Combined_Documents_-_Hult_Dam_Pond_Veg_Control.pdf

Hult Pond Dam Vegetation Control

Bureau of Land Management

Northwest Oregon District

Performance Work Statement

A. General:

1. Scope:

Provide all equipment, materials, labor, and transportation necessary to trim vegetation on dam surfaces. The work includes approximately 1.1 acres of trimming.

2. Location:

Hult Dam is located in Lane County. It is approximately 3.5 miles North of Horton, OR and approximately

15 miles West of Junction City, OR. Hult Dam is located in Section 26 of Township 15 S., Range 7 W. The dam is located at the following Lat./Long.: 44°14’23.35”N, 123°29’40.79”W. Access to the site is gained by Federal, State and County roads.

Directions:

From I‐5/OR‐569 interchange

Head West on OR‐569 for approx. 5.7 miles.

Exit onto OR‐99 N; head North for approx. 7.1 miles

Turn Left on OR‐36; continue West for approx. 17.3 miles

Turn Right onto Horton Road; Continue for approx. 3.4 miles

Turn Right onto Lake Creek Road (15‐7‐35); Continue for approx. 1.5 miles

Turn Right on 15‐7‐20; continue to the dam

3. Terrain:

The areas to be mowed and trimmed have uneven ground and steep slopes, many of the surfaces designated for vegetation control have rip‐rap applied to the surface. Soils in some locations are wet year round. Also, equipment access to some locations is difficult or does not exist. For these reasons, it is anticipated that rotary type mowers and tractor based equipment will not be usable for much of this project. A site visit prior to bidding is highly encouraged.

4. Schedule:

The period of Performance will start April 16, 2018 and end November 15, 2018. In addition, the

Government may exercise four option periods with the same scope of services. The Option Periods will have a period of performance from April 1, 2019 through October 31; 2019, April 1, 2020 through

October 31, 2020; April 1, 2021 through October 31, 2021; and April 1, 2022 through October 31, 2022.

Mowing and trimming will not be permitted before 7:00 AM or after 4:00 PM, unless approved in advance by the Contracting Officers Representative. Contractor shall adhere to the timing restrictions set by Oregon Department of Forestry for fire protection. No trimming shall be done on Saturday, Sunday, and holidays unless approved in advance by the Contracting Officers Representative. The following table identifies the line item number, description and frequency.

Item # Description Frequency

1 Hult Dam Initial Vegetation Control Once (April)

2 Hult Dam Maintenance Vegetation Control Every Other Month (June‐October)

5. Pre‐Work Conference:

Will be held prior to the start of work. The Contractor will be notified in advance of meeting time, date and place. The purpose will be to review required work, project drawings and specifications, schedules, payroll and payments, and administrative provisions of the Contract. The Contractor, subcontractors and the persons responsible for coordination of the work shall be present at the meeting. Be prepared to summarize and explain procedures planned for the project and present the submittals requested in the specifications.

6. Permits:

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable

Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

7. Contractor Conduct:

Alcohol and firearms are prohibited on the project grounds. Contractor and employees shall comply with CFR 36 Rules and Regulations.

8. Payment:

The contractor shall submit one invoice per trimming, identifying the contract number, stating the amount of services completed during the month, identified by Item Number and quantity. Payment shall be made for the actual services performed at the applicable contract unit price.

B. Technical Requirements:

General Requirements:

1. Other Contracts ‐ The Government may undertake or award other contracts for additional work not related to this contract, and the Contractor shall fully cooperate with other Contractors and

Government employees. The contractor shall not commit or permit any act, which will interfere with the performance of work by another contractor, or by Government employees.

2. Damage to Government and Private Property – The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of the Contractor’s actions. The Contractor shall also be responsible for any damage to private property or injury to any person as a result of the firm’s operations. The Contractor shall notify the Contracting

Officer’s Representative immediately of damage to Government and private property and injury to any person resulting from the Contractors’ operation. Also, the Contractor shall notify the

Contracting Officer’s Representative of damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through dam areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the firm’s operation. Damaged or destroyed grass areas shall be re‐planted as directed by the

Contracting Officer’s Representative.

3. Contractor’s Personnel:

a. Minimum Personnel Requirements ‐ The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

b. Employee Conduct ‐ The Contractor shall be responsible for seeing that the firm’s employees strictly comply withal Federal, State, and Municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees and/or termination of the contract.

c. Removal of Contractor’s Employees ‐ The Contracting Officer’s Representative may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the Contracting Officer’s Representative, is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work.

Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

4. Inspections:

a. Contractor Quality Control ‐ The Contractor is responsible for establishing and maintaining an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor’s organization in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

b. General Inspection ‐ Upon the completion of each mowing cycle, the Contractor will perform an inspection of all areas under this contract to insure compliance with the scope of work. The Contractor or his representative must be able to commit personnel, equipment, and resources to correct deficiencies. A Government representative may accompany the contractor on an inspection of completed work and will identify any contract deficiencies.

Any deficiencies noted will be corrected within original contract time frames or appropriate deductions in payment will be made.

c. Equipment/Supplies Inspections ‐ The Contracting Officer’s Representative may inspect required equipment and, supplies at any time when in use on Government property. Any individual, crew, or equipment found deficient shall be removed from service immediately until faulty conditions have been corrected and passed by the Contracting Officer’s

Representative. No such removal will reduce the Contractor’s obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

d. Government Inspections ‐ The Government will monitor the Contractor’s service performance and make deductions accordingly.

5. Equipment:

a. Condition of Equipment – All equipment used to perform work under this contract must be in good operating and mechanical condition. A regular schedule of preventive maintenance must be followed on all equipment. All vehicles utilized under this contract will be presentable, serviceable, and shall comply with safety standards as required by the State of

Oregon.

b. Type of Equipment ‐ String trimmers may be gasoline or electrically‐operated. No electrical power outlets will be provided as part of this contract.

c. Equipment Fueling – All gas powered equipment shall be fueled away from surface water to the maximum extent possible. Any spilled fuel shall be cleaned up immediately after the spill. The Contracting Officer’s Representative shall be notified of all spilled fuel.

d. Equipment Storage – No Government space shall be provided under this contract.

e. Herbicide ‐ Use of herbicides is prohibited.

Service Requirements

The Contractor shall survey the park or area and report all damage or vandalism to the Contracting

Officer’s Representative prior to commencement of mowing in each area. Any damage found thereafter by the Government’s inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contract’s operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the Contracting Officer, at no cost to the Government.

1. Mowing Requirements:

a. For the mow of designated areas, (Hult Pond Dam Vegetation Control Map) cut and power mow grass to a height of not more than six (6”) inches or less than four (4”) inches in each area around each facility.

b. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel rollover, etc. Mowing shall be conducted in such a manner so there is no wheel damage to the turf or any damage to concrete edges, signs, or trees. Mowing shall not take place close enough to facilities to cause damage. Mowing with heavy tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. Mowing under these conditions shall be accomplished by use of smaller mowing equipment as mentioned above.

2. Trimming Requirements: Trim grass to a height of not more than six (6”) inches or less than four

(4”) inches in the area around each facility. Trimming, edging shall be conducted in such a manner so there is no damage to the turf or any damage to concrete edges, signs, or trees. Areas adjacent to facilities must be trimmed using other types of equipment such as string trimmers.

Trimming shall be accomplished around all vertical objects such as against catwalk structures, fish ladder structures, boulders, drain outlets, etc. Trimming shall be done at a minimum each time mowing is performed.

3. Grounds Cleaning: Grounds cleaning will be performed in conjunction with scheduled mowing services, in order to leave the service area with an overall neat and clean appearance. The grounds cleaning shall remove all obvious and noticeable trash, litter and debris from the service limits which are designated as boundaries on the attached location maps. All trash and litter shall be removed and properly disposed of in bulk refuse receptacles.

4. Restrictions: All mowing and trimming required at the dam shall be completed and inspected by the Contractor’s Quality Control Inspector prior to beginning work in another park or area. The contractor shall notify the Contracting Officer’s Representative immediately upon completion of services, so that the Bureau of Land Management may inspect the work. The Contractor shall be responsible for correction of any and all deficiencies discovered by the Quality Assurance inspection within twenty‐four (24) hours at no additional cost to the Government.

Service Locations

The services for this contract are located at Hult Pond Dam located at 44°14’23.35”N, 123°29’40.79”W.

The contractor shall furnish all labor, materials and equipment necessary to perform the following tasks:

1. Hult Pond Dam – Initial vegetation control

a. Service Requirement:

i. Trash and debris pick up

ii. Vegetation trimming

b. Service Area:

i. 1.1 acres –Hult Dam Vegetation Control Map

c. Service Schedule:

i. Once

ii. April

iii. Specific date to be coordinated with the Contracting Officer’s Representative

2. Hult Pond Dam – Maintenance vegetation control

a. Service Requirement:

i. Trash and debris pick up

ii. Vegetation trimming

b. Service Area:

i. 1.1 acres – Hult Dam Vegetation Control Map

c. Service Schedule:

i. Once Every Other Month

ii. 3 events; June, August, and October

iii. Specific dates to be coordinated with the Contracting Officer’s Representative

Attachments:

Hult Pond Dam Vegetation Control Map

Site Photos

Hult Pond Dam Vegetation Control Map

Ü Legend

Vegetation Control Area

4.9 Miles

To

HWY 36

T. 15 S., R. 7 W., Sec. 26

0 50 100 150 200Feet

Hult Pond 15-7-26

Lak e C ree k R oad (15

-7- 35)

Hult Dam Downstream toe 1. Control vegeta on from downstream face to tree line.

Hult Dam Upstream face 2. Control vegeta on from road to waterline. Road is out of frame to the le .

Hult Dam Upstream face 1. Control vegeta on from road to waterline and to tree line.

Hult Dam Downstream face 1. Control vegeta on from road to tree line. Tree line is out of frame to the right.

Hult Dam Downstream face 2. Control vegeta on from road to tree line. Tree line is out of frame to the le .

Hult Dam Spur Dike 1. Control vegeta on from water line to tree line.

Hult Dam Spur Dike 2. Control vegeta on from water line to

Hult Dam Spur Dike 3. Control vegeta on from water line to