Amendment_3_140L4322Q0105_Container_Seedling_Production_0003.pdf

(x)

140L4322Q0105 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

08/17/20220003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/14/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

CONTAINER SEEDLING PRODUCTION 2023, BLM OREGON

Amendment 3: Updated SOW and quote due date

See attached for Amendment 3 details.

Period of Performance: 12/01/2022 to 05/15/2024

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Lisa (Spiral) S O'Neil

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

CONTAINER SEEDLING PRODUCTION 2023, BLM OREGON SOLICITATION NO. 140L4322Q0105

BLM OREGON STATE OFFICE Page 2 of 2

Solicitation: 140L4322Q0105 Amendment 3

This amendment to 140L4322Q0105: Container Seedling Production, 2023, incorporates changes to the

Statement of Work and extends the due date for quotations.

1) The Statement of Work (SOW) has been updated to reflect a clearer deliverables section. The newly conformed SOW is attached and has changes in the following sections, which are highlighted in the document:

a. 2.0 Definitions

b. 3.4 Delivery

c. 9.0 Measurement and Payment

d. 10.0 Option to Purchase Additional Seedlings

e. 13.0 Performance Time

f. 15.0 Delivery Schedule

2) The due date for quotations is now August 26, 2022, at 2:00pm, Pacific Time.

Please submit quotes via email to:

Spiral O’Neil loneil@blm.gov

Tiffany Eslinger teslinger@blm.gov mailto:loneil@blm.gov mailto:teslinger@blm.gov

Amendment 3: Attachment 1

STATEMENT OF WORK

1.0 GENERAL - The Contractor shall produce one-year-old (1+0), and/or two-year-old (2+0) greenhouse-grown containerized seedlings as listed in Section B (Schedule of Items) in compliance with the terms, specifications, conditions, and clauses contained herein.

2.0 DEFINITIONS

Additional Seedlings - Seedlings produced in excess of quantities requested in Tree Seedling Schedule.

Breeding Unit - A basic physiographic unit within which environmental factors (elevation, climate, soils, topography, and vegetation) are considered uniform to the extent that seed movement for a given species can occur with little risk of mal-adaptation.

DF - Douglas-fir

GF – Grand fir

IC – Incense cedar

Minor Species – Species such as cedars, spruce, Hemlock, true firs, sugar pine, and white pine.

NF – Noble fir

Overruns – Seedlings produced by the Contractor which are in excess of the amounts requested by the Government on the Tree Seedling Schedule at time of contract award.

PP - Ponderosa pine

POC – Port Orford cedar

S.B. – Subclass B, Seed from a parent tree which has been tested for growth and/or disease resistance characteristics. Test may apply to one parent only.

S.I.A. - Source Identify Subclass A, personally supervised collection.

SP – Sugar pine

SS – Sitka spruce

Surplus Seedlings - Seedlings in excess of quantities ordered for delivery, not to exceed 20%, as stipulated in FAR 52.211-16.

T. – Tested Material.

Tree Seedling Schedule – BLM Form OSO 5713-2, used to request the number of seedlings to be grown and provide seed test information.

WH – Western Hemlock

WRC – Western Red Cedar

WWP – Western white pine

3.0 CONTRACTOR-FURNISHED PROPERTY AND SERVICES

3.1 The Contractor shall provide all necessary records, tools, equipment, labor, materials, laboratory tests, and perform accepted horticultural practices currently in use in the seedling nursery industry necessary to produce high-quality seedlings, including watering, protective fencing, weeding and fertilizing the seedlings, and the application of herbicides, fungicides, and insecticides, to control and prevent weeds, pathogens, rodents and insects.

3.2 Seedling Conditioning (Container Items) -

Final shipping dates requested will be determined within the Purchase Order. To meet specific delivery dates, and desired caliper size and stem lignification for seedlings requested for fall planting, seedlings shall be induced to set bud early for seedlings scheduled for fall plant. This may be achieved thru industry standard practices such as the use of “black-out” cloth to shorten photoperiod, or the use of moderate moisture stress, fertilizer changes and/or exposure ambient air temperatures.

3.3 Fertilizer Incorporation (Container Items) – If slow-release fertilizer incorporation is utilized, rooting medium shall be constantly monitored for salinity. Immediate corrective action to prevent root damage must be taken if salinity thresholds are exceeded

3.4 Delivery – The period of performance will be between 12/01/2022 and 05/15/2024. Multiple deliveries will be made during this period of performance, and shall not exceed the quantities contained within the purchase order unless stipulated with FAR 52.211-16. Vendors shall use the delivery rate established at Line 0011 to charge per mile from the nursery to the specified BLM Office for delivery.

All seedlings shall be delivered via enclosed, refrigerated trailers capable of maintaining temperatures of 40 degrees Fahrenheit (F) for fall planted seedlings, and 33 - 35 degrees F for seedlings ordered for winter delivery and spring planting.

4.0 GOVERNMENT FURNISHED SEED

4.1 The Government will provide seed for all Items included in a Purchase Order at no cost to the

Contractor. Upon award of the Purchase Order, the Government will issue seed to the Contractor in quantities adequate to meet the requirements of the Purchase Order.

4.2 Stratified Seed for orders delayed by contractual process – In the event of delayed award, the

Government may start the stratification of sufficient seed to meet the numbers of seedlings required for the order period. Seed amounts will be determined using the formulae contained in 14.3. Stratification may be conducted by personnel at the U.S. Forest Service’s JH Stone Nursery in accordance with accepted industry-wide procedures.

4.3 Non-Stratified Seed - The Government will provide non-stratified seed to the Contractor. Each order placed will list the seed lot characteristics (germination %, purity value, and seeds per pound) for seed available from the Government. Contractor will determine the amount of seed needed based on the information provided. The Government’s maximum amount of seed to be furnished is determined by the process listed in 14.0.

5.0 SEEDLING LOT IDENTIFICATION AND RECORDATION

5.1 Seed Lot Identification - Seed lot identity must be maintained through the stratification treatment, sowing, all stages of seedling growth, lifting and shipping stages. The standard Bureau of Land Management (BLM) or Forest Service (FS) seed lot codes and district name shown on the individual Purchase Order shall be included in the identification.

5.2 Inventories and Records - Provide the Government with inventories of stock on hand in accordance with the following specifications and schedule:

5.2.1 The inventory sample size shall be large enough to provide for a +10 percent standard error with a 95% confidence level.

5.2.2 Inventories shall include the following information:

a) Contract number and order number

b) BLM or FS seed lot identification

c) Nursery seed lot identification

d) Number ordered (M seedlings) by lot

e) Number of containers sown by lot

f) Gross and net seedlings per lot

g) Mean height (inches) *

h) Mean caliper (MM) *

* Items to be included with the final inventory due on October 15.

5.2.3 1+0 Containerized Seedling Inventory Schedule:

a) Current inventory by April of 2023 when sowing occurs, of live healthy seedlings (gross inventory) and those projected to meet contract specifications (projected net inventory).

b) Current and complete inventory by October of 2023 sowing occurs, of projected shippable seedlings meeting contract specifications.

5.3 Records - The Contractor shall maintain and provide to the Government, upon request, a current record by dates, listing cultural work undertaken for this contract. Such records shall include date of seed stratification, sowing amounts, and dates of fertilization, fungicide treatments, herbicide treatments, root culturing, watering schedule, moisture stress measurements, electrical conductivity (EC) tests, and lifting dates.

5.4 Sowing Table/Bed Identification - Contractor shall identify each table/bed or portion of a table/bed of seedlings with a bed marker using the correct BLM or FS seed source code from labels on seed lots delivered by the Government, or a nursery identification number referenced to the BLM or FS seed lot code.

6.0 SEEDLING SPECIFICATIONS

6.1 Container Seedling Specifications

6.1.1 Roots - The roots should form a cohesive plug when extracted. The root mass and soil media shall remain intact when pulled out of the cavity and remain intact during normal handling associated with sorting and packaging operations. The seedling must be capable of being withdrawn from the container without being damaged.

6.1.2 Stem and Lateral Branches - Seedlings shall be of good quality as evidenced by dark green color, firm-dark brown buds, absences of root, stem or top deformity, mechanical damage, disease, mold, insect or animal damage, and absences of chlorotic or short abnormal “bottlebrush” needles. All gradable (seedlings meeting specifications) and shippable seedlings shall have the top capable of maximum photosynthesis. All defects lessening the vigor and predictability of a tree to survive and grow shall be classed as a cull.

6.1.3 Seedling Specifications – Special Containerized Seedling Specifications

Species Type of Seedling Container Top Height

Minimum Stem

Diameter Hardwood/Shrub Styro 40 (723A) 10 to 18 in. 3.5 mm Doug-fir 815C 11 to 23 in. 5.5 mm Doug-fir Styro 20 (620A) 10 to 16 in. 3.8 mm Ponderosa pine Styro 20 (620A) 6 to 14 in. 4.0 mm Hardwood/Shrub Styro 20 (620A) 8 to 14 in. 3.0 mm Doug-fir Styro 15A 8 to 14 in. 3.5 mm Ponderosa pine Styro 15A 5 to 12 in. 3.8 mm Minor species Styro 15A 5 to 10 in. 3.0 mm Hardwood species Styro 15A 8 to 14 in. 3.0 mm Doug-fir Styro 10 415D 5 to 10 in. 3.0 mm Ponderosa pine Styro 10 415D 4 to 10 in. 3.2 mm Minor species Styro 10 415D 4 to 10 in. 2.8 mm White pine Styro 10 415D 3.5 to 10 in. 2.8 mm Hardwood species Styro 10 415D 6 to 12 in. 3.0 mm Doug-fir Styro 10D (RL 10) 6 to 12 in. 2.8 mm Ponderosa pine Styro 10D (RL 10) 4 to 10 in. 3.0 mm Minor species Styro 10D (RL 10) 5 to 10 in. 2.5 mm White pine Styro 10D (RL 10) 3.5 to 8 in. 2.5 mm

Doug-fir Styro 8or 8L (415A or C) 5 to 10 in. 2.5 mm

Ponderosa pine Styro 8or 8L (415A or C) 4 to 10 in. 2.8 mm

Species Type of Seedling Container Top Height

Minimum Stem

Diameter

Minor species Styro 8or 8L (415A or C) 4 to 10 in. 2.5mm

Doug-fir 411B 4 to 10 in. 2.3 mm Ponderosa pine 411B 3 to 10 in. 2.5 mm Minor species 411B 3 to 10 in. 2.3 mm Doug-fir Styro 5 (315A) 5 to 10 in. 2.3 mm Ponderosa pine Styro 5 (315A) 4 to 10 in. 2.5 mm Minor species Styro 5 (315A) 4 to 10 in. 2.3 mm Doug-fir Styro 5.5 (315B) 5 to 10 in. 2.3 mm Ponderosa pine Styro 5.5 (315B) 4 to 10 in. 2.5 mm Minor species Styro 5.5 (315B) 4 to 10 in. 2.3 mm Doug-fir Styro 4S (310B) 4 to 10 in. 2.3 mm Ponderosa pine Styro 4S (310B) 3 to 10 in. 2.5 mm Minor species Styro 4S (310B) 3 to 10 in. 2.3 mm

6.3 Seedling Measurement Standards

6.3.1 Height will be measured from the cotyledon scar to the tip of the terminal bud to the nearest inch.

6.3.2 Stem caliper will be measured at a point 2.0 mm below the cotyledon scar. Stem will be measured where the stem is round. No measurement will be taken at an interval swelling.

6.3.3 Point of reference for measuring root length commences at the cotyledon scar for 1+1 seedlings.

7.0 LIFTING, PACKAGING AND MARKING

7.1 Container Seedlings

7.1.1 The Government will notify the Contractor at least seven days prior to the planned date of pickup or delivery. This request will be made by telephone or in writing. The seven-day delivery date requirement will begin at the time of the request. The request will specify, by lot, seedling quantities, and the date seedlings are to be delivered or picked up.

7.1.2 Seedlings shall not be packed until conditioned for storage based on accumulation of chilling hours and hardiness testing.

7.1.3 Seedlings shall be fully watered and treated with a fungicide to prevent storage molding. This should occur a maximum of five days before packaging.

7.1.4 Seedlings pulled from containers for packaging shall be wrapped with plastic or placed into plastic bags in bundles of 4 to 10 seedlings each.

7.1.5 All seedlings shall be packaged in boxes meeting the specifications shown below:

Specifications - Fiberboard Boxes

Style: Full overlap top and bottom, without hand holes. If hand holes are present, boxes must be lined with plastic bags or other suitable material to prevent moisture loss or drying while in cold or freezer storage.

Joint: Stitched, glued, or stapled joints are acceptable.

Size: Maximum of 16" in height so that boxes are storable on existing BLM/Forest Service racks.

7.1.6 All containers shall be labeled on one or more sides or ends. The label shall contain the number of seedlings per container, seed lot number, species, date packed, and nursery name. Containers shall be closed in a secure manner by banding, taping or stapling. Self-locking and/or folding tops are permissible.

7.3 Storage of Container Seedlings

7.3.1 Packed seedlings must be placed promptly into cold storage facilities and inside box /bag temperature maintained at 33-35 degrees F. Trees shall be kept at a temperature of 33-35 degrees F and 80 percent or higher relative humidity throughout the storage period.

7.3.2 Boxes shall be arranged in such a manner as to prevent crushing, smothering, heating, or other physical damage.

7.3.3 Provide cold/freezer storage for a maximum of seven days after packaging containerized trees.

7.3.4 Extended cold storage at the nursery beyond the maximum timeframe listed in 7.3.3 may be charged according to the price listed in Section B Item 12.

7.3.5 Cold storage facility shall have access and turning space capable of handling a 70 foot tractor-trailer.

8.0 ACCEPTANCE

8.1 Acceptance by the Contracting Officer’s Representative (COR) of workmanship and individual seedlings shall be final.

8.2 Acceptance of work will be determined by the Contractor's compliance with terms, specifications, and workmanship required by this contract as observed by COR and determined by an inspection or test made at the nursery site, except as herein provided below.

8.3 Upon receipt of written notice from the COR that seedlings delivered do not meet contract standards and specifications, the Contractor shall within five days regrade any seedling lots found to be defective. The Contractor shall pay all costs involved, including labor and shipping.

8.4 If the Contractor fails or refuses to correct defective seedlings within five days or a longer period as the COR may designate the Government will reject the seedlings or accept them in accordance with FAR clause 52.212-4(a) at and equitably reduced price.

9.0 MEASUREMENT AND PAYMENT

9.1 Measurement for payment will be made on the number of thousand acceptable seedlings in accordance with Section 6.0 of the SOW. Payments will be made for the actual quantity requested or delivered.

Payment for deliverables requested will be made based on the schedule established at Section 15.0 of the SOW.

9.2 Payment of 1 Year Old Seedlings

9.2.1 After seed is stratified, sown, and germinated, and the seedlings have reached one inch in height, the

Contractor shall submit an inventory form and deliverable 1 as indicated in Section 15.0. The spring inventory must be completed and submitted by April 15 of the planting year. Upon COR certification the Contractor may invoice for the deliverables.

9.2.2 Removed.

9.2.3 Removed.

9.2.4 After the fall inventory of live and healthy seedlings the Contractor shall submit an inventory form, in accordance with Deliverable 2 of Section 15.0. The fall inventory must be completed and submitted by October 15th of the planting year. Upon COR certification the Contractor may invoice for the deliverable.

9.2.5 When all seedlings have been picked up by the Government and/or delivered by the Contractor, and the provided Seedling Delivery inventory has been accepted by the COR, the Contractor may invoice for deliverable 3, as indicated in Section 15.0. Payment will be made for actual number of seedlings accepted up to the quantity listed in the Purchase Order, less payments 1 and 2.

9.2.6 Removed.

10.0 OPTION TO PURCHASE ADDITIONAL SEEDLINGS –

See Clause 1510-52.211-70 BLM- Variation in Quantity (May 1987), 52.211-70 (Deviation).

11.0 SURPLUS SEEDLINGS

11.1 Surplus seedlings will be addressed by the variation in quantities clause, see paragraph 10.0.

11.2 Disposal costs, if any, will be agreed to and approved by the CO prior to any disposal actions.

Seedlings produced in excess of the quantities requested by the Government in the Purchase Order, (i.e., overruns in requested production) which are not sold will be disposed of at the Contractor’s expense. Overruns not purchased by the Government may be sold by the Contractor without further compensation to the Government.

12.0 DELIVERY

12.1 All seedlings may be required for delivery to destination F.O.B by the Contractor to destination point as shown on the appropriate Purchase Order. If the Government requests Contractor delivery, the Contractor shall bill for the miles from the nursery to the established BLM Office using the mileage rate under Item 0011, Shipping Costs, Schedule of Items, Section A. Deliveries shall be made between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, excluding official federal holidays.

12.2 The Government may elect to pick up seedlings at the Contractor’s storage facility. If the Government elects to pick up seedlings at the Contractor’s storage facility, the Contractor will furnish a forklift and personnel to load the Government trailer.

12.3 Contractor deliveries shall be made by refrigerated truck or trailer. Temperatures within the seedling boxes inside the shipping container shall be maintained between 33° and 35° F.

12.4 Boxes shall be arranged in such a manner as to prevent crushing, smothering, heating or other physical damage.

12.5 Contractor shall prepare and provide to the driver of the Government truck, or BLM receiving clerks, a nursery shipping ticket when seedlings are loaded or delivered. The shipping ticket shall contain the contract number, seed lot number(s), number of boxes, number of seedlings per box, and total number of seedlings per seed lot.

12.6 The Contractor shall be responsible for all seedlings produced for the Government, until the seedlings are delivered to or picked up by the Government.

13.0 PERFORMANCE TIME

13.1 Container One Year Old Seedlings

The period of the contract will be from issuance of a Purchase Order to completion of delivery, not to exceed 450 days for Items 1 through 12

The following dates are deadlines set out in the other parts of this contract:

a. April 15th of 2023 - Provide COR with Seedling Inventories, 5.2.3 (a)

b. October 15th of 2023- Provide COR with Seedling Inventories, 5.2.3 (b)

14.0 GOVERNMENT-FURNISHED TREE SEED

14.1 The Government will provide the following information on all seed lots included : germination percent, number of seeds per pound, purity percent, species, seed zone and elevation, year of collection, year tested, certification class, and testing lab.

14.2 The Government will provide and deliver seed identified by lot number to the Contractor's nursery site not later than one week following the issuance of the Purchase Order.

14.3 The Contractor shall determine the quantity of seed needed to produce the required number of seedlings in each Item awarded, based on information to be provided in each order. The maximum pounds of seed to be provided by the Government for individual seed lots can be estimated as follows:

Containerized Seedlings

Standard Sowing - Items shown for standard sowing in Attachment 3, Sample Tree Seedling Sowing Schedule.

Seedling Data Sheet will be computed as follows:

Seed Required in lbs. = T x O x W x G S x P

T = total order (number of seedlings) Germ. Rate Seed/Cell O = oversow for falldown 1.15 (15%) 55 - 64% 4.0-3.6 W = seed waste factor 1.1 (10%) 65 - 74% 3.5-3.1 S = seeds per pound 75 - 84% 3.0-2.6 G - seed per cell (depending on germ. rate) 85 - 94% 2.5-2.1 P = purity factor (1.0) 95 -100% 2.0-1.6

The quantity of seed determined to be needed by the Contractor shall be subject to approval by the

COR for both Standard and Improved Seed Sowing. Deadline for this information being given to the COR is ten days after Contractor receipt of the order with Tree Seedling Schedule with seed attributes filled in.

15.0 Delivery Schedule

SOW Task # Deliverable Title Format Quantity Due Date 1 Spring Seedling

Inventory Inventory Form via email

1 April 15

2 Fall Seedling Inventory

Inventory Form via email

1 October 15

3 Seedling Delivery Actual Seedling Amount Invoiced

1 Upon Pick-up or Delivery

(End of Statement of Work)