Amendment_0003_MIO_Grounds_Maintenance_Full_Package_0003.pdf

(x)

140L4323Q0032 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

02/24/20230003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/09/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

MIO Grounds Maintenance, Medford District BLM, Medford, Oregon

Solicitation 140L4323Q0032: MIO Grounds Maintenance, is amended as follows:

See attachments 1 - 4.

SAM UEI: ______________

Period of Performance: 03/01/2023 to 02/29/2024

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Courtney Casavan

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

MIO Grounds Maintenance, Medford, Oregon Amendment 0003

SOLICITATION NO. 140L4323Q0032

Solicitation No. 140L4323Q0032 Amendment 3

Amendment 3 changes solicitation 140L4323Q0032: MIO Grounds Maintenance as follows:

1. The Bid Schedule has been changed to clarify estimated period of performance dates.

a. Attachment 1: Updated Bid Schedule

b. Edits are highlighted within the document.

2. The Performance Work Statement (PWS) has been updated.

a. Attachment 2: Updated PWS

b. Edits are highlighted within the document.

3. “Security Requirements: Facility Access and Information Technology (August 2016)” has been added to the “Special Contract Requirements” Section of the clause document.

a. Attachment 3: Additional Security Clause

4. A list of contractor Questions and Answers is provided as Attachment 4.

a. Attachment 4: Vendor QA

Please include acknowledgement of this amendment with your quote package.

Attachments 1-4 follow.

MIO Grounds Maintenance, Medford, Oregon SOLICITATION NO. 140L4323Q0032 Amendment 0003: Attachment 1 Page 1 of 2

Attachment 1: Schedule of Items

SERVICES AND PRICES

This requirement is for one (1) Firm Fixed Price Commercial Services Contract for grounds maintenance services at the Medford Interagency Office (MIO) in Medford, Oregon. The contract contains a one-year Base plus an additional four (4) one-year term option periods. Dates listed in the schedule of items are estimated.

Base Period (03/01/2023 – 02/29/2024)

Item no. Item Description Quantity Unit of Measure

Unit Price Total

0001AA Mowing, Edging, Weed Control, Pruning, Bark Mulching, and Cleanup

12 MO $ $

0001AB Aeration and Dethatching 1 EA $ $ 0001AC Fertilizer Application 4 EA $ $ 0001AD Insect and Fungi Control 1 EA $ $ 0001AE Debris & Patrol Grounds 12 MO $ $ TOTAL - Base $

Option Period 1 (03/01/2024 – 02/28/2025)

Item no. Item Description Quantity Unit of Measure

Unit Price Total

0002AA Mowing, Edging, Weed Control, Pruning, Bark Mulching, and Cleanup

12 MO $ $

0002AB Aeration and Dethatching 1 EA $ $ 0002AC Fertilizer Application 4 EA $ $ 0002AD Insect and Fungi Control 1 EA $ $ 0002AE Debris & Patrol Grounds 12 MO $ $ TOTAL – Option Period 1 $

Option Period 2 (03/01/2025 – 02/28/2026)

Measure

Unit Price Total

0003 Option Period 2 0003AA Mowing, Edging, Weed

Control, Pruning, Bark Mulching, and Cleanup

12 MO $ $

0003AB Aeration and Dethatching 1 EA $ $ 0003AC Fertilizer Application 4 EA $ $ 0003AD Insect and Fungi Control 1 EA $ $ 0003AE Debris & Patrol Grounds 12 MO $ $ TOTAL – Option Period 2 $

Continues on next page.

Amendment 0003: Attachment 1 Page 2 of 2

Option Period 3 (03/01/2026 – 02/28/2027)

Item no. Item Description Quantity Unit of Measure

Unit Price Total

0004AA Mowing, Edging, Weed Control, Pruning, Bark Mulching, and Cleanup

12 MO $ $

0004AB Aeration and Dethatching 1 EA $ $ 0004AC Fertilizer Application 4 EA $ $ 0004AD Insect and Fungi Control 1 EA $ $ 0004AE Debris & Patrol Grounds 12 MO $ $ TOTAL – Option Period 3 $

Option Period 4 (03/01/2027 – 02/29/2028)

Measure

Unit Price Total

0005AA Mowing, Edging, Weed Control, Pruning, Bark Mulching, and Cleanup

12 MO $ $

0005AB Aeration and Dethatching 1 EA $ $ 0005AC Fertilizer Application 4 EA $ $ 0005AD Insect and Fungi Control 1 EA $ $ 0005AE Debris & Patrol Grounds 12 MO $ $ TOTAL – Option Period 4 $

GRAND TOTAL – Base plus Options

MO = Month EA = Each

PERIOD OF PERFORMANCE: See Deliveries or Performance section.

(End of Supplies/Services and Prices/Costs)

Amendment 0003: Attachment 2 Page 1 of 4

Attachment 2: Performance Work Statement

SECTION C – PERFORMANCE WORK STATEMENT

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to perform grounds maintenance at the Medford Interagency Office in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Contractor shall comply with all applicable Federal, State, and local laws and regulations.

1.1. MAINTAIN IMPROVED GROUNDS.

1.1.1. Mow Improved Grounds. Grass shall be cut on approximately 1.7 acres of improved grounds as indicated in Appendix B. Grass clippings shall be removed or mulched when visible after mowing.

Contractor shall maintain the growth of grass height on improved grounds between 1 to 4 inches depending upon the type of grass. The height is a guideline in order to achieve a manicured professional appearance.

*Grass Height, - 2 to 3 in.

1.1.2. Edging. Sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved grounds areas shall be edged at least every other mowing. Areas that require edging are shown in Appendix B. Edging shall include removal of vegetation from cracks in sidewalks, driveways, and curbs within .5 inch of the edged surface and to a depth of 2.0 inches. This work involves approximately 4,187 linear feet of sidewalks, driveways, and curbs in areas indicated in Attachment 2.

1.1.3. Trimming. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. Trimming height shall match surrounding area grass heights. This task involves all improved grounds as shown in Attachment 2.

All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed damage.

1.1.5. Remove Debris/Patrol Grounds. The contractor shall perform general litter patrol in all areas identified in Attachment 2. Responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris.

Amendment 0003: Attachment 2 Page 2 of 4

Contractor shall patrol areas 4 days per week. During the fall months, fallen leaves shall be removed weekly from those areas indicated in Attachment 2. At other times leaves shall be removed as necessary.

Dispose of all debris at an off-site location in accordance with existing local, state, and federal regulations.

1.1.6. Repair Damaged Areas. Areas damaged by contractor vehicles, erosion, drought or insect/diseases shall be seeded, sprigged, or sodded to meet the standards of surrounding areas. Other than lawn areas will be repaired to match the surrounding area.

1.1.7. Apply Fertilizer and/or Lime. The contractor shall perform an effective commercial fertilizer/lime application program for all improved grounds. Approved fertilizers/lime will be provided by the COR at the prework and shall be applied in accordance with the manufacturer’s instructions. The type and amount or fertilizer or lime applied shall be based on results of a soil test. Soil tests shall be conducted by the state land management university or equivalent commercial soil laboratory; such tests are the responsibility of the contractor.

1.1.8. Perform Pest Identification and Control including Fungi. During performance of grounds maintenance services, identify pests and perform pest control. The contractor shall develop an Integrated Pest Management Plan (IPM) for approval. The IPM plan will require the Contracting Officer’s Representative’s and Contracting Officer’s approval. The contractor’s IPM plan shall establish the strategy and methods for conducting a safe, effective, and environmentally sound pest management program. Treatment of pests that may damage any portion of grounds shall be in accordance with federal, state regulations. Any pesticides and fungicides shall be applied by Oregon certified personnel. No chemical pesticides or fungicides can be used for pest removal.

1.1.9. Aerate Soil. Aerate soil on 1.7 acres of improved grounds to maintain grounds in a healthy state.

1.2. MAINTAIN SEMI-IMPROVED GROUNDS.

2.1. Mow Semi-Improved Grounds. Grass cutting shall be accomplished on 2.56 acres of semi-improved grounds and airfield grounds as indicated in Attachment 2. Contractor shall maintain grass on semi-improved grounds as set forth in Attachment 2 from 2 to 6 inches in height.

1.2.2. Perform Vegetation Control. The contractor shall maintain selected semi-improved grounds to prevent fire hazards or for security reasons. Vegetation in these areas, shown in Attachment 2, shall be mowed to remain between 2 and 6 inches.

Amendment 0003: Attachment 2 Page 3 of 4

1.3. MAINTAIN TREES/SHRUBS/HEDGES.

1.3.1. Trimming/Pruning. Contractor shall prune trees in improved and semi-improved areas on a 3-to-5-year pruning cycle. Pruning shall be accomplished in accordance with industry (ANSI Z133.1 - 1994) standards. Class II medium pruning shall be used in general on all trees. Class IV pruning shall be used only for lifting, removal, and/or cutback of branches that conflict with normal traffic or safety in the vicinity of the trees. Minimum safety clearance is 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, and 4 feet from buildings. Other trees shall be pruned on an as-required basis to provide safety, clearances and/or to prevent structural damage. Topping and de-horning shall not be permitted.

Trimming/pruning of trees around utility poles/power lines is the responsibility of the contractor. Notify the Contracting Officer’s Representative (COR) when trimming/pruning around utility poles/power lines is needed. Shrubs, small trees, and other plants shall be maintained according to the American Society of Landscape Architect's standards. They shall be pruned as required to maintain their natural growth characteristics. Shrubs and small trees shall be trimmed and pruned to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Broadleaf evergreens and flowers beds shall be pruned annually or as required maintaining clearances of minimum of 3 inches from buildings, sidewalks, or other obstructions.

1.3.2. Maintain Bedding and Planted Areas. Fertilize, edge, eliminate weeds, maintain mulch, and repair or replace damaged plants in shrub and plant beds as identified in Attachment 2. All weeds shall be removed or eradicated manually or mechanically, but not chemically. Mulch shall be weed-free, shredded bark mulch. Mulch shall be maintained at 2”-3” in depth.

2. SERVICE DELIVERY SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to successful performance.

Performance Objective

PWS

Paragraph

Performance Standard AQL

Maintain Improved and Semi- Improved Grounds

1.1 and 1.2 Grass is maintained within proper height for its area. Sod does not need to be replaced. Sod is healthy and looks well maintained

Customer complaints shall not exceed 3 per month

Maintain Trees, Shrubs, Broadleaf Evergreens, Hedges, and

1.3 Trees, plants, hedges, flowers, flourish

and do not need to be replaced. They have adequate drainage and mulch. They do not show any sign of disease or pests and appear healthy. They are pruned properly and in a timely manner. They

Customer complaints shall not exceed 2 per month.

Amendment 0003: Attachment 2 Page 4 of 4

3. GENERAL INFORMATION.

3.1. QUALITY CONTROL. The contractor shall develop, submit for contracting officer approval, and maintain a quality program to ensure grounds maintenance services are performed in accordance with established standards of Professional Grounds Management Society (PGMS), National Arborist Association, American Society of Landscape Architects, and the local county extension office. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Delivery Summary.

3.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

3.3. HOURS OF OPERATION. The contractor may work at their own schedule as long as their work does not interfere with normal everyday business of the government. Example: Contractor will not mow or operate powered equipment in proximity to government offices during normal business hours, 7:30AM-4:30PM PT.

(End of Section C)

Performance Objective

PWS

Paragraph

Performance Standard AQL

Perennial Flowers are trimmed properly. Bedding is mulched and free of weeds, grass, and debris. Fertilizer and soil amendments are applied. Soil is aerated;

Debris & Patrol Grounds

1.1.5 Medford Interagency Office grounds are

clean, neat, and have a professional appearance.

Customer complaints shall not exceed 4 per month.

Pest and Fungi Control

1.1.8 Pest and fungi control plan is reviewed

with the COR and pests are controlled.

Pesticide and fungicide usage is reported to COR

Customer complaints shall not exceed 4 per month.

Amendment 0003 Attachment 3 Page 1 of 4

Attachment 3: Additional Security Clause

SECURITY REQUIREMENTS: FACILITY ACCESS and INFORMATION TECHNOLOGY (August 2016)

(a) All Contractor employees must have an "Enter on Duty" (EOD) approval issued by the Bureau Personnel Security Office (PSO) before they begin performing work on any Bureau contract. The Contractor must ensure that all employees requesting an EOD are citizens of the United States of America, or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by Immigration and Naturalization Service documentation and the employee must have resided in the United States for a minimum of 3 years. The EOD may be issued in advance of a completed Background Investigation and may be rescinded by the PSO at any time. However, all contractors who require network access are required to complete the identity proofing process, and must be able to obtain a successfully adjudicated National Criminal History Check (NCHC) and National Agency Check with Inquiries (NACI) or higher to stay on the contract.

(b) Starting Work - Contractor employees with an approved EOD may begin performing unsupervised work on Bureau contracts. To remain on the contract, the Contractor employees will need a completed favorable Background Investigation.

(c) Rescission of EOD - The PSO may rescind the EOD at any time. This may occur as the result of additional information obtained or the final results of the background investigation.

(d) Background Investigation - Contractor employees who will have unsupervised access to Bureau facilities, access to the Department of the Interior (DOI) information technology (IT) systems or DOI data, or will develop custom applications, must have a favorably adjudicated background investigation from the Office of Personnel Management (OPM). Existing clearances at the same or higher level are acceptable upon the PSO’s review and approval. If the employee does not already have a complete investigation, they must apply for one. The employee may begin work with an EOD, but must receive a favorable background investigation to continue working on the contract. The background investigation includes obtaining fingerprints through a USAccess Credentialing Center for an FBI criminal history and a credit report. Once the investigation has been scheduled by OPM, the Bureau will receive advance reports. If those reports are favorable, the Bureau PSO will issue the EOD. The type of background investigation required is based on the risk/sensitivity level designation. Citizenship requirements and guidance for determining the appropriate type of background investigation required for the designated risk/sensitivity level are contained in DOI Departmental Manual (DM) Part 441. The DM is available on the Internet at http://elips.doi.gov/app_home/index.cfm?fuseaction=home.

(e) Electronic Questionnaire for Investigations Processing (e-QIP) – The Bureau uses the e-QIP for all background investigations or reinvestigations. To initiate an investigation, the Contractor, in collaboration with the COR, will complete an e-QIP Request Form. This request form is available through the COR. The COR will submit the completed request form to the Bureau PSO. The PSO will enter the information into e-QIP to either establish a new applicant profile or determine if an existing investigation that meets Bureau requirements is on file. The PSO will then contact the applicant to provide additional information and instructions. Generally, the Contractor is required to complete the following forms:

▪ e-QIP application (on-line)

▪ Fair Credit Release

▪ OF-306

▪ Fingerprints via USAccess Credentialing Centers

The Contractor shall complete the required background investigation forms and submit them to the PSO. The PSO shall determine if individuals meet the required background investigation standards and citizenship requirements, Amendment 0003 Attachment 3 Page 2 of 4 and then make a suitability determination. Minimum standards used in suitability determinations are contained in the DOI Departmental Manual Part 441. The Government will pay for any background investigations required for contractor employees. If the Contractor employee’s background investigation is returned as unfavorable, the Government reserves the right to request reimbursement of the actual costs for the investigation from the Contractor.

(f) Reinvestigation - Contractor employees occupying high risk public trust positions must be reinvestigated every 5 years. A reinvestigation may be initiated prior to the normal periodic reinvestigation schedule when an individual’s continued ability to meet the minimum background investigation standards is in question. The electronic fingerprints on file in the USAccess system will be electronically submitted to OPM for the reinvestigation. The PSO shall review the records and documentation and make the suitability determination.

(g) Disputes - In the event of a disagreement between the Contractor and the Government concerning the suitability of a particular employee to perform work under this contract, the Government has the right of final determination. Determinations under this requirement are subject to the Disputes Clause, FAR 52.233-1. Failure of the Contractor to comply with the requirements of this clause could constitute grounds for termination for default.

(h) Physical Security Requirements - DOI Access Cards.

(1) Contractor employees must have a DOI Access Card before being given unsupervised access to a Government facility.

(2) To gain unsupervised access to Government facilities, Contractor employees must present their DOI Access Card for examination by the security guard or electronically authenticate their DOI Access Card, as required. Contractor employees must keep their DOI Access Card in a shielded card holder, and visually display the card at all times while in the facility. Refusal or repeated neglect to display the DOI Access Card may result in limiting Contractor employee’s access to Government facilities or revoking of authorized access.

(3) When a Contractor employee is no longer working under this award, the Contractor is responsible for returning all DOI Access Cards, keys, and other Government property issued to that employee. The Contactor shall coordinate all returns with the COR. The COR is responsible for ensuring the Contractor complies with these requirements. However, failure by the Contractor to comply with these requirements may result in the Contractor’s liability for all costs associated with correcting any resultant breech in building security.

(i) Issuance & Maintenance - DOI Access Cards

(1) Process: To obtain a DOI Access Card the COR will use the online DOIAccess System to initiate the access request. Contractor employees will receive email notificat ions to enroll at a USAccess Credentialing Center with two forms of identification, and after adjudication, a second email notification to pick up and activate their DOI Access Card. The Contractor employee shall schedule an enrollment appointment at a USAccess center at least two weeks prior to the targeted EOD.

(2) Contractor Responsibilities: Contractor employees must complete actions in a timely manner to prepare for on-boarding and access to DOI network resources. The Contractor shall allow their personnel sufficient time to schedule and attend an enrollment appointment at the USAccess center prior to the contract start date. If the Contractor employee’s DOI Access Card becomes lost or stolen, the contractor employee shall notify the COR immediately to request a new DOI Access Card.

(3) COR Responsibilities: The COR (or designated individual) and Contractor shall maintain a listing of all Contractor employees who received a DOI Access Card, the date the card was issued, the date the electronic certificates expire (3 years from issue date), and the date the DOI Access Card expires (5 years from issue date). If the Contractor employee’s DOI Access Card or certificates will expire before the contract is completed, the COR (or designated individual) and Contractor is responsible for ensuring that the Contractor employee visits a USAccess center to update certificates on the existing card or obtain a new DOI Access Card. No later than one week prior to the DOI Access Card’s certificate or card expiration, the COR (or designated individual) shall notify

Amendment 0003 Attachment 3 Page 3 of 4 the Contractor that DOI Access Card actions are required. The COR (or designated individual) and the Contractor shall update their listing to reflect the new issue date, certificate expiration date and card expiration date.

(j) Information Technology Security Requirements.

(1) Training – If contractor employees require access to any DOI/IT systems, the Contractor shall ensure its employees complete all Bureau/DOI required IT security training. The Contractor’s employees shall complete this training before being granted access to Bureau/DOI data or being issued network access. The current training requirements are: (i) annual end-user IT Security Awareness, (ii) annual IT Resources Rules of Behavior, and (iii) annual Role-Based Security training for IT professionals. The Contractor shall comply with all Bureau/DOI IT security training requirements in effect during contract performance. The COR will notify the Contractor of all Bureau mandatory IT training. The Contractor shall submit training completion certificates to the COR for all required training. Failure to meet this training requirement may result in removal of the contractor employee from the contract. The Bureau will determine if the contractor can later return to the contract.

(2) Access to Contractor’s Facilities for IT audit purposes - The Contractor shall afford Bureau and the Department of the Interior Office of Inspector General access to the Contractor’s and subcontractors’ facilities, installations, operations, documentation, databases, and personnel used in performance of the contract.

Access shall be provided to the extent required to carry out a program of IT inspection, investigation, and audit that will safeguard against threats and hazards to the integrity, availability, and confidentiality of Government data or to the function of computer systems operated on behalf of the Government and to preserve evidence of computer crime. If the Contractor questions the Government employee’s right to access its facilities, it should contact the CO for resolution.

(3) Contractor Location - Custom software development and outsourced operations shall be located in the United States to the maximum extent practical. If such services are proposed to be performed abroad, the Contractor shall provide an acceptable security plan that addresses the mitigation of problems related to communication, control, and protecting the confidentiality, integrity, and availability of IT systems and information.

(4) Applicable Standards - The Contractor shall follow all applicable Federal, DOI, and Bureau Bulletins, Directives, Guidelines, Manuals, Processing Standards, Memoranda, Policies and Standards; applicable OMB Memoranda; and all current National Institute of Standards & Technology (NIST) Special Publications. To comply with Federal Acquisition Regulation Subpart 39.101(d), contractors shall use the common security configurations available from the NIST website at http://checklists.nist.gov. NIST documents are available on the internet at http://csrc.nist.gov/publications/PubsSPs.html. OMB memoranda are available on the internet at http://www.whitehouse.gov/omb/memoranda/. The Contractor shall request copies of DOI and Bureau documents by contacting the COR.

(5) Incident Reporting - The Contractor shall immediately report computer security incidents affecting Bureau/DOI data and systems in accordance with the Bureau Computer Incident Response policy. The Contractor shall request copies of the Bureau Computer Incident Response policy by contacting the COR.

(6) Assessment and Authorization (A&A) and Continuous Monitoring.– The Contractor shall comply with Bureau policy when developing, upgrading, modifying or supporting applications and/or systems that require A&A and Continuous Monitoring. The Contractor shall request copies of Bureau A&A policy by contacting the COR. The A&A requirement does not apply when the Contractor's employees merely access data or have "read only" access.

(k) Documentation - The Contractor shall document all work performed and ensure that the appropriate Assessment and Authorization (A&A) documents are updated to reflect the work performed and the current state of Bureau systems and networks. The Documentation requirement does not apply when the Contractor's employees merely access data or have "read only" access.

(l) Personnel Changes, Contractor Request - The Contractor shall immediately notify the COR and PSO when an employee is reassigned or leaves the Contractor’s employment and prior to any termination. The Contractor

Amendment 0003 Attachment 3 Page 4 of 4 must adhere to the Bureau or Office’s mandatory exit clearance procedure. Once the COR has been notified that a Contractor employee is leaving the contract, the COR will initiate the exit clearance process in the DOIAccess System and forward to the Contractor the necessary instructions and form required to be completed prior to the contractor's employee’s departure. This form must be completed by the Contractor's employee and signed by both the Contractor's employee and the COR and then forwarded to the bureau/office specific program responsible for employee, volunteer, and contractor departures.

(m) Personnel Removal, Government Request - The Government retains the right to direct the Contractor to remove any prime or subcontractor personnel, regardless of prior clearance or background investigation adjudication status, whose actions, while assigned to this contract, clearly conflict with the security interests of the Government. The justification for the Government’s direction to remove Contractor personnel will be documented and provided to the Contractor by the CO.

(n) Subcontract Inclusion - The requirements of this clause must be incorporated into any subcontract if the subcontractor’s employee must have access to Bureau facilities.

(End of clause)

Amendment 0003: Attachment 4 Page 1 of 3

Amendment 0003:

Attachment 4: Vendor Questions and Answers

1. Who handles irrigation repairs?

a. The BLM handles all irrigation supplies and repairs. Should a contractor see a problem, please notify the COR.

2. Can pesticides be used?

a. No chemical spray allowed. See Sections 1.1.8 “Perform Pest Identification and Control including Fungi” and 1.3.2 “Maintain Bedding and Planted Areas” of the Performance Work Statement (PWS).

3. Is there a CO (Contracting Officer) located at the District?

a. No, the CO for this requirement works with the State Office in Portland, OR.

4. When was the site last maintained?

a. About 2 months ago (from date of site visit). The BLM will maintain the area until the contract is award so there is no “catch up” work.

5. Upon award how quickly can the contractor access the facility?

a. The timeline will be established once awarded. Please refer to section F.1.0 “Deliveries and Performance”.

6. Who pays for the bark?

a. Mulching is part of the contract and must be maintained and purchased by the contractor.

See sections 1 “Description of Services” and 1.3.2 “Maintain Bedding and Planted Areas” of the PWS.

7. Where do we access the grass within the gated area?

a. There are several gates that can be used to access the area. See Attachment 1 of the original solicitation, Medford Office Map.

8. Does the Government provide any equipment?

a. No, see Section 1 “Description of Services” of the PWS. Fertilizer and Lime will be provided by the COR, see section 1.1.7 “Apply Fertilizer and/or Lime” of the PWS.

9. Where is debris material deposited?

a. See section 1.1.5 “Remove Debris/Patrol Grounds” of the PWS. The dumpster at the

BLM cannot be used for debris.

10. Do we have to pick up the tree items that have fallen on the fence?

a. No, damage to the fence and tree materials on the fence are under a different contract.

Continued on next page.

Amendment 0003: Attachment 4 Page 2 of 3

11. What level of care is required for the trees?

a. See section 1.3 “Maintain Trees/Shrubs/Hedges” of the PWS. No climbing is required.

Trees in the front area should be kept good condition, no disease. They require some pruning every two years. No pesticide is allowed, ladybugs have been used in the past against the aphids.

12. What is the frequency of fertilizer and dethatching?

a. Please refer to the quantities listed in Section B Schedule of Items (Amendment 0003

Attachment 1). During the site visit it was mentioned that fertilizer was done on an average of 4 times a year and dethatching was done on an average of 2 times a year.

Please reference the quantities on the Schedule of Items (Amendment 0003 Attachment

1) for the correct quantity.

13. What are the work hours?

a. See section 3.3 “Hours of Operation” of the PWS.

14. Who takes care of snow and ice?

a. BLM handles snow removal and ice melt.

15. What is the size of crew needed?

a. The size of crew is determined by the contractor based on their knowledge of the work required and the experience of their crew.

16. Area clarification during site visit: Biddle Road (entrance) side of building:

a. Area on the other side of the black fencing is done by the airport. The only responsibility the contractor will have is to make sure the fence is clear of grasses, weeds, and debris.

17. Area clarification during site visit: next to the driveway going from Biddle Rd to Bullock Rd.

a. The Photinia bushes belong to DEQ and only need to be trimmed if limbs are growing out to the BLM driveway.

b. Open grass area behind DEQ: This grass area is the responsibility of DEQ and not included in the contract.

c. As the driveway curves around, the small bushes along the road are weeded by the contractor. The grass area behind the bushes up to Bullock Rd is the responsibility of the Airport.

d. The areas on either side of the road down to the back gate. The grass area on the airport side of the road is the responsibility of the Airport. The small grass area with trees between the Fire Dispatch office and backroad is the responsibility of the contractor.

18. Area clarification during site visit: Parking Lot area outside the security fence.

a. Grass areas along the road within the parking lot area are the responsibility of contractor.

b. Biggest job will be cleaning up debris in the parking lot.

Continued on next page.

Amendment 0003: Attachment 4 Page 3 of 3

19. Area clarification during site visit: inside the security fencing.

a. The area includes: the parking lot area behind the security fence, the small grass areas behind the lunchroom, next to the breezeway, and behind the building and the small grass area behind the Fire Dispatch office building, which is accessed through a small gate.

b. The area behind the vehicle wash station and the equipment parking area will be maintained by the BLM.