Attachment_Two_Revised_Statement_of_Work_(SOW)_0003.pdf

STATEMENT OF WORK (SOW)

FULL SPECTRUM OF ONSITE SPEECH/LANGUAGE SERVICES

COOPERATIVE AGREEMENT UNIT (CAU), MULTIPLE SCHOOLS

1. BACKGROUND

This requirement falls under the Individuals with Disabilities Education Act (IDEA), 34 Code of Federal Regulations § 300.323. IDEA requires a free appropriate public education to eligible children with disabilities throughout the nation and ensures special education and related services to those children. The Bureau of Indian Affairs (BIA), on behalf of the Bureau of Indian Education

(BIE) is conducting market research to identify potential sources to provide a full spectrum of onsite therapy related services for various BIE Schools located in Baca; Dibe Yazhi Habitiin Olta

(Borrego Pass); Bread Springs; Chichiltah/Jones Ranch; Lake Valley; Mariano Lake; Ojo Encino;

Pueblo Pintado; Tse’ii ahi; Wingate Elementary; Wingate High; and T’iists’ oozi Bi’Olta

(Crownpoint). The primary recipient of these services will be special needs students attending BIE

Native American Indian Schools. Services include Speech Language Pathology. CAU Program currently has one Speech Language Pathologist that will cover 3-4 of the 12 schools (Lake Valley, Ojo Encino, Tiists’oozi Bi;Olta (Crownpoint Community School), and possibly another school. It is important to keep all schools listed for the contractor due to caseload not available until school starts their session. Supervisor will make managerial decision which SLP will be covered by the contractor and CAU staff.

2. SCOPE

Contractor shall provide Speech Language Therapy services as follows:

A. The contractor will work directly with BIE-funded schools to initiate an evaluation or a re-evaluation for students who have been referred as possibly in need of special education and related services. All required consents for new and re-evaluations will be completed by the referring school. The SLP will schedule and conduct full evaluation within the required time frame;

B. Participates in the development of an Evaluation Team Summary Report (ETSR) which is an accepted report format for the BIE-funded schools’ evaluations. It is a consolidated multi-disciplinary team report with recommendations and assists multi-disciplinary teams in eligibility determination and the development of appropriate individual education plans;

C. Participates in student assessment team and multi-disciplinary team interactions. Is available for consultation on specialized therapy matters to other professional and parents. Writes appropriate and required reports and maintains documentation of services provided as mandated by the Bureau of Indian Education and ethical standards. Is available to provide technical assistance regarding specialized therapy methods and strategies/techniques to use with the identified students;

D. Guides and/or supervises the implementation of individual therapy with identified students with school staff, parents and other educational assistants. Develops and implements therapy interventions when indicated, makes progress reports to parents and teachers; maintains records in accordance with federal regulations;

E. Completes and documents services provided to each student on the required BIE

“Service Logs”. These logs are completed for each student served and submitted to the school on a monthly basis within five work days after a new month begins. Additionally, a copy of the service logs for each student served will be attached to the payment invoice and submitted to the CAU-Administration within five work days. Payment for services will not be processed unless the service logs are completed and submitted with the invoice;

F. Provides and maintain certification and/or license in the State of New Mexico. Also, required to be finger printed and have a background checked approve by the Bureau of

Indian Education/Human Resource Office/Personnel Security. This is a contractor’s responsibility as soon as a contract is officially awarded;

G. Provides monthly schedule of visits to each assigned school and a separate schedule of students to be seen at each school for the teaching staff and Principals’ information.

Furthermore, all BIE schools require their visitors to sign in and out for security reasons and contracted workers are required to abide by these school rules;

H. Provide necessary therapeutic services, labor, materials, and incidentals for the assigned schools unless otherwise noted in this document;

I. Provide weekly on site services during the school year; as warranted by student need;

J. Provide a progress report for individual students' to coincide with the school's grading periods;

K. Provide a backup individual for each specialty in case emergency services are needed.

3. KEY PERSONNEL MINIMUM REQUIREMENTS

The Contractor shall provide key personnel that meet or exceed the following minimum requirements. Evidence of meeting these requirements shall be provided to the Government with the Contractor’s quote/proposal.

LANGUAGE/SPEECH PATHOLOGIST (LSP)

EDUCATION: Master’s Degree in Speech Language Pathology

EXPERIENCE: 3 years of experience, preferably with Native American students

CERTIFICATION(S): Certificate of Clinical Competence Speech-Language Pathology

(CCCSLP) (preferred)

LICENSE(S): State license (License in state where services are to be provided:

DUTIES: Must include all work required by law, regulation or applicable policies where it states that the LSP shall complete the task or where it states that

Apprentices or others are prohibited from completing the applicable task

(see item E below on Apprentice limitations).

APPRENTICE IN SPEECH/LANGUAGE PATHOLOGY

EDUCATION: See item B below

LICENSE(S): See item A and D below

DUTY LIMITIATIONS See item E below

CORE DUTIES: Under the supervision of a Speech Language Pathologist, the scope of practice for Apprentice in speech and language may include:

1. Conducting speech-language or hearing screenings,

2. Following documented intervention plans or protocol,

3. Preparing written daily plans based on the overall intervention plan,

4. Recording, charting, graphing, or otherwise displaying data relative to student performance and reporting performance changes to the

SLP supervisor,

5. Maintaining daily service notes and completing daily changes as requested,

6. Reporting but not interpreting data relative to the student performance to teacher, family or other professionals,

7. Performing clerical duties, including maintenance of therapy and diagnostic materials, equipment and student files as directed by

SLP supervisor,

8. Assisting the SLP during student treatment and assessment and

9. Assisting the SLP in research, in-service, training, and public relations programs.

NEW MEXICO RULES AND STATUES (2017)

16.26.2.18 TEMPORARY PARAPROFESSIONAL LICENSURE AS AN APPRENTICE

IN SPEECH – LANGUAGE (ASL):

A. Prerequisite requirements: (1) Acceptance of a temporary paraprofessional licensee as an apprentice in speech-language is subject to board approval. Such licensees shall: (a) be working toward a license pursuant to the provisions of the Speech-Language

Pathology, Audiology and Hearing Aid Dispensing Practices Act; (b) certify that he/she is not guilty of any activities listed in Section 61-14B-21 of the Speech-Language

Pathology, Audiology and Hearing Aid Dispensing Practice Act; and (c) provide proof of having met educational, supervision, and employment requirements. (2) It is the responsibility of the apprentice in speech-language and the supervising speech-language pathologist to insure the distinction between the roles of the apprentice in speech-language and the graduate student.

B. Educational requirements: (1) a baccalaureate degree in speech-language pathology or communication disorders or baccalaureate degree in another field with thirty (30) semester hours of credit in speech-language pathology or communication disorders; (2) enrolled in a master’s degree program in speech-language pathology or communication disorders and complete a minimum rate of nine (9) semester hours per year of graduate courses in communication disorders per year; or (a) if not accepted into a master’s degree program in speech-language pathology or communication disorder, the applicant must be currently enrolled in nine (9) semester hours of graduate courses per year with at least three (3) hours in communication disorders, six (6) hours may be taken in a related field;

and (b) acceptance in a master’s degree program must take place within two (2) years of initial license; and (3) maintains a minimum of a 3.0 GPA in communication disorders course work and/or master’s degree program.

C. Supervision requirements: (1) Work of the apprentice in speech-language must be supervised by a speech-language pathologist licensed by this act and who has a minimum of two (2) years experience in the field. (a) Minimum of ten (10) percent of contact time of the apprentice in speech-language must be direct supervision. (b) Minimum of ten (10) percent of contact time of the apprentice in speech-language must be indirect supervision.

(2) It is recommended that the speech-language pathologist’s and audiologist’s direct caseload size be limited to no more than forty (4) clients. (a) A speech-language pathologist may supervise a maximum of three (3) apprentices at one (1) time. (b) The supervising speech-language pathologist is expected to appropriately reduce their direct caseload for each apprentice they supervise, ensuring the maintenance of high professional standards as stated in the code of ethics. (c) It is the responsibility of the supervising speech-language pathologist and the apprentice in speech-language to ensure the distinction between the roles of the apprentice in speech-language and the graduate student.

D. Employment requirements: (1) Terms of employment must require at least a temporary paraprofessional license as an apprentice in speech-language. The role of the apprentice in speech-language shall be determined in collaboration with the supervising speech-language pathologist (SLP) and the employer. (2) Employment duties must be limited to the following: (a) conduce speech-language and/or hearing screenings; (b) conduct treatment program and procedures that are planned, selected and/or designed by the supervising SLP; (c) prepare written daily plans based on the overall intervention plan designed by the supervising SLP; (d) record, chart, graph, or otherwise display data relative to the client performance and report performance changes to the supervising SLP;

(e) maintain daily service/delivery treatment notes and complete daily charges as requested; (f) report but not interpret data relative to client performance to teachers, family, or other professionals; (g) assist the speech-language pathologists during assessment of clients, such as those who are difficult to test; (h) perform clerical duties, including maintenance or therapy/diagnostic material/equipment, client files, as directed by the SLP supervisor; (i) participate with the speech-language pathologist in research project, in-service training, and public relations programs.

E. Employment duties must not include any of the following: (1) administer diagnostic tests; (2) interpret data into diagnostic statements or clinical management strategies or procedures; (3) select or discharge clients for services; (4) interpret clinical information including date or impressions relative to client performance; (5) treat clients without following the individualized treatment plan; (6) independently compose clinical reports except for progress notes to be held in the client’s file; (7) refer a client to other professionals or agencies; (8) provide client or family counseling; (9) develop or modify a client’s individual treatment plan: IEP/IFSP/clinical report or plan of care in anyway without the approval of the SLP supervisor; (10) disclose clinical or confidential information; (11) sign any formal documents without the supervising SLP co-signature;

(12) represent himself/herself as a speech-language pathologist.

F. Documentation required: All applicants for temporary paraprofessional license as a apprentice in speech-language are required to provide the following documentation to the board each year: (1) a completed board approved license application form, signed in the presence of a notary public; (2) the required license application fee; and (3) a completed board approved verification of employment form verifying: (a) applicant’s employment;

(b) performance responsibilities of the apprentice in speech-language; (c) limitations on employment practice of the apprentice in speech-language license holder to this act; (4) a complete board approved verification of education form verifying: (a) course work completed in communication disorders or other courses as outlined in the degree plan with a minimum GPA of 3.0; (b) current degree plan once the applicant is admitted to a master’s program; and (c) official copy of transcripts from college or university.

[16.26.2.18 NMAC – Rp, 16 NMAC 26.2.15, 2/3/06; A, 11/29/08; A, 6/7/10; A, 1/29/15]

SOURCE: NEW MEXICO SPEECH-LANGUAGE PATHOLOGY, AUDIOLOGY AND

HEARING AID DISPENSING PRACTICES BOARD

These requirements shall carry-over to services provided in Arizona to the fullest extent possible, including in full items B, C, D and E.

4. DELIVERABLES

The Contractor shall provide the following deliverables within the specified timeframe:

Deliverable Date Required

Participate in Student Assessment and Multi-Disciplinary Team meetings at the school site to process referrals and determine eligibility.

Student Files: ensure compliance for Students eligible for SLI or SLI as a related service.

Daily

Goals and objectives for IEP for students determined eligible for SLI or SLI as a related service

Monthly

Student Progress Reports aligned to the IEP goal(s) Quarterly

Service Logs that include goals, objectives and activities aligned to the IEP goal(s)

Quarterly

Assessments Monthly

5. PLACE OF PERFORMANCE

Contractor shall provide services at the following physical address:

a. Baca Community School, 140 Exit 63 North Frontage Road, Prewitt, NM 87045

505-972-2769

b. Dibe Yazhi Habitiin Olta (Borrego Pass), County Road 19, Crownpoint, NM 87313

505-786-5237

c. Bread Springs School, 101 S State Highway 602, Vanderwagon, NM 87326 505-778-

d. Chichiltah-Jones Ranch Community School, 831 Cousins Road, Vanderwagon, NM

87326 505-778-5574

e. Lake Valley Navajo School, High 371 & County Road 7750, Crownpoint, NM 87313

505-786-5392

f. Mariano Lake Community School, Navajo Route 9, Crownpoint, NM 87313

505-786-5265

g. Ojo Encino Day School, Navajo Route 474, Cuba, NM 87013 505-731-2333

h. Pueblo Pintado, Hcr 79 Box 80, Cuba, NM 87013 505-655-3341

i. Tse’ii’ahi Community School, Route 9, Crownpoint, NM 87313 505-786-5389

j. Wingate Elementary School, 12 Painted Horse Trail, Ft. Wingate, NM 87316

505-488-6300

k. Wingate High School, 1737 Shush Drive, Fort Wingate, NM 87316 505-488-6400

l. T’iis Ts’ozi Bi’Olta (Crownpoint Community School) State Highway 371 & Route Ste

171, Crownpoint, NM 87313 505-786-6160

Contractor may bill travel if included and funded in the contract. Incurred costs to travel for performance shall be pre-approved by a Government authorized representative. Travel costs shall be billed at the current year’s mileage and per diem rates in accordance with the Federal

Travel Regulations (FTR).

NOTE: CAU Program currently has one Speech Language Pathologist that will cover 4 of the

12 schools (Lake Valley, Ojo Encino, Tiists’oozi Bi;Olta (Crownpoint Community School), and possibly another school. It is important to keep all schools listed for the vendor due to caseload not available until school starts there session. Supervisor will make managerial decision which

SLP will be covered by the contractor and CAU staff.

Therefore it is important that the number of 80 students is valid for the bid, 1,200 hours for travel and 12,000 for mileage (Round trip).

This necessary to put this contract in place to start service on July 17, 2022.

6. PERIOD OF PERFORMANCE

The period of performance shall begin on 17 July, 2022 and continue through 16 July 2023 for one year. Will be required to renew contract if the following requirements are met:

A. There is an ongoing requirement;

B. Performance is satisfactory;

C. Prices are reasonable based on current market rates; and

D. Funds become available for the option year.

7. SECURITY REQUIREMENTS

Contractor personnel shall present Government issued identification to the front desk and check-in with the Special Education Coordinator/School Administrative Office prior to entering the school campus. Also, required to be finger printed and have a background check approved by the Bureau of Indian Education/Human Resource Office/Personnel Security prior to performance under the contract.

8. PAST PERFORMANCE ASSESSMENT

The Government will evaluate the Contractor’s performance under this contract which will be shared with other Government agencies and used as past performance references.

9. SCHOOL RESPONSIBILITIES

A. Provide workspace to assess and deliver services to students that require specialized services in accordance to the IEP.

B. Release the students for testing and therapeutic sessions according to the individual student schedule.

C. Collaborate with the School Specialist on matters that require immediate attention either in person or through emails, fax, and etc. prior to the school visit to allow time for preparation.

D. Inform Contractor regarding school closure or other activities that may interfere with therapeutic sessions and make arrangements for service provider to make-up work.

E. Provide orientation to specialist(s) on school rules and a tour of the campus to have staff meet the specialist(s) and become familiar with the school campus.

F. Ensure the school has a team that follows the process for referrals for possible Special

Education Services.