SOW_Final_1.pdf

STATEMENT OF WORK STATEMENT (SOW)

New Mexico Cultural Resource Information System (NMCRIS) Database Access Maintained by the

New Mexico Historic Preservation Division Archaeological Records Management Section

1.0 General: This contract to provide quarterly data extractions from the New Mexico Cultural Resource Information System (NMCRIS) database maintained by the New Mexico Historic Preservation Division, Archaeological Records Management Section (ARMS) and facilitate the incorporation of cultural resource data into the NMCRIS entered only by authorized Bureau of Land Management (BLM) personnel.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, and other items necessary to provide the New Mexico BLM archaeologists and other authorized BLM employees access to the NMCRIS database. NMCRIS will allow authorized BLM employees to obtain data extractions on a quarterly basis, as well as on an as needed basis. Authorized BLM and ARMS Historic Preservation Specialists will have permission to incorporate new and existing BLM cultural resource data into NMCRIS to include paper, digital, and mapping services. ARMS Specialists, when requested by authorized BLM personnel, will also provide specialized data requests such as but not limited to scanned documents, customized database and map queries and technical assistance.

BLM Archeologists and their counterparts in other federal, state and tribal agencies regularly consult the NMCRJS to characterize cultural resources within their project areas and inform resource management decisions. The NMCRJS also serves as the project tracking software through which the BLM and other agencies manage their consultations with New Mexico's State Historic Preservation Officer (NMSHPO) as required by the National Historic Preservation Act of 1966.

1.2 Background: There are over 227,000 cultural properties known to exist in New Mexico, and many new sites are discovered and recorded as more land is surveyed for cultural resources.

The New Mexico Historic Preservation Division, Archaeological Records Management Section (ARMS) has established and continues to maintain an inventory of all cultural resources within the State of New Mexico including archaeological sites and historic buildings. Access and use of NMCRIS is required by the State Historic Preservation Office in conjunction with BLM NM’s ongoing compliance with Section 106 of the National Historic Preservation Act (54 U.S.C.

306108; hereafter referred to as “Section 106”). BLM’s access to and use of the NMCRIS, including the providing of data related to cultural work conducted on BLM land, is also required by the New Mexico State Protocol Agreement between the New Mexico BLM and the New Mexico State Historic Preservation Office (SHPO) regarding the manner in which BLM will meet its responsibilities under the National Historic Preservation Act (NHPA) of 1966, as amended (Protocol).In addition to archiving and organizing paper records relating to cultural resources investigations, ARMS has established and maintains a comprehensive computer database for more effective management, analysis, and retrieval of cultural resources information. Part of this database consists of a geographic information system (GIS) of archaeological sites, survey boundaries and associated attribute data. Both the paper records archive and the computer database are vital to conducting cultural resources investigations relating to Section 106 compliance by any agency or entity within New Mexico. BLM, as a result of its ongoing land management activities within the State of New Mexico, both requires information from ARMS and generates new information that is subsequently incorporated into the ARMS data system. NMCRIS and ARMS stores data regardless of land management or ownership status, data which is vital to obtain by New Mexico BLM because of its multi-use mandate and Section 106 duties often held by the agency on non-BLM lands.

1.3 Objectives: To provide access to NMCRIS and receive a quarterly data extraction of cultural resources data housed in the tabular and spatial geodatabase. These reports ensure BLM’s compliance with the National Historic Preservation Act (54 U.S.C. 100101; hereafter “NHPA”).

1.4 Scope: The Contractor shall provide BLM archaeologists and other authorized BLM employees access to NMCRIS. BLM archaeologists and other authorized BLM employees incorporate shall have the ability to enter data provided by BLM into its records repository section of NMCRIS, and the contractor shall provide a quarterly data extraction to BLM authorized BLM employees, when requested, for use in BLM’s own internal archeological database. See Part 5 for specific tasks.

1.5 Period of Performance: The period of performance shall be one year. The Period of Performance is estimated to be from September 25, 2023-September 24, 2024. It is anticipated that this contract shall be a firm-fixed price contract.

1.6 General Information: N/A

1.6.1 Recognized Holidays: The contractor is not required to provide the requirements outlined in the SOW on the below federally recognized holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

1.6.2 Place of Performance: The work to be performed under this contract shall be performed at the New Mexico Historic Preservation Division offices in Santa Fe, New Mexico.

1.6.3 Security Requirements: N/A

1.6.3.1 Physical Security: The Contractor shall be responsible for safeguarding all Government, information and property provided for Contractor use.

1.6.4 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

Per Instruction Memorandum (IM) 2023-042, BLM personnel shall ensure that data is updated at the national level, Extract Transform and Load (ETL). To accomplish this task authorized

BLM employees shall coordinate with their state counterparts and both authorized BLM personnel and authorized ARMS employee(s). If travel is required, the contractor shall coordinate travel with the COR and obtain prior written authorization for travel from the COR to incurring any travel costs. Authorized travel costs incurred by the contractor personnel in support of the services herein will be reimbursed to the extent they are allocable, allowable, reasonable, and in accordance with the applicable Federal Travel Regulations (FTR). All contractors, to the maximum extent possible, shall utilize the Exemption Certificate from Tax on Occupancy of Hotel, Motel, and Tourist Home Rooms Forms and shall seek the federal government rate to the maximum extent possible.

1.6.5 Contracting Officer’s Representative (COR): The COR shall be identified by delegated letter. The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel, if needed. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND

SERVICES

3.0 Government Furnished Items and Services:

3.1 Services: The Government shall not provide any services for this requirement.

3.2 Facilities: The Government shall not provide any facilities for this requirement.

3.3 Utilities: The Government shall not provide any facilities for this requirement.

3.4 Equipment: The Government shall not provide any facilities for this requirement.

3.5 Materials: The Government may provide data for incorporation with the Contractor’s NMCRIS database.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW.

4.2 Materials: The Contractor shall furnish materials and supplies necessary to meet the requirements under this SOW.

4.3 Equipment: The Contractor shall furnish all equipment necessary to meet the requirements under this SOW.

PART 5

SPECIFIC

TASKS

5.0 Specific Tasks:

5.1 Basic Services: The Contractor shall provide NMCRIS database access to BLM archaeologists and other qualified BLM employees.

5.2 The Contractor shall provide the BLM a file-based geodatabase with linked tabular data or equivalent containing NMCRIS data on a quarterly schedule.

5.3 The Contractor shall maintain and expand its paper records and computerized database on historic properties, site surveys, excavation reports, and other relevant documents based on data provided by BLM as part of BLM’s ongoing NHPA compliance activities.

5.4 The Contractor shall provide BLM with data relevant to the BLM mission, upon request, including specialized data requests.

5.5 The Contractor shall attend BLM Cultural Resources Data Partnership meetings annually.

5.6 Points of Contact:

New Mexico BLM Permitting Archeologist, Sean Daugherty, (505) 761-8702, or his designee, will serve as point of contract Permitting Archeologist for the New Mexico BLM, will serve as point of contact for matters regarding the database access requirements.

PART 6 APPLICABLE PUBLICATIONS

6.0 Applicable Publications (Current Editions):

6.1 Technical Criteria and Standards: This requirement is pursuant to the following authorities:

6.1.1 The National Historic Preservation Act of 1966, as amended (P.L. 89-665; 80 Stat. 915;

54 U.S.C. 300101 et seq.);

6.1.2 The National Environmental Policy Act of 1969 (P.L. 91-190; 83 Stat. 852; 42 U.S.C. 4321, et seq.);

6.1.3 The Native American Graves Protection and Repatriation Act of 1990 (P.L. 101-60143 CFR 10);

6.1.4 Title I of the Americans with Disabilities Act of 1990 (42 U.S.C. 12111 et seq.); and

6.1.5 The provisions of sections 501 through 504, 508, and 510, of the Rehabilitation Act of 1973 as amended (42 U.S.C. 12201-12204 and 12210); and 36 CFR 1194.22.

TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Electronic geodatabase transfer

Quarterly 1 Electronic file-based geodatabase via FTP

Sean I. Daugherty

(505) 761-8702 sdaugher@blm.go v