Attachment_7_RFIs_HPTC_Cleaning_Services_0001.pdf

Answers

Are cleaning services to be performed once a week on Thursdays only for all locations?

Yes, the cleaning services are to be performed once a week on Thursdays at both locations between 8am and 12pm. The full scope of work is to be completed during this timeframe. Work can be completed at one site then the other or both sites can be completed at the same time.

Please provide us total square feet of the Gambrill House to be needed for janitorial services. Approximately 4000 SF

Clarify if the 19,822 sq. ft. is the total amount for all areas that will be serviced.

Jenkins 2668 SF Masonry Team Shed 384 SF See the revised Jenkins floor plan and Gambrill House for more information, Attachment 2.

The SOW specifies that the cleaning is limited to Thursdays between 8am and 12pm. Could you clarify if the expectation is for the team to clean all the areas mentioned in the SOW within that time window, or if we can break up the work by different areas and focus on specific areas each week?

Cleaning services at both sites are to be completed on Thursdays between 8am and 12pm. The full scope of work is to be completed during this timeframe. The can be completed at one site then the other or both sites can be completed at the same time.

5 Where is the primary entrance to the Jenkins building? See updated Jenkins Floor Plan, revised Attachment 2.

6 What is the previous Purchase Order #? 140P2122P0002 7 Who is the incumbant Purchase Order holder? AATC8 Inc.

Is it possible to utilize more than one team simultaneously cleaning both locations? Yes

Will the cleaners be required to check in and out with an NPS employee at the beginning and end of cleaning? No

10 Is the glazing room to be cleaned at Jenkins? No 11 Is there an onsite dumpster at Jenkins and Gambrill? There is an onsite dumpster at Jenkins.

12 Is recycling collected?

At this time use clear bags in all Blue receptacles and process as regular trash. We are seeking a mixed recyclables collection service. Once a collection vendor is secured, an on site collection area will be identified.

Is the hallway between the workshop and the computer lab offices included in areas to be cleaned? Yes - See revised Jenkins Floor Plan, Attachment 2.

14 Is the Network room in Jenkins to be cleaned? No

Does the site plan include or not include the air handler room at Jenkins?

The air handler room is identified as not included on the original Jenkins floor plan.

Clarifying statement is needed regarding the lead room bathroom, transition room, if it is locked what should happen? Which areas get cleaned? Does the bathroom trash get removed?

Only the Lead Room Bathroom is to be cleaned. The bathroom is to be accessed as indicated on the revised Jenkins Floor Plan, Attachment 2.

17 Is the trash in the warehouse to be removed by cleaners? Yes

For all desks, should items be removed and dusted under, or just dusted around items left in place? Leave items in place and dust around.

Should the tops of the shelves be cleaned and should items be removed or cleaned around? Tops of shelves to be dusted, leave items in place.

Clarifying statement needed regarding all switch boards, IT panels, and network housing.

The cleaning of switch boards, IT panels and network equipment is not in the contract. See revised Jenkins and Gambrill floor plans, Attachment 2.

21 Should computer monitors be wiped or dusted? Monitors are to be dusted only.

What is the process for if there are access issues, locked doors, etc.

For access call Mike Seibert 240-739-2008. If a room is locked it does not need to be cleaned. The contractor will still be paid at the full rate.

HPTC Cleaning Services 140P2123Q0046

3/21/2023

Questions

What is the process for snow days, holidays that fall on Thursdays, etc? What about scheduling conflicts such as training events?

In such events the cleaning will be rescheduled preferably in advance.

24 Are the runner rugs at Jenkins to be vacuumed? The runner rugs are to be vacuumed.

Are there any special requirements to accomodate the historical nature of the buildings?

At the Gambrill house special special care is to be given to avoid banging vacuums, mops etc into walls, baseboards, stair balusters etc.

Can the Contractor have access to the training room schedule? The training room schedule will be provided.

27 How is trash and recycling to be handled?

At this time use clear bags in all Blue receptacles and process as regular trash. We are seeking a mixed recyclables collection service. Once a collection vendor is secured, an on site collection area will be identified.

Should empty cardboard boxes be processed by cleaners or left in place? Left in place.

Is the Kitchen closet and Kitchen Network room at Gambrill in the Scope of Work to be cleaned? Neither space is to be cleaned.

Is cleaning the inside of the fridge in the Scope of Work to be cleaned? Only wipe down the exterior of the refrigerator.

Clarifying statement that if an office is locked, it does not and should not be cleaned. See answer to question 22.

32 Artwork and pictures to be dusted? Yes - as needed.

Who has the key to the papertowel boxes? Will the Contractor be issued a key? The contractor will be issued keys to papertowel and soap dispensers.

Is the supply closet in the back of the PM office included in the SOW to be cleaned? The supply closet is not in the SOW.