A04_Statement_of_Need.pdf

Statement of Need

Assateague Island National Seashore

Purchase of Clam Shell for repairs to Parking lots in Virginia District

March 11, 2019

Purpose:

This is for the purchase of clamshell material to maintain and repair the road, parking areas and access routes at Assateague Island National Seashore. The point of delivery will be the stockpile area for the recreational beach in the Toms Cove area of the Chincoteague Island National Wildlife Refuge. The material will be used to repair parking areas and access routes at this location.

Description of Purchase:

Base:

One thousand (1000) cubic yards of Clamshell material delivered to a staging area at the Virginia district at 8586 Beach Road, Chincoteague, VA.

Option One:

May 2019 to September 2019 - Quantity not to exceed two thousand (2000) cubic yards of clamshell material to be delivered upon call from point of contact.

Quotes shall include the cost of the base and option.

Description of Materials

Clamshell specifications and requirements:

• The shell must be clamshell (not oyster shell, mussel shell, etc.) broken into pieces of assorted sizes, but not crushed so fine as to be ground into powder. The shell must be free of fresh clam body material that will cause a prolonged undesirable odor. The clamshell must also be free of any foreign matter such as processing waste, stones, gravel, metal debris, etc.

• A sample of the clamshell must be provided and approved by the COR prior to acceptance and approval of delivery. The COR reserves the right to reject any subsequent delivery of product that does not meet this specification or is otherwise unsuitable for use. The supplier will be responsible for completely removing from the project site any product that is rejected by the COR.

Additional Terms and Conditions

• The contractor shall work around the government’s work schedule and need for the material.

• The contractor shall supply to COR a list of all trucks or vehicles that will be making deliveries of materials. The list must contain Model, Year, Tag#, Serial Number, color, body dimensions of area where the material is transported and any additional information requested by COR.

• The contractor will have each load approved by a representative of the government and provide a written “load ticket” indicating the amount of materials on each truck.

• The contractor shall allow the government to measure the sizes of body of each truck to confirm measurement.

• THE CONTRACTOR WILL REQUIRE THEIR DRIVERS TO OBEY ALL

SPEED LIMITS, ALL-LOCAL LAWS DICTATING LOAD CAPACITIES, AND

DRIVE IN A SAFE DEFENSIVE MANNER AT ALL TIMES.

• No deliveries will be allowed on weekends due to heavy visitation.

• The contractor will provide the trucks, equipment, and drivers necessary to deliver material addressed in this scope.

• The government and COR shall be in agreement of the capacity, using cubic yards as the unit of measurement, for each truck or vehicle that is making deliveries before that truck or vehicle will be accepted to make deliveries. This may be accomplished on the first delivery load of that truck or vehicle.

Responsibilities of the Government

• The government will provide suitable area that includes ample space for turnaround and solid base for dumping.

• The government will maintain the stockpile area and maintain space for delivering.

Project Completion Criteria

The purchase will be complete when all material is delivered and accepted by the government

Delivery

• The contractor shall deliver clamshell material to the Virginia District at 8586 Beach Road, Chincoteague, VA.

• The district maintenance supervisor will provide exact locations for dumping materials in stockpiles at time of delivery.

Contracting Point Tomica Cooper 267-528-1420 Tomica_cooper@nps.gov mailto:Tomica_cooper@nps.gov