140P2018Q0022_VAFO_211497.pdf

United States Department of the Interior

NATIONAL PARK SERVICE

DENVER SERVICE CENTER

12795 W. ALAMEDA PKWY

P.O. BOX 25287

DENVER, COLORADO 80225-0287

Combined Synopsis / Solicitation 140P2018Q0022

COLLECTIONS MOVE AND STORAGE

VALLEY FORGE NATIONAL HISTORIC PARK

KING OF PRUSSIA, PA

AUGUST 7, 2018

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued.

(ii) This solicitation is issued as Request for Quote #140P2018Q0022.

(iii) The solicitation, provisions and clauses are those in effect through Federal Acquisition Circular 2005-99-1/07-16-18.

(iv) The proposed contract is 100% set-aside for small business concerns. NAICS code: 484220;

Small business size standard: $27.5M. All responsible small business concerns may submit a quote.

(v) Provide a quoted price broken out by labor, equipment, materials, leasing rates, transportation costs, overhead and profit and list the associated quantities.

(vi) This requirement is for a service contract to collect, relocate, store and return the collections at the Valley Forge Visitor Center, King of Prussia, PA in accordance with the attached Scope of Work (SOW) pages 12 to 26 of this document.

(vii) The contractor shall commence all work within 10 days of award and shall complete all work by March of 2020. The contractor shall provide written notice to the Contracting Officer when all work is completed. The contractor shall coordinate the exact dates and times of performance with the NPS, at least one week in advance. It is estimated the award will be made in September 2018, the collections will need to be removed from the Visitor Center by November 2018, the collections will need to be stored while the construction is underway and returned to the rehabilitated visitor center upon completion of the rehabilitation. The rehabilitation is estimated to be completed by December 2019.

(viii) FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. The provision can be accessed at https://www.acquisition.gov/browsefar. In addition to the requirements noted in 52.212-1; quotes shall contain the documents and information noted in below.

(ix) FAR provision 52.212-2, Evaluation -- Commercial Items, applies to this solicitation. The provision can be accessed at https://www.acquisition.gov/browsefar. The specific evaluation criteria to be included in paragraph (a) of the provision are noted below.

(x) FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this acquisition. Quoters shall complete provision 52.212-3 at the Government’s System for Award Management (SAM), https://www.sam.gov/portal/SAM/#1.

(xi) FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

Additional FAR 52.212-5 clauses cited in the clause applicable to this acquisition are:

FAR 52.204-10 Reporting Executive Compensation & First Tier Subcontracts Awards, FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, FAR 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters FAR 52.222-3, Convict Labor, FAR 52.222-19, Child Labor- Cooperation with Authorities and Remedies, FAR 52.222-21, Prohibition of Segregated Facilities, FAR 52.222-26, Equal Opportunity, FAR 52.222-35, Equal Opportunity for Veterans, FAR 52.222-36, Affirmative Action for Workers with Disabilities, FAR 52.222-37, Employment Reports on Veterans, FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving, 52.228-5 Insurance, Work On A Government Installation, FAR 52.232-34 Payment By Electronic Funds Transfer-other than Central Contractor Registration, FAR 52.252-2, Clauses Incorporated by Reference. The full text of the referenced FAR clauses may be accessed electronically at http://farsite.hill.af.mil/ . Failure to comply with the above terms and conditions may result in offer being determined as non-responsive.

(xiii) Additional contract requirement(s) or terms and conditions:

a) Contract Type: Firm fixed price

b) Applicable FAR Parts: This acquisition is being conducted per the procedures authorized by FAR Parts 12 and 13.

c) Subcontracting Plan: N/A

d) Wage determination: The wage determination WD 15-5791 (Rev.-7) dated 8/7/18 applies to this solicitation and the subsequent purchase order. Pages 27-37 of this document.

e) Clauses: The following contract clauses apply to this solicitation and the subsequent purchase order. Terms and Conditions - Clauses Incorporated by Reference The Contractor shall comply with 52.212-4 - Contract Terms and Conditions - Commercial Items (Jan 2017) and the following Federal Acquisition Regulation (FAR) clauses which are incorporated in this contract by reference, and available for download at http://farsite.hill.af.mil/ to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017), 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015), 52.233-3, Protest After Award (AUG 1996), 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004), 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I, 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015), 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016), 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015), https://www.sam.gov/portal/SAM/#1 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=b1fec257bbbf9339978b0004042258d1&term_occur=1&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.212-5 http://farsite.hill.af.mil/

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013), 52.219-28, Post Award Small Business Program Representation (Jul 2013), 52.222-3, Convict Labor (June 2003), 52.222-19, Child Labor - Cooperation with Authorities and Remedies (Oct 2016), 52.222-21, Prohibition of Segregated Facilities (Apr 2015), 52.222-26, Equal Opportunity (Sep 2016), 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212), 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.

793), 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212), 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010), 52.222-50, Combating Trafficking in Persons (Mar 2015), 52.222-54, Employment Eligibility Verification (Oct 2015), 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008), 52.232-30, Installment Payments for Commercial Items (Jan 2017), 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013), and in full text:

52.232-16 Progress Payments (Apr 2016)

The Government will make progress payments to the Contractor when requested as work progresses, but not more frequently than monthly, in amounts of $2,500 or more approved by the Contracting Officer, under the following conditions:

(a) Computation of amounts.

(1) Unless the Contractor requests a smaller amount, the Government will compute each progress payment as 80 percent of the Contractor’s total costs incurred under this contract whether or not actually paid, plus financing payments to subcontractors (see paragraph (j) of this clause), less the sum of all previous progress payments made by the Government under this contract. The Contracting Officer will consider cost of money that would be allowable under FAR 31.205-10 as an incurred cost for progress payment purposes.

(2) The amount of financing and other payments for supplies and services purchased directly for the contract are limited to the amounts that have been paid by cash, check, or other forms of payment, or that are determined due and will be paid to subcontractors.

(i) In accordance with the terms and conditions of a subcontract or invoice; and

(ii) Ordinarily within 30 days of the submission of the Contractor’s payment request to the Government.

(3) The Government will exclude accrued costs of Contractor contributions under employee pension plans until actually paid unless.

(i) The Contractor’s practice is to make contributions to the retirement fund quarterly or more frequently; and

(ii) The contribution does not remain unpaid 30 days after the end of the applicable quarter or shorter payment period (any contribution remaining unpaid shall be excluded from the Contractor’s total costs for progress payments until paid).

(4) The Contractor shall not include the following in total costs for progress payment purposes in paragraph (a)(1) of this clause:

(i) Costs that are not reasonable, allocable to this contract, and consistent with sound and generally accepted accounting principles and practices.

(ii) Costs incurred by subcontractors or suppliers.

(iii) Costs ordinarily capitalized and subject to depreciation or amortization except for the properly depreciated or amortized portion of such costs.

(iv) Payments made or amounts payable to subcontractors or suppliers, except for.

(A) Completed work, including partial deliveries, to which the Contractor has acquired title; and

(B) Work under cost-reimbursement or time-and-material subcontracts to which the Contractorhas acquired title.

(5) The amount of unliquidated progress payments may exceed neither (i) the progress payments made against incomplete work (including allowable unliquidated progress payments to subcontractors) nor (ii) the value, for progress payment purposes, of the incomplete work.

Incomplete work shall be considered to be the supplies and services required by this contract, for which delivery and invoicing by the Contractor and acceptance by the Government are incomplete.

(6) The total amount of progress payments shall not exceed 80 percent of the total contract price.

(7) If a progress payment or the unliquidated progress payments exceed the amounts permitted by paragraphs (a)(4) or (a)(5) of this clause, the Contractor shall repay the amount of such excess to the Government on demand.

(8) Notwithstanding any other terms of the contract, the Contractor agrees not to request progress payments in dollar amounts of less than $2,500. The Contracting Officer may make exceptions.

(9) The costs applicable to items delivered, invoiced, and accepted shall not include costs in excess of the contract price of the items.

(b) Liquidation. Except as provided in the Termination for Convenience of the Government clause, all progress payments shall be liquidated by deducting from any payment under this contract, other than advance or progress payments, the unliquidated progress payments, or 80 percent of the amount invoiced, whichever is less. The Contractor shall repay to the Government any amounts required by a retroactive price reduction, after computing liquidations and payments on past invoices at the reduced prices and adjusting the unliquidated progress payments accordingly. The Government reserves the right to unilaterally change from the ordinary liquidation rate to an alternate rate when deemed appropriate for proper contract financing.

(c) Reduction or suspension. The Contracting Officer may reduce or suspend progress payments, increase the rate of liquidation, or take a combination of these actions, after finding on substantial evidence any of the following conditions:

(1) The Contractor failed to comply with any material requirement of this contract (which includes paragraphs (f) and (g) of this clause).

(2) Performance of this contract is endangered by the Contractor’s.

(i) Failure to make progress; or

(ii) Unsatisfactory financial condition.

(3) Inventory allocated to this contract substantially exceeds reasonable requirements.

(4) The Contractor is delinquent in payment of the costs of performing this contract in the ordinary course of business.

(5) The fair value of the undelivered work is less than the amount of unliquidated progress payments for that work.

(6) The Contractor is realizing less profit than that reflected in the establishment of any alternate liquidation rate in paragraph (b) of this clause, and that rate is less than the progress payment rate stated in paragraph (a)(1) of this clause.

(d) Title.

(1) Title to the property described in this paragraph (d) shall vest in the Government. Vestiture shall be immediately upon the date of this contract, for property acquired or produced before that date. Otherwise, vestiture shall occur when the property is or should have been allocable or properly chargeable to this contract.

(2) “Property,” as used in this clause, includes all of the below-described items acquired or produced by the Contractor that are or should be allocable or properly chargeable to this contract under sound and generally accepted accounting principles and practices.

(i) Parts, materials, inventories, and work in process;

(ii) Special tooling and special test equipment to which the Government is to acquire title;

(iii) Nondurable (i.e., noncapital) tools, jigs, dies, fixtures, molds, patterns, taps, gauges, test equipment, and other similar manufacturing aids, title to which would not be obtained as special tooling under paragraph (d)(2)(ii) of this clause; and

(iv) Drawings and technical data, to the extent the Contractor or subcontractors are required to deliver them to the Government by other clauses of this contract.

(3) Although title to property is in the Government under this clause, other applicable clauses of this contract; e.g., the termination clauses, shall determine the handling and disposition of the property.

(4) The Contractor may sell any scrap resulting from production under this contract without requesting the Contracting Officer’s approval, but the proceeds shall be credited against the costs of performance.

(5) To acquire for its own use or dispose of property to which title is vested in the Government under this clause, the Contractor must obtain the Contracting Officer’s advance approval of the action and the terms. The Contractor shall (i) exclude the allocable costs of the property from the costs of contract performance, and (ii) repay to the Government any amount of unliquidated progress payments allocable to the property. Repayment may be by cash or credit memorandum.

(6) When the Contractor completes all of the obligations under this contract, including liquidation of all progress payments, title shall vest in the Contractor for all property (or the proceeds thereof) not.

(i) Delivered to, and accepted by, the Government under this contract; or

(ii) Incorporated in supplies delivered to, and accepted by, the Government under this contract and to which title is vested in the Government under this clause.

(7) The terms of this contract concerning liability for Government-furnished property shall not apply to property to which the Government acquired title solely under this clause.

(e) Risk of loss. Before delivery to and acceptance by the Government, the Contractor shall bear the risk of loss for property, the title to which vests in the Government under this clause, except to the extent the Government expressly assumes the risk. The Contractor shall repay the Government an amount equal to the unliquidated progress payments that are based on costs allocable to property that is lost (see 45.101).

(f) Control of costs and property. The Contractor shall maintain an accounting system and controls adequate for the proper administration of this clause.

(g) Reports, forms, and access to records.

(1) The Contractor shall promptly furnish reports, certificates, financial statements, and other pertinent information (including estimates to complete) reasonably requested by the Contracting Officer for the administration of this clause. Also, the Contractor shall give the Government reasonable opportunity to examine and verify the Contractor’s books, records, and accounts.

(2) The Contractor shall furnish estimates to complete that have been developed or updated within six months of the date of the progress payment request. The estimates to complete shall represent the Contractor’s best estimate of total costs to complete all remaining contract work required under the contract. The estimates shall include sufficient detail to permit Government verification.

(3) Each Contractor request for progress payment shall:

(i) Be submitted on Standard Form 1443, Contractor’s Request for Progress Payment, or the electronic equivalent as required by agency regulations, in accordance with the form instructions and the contract terms; and

(ii) Include any additional supporting documentation requested by the Contracting Officer.

(h) Special terms regarding default. If this contract is terminated under the Default clause, (i) the Contractor shall, on demand, repay to the Government the amount of unliquidated progress payments and (ii) title shall vest in the Contractor, on full liquidation of progress payments, for all property for which the Government elects not to require delivery under the Default clause.

The Government shall be liable for no payment except as provided by the Default clause.

(i) Reservations of rights.

(1) No payment or vesting of title under this clause shall.

(i) Excuse the Contractor from performance of obligations under this contract; or

(ii) Constitute a waiver of any of the rights or remedies of the parties under the contract.

(2) The Government’s rights and remedies under this clause.

(i) Shall not be exclusive but rather shall be in addition to any other rights and remedies provided by law or this contract; and

(ii) Shall not be affected by delayed, partial, or omitted exercise of any right, remedy, power, or privilege, nor shall such exercise or any single exercise preclude or impair any further exercise under this clause or the exercise of any other right, power, or privilege of the Government.

(j) Financing payments to subcontractors. The financing payments to subcontractors mentioned in paragraphs (a)(1) and (a)(2) of this clause shall be all financing payments to subcontractors or divisions, if the following conditions are met:

(1) The amounts included are limited to.

(i) The unliquidated remainder of financing payments made; plus

(ii) Any unpaid subcontractor requests for financing payments.

(2) The subcontract or interdivisional order is expected to involve a minimum of approximately 6 months between the beginning of work and the first delivery; or, if the subcontractor is a small business concern, 4 months.

(3) If the financing payments are in the form of progress payments, the terms of the subcontract or interdivisional order concerning progress payments.

(i) Are substantially similar to the terms of this clause for any subcontractor that is a large business concern, or this clause with its Alternate I for any subcontractor that is a small business concern;

(ii) Are at least as favorable to the Government as the terms of this clause;

(iii) Are not more favorable to the subcontractor or division than the terms of this clause are to the Contractor;

(iv) Are in conformance with the requirements of FAR 32.504(e); and

(v) Subordinate all subcontractor rights concerning property to which the Government has title under the subcontract to the Government’s right to require delivery of the property to the Government if.

(A) The Contractor defaults; or

(B) The subcontractor becomes bankrupt or insolvent.

(4) If the financing payments are in the form of performance-based payments, the terms of the subcontract or interdivisional order concerning payments.

(i) Are substantially similar to the Performance-Based Payments clause at FAR 52.232- 32 and meet the criteria for, and definition of, performance-based payments in FAR Part 32;

(ii) Are in conformance with the requirements of FAR 32.504(f); and

(iii) Subordinate all subcontractor rights concerning property to which the Government has title under the subcontract to the Government’s right to require delivery of the property to the Government if.

(A) The Contractor defaults; or

(B) The subcontractor becomes bankrupt or insolvent.

(5) If the financing payments are in the form of commercial item financing payments, the terms of the subcontract or interdivisional order concerning payments.

(i) Are constructed in accordance with FAR 32.206(c) and included in a subcontract for a commercial item purchase that meets the definition and standards for acquisition of commercial items in FAR Parts 2 and 12;

(ii) Are in conformance with the requirements of FAR 32.504(g); and

(iii) Subordinate all subcontractor rights concerning property to which the Government has title under the subcontract to the Government’s right to require delivery of the property to the Government if.

(A) The Contractor defaults; or

(B) The subcontractor becomes bankrupt or insolvent.

(6) If financing is in the form of progress payments, the progress payment rate in the subcontract is the customary rate used by the contracting agency, depending on whether the subcontractor is or is not a small business concern.

(7) Concerning any proceeds received by the Government for property to which title has vested in the Government under the subcontract terms, the parties agree that the proceeds shall be applied to reducing any unliquidated financing payments by the Government to the Contractor under this contract.

(8) If no unliquidated financing payments to the Contractor remain, but there are unliquidated financing payments that the Contractor has made to any subcontractor, the Contractor shall be subrogated to all the rights the Government obtained through the terms required by this clause to be in any subcontract, as if all such rights had been assigned and transferred to the Contractor.

(9) To facilitate small business participation in subcontracting under this contract, the Contractor shall provide financing payments to small business concerns, in conformity with the standards for customary contract financing payments stated in FAR 32.113. The Contractor shall not consider the need for such financing payments as a handicap or adverse factor in the award of subcontracts.

(k) Limitations on undefinitized contract actions. Notwithstanding any other progress payment provisions in this contract, progress payments may not exceed 80 percent of costs incurred on work accomplished under undefinitized contract actions. A “contract action” is any action resulting in a contract, as defined in Subpart 2.1, including contract modifications for additional supplies or services, but not including contract modifications that are within the scope and under the terms of the contract, such as contract modifications issued pursuant to the Changes clause, or funding and other administrative changes. This limitation shall apply to the costs incurred, as computed in accordance with paragraph (a) of this clause, and shall remain in effect until the contract action is definitized. Costs incurred which are subject to this limitation shall be segregated on Contractor progress payment requests and invoices from those costs eligible for higher progress payment rates. For purposes of progress payment liquidation, as described in paragraph (b) of this clause, progress payments for undefinitized contract actions shall be liquidated at 80 percent of the amount invoiced for work performed under the undefinitized contract action as long as the contract action remains undefinitized. The amount of unliquidated progress payments for undefinitized contract actions shall not exceed 80 percent of the maximum liability of the Government under the undefinitized contract action or such lower limit specified elsewhere in the contract. Separate limits may be specified for separate actions.

(l) Due date. The designated payment office will make progress payments no later than the “30th” day after the designated billing office receives a proper progress payment request. In the event that the Government requires an audit or other review of a specific progress payment request to ensure compliance with the terms and conditions of the contract, the designated payment office is not compelled to make payment by the specified due date. Progress payments are considered contract financing and are not subject to the interest penalty provisions of the Prompt Payment Act.

(m) Progress payments under indefinite-delivery contracts. The Contractor shall account for and submit progress payment requests under individual orders as if the order constituted a separate contract, unless otherwise specified in this contract.

(End of clause) Local Clauses

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Notice)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INTERNET PAYMENT

PLATFORM (IPP)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice Summary invoice, identifying priced tasks/deliverables completed during the period of performance being invoiced, and/or any supporting documents to support any invoice amounts that are not fixedpriced tasks identified in the contract.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Notice)

NOTICE TO CONTRACTORS - CONTRACTOR PERFORMANCE ASSESSMENT

REPORTING SYSTEM

1. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2. The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c. All information provided should be reviewed for accuracy prior to submission.

d. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and

Close the Evaluation”.

e. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of Notice)

f) Pre-proposal Site Visit:

The NPS encourages Quoters to visit the work site prior to submitting a quote. Quoters who wish to view the site may do so by making an appointment. All site visits must be completed at least 2 days prior to the date quotes are due. Quoters may schedule an appointment by contacting Brent Coons, brent_coons@nps.gov, 610-783-1024, 484-505-8408.

g) Required Quote Submittal Contents:

1. Provide a quoted price broken out by labor, equipment, materials, leasing rates, transportation costs, overhead and profit and list the associated quantities.

2. Submit a narrative describing up to 3 similar contracts completed by the firm providing the quote within the last 5 years that are similar in size, scope and dollar value. This narrative shall not exceed 3 pages, size 8 ½ by 11, minimum 12pt font. For each contract described provide the customer’s contact information. This would include name, title, email and telephone number.

h) Evaluation Criteria: The NPS will evaluate the quotes received considering the quoted price, presented experience and the attained past performance information. The NPS will select the contractor that provides a fair and reasonable price and offers the best value to the Government.

Note: The NPS may evaluate Quoters' past performance based on contacting references provided by the quoter; the Government's knowledge of Quoter's past performance; and / or references obtained from any other source. Other sources include, but are not limited to, the Past Performance Information Retrieval System; Federal, State or local governmental agencies; and private sector businesses. If negative past performance information is obtained, the quoter will have an opportunity to address it, if they have not already had the opportunity.

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this solicitation.

(xv) The date, time and place Quotes are due:

Submit in EMAIL to: Phil Robinson at philip_robinson@nps.gov and Pam Mault at pamela_mault@nps.gov.

Due Date / Time: Submit so as to insure Government receipt by 2:00 pm Mountain Time, 8/22/18.

(xvi) Contact Phil Robinson and Pam Mault at the emails above if you have any questions regarding this solicitation.

Visitor Center Valley Forge National Historical Park

Pack and Move of Museum Collection Scope of Work/Moving Plan

Project Description:

Valley Forge National Historical Park Visitor Center in King of Prussia, Pennsylvania, will undertake a major rehabilitation of the Visitor Center anticipated beginning in November 2018. As a result of the work that will occur in the Visitor Center, all museum objects must be packed, moved and stored during the extensive renovations. It is anticipated that the collection will be returned to the Visitor Center home sometime in March 2020.

Valley Forge National Historical Park is nationally significant as the location of the 1777-78 encampment of the Continental Army under General George Washington. Few places evoke the spirit of patriotism and independence, represent individual and collective sacrifice, or demonstrate the resolve, tenacity and determination of the people of the United States to be free, as does Valley Forge. The historic landscapes, structures, archival documents, historical artifacts, and archeological and natural resources at Valley Forge are tangible links to one of the most defining events in our nation’s history.

Here the Continental Army under Washington's leadership emerged as a cohesive and disciplined fighting force. The Valley Forge experience is fundamental to both American history and American myth, and remains a source of inspiration for Americans and the world.

The core of historic objects at Valley Forge NHP is the international renowned George C. Neumann Collection of American Revolutionary War militaria. At the time it was acquired by the NPS for the citizens of the United States in 1978, it was and continues to be the largest collection of Revolutionary War artifacts known in the world. It consists of over 1,750 items, including 80 shoulder weapons (muskets and rifles), 350 swords, 330 auxiliary edged weapons (polearms, bayonets, axes and knives), and 680 pieces of military accouterments and accessories. These are not only American-made, but also British, French, Dutch, Spanish, and German. There is also a minor collection of 25 weapons from the W. Jackson Collection that were transferred from the American History Museum of the Smithsonian Institute to the park. These items are not only important in their own right but help the park illustrate the story of the American Revolution and the Valley Forge 1777-1778 Encampment.

Valley Forge NHP archival collections contain rare and unique items, some of which are specific to the encampment at Valley Forge. The most significant archival collection at the park, the John F. Reed Manuscript Collection, contains rare 18th century manuscripts, broadsides, pamphlets, books, and artifacts related to the American Revolution and the Valley Forge Encampment. In this collection is the well-known letter written at Valley Forge by General George Washington to the Continental Congress on December 23, 1777, in which he writes that unless the Army receives the necessary provisions, it will starve, dissolve, or disperse. The collection also includes land indentures signed by William Penn that are the original deeds to the land that is now included in the park. There are also archival records produced in the day-to-day management of Valley Forge by the Centennial and Memorial Association of Valley Forge (1878-1893), the Commonwealth of Pennsylvania (1893-1977), and NPS (1977-present).

These are invaluable tools in guiding today’s management of Valley Forge NHP’s cultural and natural resources.

A museum collection move is far different then a household move or an office move. It is far more complex as each item may have special requirements in handling and in storage. It involves the examination of each item and documenting condition, documenting of current storage locations for each artifact or archival document as all will have to be returned to that same location within a museum storage cabinet in the park’s museum storage area 18 or more months later. The contactor’s staff must be composed of museum professionals and registrars who understand the importance of clear documentation and collection stewardship. The team must include highly skilled art handlers and art technicians who specialize in the areas of packing, crate fabrication, installation, transportation, and registration/paperwork. Staff must also be skilled in unpacking of the collection items and the placement within the park’s museum storage cabinets.

An inventory must be created identifying each item’s current location within the park’s museum storage unit. Each item must be evaluated for the best packing method (against shock or vibration) then packed for transport. An inventory of the contents of each packing container must be created and cross referenced to its original cabinet location within the Visitor Center storage areas. Transport to and from temporary storage (this often will require the creation of a unique box or crate), must be on climate-controlled, air-ride trucks with lift-gates and the temporarily storage facility must also be climate-controlled. Anything less could mean the loss of a piece of our nation’s history. Trying to replace one damaged or lost piece may be far more costly than the additional cost of this level of care.

The contractor’s storage facility must be climate-controlled and in a location that is located within a reasonable distance, 50 miles or less, from the park to allow staff access when needed. Knowing where each artifact is housed while in their storage is also critical as items may have to be pulled sooner than the projected return of all of the collection to the park. The park will provide the contractor with an inventory of the artifacts going into the new exhibit. The contractor will pack, transport and store these items separately but some will not be finalized until later in this project. This new exhibit will be installed near the end of the building renovation.

To move such a collection requires a uniquely qualified and experienced staff with specialized training in how to pack, move and store historic and archaeological artifacts, historic documents and artworks the majority of which relate to the American Revolution.

The work of this project will consist of 8 phases; the contractor will be involved in all Phases of work.

Handling of boxes and furniture shall follow standards set forth in the NPS Museum Handbook, and all contents shall be handled as “fragile.”

Phase 1:

Inventory. The contractor shall create an inventory of all museum objects stored in the Outer Vault and the Inner Vault but not including the objects to be used in the new exhibition. The inventory should note current locations and will be used as a cross reference with the packing boxes/crates. Also, create an inventory of the boxes of archaeological and loose artifacts stored on the Mezzanine.

Phase 2:

New Exhibit Items. The park will provide the contractor with an inventory of the objects that will be placed on display in the new exhibit which includes the George Washington and taxidermy horse. In addition, some of these objects will go for conservation. A separate inventory of the conservation objects will also be supplied by the park. These artifacts must be packed for transport whereas the remaining exhibit objects will be packed to go to the contractor’s storage facility. Those artifacts not going conservation will be stored separately from the main collection (Phase 4) as the contractor will be returning them to the Visitor Center at a different time than the artifacts going back into the park storage areas. (The contractor will not be responsible for the installation of these objects in the new exhibit.) The transport of the artifacts going for conservation will be contracted separately from this contract.

Cleaning, Packing and Inventory. The contractor will dust the objects before they are packed.

Cleaning techniques used will be specific to the material type using museum industry standards.

Packing will follow standards for shipment rather than storage because preparation for shipment includes greater protection measures. While commercial materials like bubble wrap will be used to pack, museum objects will require—in all cases—a barrier of acid free paper or other acid-free material such as muslin.

Museum objects will not be placed in boxes/crates unless they have been listed on an inventory containing current storage location and are part of the storage box/crate contents list.

Additionally, this inventory of the contents of each box will be copied 3 times; one copy will be placed inside the box/crate, one copy will be taped to the exterior of the box/crate, and one copy will be given to the park museum staff.

The contractor will provide all necessary supplies and equipment for packing objects including boxes or crates as necessary. All inventory, cleaning, and packing will follow standards and practices set forth in the National Park Service Museum Handbook.

Phase 3:

Transport and Storage. The Contractor shall transport all boxes and/or crates containing objects for the new exhibit to the designated storage location. These will be returned at a different time than the objects referenced in Phase 4.

All items transported to the contractor’s storage location shall be stored in a museum-quality storage environment supplied by the Contractor for a period of up to 48 months. “Museum quality” is defined as an environment between 50 and 70 degrees F with a maximum of 5 degrees F fluctuation in any 24 hour period and with a permissible 40 to 65% Relative Humidity with a maximum deviation of 5% in any 24 hour period.

The museum-quality storage facility must also utilize an Integrated Pest Management program in order to monitor and prevent pest infestation in the collections.

The required storage location shall be a safe and secure site with 24-hour monitoring and temperature and humidity as well as pest controls as defined above. The objects shall not be co-mingled with any other holdings of the storage facility.

No more than 3 boxes should be stacked on top of each other; for larger boxes (16x16x16 and larger) no more than 2 boxes should be stacked on top of each other. Boxes lighter in weight should be stacked on top.

Phase 4:

Collection Items. The collection items remaining in the Outer Vault, Inner Vault and on the Mezzanine that are not part of the new exhibit are the subject of this Phase.

Cleaning, Packing and Inventory. The contractor will dust the objects before they are packed.

Cleaning techniques used will be specific to the material type using museum industry standards.

Packing will follow standards for shipment rather than storage because preparation for shipment includes greater protection measures. While commercial materials like bubble wrap will be used to pack, museum objects will require—in all cases—a barrier of acid free paper or other acid-free material such as muslin.

Museum objects will not be placed in boxes/crates unless they have been listed on an inventory containing current storage location and are part of the storage box/crate contents list.

Additionally, this inventory of the contents of each box will be copied 3 times; one copy will be placed inside the box/crate, one copy will be taped to the exterior of the box/crate, and one copy will be given to the park museum staff.

The contractor will provide all necessary supplies and equipment for packing objects including boxes or crates as necessary. All inventory, cleaning, and packing will follow standards and practices set forth in the National Park Service Museum Handbook.

Phase 5:

Transport and Storage. The Contractor shall transport all boxes and/or crates containing objects for the new exhibit to the designated storage location. These will be returned at a different time than the objects referenced in Phase 4.

All items transported to the contractor’s storage location shall be stored in a museum-quality storage environment supplied by the Contractor for a period of up to 48 months. “Museum quality” is defined as an environment between 50 and 70 degrees F with a maximum of 5 degrees F fluctuation in any 24 hour period and with a permissible 40 to 65% Relative Humidity with a maximum deviation of 5% in any 24 hour period.

The museum-quality storage facility must also utilize an Integrated Pest Management program in order to monitor and prevent pest infestation in the collections.

The required storage location shall be a safe and secure site with 24-hour monitoring and temperature and humidity as well as pest controls as defined above. The objects shall not be co-mingled with any other holdings of the storage facility.

No more than 3 boxes should be stacked on top of each other; for larger boxes (16x16x16 and larger) no more than 2 boxes should be stacked on top of each other. Boxes lighter in weight should be stacked on top.

Phase 6: Museum Cabinets

The contractor shall create an inventory of all museum cabinets in the Outer and Inner Vaults.

All cabinets will be treated as furniture and wrapped in moving blankets or boxed for transport to the storage facility.

Phase 7:

The Contractor shall return all objects from the museum quality storage facility to the Valley Force Visitor Center and return objects to their designated storage locations as directed by the park Museum Curator or Archivist. The contractor shall remove all packing material.

Phase 8:

The Contractor shall return and unpack all museum objects designed for the new exhibit to the Visitor Center area as directed by the park Museum Curator or Archivist. The contractor shall remove all packing material.

During all phases of this project, the Contractor shall be responsible for all labor, materials, supplies, equipment, fuel, transport and storage costs for the packing, moving and storing of museum objects from Valley Forge National Historical Park Visitor Center.

All phases of work shall be performed in…