Sol_140P2123Q0009_Amd_0001.pdf

(x)

140P2123Q0009 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

PWA

Lakewood CO 80235 P.O.Box 25287 MS WCP 7333 W. Jefferson Ave DOI, NPS, WASO - WCP Contracting

PWA

Denver CO 80225 P.O.Box 25287 MS WCP NPS, WASO - WCP Contracting

12/01/20220001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

12/01/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This award is a firm fixed price award for a base plus for options.

The purpose of this amendment is to:

A) Answer questions to the solicitation. The question period for this solicitation is closed no more questions will be accepted.

B) The deadline for this solicitation has been extended to January 18, 2023, with a 3PM

Eastern response time.

Period of Performance: 02/27/2023 to 02/26/2024

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jaime Mijares

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Questions:

1. Question - Must the awardee only pay via EFT, or will NPS allow for strictly check payments to be submitted to childcare providers?

Answer: Page 4, H.d of scope requires the contractor verify that each childcare provider is able to accept EFT.

2. Does NPS intend to issue the annual tax documents to child-care providers?

Answer: : Per Scope page 5, L.3. The contractor will submit an annual Dependent Care Assistance (DCAP) Report subsidy report by NLT PP 25 to the NPS Program Manager to facilitate NPS issuance of the annual tax documents.

3. Will NPS or the awardee/vendor approve new applicants and invoices?

Answer: The contractor receives, reviews and approves applicants to the program. Page

3. Paragraph A “provide recommendations to the NPS on eligibility and subsidy %”. Paragraph C – Process new applications and recertifications withing 30 days. Page 4 paragraph E. Process Child Care Subsidy applications, determine eligibility and the amount of assistance based on the subsidy models.

4. Will the government consider making a cost-reimbursable line item for the payments that the vendor makes on behalf of NPS? CLIN 11: Base Disbursement is the separate line item for payments the vendor makes to the childcare facilities on behalf of NPS. Each subsequent optional line item, 21, 31, 41, 51 is for the same purpose.

Answer: No, the award line items will be firm fixed price.

5. Will the government share the incumbent contract number and value, if applicable?

Answer: Contract number is 140P2119P0048. The award value was based off of different childcare reimbursements and a different contract type which makes it non applicable to this effort.

6. What is the estimated amount based on previous data, that the contractor is expected to pay the daycare providers monthly after the families portion is paid?

Answer: The monthly subsidy amount fluctuates between $15K to $21K per month.

7. When referring to the Schedule of Supplies/Services, what is Base Disbursement / Line NO. 00011 pertaining to?

Answer: CLIN 0011: Base Disbursement is the separate line item for payments the vendor makes to the childcare facilities on behalf of NPS. CLIN 00010 Base Management is pertaining to the firm fixed price cost to administer the service.

8. Page 4, 1.a. – If payment is based on the “invoiced amount” and payable on or after the 15th of the month for which services were rendered, it will mean that in many cases less than 25% of actual attendance in a month will be realized when invoices are submitted to the contractor, and the provider will certify that services are delivered before they are actually delivered. Is it the intent of the Government that payment will be made on an assumed, pro forma basis, or is it the intent of the Government to deliver payments on the 15th of the month after services were delivered?

Answer:

CO to modify: Page 4 I. “Receive invoices for the childcare subsidy amounts from the childcare providers; verify services were received and provide payment based on the invoiced amount on or after the 15th of the month ‘following the month’ for which services were rendered.” Services are not to be paid for until after received and verified per I.a. of scope.

9. Page 4, 1.a. – If the Government intends for the contractor to pay providers on an assumed pro forma basis on or after the 15th of the month “for which” services are delivered, does the Government require a reconciliation process to identify children that did not actually attend for the entire month of assumed service?

Answer: CO to modify: Page 4 I. “Receive invoices for the childcare subsidy amounts from the childcare providers; verify services were received and provide payment based on the invoiced amount on or after the 15th of the month ‘following the month’ for which services were rendered.” Services are not to be paid for until after received and verified per I.a. of scope. Note also, that Page 5 J. requires the contractor to “Assess and resolve over payments and underpayments.”

10. Is the 52.204-24 Representation Regarding Certain Telecommunications required for submittal with this proposal?

Answer: This is a required clause for every contract. Per the clause if any equipment is used in accordance with the any equipment, system or service that uses covered telecommunications equipment or services it must be disclosed in the RFQ. This would include companies that have been excluded from award in SAM.gov.

11. Is the 52.212-3 Offeror Representations and Certifications document required for submittal with this proposal?

Answer: I will accept verification by including 52.212-3 or that SAM.gov Offeror Representations and Certifications are up-to-date and current in SAM.gov.

12. Are any other documents besides(i) Price, (ii) Technical qualifications, and (iii) Past performance required as part of the submittal?

Answer: No. Please adhere to the RFQ Instructions to Offerors and Evaluations Factors for Award

13. For Technical Qualifications, is a PDF file submittal on the vendors letterhead acceptable?

Answers: A PDF file is acceptable. The softcopies shall be in Microsoft Office or Adobe Acrobat compatible formats. Please be in accordance with 4, 4.1.1, 4.1.2, 4.1.3 and 4.3 for Offer Format.

14. B08_Volume_II_Pricing: This form requires a “Subsidy Costs - firm/fixed price”.

Given that the information below is unknown to the proposer, please describe in detail how the Government requires this amount to be calculated.

Actual distribution of salaries across the National Parks Service employees?

Actual qualifying organization employees who might have eligible children?

Actual availability of childcare in areas where National Parks Service employees reside?

Answers: Eligibility is determined by TFI, Total Family Income, 90K is the NPS income threshold.

NPS Childcare Subsidy Family AGI Guidelines The Employer will use the employee’s family AGI in determining the amount of the employee’s childcare subsidy.

Family AGI is defined as the amount reported as Adjusted Gross Income on IRS Tax Form 1040 or 1040A.

For individuals who are married, filing separately, it is the sum of both spouses’ AGI.

The subsidy will be reduced by the amount of any other childcare subsidy received.

When more than one parent works for the Federal Government, childcare subsidy cannot be awarded by more than one federal agency.

The annual subsidy amount for an employee is determined as follows:

Family AGI ($) % of Total Child Care Costs Paid by the Employee based on the Family

AGI

80,001 - 90,000 20% 70,001 – 80,000 19% 60,001 – 70,000 18% 50,001 – 60,000 17% 40,001 – 50,000 15% 30,001 – 40,000 10 % 30,000 and less 5%

15. Given that January 16, 2023, is the Martin Luther King federal holiday, will the Government offer a later date for the proposal deadline?

Answer: An extension to January 18, 2023, will be done in light of the Federal holiday.

16. It looks like the maximum Total Family Income (TFI) limit for NPS employees to participate in the NPS CCSP was increased from $70,000 in 2019 to $90,000 in 2022.

Was this increase recently made?

Answer: The increase to $90,000 was made in September 2019.

17. How were NPS employees nationwide notified of the maximum TFI increase?

Answer: The information was updated on the NPS intranet, InsideNPS which is the employee electronic messaging and communication board.

18. Once NPS employees were made aware of the increase (2019) in the maximum TFI limit, was there a significant increase in the number of NPS employees who applied for the childcare subsidy benefit?

Answer: Number of new applicants: 2019 = No data ; 2020 = 43; 2021 = 32; 2022 = 34

19. Is it acceptable for our 3 Past Performance references to send their Past Performance Questionnaire (PPQ) directly to you, instead of sending the PPQ back to us to include in our proposal?

Answer: Yes, they can submit the PPQ directly back to the contracting officer, Jaime_mijares@nps.gov

20. Is there a Current Contract?

Answer: Yes

21. May we have a complete copy of the current contract and all modifications?

Answer: No this would need to be requested through the FOIA office.

22. Will we need to submit a FOIA Request? How do we do the FOIA request?

Answer: FOIA.gov - Freedom of Information Act: How to Make a FOIA Request

23. Was the incumbent a women owned small business? What is the name of the incumbent?

Answer: The incumbent is CJN Consulting. There socioeconomic status is available on SAM.gov

24. Is there an incumbent contractor? Contract number is 140P2119P0048

25. If there is an incumbent contractor, what is the contractor’s name? CJN Consulting, Inc.

26. If there is an incumbent contract, what is the incumbent contract number? Contract number is 140P2119P0048

27. If there is an incumbent contract, what is the current level of effort for providing these services?

ANSWER: This is proprietary information.

28. If there is an incumbent contract, what is the price for the current 12-month performance period? ANSWER: This is proprietary information specific to the Contractor quote.

29. Is the correct understanding the contractor pays the invoices from the childcare providers for approved applications? If not, how are these invoices processed by the contractor for government payment? ANSWER: The contractor pays the invoices from the childcare providers for approved applications per page 4 I. of the scope.

mailto:Jaime_mijares@nps.gov https://www.foia.gov/how-to.html

30. If the contractor provides payment for the invoices from the childcare providers for approved applications (page 4, paragraph I), exactly how and when is the contractor reimbursed for those expenses? ANSWER: The contractor must invoice NPS through IPP for management expenses against CLIN 0010 and disbursements against CLIN 0011 AFTER services of childcare facilities are provided, verified, and paid by the contractors, on a monthly basis.

31. If the contractor is not to be reimbursed, and use of this program is expected to grow, how is a contractor to estimate the amount of the payments? ANSWER: The contractor must invoice NPS through IPP for management expenses against CLIN 0010 and disbursements against CLIN 0011 AFTER services of childcare facilities are provided, verified, and paid by the contractors, on a monthly basis.

32. How much is the use of this program expected to growth over the next 5 years (page 3, Background), and how do you want that expected growth represented in the proposed pricing? ANSWER: NPS does not expect a significant % of growth in this program.

Each year there are applicants that drop from the program, relatively seeming to balance new applications keeping the program in at approximate same level of participation. Note also that there is a finite number of employees who qualify for the program so growth is confined to that limited population.