehabilitation.

Problem Statement and Justification (How did the park identify the need for this work – assessment?) (Why does this work need to be done? Why is it priority? Why now?)

Adams National Historical Park preserves the home of United States presidents John Adams and John Quincy Adams, of U.S. envoy to Great Britain, Charles Francis Adams, and of writers and historians Henry Adams and Brooks Adams. The national historical park's eleven buildings tell the story of five generations of the Adams family (from 1720 to 1927) including presidents, first ladies, envoys, historians, writers, and family members who supported and contributed to their success. In addition to Peacefield, home to four generations of the Adams family.

Fire Suppression System: The Adams Old House and Stone Library for new fire suppression system for best suitable system for collections/artifacts without causing major impact on historic integrity.

The two buildings have a monitored fire detection system, but no fire suppression system. To protect occupants, the collections, and the asset it is essential that an appropriate fire suppression system is installed.

Elevator: Excising Maintenance facility elevator has been out of commission since 2021. Interior door mechanism is broken and lacks the safety features to meet current OSHA code. The Schumacher Model SS‐3 was installed in 2000 and wasn’t designed for an industrial usage thus moving mechanism excessively worn out. The elevator was never registered with the State of MA when it was installed. Due to unregistered system and not meeting current code, vendors would not service the elevator for repair and certification. Also because of its old age, parts are unavailable in the market which makes it harder for any repair even if a vender would be able to service them.

Elevator needs to either to be upgraded or replace with a modern system that meets OSHA code as well as ABA compliant.

Roof system: The Beale house (2,985 sf) is a historic structure built in 1792 and it serves as ADAD NHP’s headquarter and hold special events on some occasions as well as hold school functions as part of local public‐school partnership. Existing roof was rehab in 1992 and it has reached beyond its life cycle expectancy. In winter of 2015, a significant amount of damage occurred where roof damage caused sever amount of damaged to the interior of the building and had to perform an emergency repair to the gutter line and had to install additional layer of insulation to the attic. Replacing roofing system including asphalt shingles, wooden gutter with copper lining, soffit, and balustrade, etc., will preserve the historic stricture, protected from potential water infiltration, and preserve historic collections.

PSA Scope Statement (Park, Region, and A/E should discuss the limits of this work, what is included and not. Be as specific as possible/quantify as much as possible.

Assess existing conditions as indicated below, review and validate NPS‐provided scope, and provide a scope of work with a Class C cost estimate. The cost estimate should include design, permitting and compliance, purchase, and installation, as well as removal and appropriate disposal of old components or rehabilitation of disturbed areas. All quantities and scope provided here are preliminary and must be verified by the A/E team.

Assessments shall consider local environmental conditions and climate change projections to make recommendations to 1) reduce frequency of future maintenance, 2) increase the life expectancy of the assets/locations, and 3) increase overall sustainability and resilience of the assets/locations, including increased energy efficiency and reduction of greenhouse gas emissions.

Assessments should address deferred maintenance solutions while suggesting improvements that will reduce the costs associated with operating and maintaining the park.

Assessments should note physical barriers to accessibility and observed accessibility concerns. A complete ABAAS Accessibility Assessment is not included.

For roof system inspections, the A/E Contractor is required to coordinate with the Interior Region 1 Safety Officer so that a safety plan for roof access can be developed prior to the first site visit. The A/E Contractor will be required to always adhere to this safety plan.

All design recommendations must include, where applicable, historically appropriate, code‐compliant materials and design techniques. All renovations shall follow procedures set forth in the Secretary of the Interior’s Standards for the Treatment of Historic Properties.

The scope of services for this project includes the assessments listed below (but not limited to):

Assess Adams old house for new fire suppression system for best suitable system for collections/artifacts with out causing major impact on historic integrity. An adequacy of the water supply must also be addressed which might include additional infrastructure from exterior.

Assess either replacement or repair of existing elevator to meet current codes.

Assess roof system for rehabilitation.

FMSS Locations for this PSA

Location

Location Description

Asset Code

OB API FCI CRV DM&R Ranking UM QTY YEAR

HISTORIC

STATUS

74060 Adam Old House

4100 1 100 .034 $4,743,739 $3,246,784 GOOD GSF 12,765 1731 Y

74061 Stone Library 4100 1 100 .037 $1,152,068 $45,542 GOOD GSF 1,434 1870 Y

74089 Maintenance Facilities

4100 2 73 .041 $2,171,217 $88,823 GOOD GSF 4,989 2000 N

74048 Beale House 4100 1 92 .095 $4,088,471 $387,782 GOOD GSF 7,817 1792 Y

Existing PMIS Entries Related to this PSA for Reference

PMIS # Title & Description Status Budget Formulated Funded

291631

Feasibility Study for Fire Suppression of

Two Historic Buildings FY28 Request 31,312 N/A N/A

330430 Design and Modernize elevator FY25 request $121,485 N/A N/A

178676 Replace Asphalt Roofing on Beale House FY 27 request $231,904 N/A N/A

Additional Data for Reference [Park Documents? eTic Documents?]

The Secretary of the Interior’s Standards—Technical Preservation Services, National Park Service (nps.gov)

Climate Change Vulnerability Assessment (if available)

NPS Cultural Resources Climate Change Strategy (2016)

List of Maintenance Backlog Work Categories to be Evaluated under this PSA (not all work categories will be needed for each PSA – use only the categories that are needed based on PSA Scope Statement) Buildings and Ancillary Structures

1. Roofing and Stormwater Shedding Systems: Roof system, flashing, gutters, downspouts, venting, roofing features

2. Building Exterior Envelope (all): Siding, windows, doors, facia, trim, soffits, finishes, foundations, basement

3. Masonry: Foundation, chimney, steps, exterior veneers, driveway, concrete floors/ walks, basements

4. Interior Finishes: Paint, Drywall/plaster walls and ceilings, paint, trim, flooring and floor coverings, interior fixtures

5. Mechanical and Utility Systems: Electrical, emergency power generation, potable water supply, plumbing and piping, wastewater/sanitary sewer, storm sewer, HVAC, communications and IT signaling, lightning protection, fuel storage and supply (underground heating fuel tank size and age determination for life cycle replacement 50% usable life)

6. Life Safety Fire Detection/ Fire Suppression Systems: Standpipe, fire pump, system type, detection equipment, intrusion systems, size, and age determination for life cycle replacement 50% usable life.

7. Accessibility: Observed physical barriers, walkways, clearances, entrances, grade, slope (PSA is not an Accessibility Assessment)

8. Potential hazardous materials remediation issues interior and exterior: Observed mold, asbestos, lead (PSA is not an environmental assessment).

9. Vertical transportation systems of all types, interior and exterior

Maintained Landscapes

10. Grounds: Grades, drainage and stormwater management, vegetation, turf grass, walkways, signage, fence/gates, transportation routes, ingress/egress and parking, site lighting, trails, pedestrian and vehicular bridges, site furnishings

SCOPE SIGN‐OFF (By typing your name, you are agreeing to the above scope.)

Region: (COR/Project Manager)

Park: (Supt. Or Chief of Maintenance)

KEYS TO SUCCESS

Scope must be signed‐off on by all parties prior to visit. The A/E will not scope additional projects outside of the originally agreed upon scope once on site.

Park specific documents will be key to visit success. Many documents are not housed in Electronic Technical Information Center (eTIC). Provide A/E with as much project relevant information as you can prior to the visit.

Project tour Point of Contact (POC) must be briefed or very knowledgeable about project.

Work with A/E to establish report deadlines at closeout meeting.

Adhere to deadlines. Once A/E delivers report, the region/park will have 15 days to review/comment.

Final report will be produced 15 days after comments are submitted to A/E firm.

Create/modify PMIS Statement using Approved Final Report.

KEY PROJECT PERSONNEL NAME PHONE EMAIL

Park POC: FACILITY MGR or SUPT

A/E POC:

Region Project Mgr:

Project Specialist POC:

SCHEDULE

Pre‐Site Visit Telecon Date:

Site Visit Dates:

Out Brief Meeting Date/Time:

SITE LOGISTICS

Project Tour POC:

Site Visit Schedule (provide a general schedule for A/E):

Special access or equipment needs:

PARK ACTION ITEMS

☐Confirm description of PMIS Project is still accurate/valid.

☐Supporting Documentation – As‐Builts, drawings, maps, photos, previous conditions assessments, relevant studies: asbestos, lead‐based‐paint, HazMat, Geotech, Historic Structure Report, Cultural Landscape Report, FMSS Data – Asset Locations, Asset Details, and Work Orders etc. Any type of plan that has already been developed for the park, what is the driving master plan for the park.

☐Project Site Walk‐through – Devote time/personnel to walk the facility/site and meet with PSA team during assigned week.

☐Meeting Space (Outdoor, open air meeting space with enough room for a minimal staff PSA team).

Conference room or workspace to meet as a team with Supt, FM, appropriate personnel during site visit. Kick off and close out will be done online.

☐Lodging recommendations

☐Lunch recommendations – Will the team need to bring in?

REPORTS

Draft Report Delivery date: Enter a date

Park Report Review Comments Deadline: Enter a date

Final Report Delivery Date: Enter a date

The goal of this program is to conduct Project Scoping Analyses (PSAs) for high priority National Park Service (NPS) facilities. The NPS Units chosen for this PSA effort have identified the need for assistance in developing sound facilities projects at specific locations within the NPS Unit. The locations were chosen based on previous review and assessment at the Unit‐level that yielded a solid understanding of the problem and possible solutions.

An Architecture and Engineering firm (A/E) contracted by NPS Region 1 will perform condition assessments, define/refine project scopes, develop cost estimates, and identify technical information to be compiled into a final report. This essential report will be used by the unit to develop Project Management Information System (PMIS) project submissions.

The PSA effort will yield high quality, high priority, design‐ready projects that will be able to be quickly executed upon authorization and funding identification. This work will support the NPS mission and reduce NPS’s deferred maintenance backlog.

This document will be used as a checklist for the region/park and A/E to coordinate throughout the lifecycle of the PSA. The information below will help all parties involved be successful.

Park: Cape Cod National Seashore CACO

Project Title: Conduct comprehensive assessment of South District Ranger station for Complete Rehabilitation.

Project Description: Provide full assessment of ranger station for complete rehabilitation to meet the current codes as well as NPS design guideline for ranger station requirement.

Problem Statement and Justification (How did the park identify the need for this work – assessment?) (Why does this work need to be done? Why is it priority? Why now?)

Current ranger station was constructed in the early 1960’s and it has been used as South District Ranger Station since 1990. This structure wasn’t design as a ranger station, but over the year it has been rehab and retrofitted for current usage. There has been no major renovation since the current occupancy, thus the structure doesn’t not meet the current code and it’s deteriorating. In 2022, HVAC study was conducted. The report proposed a new HVAC system that will have heating, ventilation and colling provided by a combination of energy recovery ventilators. To support the new HVAC system, study conclude that current system is inadequate. The existing system service is 230 volts, single‐ phase, 100 amps and it will need to be upgraded to meet the future system’s requirement.

PSA Scope Statement (Park, Region, and A/E should discuss the limits of this work, what is included and not. Be as specific as possible/quantify as much as possible.

Assess existing conditions as indicated below, review and validate NPS‐provided scope, and provide a scope of work with a Class C cost estimate. The cost estimate should include design, permitting and compliance, purchase, and installation, as well as removal and appropriate disposal of old components or rehabilitation of disturbed areas. All quantities and scope provided here are preliminary and must be verified by the A/E team.

Assessments shall consider local environmental conditions and climate change projections to make recommendations to 1) reduce frequency of future maintenance, 2) increase the life expectancy of the assets/locations, and 3) increase overall sustainability and resilience of the assets/locations, including increased energy efficiency and reduction of greenhouse gas emissions.

Assessments should address deferred maintenance solutions while suggesting improvements that will reduce the costs associated with operating and maintaining the park.

Assessments should note physical barriers to accessibility and observed accessibility concerns. A complete ABAAS Accessibility Assessment is not included.

For roof system inspections, the A/E Contractor is required to coordinate with the Interior Region 1 Safety Officer so that a safety plan for roof access can be developed prior to the first site visit. The A/E Contractor will be required to always adhere to this safety plan.

All design recommendations must include, where applicable, historically appropriate, code‐compliant materials and design techniques. All renovations shall follow procedures set forth in the Secretary of

Comprehensive rehabilitation assessment of exterior envelop:

o Windows and doors and it’s opening.

o Roofing system o Porch and railings

Interior o Finish o Carpentry o staircase

Comprehensive MEP and IT

Fire alarm and suppression system

Location Description

Asset Code

OB API FCI CRV DM&R Ranking UM QTY YEAR

HISTORIC

STATUS

38440 Nauset Ranger Station

4100 3 30 .128 2,647,410.73 338,700.21 FAIR GSF 5,516 1950 Not Evaluated

PMIS # Title & Description Status Budget Formulated

Funding

Source

307385 Rehab CACO South District Ranger Station Formulated 588,357.44 FY25 ReRe

201741 Parkwide Roof Repairs/Replacement FY21 Request $253,703 Rec Fee

313861

CACO‐Septic Upgrades to Title 5 Sanitary Code at Employee, Leased Housing and Operational

Bldg FY 25 request $1,8828,578 ReRe

255545

Replace HVAC System at Park Administration and Operational Buildings Parkwide Formulated $1,640,541 FY27 ReRe

257625

Install Energy Saving Insulation for 5 Major

Park facilities and Fifteen Housing Units FY25 Request $225,121 ReRe

(nps.gov)

Statement) Buildings and Ancillary Structures

1. Roofing and Stormwater Shedding Systems: Roof system, flashing, gutters, downspouts, venting, roofing features

2. Building Exterior Envelope (all): Siding, windows, doors, facia, trim, soffits, finishes, foundations, basement

3. Masonry: Foundation, chimney, steps, exterior veneers, driveway, concrete floors/ walks, basements

4. Interior Finishes: Paint, Drywall/plaster walls and ceilings, paint, trim, flooring and floor coverings, interior fixtures

5. Mechanical and Utility Systems: Electrical, emergency power generation, potable water supply, plumbing and piping, wastewater/sanitary sewer, storm sewer, HVAC, communications and IT signaling, lightning protection, fuel storage and supply (underground heating fuel tank size and age determination for life cycle replacement 50% usable life)

6. Life Safety Fire Detection/ Fire Suppression Systems: Standpipe, fire pump, system type, detection equipment, intrusion systems, size, and age determination for life cycle replacement 50% usable life.

7. Accessibility: Observed physical barriers, walkways, clearances, entrances, grade, slope (PSA is not an Accessibility Assessment)

8. Potential hazardous materials remediation issues interior and exterior: Observed mold, asbestos, lead (PSA is not an environmental assessment).

9. Vertical transportation systems of all types, interior and exterior

Maintained Landscapes

10. Grounds: Grades, drainage and stormwater management, vegetation, turf grass, walkways, Scope must be signed‐off on by all parties prior to visit. The A/E will not scope additional projects outside of the originally agreed upon scope once on site.

Park specific documents will be key to visit success. Many documents are not housed in Electronic Technical Information Center (eTIC). Provide A/E with as much project relevant information as you can prior to the visit.

Project tour Point of Contact (POC) must be briefed or very knowledgeable about project.

Work with A/E to establish report deadlines at closeout meeting.

Adhere to deadlines. Once A/E delivers report, the region/park will have 15 days to review/comment.

A/E POC:

Site Visit Dates:

Project Tour POC:

☐Supporting Documentation – As‐Builts, drawings, maps, photos, previous conditions assessments, relevant studies: asbestos, lead‐based‐paint, HazMat, Geotech, Historic Structure Report, Cultural Landscape Report, FMSS Data – Asset Locations, Asset Details, and Work Orders etc. Any type of plan that has already been developed for the park, what is the driving master plan for the park.

☐Project Site Walk‐through – Devote time/personnel to walk the facility/site and meet with PSA team during assigned week.

☐Meeting Space (Outdoor, open air meeting space with enough room for a minimal staff PSA team).

Conference room or workspace to meet as a team with Supt, FM, appropriate personnel during site visit. Kick off and close out will be done online.

The goal of this program is to conduct Project Scoping Analyses (PSAs) for high priority National Park Service (NPS) facilities. The NPS Units chosen for this PSA effort have identified the need for assistance in developing sound facilities projects at specific locations within the NPS Unit. The locations were chosen based on previous review and assessment at the Unit‐level that yielded a solid understanding of the problem and possible solutions.

An Architecture and Engineering firm (A/E) contracted by NPS Region 1 will perform condition assessments, define/refine project scopes, develop cost estimates, and identify technical information to be compiled into a final report. This essential report will be used by the unit to develop Project Management Information System (PMIS) project submissions.

The PSA effort will yield high quality, high priority, design‐ready projects that will be able to be quickly executed upon authorization and funding identification. This work will support the NPS mission and reduce NPS’s deferred maintenance backlog.

This document will be used as a checklist for the region/park and A/E to coordinate throughout the lifecycle of the PSA. The information below will help all parties involved be successful.

Park: Minute Man National Historic Park MIMA

Project Title: Assess Park Wide Wireless Structural Fire/Intrusion Alarm/Video Mesh Network Alarm/Video Mesh Network.

Project Description: Provide assessment of existing wireless mesh network at the park for rehabilitation to meet the federal data security standard which allows for the transmission of security alarm, fire alarm and video data to central station monitoring location via internet protocols.

Rehabilitation of the park wide system will provide data access points at 24 structures, 10 employee/visitor parking lots and North Bridge area.

Problem Statement and Justification (How did the park identify the need for this work – assessment?) (Why does this work need to be done? Why is it priority? Why now?)

The current System was installed in 2010 without proper engineering and installed by inadequate contractor with poor craftsmanship and used outdated equipment. Current outdated system is fragmented into 3 separate individual networks which causes frequent disruptions in service and not all location connections feeds back to a central location which is located at MIMA ranger station as well as OI network. Discontinue copper line support from Verizon and transfer of the lines to new smaller server have led to an increase in office system and increase in repair and troubleshooting house by MIMA staff. Park’s ultimate goal is to upgrade the system to a computer ‐controlled Mesh data network so that communicates through wireless and fiber optic technologies via internet protocols. New system must meet reliable and encompasses communication network that will allow remote security and fire alarm monitoring by Boston National Historic Park TOC and Centralized video monitoring, access, and storage.

PSA Scope Statement (Park, Region, and A/E should discuss the limits of this work, what is included and not. Be as specific as possible/quantify as much as possible.

Assess existing conditions as indicated below, review and validate NPS‐provided scope, and provide a scope of work with a Class C cost estimate. The cost estimate should include design, permitting and compliance, purchase, and installation, as well as removal and appropriate disposal of old components or rehabilitation of disturbed areas. All quantities and scope provided here are preliminary and must be verified by the A/E team.

Assessments shall consider local environmental conditions and climate change projections to make recommendations to 1) reduce frequency of future maintenance, 2) increase the life expectancy of the assets/locations, and 3) increase overall sustainability and resilience of the assets/locations, including increased energy efficiency and reduction of greenhouse gas emissions.

Assessments should address deferred maintenance solutions while suggesting improvements that will reduce the costs associated with operating and maintaining the park.

Assessments should note physical barriers to accessibility and observed accessibility concerns. A complete ABAAS Accessibility Assessment is not included.

For roof system inspections, the A/E Contractor is required to coordinate with the Interior Region 1 Safety Officer so that a safety plan for roof access can be developed prior to the first site visit. The A/E Contractor will be required to always adhere to this safety plan.

All design recommendations must include, where applicable, historically appropriate, code‐compliant materials and design techniques. All renovations shall follow procedures set forth in the Secretary of

Comprehensive assessment of park wide communication line o Communication line from main source to individual locations o Security alarm and video communication line.

o Fire alarm communication line

Location #

Description Asset Code

OB API FCI CRV DM&R Ranking UM QTY YEAR

HISTORIC

STATUS

104955 Maintenance Vehicle Parking

1300 3 38 .561 $46,300.88 $25,980.45 SERIOUS GSF 1,893 1959 Not Evaluated

107107 Minute Man Visitor Center

Service Parking

1300 3 38 .201 $119,534.91 $24,0177 POOR GSF 8,421 1935 Not Evaluated

107110 Noah Brooks Paved Parking

1300 3 21 .120 $78,559 $9,440 FAIR GSF 3,339 1974 Not Evaluated

63671 Major John Buttrick House

4100 1 93 .391 $571,870 $287.66 POOR GSF 3,179 1715 Y

63675 Stedman Buttrick House

(ME)

4100 1 78 .126 $11,688,454.45 $1,473730 FAIR GSF 15,600 1911 y

63676 Buttrick Caretakers

Cottage (MS)

4100 3 73 .355 $1,915,810 $679,342 POOR GSF 3,556 1911 y

63961 North Bridge Visitor s Center

Parking

1300 3 48 .114 $570,589 $65,259 FAIR GSF 22,905 1967 Not Evaluated

63963 North Bridge Parking

1300 2 42 .120 $763,844.31 $91,760 FAIR SF 32,157 1929 Y

63971 Elisha Jones House

4100 1 85 .310 $1,759,830 $611,541 POOR GSF 8,510 1644 Y

63979 Wayside House 4100 1 93 .197 $2,953,190 $581,182 POOR GSF 7,126 1716 Y

63984 Wayside Parking

1300 3 48 .284 $$387,980 $110,268 POOR GSF 13,767 1971 Not Evaluated

64056 John Meriam House

4100 1 87 .137 $2,076,212 $284,445 FAIR GSF 4,978 1705 Y

64069 Meriam s Corner Parking

1300 3 35 .113 $308,142 $34,948 FAIR GSF 12,270 1998 Not Evaluated

64084 Farwell Jones House

4100 2 65 .559 $994,720 $556,297 SERIOUS GSF 4,662 1686 y

64102 Samuel Brooks House

4100 1 85 .362 $2,888,895 $1,046,270 POOR GSF 6,093 1692 y

64105 Noah Brooks Tavern

4100 2 75 .461 $3,577,511 $1,648,542 POOR GSF 7,606 1798 y

64108 Rogers Barn 4100 2 70 .367 2,217,739 814,105 POOR GSF 7,028 1937 y

64133 Joshua Brooks Jr. House

4100 2 83 .522 1,064,689 55,770 SERIOUS GSF 2,073 1780 y

64145 Rego House 4100 2 70 .373 2,191,113 817,649 POOR GSF 4,067 1890 y

64153 Ephraim Hartwell Tavern

4100 1 93 .318 2,847,735 905,424 POOR GSF 5,902 1733 Y

64172 Hartwell Parking

1300 4 48 .489 575,501 281,580 POOR SF 51,989 1999 Not Evaluated

64211 Captain William Smith

House

4100 1 87 .358 1,720,149 615,811 POOR GSF 3,562 1693 Y

64228 Minute Man Visitor Center

Parking

1300 3 42 .157 924,671 145,094 POOR SF 50,891 2006 Not Evaluated

64230 Minute Man Visitor Center

(ME)

4100 2 48 .412 3,406,933 1,403,365 POOR GSF 7,024 1976 Not Evaluated

64231 Jacob Whittemore

House

4100 1 93 .568 1,668,522 947,332 SERIOUS GSF 3,455 1717 Y

81641 Noah Brooks Unpaved Parking

1300 3 21 .209 245,989 51,331 POOR SF 49,548 2003 Not Evaluated

321120

Rehabilitate Park wide Wireless Structural

Fire/intrusion alarm/video mesh network Completed $488,680 FY 20

FY19 (only for fire suppression)

(nps.gov)

Statement) Buildings and Ancillary Structures

1. Roofing and Stormwater Shedding Systems: Roof system, flashing, gutters, downspouts, venting, roofing features

2. Building Exterior Envelope (all): Siding, windows, doors, facia, trim, soffits, finishes, foundations, basement

3. Masonry: Foundation, chimney, steps, exterior veneers, driveway, concrete floors/ walks, basements

4. Interior Finishes: Paint, Drywall/plaster walls and ceilings, paint, trim, flooring and floor coverings, interior fixtures

5. Mechanical and Utility Systems: Electrical, emergency power generation, potable water supply, plumbing and piping, wastewater/sanitary sewer, storm sewer, HVAC, communications and IT signaling, lightning protection, fuel storage and supply (underground heating fuel tank size and age determination for life cycle replacement 50% usable life)

6. Life Safety Fire Detection/ Fire Suppression Systems: Standpipe, fire pump, system type, detection equipment, intrusion systems, size, and age determination for life cycle replacement 50% usable life.

7. Accessibility: Observed physical barriers, walkways, clearances, entrances, grade, slope (PSA is not an Accessibility Assessment)

8. Potential hazardous materials remediation issues interior and exterior: Observed mold, asbestos, lead (PSA is not an environmental assessment).

9. Vertical transportation systems of all types, interior and exterior

Maintained Landscapes

10. Grounds: Grades, drainage and stormwater management, vegetation, turf grass, walkways, Scope must be signed‐off on by all parties prior to visit. The A/E will not scope additional projects outside of the originally agreed upon scope once on site.

Park specific documents will be key to visit success. Many documents are not housed in Electronic Technical Information Center (eTIC). Provide A/E with as much project relevant information as you can prior to the visit.

Project tour Point of Contact (POC) must be briefed or very knowledgeable about project.

Work with A/E to establish report deadlines at closeout meeting.

Adhere to deadlines. Once A/E delivers report, the region/park will have 15 days to review/comment.

A/E POC:

Site Visit Dates:

☐Supporting Documentation – As‐Builts, drawings, maps, photos, previous conditions assessments, relevant studies: asbestos, lead‐based‐paint, HazMat, Geotech, Historic Structure Report, Cultural Landscape Report, FMSS Data – Asset Locations, Asset Details, and Work Orders etc. Any type of plan that has already been developed for the park, what is the driving master plan for the park.

☐Project Site Walk‐through – Devote time/personnel to walk the facility/site and meet with PSA team during assigned week.

☐Meeting Space (Outdoor, open air meeting space with enough room for a minimal staff PSA team).

Conference room or workspace to meet as a team with Supt, FM, appropriate personnel during site visit. Kick off and close out will be done online.

The goal of this program is to conduct Project Scoping Analyses (PSAs) for high priority National Park Service (NPS) facilities. The NPS Units chosen for this PSA effort have identified the need for assistance in developing sound facilities projects at specific locations within the NPS Unit. The locations were chosen based on previous review and assessment at the Unit‐level that yielded a solid understanding of the problem and possible solutions.

An Architecture and Engineering firm (A/E) contracted by NPS Region 1 will perform condition assessments, define/refine project scopes, develop cost estimates, and identify technical information to be compiled into a final report. This essential report will be used by the unit to develop Project Management Information System (PMIS) project submissions.

The PSA effort will yield high quality, high priority, design‐ready projects that will be able to be quickly executed upon authorization and funding identification. This work will support the NPS mission and reduce NPS’s deferred maintenance backlog.

This document will be used as a checklist for the region/park and A/E to coordinate throughout the lifecycle of the PSA. The information below will help all parties involved be successful.

Park: Sagamore Hill National Historic Site SAHI

Project Title: Rehabilitate Foreman’s Cottage and Garage/Maintenance Shop

Project Description: This PSA will provide a comprehensive assessment of SAHI’s Foreman’s Cottage and Garage/Maintenance Shop that will serve as the foundation to rehabilitate the locations.

Problem Statement and Justification (How did the park identify the need for this work – assessment?) (Why does this work need to be done? Why is it priority? Why now?)

The Foreman’s Cottage and Garage/Maintenance Shop are part of Sagamore Hill NHS historic view shed. All visitors are encouraged to “get out to the landscape” and explore the many features that comprise the 83 acres of Sagamore Hill NHS. Many of the 140,000 annual visitors walk the park grounds before or after their guided tour of the Roosevelt Home or after experiencing the Old Orchard Museum. Exterior restoration of these buildings will enhance their “sense of place” and provide a more realistic historic view shed.

The historic Foreman’s Cottage is a 1 1/2 story shingle‐clad building with a slate‐covered, gable roof.

Originally used as housing for the property manager, the cottage has been used as NPS quarters since 1963.

The historic Garage/Maintenance Shop is a 2‐story shingle clad building with a slate‐covered, gable roof. The first floor, including the 6‐bay garage houses the SAHI maintenance operations. The second floor is an apartment that serves as park housing.

The exteriors of both building are severely deteriorated. Many of the shingles are cracked, broken, or curled and the paint on the doors, windows, trim and garage doors is peeling badly. The shingles need to be repaired or replaced as appropriate and sealed; the trim, window frames and doors should be scrapped, sanded, primed, and repainted. (Note: both exteriors were “de‐leaded” as part of a larger project removing lead paint from park structures c2000.) In FY2007‐09, the new slate roofs were installed on the Foreman’s Cottage and Garage/Maintenance Shop as part of a $400,000+ project that rehabbed eight historic buildings.

At the Garage/Maintenance Shop, the gutter and underground drainage system is inadequate and unable to move water away from the structure. The foundation is severely compromised and has failed in several places; water floods the basement every time it rains. The continuing water damage causes the continuing deterioration of the foundation and threats the structural integrity and the long‐term survival of the historic structure, as well as the health and safety of the occupants due to the mold forming on the interior foundation walls and floor.

It is believed that the interior of the Garage/Maintenance Shop contains lead and asbestos that must be abated. This is the last location at the park in need of abatement.

Neither location meets meet national & state safety codes for mechanical and electrical systems.

There are two wooden sheds located behind the buildings, the Sears Shed and Lawn Mower Shed, that are also rapidly deteriorating. As historic assets of the Garage/Maintenance Shop, they must be preserved in the same fashion as the location.

The preservation of all Roosevelt‐era buildings at Sagamore Hill is specifically mandated in the park’s enabling legislation. The Foreman’s Cottage and Garage/Maintenance Shop are described in the National Register Nomination Update (approved in 2013) and identified as "nationally significant".

The Foreman’s Cottage is listed on the park’s List of Classified Structures as IDLCS #40954; and the Garage/Maintenance Shop is listed as IDLCS #40955. They are both described as "Must be Preserved and Maintained."

PSA Scope Statement (Park, Region, and A/E should discuss the limits of this work, what is included and not. Be as specific as possible/quantify as much as possible.

Assess existing conditions as indicated below, review and validate NPS‐provided scope, and provide a scope of work with a Class C cost estimate. The cost estimate should include design, permitting and compliance, purchase, and installation, as well as removal and appropriate disposal of old components or rehabilitation of disturbed areas. All quantities and scope provided here are preliminary and must be verified by the A/E team.

Assessments shall consider local environmental conditions and climate change projections to make recommendations to 1) reduce frequency of future maintenance, 2) increase the life expectancy of the assets/locations, and 3) increase overall sustainability and resilience of the assets/locations, including increased energy efficiency and reduction of greenhouse gas emissions.

Assessments should address deferred maintenance solutions while suggesting improvements that will reduce the costs associated with operating and maintaining the park.

Assessments should note physical barriers to accessibility and observed accessibility concerns. A complete ABAAS Accessibility Assessment is not included.

For roof system inspections, the A/E Contractor is required to coordinate with the Interior Region 1 Safety Officer so that a safety plan for roof access can be developed prior to the first site visit. The A/E Contractor will be required to always adhere to this safety plan.

All design recommendations must include, where applicable, historically appropriate, code‐compliant materials and design techniques. All renovations shall follow procedures set forth in the Secretary of the Interior’s Standards for the Treatment of Historic Properties.

The scope of services for this project includes the assessments listed below (but not limited to):

Base PSA:

1. Foreman’s Cottage (smaller building in the photo below)

a. Exterior envelope, roof, general structural review, foundation (water comes into basement, but structure is on top of hill so no drainage issues, just foundation issues)

2. Garage/Maintenance Shop (larger, 6‐bay building in photo below)

a. Exterior envelope, roof, general structural review

b. Lead and asbestos abatement (interior)

3. Sears Shed (small wooden shed, asset to/located behind Garage/Maintenance Shop)

a. Basic structural review to ensure it is stable.

4. Lawn Mower Shed (small wooden shed, asset to/located behind Garage/Maintenance Shop)

a. Basic structural review to ensure it is stable.

Option 1:

1. Foreman’s Cottage (smaller building in the photo below)

a. Electrical

2. Garage/Maintenance Shop (larger, 6‐bay building in photo below)

a. Electrical

Option 2:

1. Foreman’s Cottage (smaller building in the photo below)

a. Plumbing, HVAC

2. Garage/Maintenance Shop (larger, 6‐bay building in photo below)

a. Plumbing, HVAC

Location Description Asset Code

OB API FCI CRV DM&R Ranking UM QTY YEAR

HISTORIC

STATUS

47488 BU‐ Foremans Cottage

4100 3 66 0.517 1,238,941.53 275,214.24 SERIOUS GSF 1,922 1938 Y

47489 BU‐

Garage/Maintenance Shop

4100 2 73 0.448 2,066,928.07 693,666.94 SERIOUS GSF 2,696.00 1938 Y

151283 Asbestos Abatement & Lead Paint

Removal at Maintenance Compound

Park‐Approved on

01/13/2015

$149,835.62 Not formulated Not funded yet

216522 Mitigate Water Intrusion and

Provide Critical Structural Repairs to

Foreman's Cottage

Region‐Reviewed on

03/21/2023

$212,873.18 Formulated for FY25 for design with HACE

($25,452.00)

Not funded yet

188669 Perform Exterior Rehabilitation of

Foreman's Cottage and

Maintenance Building

Region‐Reviewed on

07/18/2018

$29,391.00 ‐ Completed in

(nps.gov)

Statement) Buildings and Ancillary Structures

1. Roofing and Stormwater Shedding Systems: Roof system, flashing, gutters, downspouts, venting, roofing features

2. Building Exterior Envelope (all): Siding, windows, doors, facia, trim, soffits, finishes, foundations, basement

3. Masonry: Foundation, chimney, steps, exterior veneers, driveway, concrete floors/ walks, basements

4. Interior Finishes: Paint, Drywall/plaster walls and ceilings, paint, trim, flooring and floor coverings, interior fixtures

5. Mechanical and Utility Systems: Electrical, emergency power generation, potable water supply, plumbing and piping, wastewater/sanitary sewer, storm sewer, HVAC, communications and IT signaling, lightning protection, fuel storage and supply (underground heating fuel tank size and age determination for life cycle replacement 50% usable life)

6. Life Safety Fire Detection/ Fire Suppression Systems: Standpipe, fire pump, system type, detection equipment, intrusion systems, size, and age determination for life cycle replacement 50% usable life.

7. Accessibility: Observed physical barriers, walkways, clearances, entrances, grade, slope (PSA is not an Accessibility Assessment)

8. Potential hazardous materials remediation issues interior and exterior: Observed mold, asbestos, lead (PSA is not an environmental assessment).

9. Vertical transportation systems of all types, interior and exterior

Maintained Landscapes

10. Grounds: Grades, drainage and stormwater management, vegetation, turf grass, walkways, Scope must be signed‐off on by all parties prior to visit. The A/E will not scope additional projects outside of the originally agreed upon scope once on site.

Park specific documents will be key to visit success. Many documents are not housed in Electronic Technical Information Center (eTIC). Provide A/E with as much project relevant information as you can prior to the visit.

Project tour Point of Contact (POC) must be briefed or very knowledgeable about project.

Work with A/E to establish report deadlines at closeout meeting.

Adhere to deadlines. Once A/E delivers report, the region/park will have 15 days to review/comment.

A/E POC:

Site Visit Dates:

☐Supporting Documentation – As‐Builts, drawings, maps, photos, previous conditions assessments, relevant studies: asbestos, lead‐based‐paint, HazMat, Geotech, Historic Structure Report, Cultural Landscape Report, FMSS Data – Asset Locations, Asset Details, and Work Orders etc. Any type of plan that has already been developed for the park, what is the driving master plan for the park.

☐Project Site Walk‐through – Devote time/personnel to walk the facility/site and meet with PSA team during assigned week.

☐Meeting Space (Outdoor, open air meeting space with enough room for a minimal staff PSA team).

Conference room or workspace to meet as a team with Supt, FM, appropriate personnel during site visit. Kick off and close out will be done online.

The goal of this program is to conduct Project Scoping Analyses (PSAs) for high priority National Park Service (NPS) facilities. The NPS Units chosen for this PSA effort have identified the need for assistance in developing sound facilities projects at specific locations within the NPS Unit. The locations were chosen based on previous review and assessment at the Unit‐level that yielded a solid understanding of the problem and possible solutions.

An Architecture and Engineering firm (A/E) contracted by NPS Region 1 will perform condition assessments, define/refine project scopes, develop cost estimates, and identify technical information to be compiled into a final report. This essential report will be used by the unit to develop Project Management Information System (PMIS) project submissions.

The PSA effort will yield high quality, high priority, design‐ready projects that will be able to be quickly executed upon authorization and funding identification. This work will support the NPS mission and reduce NPS’s deferred maintenance backlog.

This document will be used as a checklist for the region/park and A/E to coordinate throughout the lifecycle of the PSA. The information below will help all parties involved be successful.

Park: Women’s Rights National Historic Site WORI

Project Title: Rehabilitate Visitor Center/HQ, Declaration Waterwall, and Declaration Park

Project Description: This PSA will provide a comprehensive assessment of WORI’s Visitor Center/HQ, Declaration Waterwall, and Declaration Park that will serve as the foundation to rehabilitate the locations.

Problem Statement and Justification (How did the park identify the need for this work – assessment?) (Why does this work need to be done? Why is it priority? Why now?)

The WORI Chapel Block, including the Visitor Center, Declaration Park and Waterwall, and Wesleyan Chapel were rehabilitated/constructed/and installed in 1993 as part of the planning and establishment of the park. Since that initial project, much of the infrastructure in place has only received routine maintenance and the majority of the components are beyond the end of their useable life.

At the Visitor Center, an HVAC and roof project is underway (FY25 and FY26) to address end of life cycle components and water intrusion issues. The focus can now turn towards rehabilitating the interior finishes that have either reached the end of their life cycle (+/‐30 year) and/or were impacted by past water intrusion issues. In addition, the plumbing and electrical systems are also +/‐ 30 years old and need condition assessments to identify and address any issues with deteriorating piping, fixtures, wiring, control panels, etc. The current systems most likely contain discontinued components due to age. All assessments and recommendations must consider planned HVAC and roof work at this location.

The Visitor Center power distribution unit (Liebert Datawave Magnetic Synthesizer), located in the basement, is beyond the end of its life cycle (+/‐100,000 hours or 12 years). The current unit is discontinued and therefore, servicing the unit and finding parts is challenging. The unit is connected to dedicated outlets on the third floor of the building. The park is open to replacing in‐kind or with new a technology/system, based on what would be of best value to the Federal Government.

The Visitor Center hydraulic elevator is beyond the end of its life cycle (+/‐25 years). It is currently in service and receives quarterly servicing. However, there are interruptions to service stemming from obsolete controls and hard‐to‐find components. Attempts to troubleshoot by staff and service technicians have been unsuccessful. The elevator’s specifications are:

Schindler HG84194, EL 218L Passenger, hydraulic, 2000 lbs.

Manufacture date: 12/9/1992 Number of stops: 4

Figure 1: View of Visitor Center/HQ building in background (with purple and yellow murals) and Declaration Park (green space and walls; Declaration Waterwall at back edge of park).

At Declaration Park, the components of the maintained landscape (retaining walls, steppingstone amphitheater, walkways, exterior lighting, planting areas, irrigation system, etc.) are also towards the end of their life cycle (+/‐30 years). A parking lot rehabilitation project is planned for FY26 and FY27 and a ground water monitoring program (petroleum) is currently underway. Monitoring wells are located in the parking lot and at Declaration Park. All assessments and recommendations must consider planned parking lot project and well monitoring activities.

The Water Wall, a key feature adjacent to Declaration Park, is a bluestone wall engraved with the Declaration of Sentiments signed in 1848 that also serves as a water feature in the warmer months.

However, the wall’s plumbing and electrical systems are also +/‐30 years old and need condition assessments to identify and address any issues with deteriorating piping, fixtures, wiring, control panels, etc. In addition, the exterior finishes of the wall are deteriorating because of age and/or an inadequate water treatment system. All of the Water Wall’s components should be assessed to accurately address the needs and ensure all components are working together to maintain the integrity of the feature.

Figure 2: Close up of Declaration Water Wall.

Park staff have worked diligently to develop project scopes and costs to repair and rehabilitate the deficiencies of these locations. However, these more complex systems require additional professional condition assessments, project scoping, and cost estimating that will allow the park staff to move the projects forward effectively and efficiently.

PSA Scope Statement (Park, Region, and A/E should discuss the limits of this work, what is included and not. Be as specific as possible/quantify as much as possible.

Assess existing conditions as indicated below, review and validate NPS‐provided scope, and provide a scope of work with a Class C cost estimate. The cost estimate should include design, permitting and compliance, purchase, and installation, as well as removal and appropriate disposal of old components or rehabilitation of disturbed areas. All quantities and scope provided here are preliminary and must be verified by the A/E team.

Assessments shall consider local environmental conditions and climate change projections to make recommendations to 1) reduce frequency of future maintenance, 2) increase the life expectancy of the assets/locations, and 3) increase overall sustainability and resilience of the assets/locations, including increased energy efficiency and reduction of greenhouse gas emissions.

Assessments should address deferred maintenance solutions while suggesting improvements that will reduce the costs associated with operating and maintaining the park.

Assessments should note physical barriers to accessibility and observed accessibility concerns. A complete ABAAS Accessibility Assessment is not included.

For roof system inspections, the A/E Contractor is required to coordinate with the Interior Region 1 Safety Officer so that a safety plan for roof access can be developed prior to the first site visit. The A/E Contractor will be required to always adhere to this safety plan.

All design recommendations must include, where applicable, historically appropriate, code‐compliant materials and design techniques.