Attachment 3 - Questions and Answers_0001.pdf

140D0421Q0295 Fireplace Repair

Questions and Answers

1. DOI did not provide designs or specifications. Can you confirm that the contractor is not required to have a designer involved to create specifications or drawings?

Yes, the contractor is not required to create specifications or drawings.

2. DOI did not provide designs or specifications. Will the DOI require designs or specifications or will the contractor simply provide technical pages for materials and manufacturer system instructions?

The contractor shall submit technical pages for materials and manufacturer system instructions. This requirement will be added to the Statement of Work for clarification

(Scope of Work, Section F).

3. The SOW states that the contractor is to replace the fireplace floor with fire brick and high heat mortar. Would the government like to also replace the fire brick along the side walls of the fireplace, as well?

No.

4. Due to the fact that this fireplace is located within the Secretary's office, are there any time restrictions when we would have access to the work area, or when sound producing tools & equipment can be used? For example, will our team be asked to suspend work during important meetings or events?

Work will be conducted outside of normal business hours.

5. Due to the request for information (RFI) period and need to incorporate responses into contractor's technical and volume submissions, will you be extending the submission deadline to at minimum 1 week after RFI's are answered and published on BetaSam?

The solicitation will be extended until April 21, 2021, 14:00 ET.

6. Due to the fact that there are no drawings included within this package, can the government confirm that the chimney is approximately 260" from the fireplace to the roof on the South Penthouse?

The Government cannot confirm at this time.

7. On the face of the fireplace, the screen that shields embers from flying back into the room appears to be damaged. Would the government like this to be replaced?

Yes. The requirement has been added to the Statement of Work (Scope of Work, Section B).

8. The instructions for Technical Proposal Volume II Price Proposal states, for the table of contents, " folders and files (assumed must be provided) for electronic formats

(assumed submission)". Can the contractor simply submit the Technical Proposal

Volume II Price Proposal as a single PDF document, with a table of contents, and with separate pages between each document ? If not can you describe what is meant by " folders and files for electronic formats".

Pricing shall be entered in the SF 1442. Electronic files such as PDFs are acceptable.

9. For the technical proposal, the solictation states "submit proposals in separate volumes

(I and II)", and "electronic volumes shall be in separate folders". Can you confirm that we can send you 1 email with 2 separate electronic PDF files attached to that email, one of those files being Volume I, and the file being Volume II?

Confirmed.

10. What type of clearance will be needed to work within the building?

No clearance is needed, but the contractor must have a State-issued REAL ID for building access.

11. What is the protocol for site deliveries?

There is a loading dock on 18th street which is first come, first served. It is accessible to 24’ box trucks or smaller. Larger trucks need to drop at the street and walk in the building.

12. Due to the request for information (RFI) period and need to incorporate responses into contractor's technical and volume submissions, will you be extending the submission deadline to at minimum 1 week after RFI's are answered and published on BetaSam, which would allow enough time to consider them in our technical and price proposals?

The solicitation will be extended until April 21, 2021, 14:00 ET.

13. The solicitation calls for a bid guarantee. Can you confirm that regardless of dollar size, that a bid guarantee will be required with the price proposal, and if awarded the project payment and performance bonds will be required?

An offer (bid) guarantee is not required. Payment and performance bonds are not required as well.

14. Can you confirm the daily work times and whether normal or after hours work is required?

Outside of normal working hours. The Statement of Work has been revised to provide clarity (Scope of Work, Section F).