140D8021R0005_0001_0001.pdf

(x)

140D8021R0005 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

D47

Boise ID 83706 300 E. Mallard Dr., Suite 200 Division 4/ Branch 4 Interior Business Center, AQD

01/08/20210001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

12/28/2020

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purposes of this amendment are to address questions asked by prospective offerors and to update the solicitation as a result of the answers provided. The following information is provided below:

1. A list of all questions asked, and the Government's response to them;

2. Each page of the solicitation affected by this amendment w/ the specific sections affected highlighted

The due date for receipt of offers is not extended.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Austin Carter

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation No. 140D8021R0005 Questions & Answers (Q&A)

Section Page Paragraph Question

A1 B10.5

The solicitation requirement states that the … “Primary Pilot for each aircraft will need to be either a Level 1 or Level 2 SEAT Pilot as specified in Section B”. The previous BIA Bemidji Fire Boss, current BIA Deer Park Fire Boss, and current BLM Alaska Fire Boss contracts all require the Primary Pilot to be Level 1 and relief pilots to be Level 1 or Level 2.

Why has the Primary Pilot qualification standard for the new BIA Bemidji Fire Boss Exclusive Use contract been reduced from Level 1 to either Level 1 or Level 2?

Answer: Sections A1 and B10.5 has been corrected to read as follows:

A1: “Primary Pilot for each aircraft will need to be a Level 1 SEAT Pilot as specified in Section B.”

B10.5: “The approved primary pilot must be designated "Level I" (journeyman level). Relief pilot may be either "Level I or II". However, a Level II relief pilot is not allowed for more than four (4) days in a 14-day period. Pilot levels are described below and are based on the criteria shown:”

A2

D4 D12

Bottom of Price Table

D4.2 D12

D4.2 requires that offerors … “enter an extended amount for each year as well as an amount for the total for all years”. D12 indicates that … “The totals for daily availability, flight time, extended daily availability, extended flight time, additional pay items, and the possible six (6)-month extension under FAR 52.217-8 will be added together to arrive at the TEP for each offeror”. The price table on Page 8 does not incorporate rows to show pricing for the possible six-month extension or the Total Estimated Price.

Should offerors enter values below the table on Page 8 showing a total price for the possible extension and the TEP?

Answer: No. Offerors should not offer pricing for the possible 6-month extension. FAR clause 52.217-8 states that the Government may require continued performance of any services within the limits and at the rates specified in the contract. While this optional extension could be issued at any time during performance of the contract, it would most likely be issued after the final year of performance. Therefore, the rates and pricing from the final year of performance (Exclusive Use Period 2025), will be added to the offeror’s proposed pricing for the basic five (5)-year ordering period to arrive at the Total

Evaluated Price (TEP), which will be used for evaluation purposes. Neither the solicitation, nor the resultant contract award, will include a pricing table for the six(6)-month optional extension under 52.217-8.

The following verbiage has been added to Section D12 to provide clarification:

“The solicitation notified offerors that the award will include the Government’s unilateral option to extend performance for an additional period of up to six (6) months under FAR 52.217-8, during which time, the pricing and terms of the period in which the option was exercised shall apply. The Government cannot predict if or when the option may be exercised. Because any exercise of the Government’s option extends the pricing and terms of the period in which the option was exercised, the Government expressly and affirmatively evaluates pricing for the option to extend under FAR 52.217-8 co-extensive with the Government’s price evaluation for each exclusive use period of this award.

Because pricing for each period subject to possible extension under FAR 52.217-8 has been evaluated, pricing for any possible future use of that option to extend has, likewise, been evaluated and would apply in strict accordance with this evaluation in the event of the Government’s exercise of the option to extend services.”

E

Offer Contents

Exhibit E-5 Offer

Contents

D4 indicates that … “The contents [of our proposal] must be tabbed and organized in the order described below:”. This order is different than the one listed in Exhibit E-5 Offer Contents.

Given that this will be an electronic submission, will a file naming convention listing the offer contents in the proper order meet the tabbing requirement?

Which content order is acceptable (D4 or Exhibit E-5)?

Answer: The order outlined in D4 should be followed. A file naming convention listing the offer contents in the order identified within D4 will meet the tabbing requirements. Exhibit E-5 is meant as more of a checklist to help offerors ensure that they submitted all of the required documentation and is not meant to dictate the order in which documents are organized.

B32

E A

D4.6.3 B32.1 and B32.1.1

Exhibit 15 A1

This section requires offerors to provide a current aircraft weight and balance record, an equipment list certified accurate at the time of weighing, and weight and balance revision records indicating any changes to the aircraft and equipment that may have occurred after the time of weighing. It also states that section B32 of this solicitation be referenced. B32.1 states that … “The aircraft’s required weight and balance record must be determined by actual weighing of the aircraft, in contract configuration”. B32.1.1 further states that … “The aircraft must be weighed following any major repair, major alternation or change to the equipment list that significantly affects the center of gravity of the aircraft”. Exhibit 15, Aircraft Questionnaire requires offerors to enter the Aircraft Equipped Weight. Note 1 on Exhibit 15 requires the offeror to acknowledge that the documentation provided supports the minimum aircraft requirements in Sections A and B of the solicitation. Section A specifies that the required aircraft be a single engine amphibious water scooping aircraft equipped as specified in Section B. Section B lists the equipment and avionics that must be installed on the aircraft but does not specify water scooping floats or associated modifications.

Given that the aircraft modifications required for the Fire Boss STC are extensive, increase the aircraft empty weight by more than 1,800 pounds, and significantly change the aircraft’s center of gravity, what aircraft configuration must the aircraft weighing, and certified Equipment List be based on?

1. An AT-802F or AT-802AF with the complete Fire

Boss/Wipaire 10,000 series float STC modification installed (e.g. floats, additional hydraulic pump, larger hopper vents, water scoop control computer, water overflow system, water rudder control system, larger finlets, finlets bracing) or

2. An AT-802F or AT-802AF on wheels with the Fire Boss modifications calculated as “Equipment to be Added to Meet the Aircraft Specifications Requirements” as shown on the Exhibit 15 Aircraft Questionnaire form?

Answer: Each proposed aircraft must have a current weight and balance and certified equipment list showing the aircraft was weighed in amphibious water scooping configuration.

Section A Minimum Aircraft Requirements has been amended to include the following verbiage:

“Must be an amphibious water scooping aircraft”

D4 76 D4.10 This section requires a copy of the offeror’s applicable FAA Operations Specifications showing that the offeror is certificated to operate in Alaska. Our Company’s Operations Specifications are not geographically specific, and our FAA Principal Inspector has advised that specific approval for Alaskan operations is not a requirement for Part 137 Operators.

Could you please explain this requirement in more detail?

Answer: Section D4.10 has been deleted as it only applies to 135 certificate holders. 137 operators can operate in any geographic area.

SECTION A - REQUIREMENTS AND PRICES

SOLICITATION NO. 140D8021R0005 4

BIA BEMIDJI FIRE BOSS

A1 Solicitation Requirement

ITEM DESCRIPTION:

Aircraft Required: Exclusive use, single engine amphibious water scooping aircraft equipped as specified in Section B.

Interagency Air Tanker Board (IAB) approved or interim approved Type 3

Air Tanker/Gate system.

Pilot Primary Pilot for each aircraft will need to be a Level 1 SEAT Pilot as specified in Section B. Relief Pilot will need to meet the requirements of the primary pilot as set forth in Section B.

Fuel Service Vehicle/SEAT Service Vehicle Required in Lower 48.

Bureau: Department of the Interior (DOI), Bureau of Indian Affairs (BIA)

Crew Compliment Required Pilot-in-Command (PIC) and fuel service vehicle/SEAT support vehicle with driver/operator, Relief PIC and driver/operator required.

Proposed Designated Base: Bemidji, MN

Exclusive Use Period: 24 April 2021 through 02 June 2021 (40 calendar days), five-year ordering period, from 15 March 2021 thru 14 March 2026.

Minimum Aircraft Requirements: Must be an amphibious water scooping aircraft

Must have a Standard and/or Restricted Airworthiness Certificate.

Aircraft certified under 14 CFR 23 or 25.

An aircraft make and model for which engineering and logistical support, for continued airworthiness, is provided from the current type certificate holder or supplemental type certificate holder.

Minimum 1600 Shaft Horsepower (SHP)

VFR, Day Only

Tank capacity of 799 US gallons.

Aircraft capable of dispensing both water and fire retardant

Endurance of 2 hours and 30 minutes, 600 gallons of water, 200 lb pilot at 3,000’ PA 25 degrees Celsius.

Capable of operating from 5,000 ft. gravel runway at @ 3,000ft PA and 25C with an empty tank.

Cruise airspeed of at least 140 kts true airspeed at 7,000 ft. PA and 30º Celsius, empty tank

Aircraft must have the IAB approved or Interim approved gate installed on the aircraft at the time of inspection.

SECTION B – TECHNICAL SPECIFICATIONS

SOLICITATION NO. 140D8021R0005 21

flight time includes random low level flight seeing or game spotting and any time spent landing and taking off and/or pattern work.

B10.4. Aerial firefighting knowledge and training.

B10.4.1 Prior to OAS approval (see C3 Inspection/Acceptance), all pilots must provide written proof to the OAS Pilot Inspector of successful completion of:

All pilots - Annual Company single engine amphibious water scooping aircraft training program as described in B2. 5 of this contract. This training is required to be completed in full for each company the pilot works for (maximum 2).

All pilots - SEAT computer-based training courses

(Interagency Aviation Training (IAT), http://www.iat.gov).

New and Level 2 pilots - the National Aerial Firefighter

Academy (NAFA) training or the SEAT National Training Course within the previous three years. Starting in 2014 NAFA, replaces the SEAT National Training Course held in Boise, Idaho.

New single engine, amphibious, water scooping, airtanker pilots -Prior to initial carding, pilots must provide evidence of 50 scooping cycles (scooping and dropping water in typical terrain is one cycle).

Level 1 pilots - the National Aerial Firefighter Academy

2 (NAFA 2) training or NAFA 2 refresher training within the previous three years.

Note: See Required Training Exhibit for additional information. Due to the cancellation of the January 2019 NAFA 2, level I pilots requiring NAFA 2 in 2019 are exempt from the NAFA 2 requirement until 2021. This exemption is not applicable to any other NAFA 2 requirement including 2019 NAFA 2 attendance and/or level II to level I upgrades.

B10.5 The approved primary pilot must be designated “Level I” (journeyman level). Relief pilot may be either “Level I or II”. However, a Level II pilot is not allowed for more than four (4) days in a 14-day period. Pilot levels are described below and are based on the criteria shown:

B10.5.1 Level II. Pilots are permitted to fly missions (1) without aerial supervision in the fire traffic area with the single engine amphibious water scooping aircraft plus one other aircraft or (2) with aerial supervision in the fire environment airspace concurrently with multiple aircraft.

B10.5.1.1 Level II criteria: The pilot must:

Meet the experience requirements of B10.1 through

B10.2. 7

Exhibit a cooperative, professional, and positive attitude toward aviation safety and accomplishment of the mission, Demonstrate an understanding of the principles of scooping water and performing fire suppressant material drops in actual terrain, Consistently make accurate drops, and

Have successfully completed all applicable elements of

B10.4 .

B10.5.1.2 Level II pilots must make it known to the aerial supervisor prior to entering the fire traffic area of the fact that they are a level II pilot. When no aerial supervision is on scene they must notify the incident commander. If no aerial supervisor or incident commander is present notify other aircraft on the fire and/or broadcast in the blind that they are a level II.

B10.5.2 Level I (journeyman) permits pilots to fly missions in the fire traffic area with or without aerial supervision and to operate in a multiple tactical aircraft environment.

B10.5.2.1 Level I criteria: These are the same as for Level II with the following additional requirements:

B10.5.2.2 Prior to being eligible to attain Level I status, the pilot must have attended the NAFA II or the SEAT Academy, operated as a Level II pilot for 1 calendar year, and successfully flown a minimum of 25 fire missions under the supervision of a recognized air tactical group supervisor (ATGS) or lead pilot while operating in the incident airspace concurrently with three or more additional tactical aircraft within the last 36 months. These 25 missions must be documented in the pilot’s logbook or appropriate form, denoting date, fire, and qualified ATGS or lead pilot name.

(The U.S. Department of the Interior or the U.S. Forest Service must recognize the ATGS or lead pilot as qualified.)

Documentation and request for upgrade must be submitted to the COTR for approval.

Note: Satisfactory fire missions are determined by the ATGS or Leadplane pilot providing the sign off.

B10.5.2.3 Pilots can only acquire training and experience towards the Level I rating while performing under a Federal SEAT or single engine water scooper contract, approved cooperator agency SEAT or single engine water scooper program or as an initial attack qualified PIC on a Federal large airtanker contract. Other experience, such as SIC on a large airtanker or operating a helicopter on fires, may be considered. Contact the COTR with requests to evaluate other experience.

SECTION C – CONTRACT TERMS AND CONDITIONS

SOLICITATION NO. 140D8021R0005 50

EXHIBIT 1

ALASKA SUPPLEMENT - Fixed Wing

The following provisions shall apply when operating in Alaska. All other provisions not expressly changed herein continue to apply. The reference numbers below for additional requirements correspond to the contract provision(s) numbering.

This entire exhibit will only apply and be inspected for when operating in Alaska.

B2 Certifications A Contractor from the lower 48 dispatched to Alaska needs to having Operations Specifications that permit Alaska operations.

B6. Aircraft Additional Equipment for Operations in Alaska

B6.1 Complete set of current aeronautical charts and navigation publications covering areas of operation within Alaska and Canada when in transit.

B6.12 Personal tents and sleeping bags for the aircraft’s crew for use in field camp environments.

B25.1.1 Government Furnished Fuel – When Operating in Alaska

B25.1.1.1 Grades of Government-furnished fuel vary from location to location, and the Contractor shall use the grade available.

B25.1.1.2 The appropriate type of fuel (Avgas or Jet fuel), in one of the following grades, will be available at each location:

AVGAS JET FUEL

100 Jet A 100LL Jet A-50 Jet B JP-4 or JP-5 or JP-8

SECTION C CONTRACT TERMS AND CONDITIONS

Operations in Alaska will be scheduled by the Government and paid by the Government in accordance with the contract Availability Requirements and Measurement and Payment Requirements contained in the contract. Additionally, the following will apply.

FAR 52.212-4 Contract Terms and Conditions – Commercial Items

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders and rules and regulations applicable to its performance under this contract.

It is the Contractor’s responsibility to comply with the above, even though this solicitation may not address every individual item that the Contractor may encounter during performance. As a minimum the Contractor should carry and maintain aircraft insurance for operations in Alaska as would be required and to obtain visas for employees as would be applicable if required to enter Canada.

Additional Aircraft Insurance. The Contractor must have aircraft insurance coverage for operating in Alaska.

C21 Flight Time

C21.7 Ferry flights through Canada

C21.7.1 Northbound flight time thru Canada shall be paid at the wet flight rate until the first enroute stop is required for fuel. The Contractor shall close out the AMD-23 Flight Use report at this time and enter fuel on board. (Contractor will

SECTION C – CONTRACT TERMS AND CONDITIONS

SOLICITATION NO. 140D8021R0005 51

be provided a credit for fuel on board, using the price per gallon contained in the contract). The Contractor shall begin a new AMD-23 Flight Use Report upon resuming flight through Canada. This flight time shall be at the dry flight rate specified in the schedule of items. The Contractor shall be reimbursed for fuel acquired upon submission of an itemized fuel receipt, that identifies the purchase location, type of fuel purchased, gallons purchased, price per gallon, and total cost.

Conversion of Canadian currency to US currency shall be made at time of payment.

C21.7.2 Southbound flight time thru Canada shall be paid at the dry flight rate until the first enroute stop is required in the Conterminous Lower 48 States. The Contractor shall close out the invoice at this time, and enter total remaining Government fuel on board. (A deduction will be made for the remaining Government reimbursed fuel at this time). The Contractor shall begin a new invoice line upon resuming flight thru the Conterminous Lower 48 States. The Contractor shall be paid the wet flight rate from this point until such time as they are released from service.

C21.7.3 The cost of fuel purchased and provided by the Contractor in lieu of Government-furnished fuel while operating in Alaska will be reimbursed to the Contractor as provided below:

C21.7.4 The Contractor shall not charge any fuel acquired under this contract directly to the Government. All fuel not otherwise furnished by the Government must be purchased by or charged to the Contractor. The purchase must be approved by the Contracting Officer. Fuel related costs shall be recorded as a line entry (i.e., date, fuel charge, dollar amount, and use-item code fuel charge [FC]), shall be used and shall be supported by paid legible, itemized invoices from the supplier.

Certified true copies may be submitted in lieu of the original invoice.

C21.7.5 Government-furnished fuel utilized by the Contractor in support of maintenance flights, repositioning aircraft, crew transportation, or any other flight for the convenience of the Contractor, will result in a deduction from the Contractor using the Contractor’s offered wet flight rate specified in Section A times the flight time for the Contractor’s benefit.

The Government will furnish, transport and store all aircraft fuel required at no expense to the Contractor. A fuel servicing vehicle and driver are not required.

THE BELOW CONTRACT PROVISIONS ARE NOT APPLICABLE WHEN OPERATING IN ALASKA.

B25 Fuel and Servicing Requirements – except the Contractor is responsible for furnishing and transporting to the assigned work location any and all required lubricating oil, parts and supplies necessary to operate and service the aircraft.

C12 Economic Price Adjustment – Fuel

C23.4 Fuel Supply Expense

SECTION D – INSTRUCTIONS TO OFFERORS

SOLICITATION NO. 140D8021R0005 77

Volume II, Technical Capability

D4.6 A completed copy of the Aircraft Questionnaire (Exhibit E-2) and Aircraft Information Form (Exhibit E-3) (a separate one must be completed for each tail number proposed). The Contractor must provide all appropriate charts and calculations on how they arrived at the performance characteristics of their aircraft.

D4.6.1 Ensure fuel requirements are established using values prescribed in Section A1, Minimum Aircraft Requirements, and the fuel consumption rate for the make and model offered is based on Exhibit 8, Airplane Approximate “Recommended Cruise” Fuel Consumption Rates.

D4.6.2 Contractors shall ensure the pressure altitude and temperature values specified in Section A, Minimum Aircraft Requirements, are used when preparing performance calculations for the submission.

D4.6.3 Provide a current (within the previous 60 mo.) aircraft weight and balance record, equipment list certified accurate at the time of weighing, and weight and balance revision records indicating any changes to the aircraft and equipment that may have occurred after the time of weighing. Weight and Balance Handbook (FAA-H-8083-1B) should be used as a guide. Reference section B32 of this solicitation.

D4.6.4 The aircraft make, and model we confirm will be made a part of your offer and will be binding if your offer is accepted for award.

D4.6.5 Failure to provide documentation listed above to support the performance of the aircraft is considered unacceptable and may remove your offer from further consideration.

D4.7 Airworthiness Certificates. A valid copy of the airworthiness certificate for each offered aircraft

D4.8 A copy of the first page of the Contractor’s 14 CFR Part 137 FAA certificate.

D4.9 A complete electronic copy of your operations specifications.

D4.10 A copy of your applicable FAA Operations Specifications showing you are certificated to operate in Alaska.

Volume III, Organizational Safety

D4.10 Responses to Safety Management System (SMS) Components Questionnaire and Accident History (Exhibit 7).

D4.10.1 Offerors are required to provide specific responses with examples (evidence) of implemented practices to the

SMS Components Questionnaire and Accident History (see Exhibit 7). Submission of the entire Operations Manual as a sole means of satisfying all of the criteria is not acceptable.

Provide documentation of the written description of policies, processes, procedures, objectives, requirements, authorities, responsibilities, or work instructions to demonstrate the SMS elements specified and provide the SMS exhibit reference number to which the evidence is intended to satisfy.

Additionally, provide copies of records as the evidence of results achieved or activities performed.

D4.11 Flight Hours and Accidents

D4.11.1 The Offeror is required to submit the total number of manned and unmanned flight hours (separately) separating fixed-wing and rotary-wing aircraft regardless of make and model flown by the organization up to/during the past five calendar years (commencing from the solicitation date).

Include any accidents or incidents as determined by the NTSB that met the “substantial damage” criteria as defined within 49 CFR 830.2. If the accident was reported to the NTSB and it was downgraded to an incident, you must provide evidence from the NTSB. Additionally, please include all FAA violations incurred during the same period.

D4.11.2 If the Offeror has had an accident in the last five calendar years, provide an accident prevention action plan or evidence of actions taken to prevent future accidents.

Volume IV, Past Performance

D4.12. Offeror must include a completed copy of the Past Performance Information Sheet (PPIS), Exhibit E-4, to include all requested information. The PPIS shall be used to include information on no more than three (3) of the most relevant contracts performed by the prime offeror for any local, state, and Federal agencies, and commercial customers during the three (3) years prior to the date of issuance of this solicitation. Relevant contracts include performance of efforts that are similar in scope, magnitude, and complexity than the effort described in this solicitation. The offeror has discretion in determining the most beneficial mix and quantity of contracts by prime offeror covering as many of these elements as is practical.

D5 Period for Acceptance of Offers

The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

D6 Late Submissions, Modifications, Revisions, and Withdrawals of Offers

Late Submissions, Modifications, Revisions and Withdrawals of Offers are subject to the terms of Federal Acquisition Regulation (FAR) clause 52.212-1(f), which is incorporated

SECTION D – INSTRUCTIONS TO OFFERORS

SOLICITATION NO. 140D8021R0005 79

D11.4 The Government will give greater weight to its own experiences with the offeror (specifically DOI), if any, than it will give to reports obtained from others. Offerors with no relevant past or present performance history shall receive a Neutral rating.

D12 Total Evaluated Price (TEP)

D12.1. The Government will apply the rates/unit prices in acceptable offers, including out year unit prices, to the daily availability quantities identified in Section A. For the purpose of evaluating flight time, the estimates in Section A will be applied to the flight rates offered for each year. The totals for daily availability, flight time, extended daily availability, extended flight time, additional pay items, and the possible six (6)-month extension under FAR 52.217-8 will be added together to arrive at the TEP for each offeror. Once the total evaluated prices of all offers have been determined, the Government will then perform a tradeoff analysis, as described below in D13. The total evaluated price is for evaluation purposes only and does not become a contractually binding amount after contract award.

D12.2 The solicitation notified offerors that the award will include the Government’s unilateral option to extend performance for an additional period of up to six (6) months under FAR 52.217-8, during which time, the pricing and terms of the period in which the option was exercised shall apply. The Government cannot predict if or when the option may be exercised. Because any exercise of the Government’s option extends the pricing and terms of the period in which the option was exercised, the Government expressly and affirmatively evaluates pricing for the option to extend under FAR 52.217-8 co-extensive with the Government’s price evaluation for each exclusive use period of this award.

Because pricing for each period subject to possible extension under FAR 52.217-8 has been evaluated, pricing for any possible future use of that option to extend has, likewise, been evaluated and would apply in strict accordance with this evaluation in the event of the Government’s exercise of the option to extend services.

D12.3 The Government reserves the right to reject offers that have materially unbalanced availability and flight rates. An offer is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and there is a reasonable doubt that the offer will result in the lowest overall cost to the Government even though it may be the low evaluated offer, or if it is so unbalanced as to be tantamount to allowing an advance payment.

D13 Tradeoff Analysis and Contractor Selection

D13.1 The Contractor will be selected on the basis of the Government’s evaluation of the proposal against the evaluation factors set forth in the solicitation: Technical

Capability, Organizational Safety, Past Performance, and Total Evaluated Price.

D13.2 If one offer is best on all the factors, then that offer will be selected as being the best value to the Government. If no offer is best on all the factors, then the Government will consider the differences among offers and make tradeoffs in order to determine which offer is the best value. The Government will award the contract to the offer that has the best combination of Technical Capability, Organizational Safety, Past Performance, and Total Evaluated Price.

D14 Inquiries Regarding the Solicitation

Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation shall be submitted no later than 10:00AM MT, on 07 January 2021, in writing via e-mail to:

Austin Carter at: austin_carter@ibc.doi.gov

The requests will be in the following format:

RFP 140D8021R0005

Section: _________________________________________ Page: ___________________________________________ Paragraph: _______________________________________ Question: ________________________________________