Attachment 3 - Technical Question Form R0012 Alternate Final_0002.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- Alternate Assessments for BIE Federal contract opportunity
- Solicitation number
- 140A2321R0012
About this file
This document contains questions and answers regarding a solicitation for alternate assessments for Bureau of Indian Education schools. Key details include that the solicitation seeks proposals for online and paper-based alternate assessments in mathematics, English language arts, and other subjects for Bureau of Indian Education students in grades 3-8 and 11. The assessments must provide accommodations such as color contrast options, text-to-speech, closed captioning, Braille, and large print editions. Proposers should also offer related services such as student data uploads, individual and parent reports, help desk support across four time zones, and up to 40 hours of annual web-based training. Pricing should be included for assessment materials, administration, reporting, and optional supplementary items.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Sol_140A2321R0012_Amd_0002.pdf | ||
| Attachment 2 - Alternate Assessment SOW A0002_0002.pdf | ||
| Sol_140A2321R0012_Amd_0001.pdf | ||
| Attachment 3 - Technical Question Form.xlsx | XLSX spreadsheet | |
| Attachment 1 - Pricing.xlsx | XLSX spreadsheet | |
| Attachment 2 - Alternate Assessment SOW 4.19.2021.pdf | ||
| Sol_140A2321R0012.pdf |
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Text version
Sheet1
| Alternate Assessment for BIE Schools | ||||||
| RFP No. 140A2123R0012 | ||||||
| Attachment 3 - Question Submission Sheet | ||||||
| Q# | Document | Page | Section | Question | Government Response | |
| 1 | N/A | N/A | N/A | In order to meet the section page limits, may we include an Appendix as part of our response for large supporting information such as key personnel resumes? | Yes, resumes can be in addition to the section page limits. However, no more than 20 pages for resumes and individual resumes should not exceed 2 pages each. | |
| 2 | SOW | 4 | 4.1 | Does scope include any accommodated online and/or paper based forms? If yes, which specific ones? | BIE wishes to include in the Scope accommodated online and/or paper based forms e.g., online (embedded): color contrast [background/font color], text-to-speech, etc. for mathematics and ASL, closed captioning, text-to-speech for ELA/literacy, etc; Hard copy accommodated forms (braille edition, paper-based edition, large print edition, etc.) Also, BIE wishes to include any other forms commonly available in the assessment industry that are not explicitly identified. | |
| 3 | Solicitation | 21 | H.6 | The RFP references FAR 52.227-14, Rights in Data—General, and otherwise states that IA will retain the right to use, modify, reproduce, perform, display, release, or disclose the data in whole or in part for any purpose or to have or authorize others to do so. Contractor understands that all newly developed intellectual property created by Contractor or a third party for IA pursuant to this contract will be owned by IA, but we presume that the Contractor, or any third-party licensors, will retain ownership of all pre-existing intellectual property (including COTS) and any derivatives or modifications thereof. Is this correct? If not, please explain. | BIE will have no ownership of the COTS items. The entirety of H.6. has been removed. | |
| 4 | Solicitation # 140A2321R0012 | 17 | H.2 Policies and Guidance | The majority of the website links do not resolve properly. Can updated links be provided? | Some citations have been removed, remaining citations have an updated link. | |
| 5 | Solicitation # 140A2321R0012 | 17 | H.2 Policies and Guidance | Do any FedRAMP requirements apply for a cloud-based Software as a Service (SaaS) solution? Are there other FAR clauses that apply for a SaaS solution? | It would only apply if the Government would be requiring access to said application or cloud-site. All applicable clauses that may be related are incorporated into the RFP. | |
| 6 | Solicitation # 140A2321R0012 | 21 | H.6 Use of Government Computer System | This implies a solution with dedicated infrastructure. Will multi-tentant Software as a Service (SaaS) solutions be considered? | Entirety of H.6. has been removed, as there is no requirement to access a Government computer system by the contractor. | |
| 7 | Solicitation # 140A2321R0012 | 22 | H.6 Use of Government Computer System | What type of data does IA Trust Data contain? May Contractor/Subcontractor retain de-identified information to maintain system optimization? | Entirety of section H.6. has been removed. There is no Trust data anticipated to be a part of this contract. | |
| 8 | Solicitation # 140A2321R0012 | 22 | H.7 Dissemination of Contract Performance Information | Would the Contracting Officer approve the Contractor/Subcontractor to publish an academic publication based on the results of the performance using only de-identified publication after submitting any proposed publication to Contracting Officer for a 30-day period of review for comment or to mark any inadvertently included PII or other confidential information for removal before publication? | After contract award, the awardee may make this request and the BIE will explore the possibility. | |
| 9 | Solicitation # 140A2321R0012 | 22-23 | H.9 Disclosure of Information | Would the Contracting Officer approve the Contractor/Subcontractor to publish an academic publication based on the results of the performance using only de-identified publication after submitting any proposed publication to Contracting Officer for approval? | After contract award, the awardee may make this request and the BIE will explore the possibility. | |
| 10 | Solicitation # 140A2321R0012 | 71 | L.2 Addendum to FAR 52.212-1 | Is it be acceptable to include appendices with a submission? | Acceptable for resumes only. See question 1. | |
| 11 | Attachment 2 | 11 | 8.0 Security Requirements | Compliance requirement #3 references current DOI IT Security Policies. Can a website link be provided that documents those security policies? | Section H.8. has been removed, as the contractor will not be given DOI-owned or leased equipment for performance under this contract. | |
| 12 | Attachment 2 | 11 | 8.0 Security Requirements | Compliance requirement #7 references DOI policies and guidance. Can a website link be provided that documents those policies and guidance? | Section H.8. has been removed, as the contractor will not be given DOI-owned or leased equipment for performance under this contract. | |
| 13 | Attachment 2 | 1 | 2.0 Purpose | BIE logo and branding, is it accepable that the branding be on the entry to the assessment? | Yes, as long as other pages do not refet to other States. | |
| 14 | Attachment 2 | 4 | 4.1.a Specific Tasks, Component 1 - Assessment Administration | For the paper-based assessments will BIE consider an option to print the alternate form locally with local entry of student responses by the test administrator? | Local schools can print supplemental or supporting documents, but cannot print the assessment. | |
| 15 | Attachment 2 | 4 | 4.1.a Specific Tasks, Component 1 - Assessment Administration | For the paper-based assessments how many does BIE estimate will be needed? | BIE will survey schools for paper-based versus computer-based assessments. The maximum number of students who required an alternate assessment in grade 3-8 and 11 for the 2020-2021 school year was 130. This will be cost reimbursement based upon actual numbers and cost under the material CLINs. | |
| 16 | Attachment 2 | 4 | 4.1.a Specific Tasks, Component 1 - Assessment Administration | Is BIE open to choosing an assessment window within a consortium's assessment window? | Yes, the window will be discussed/approved after award. | |
| 17 | Attachment 2 | 5 | 4.3.a Specific Tasks, Component 3 - Reporting | The summary scope for component 3 on page 2 mentions a "parent report" which is not included within the detailed description on page 5. Is a parent report required or is an individual student report sufficient? If a parent report is required, please provide an example which includes how it is different from the individual student report. | The Parent Reports should be at a higher level and written to address their student and their highlights. The student report should show their scores, easy to read and alignment to standards. | |
| 18 | Attachment 2 | 5 | 4.3.a Specific Tasks, Component 3 - Reporting | Please define the required properties of a "machine readable" paper copies of student proficiency level reports. | Standard formats such as PDF. | |
| 19 | Attachment 2 | 5-6 | 4.3.a Specific Tasks, Component 3 - Reporting | Please provide a list of schools that student proficiency level reports will need to be shipped, to including the zipcode of the school. | The BIE school directory is located at www.bie.edu; select "Schools". BIE will develop the list of schools which will require assessments in early Fall. | |
| 20 | Attachment 2 | 6 | 4.3.a.5 Specific Tasks, Component 3 - Reporting | Please provide the standard General Research File Layout used by BIE. | Contractors can find this information at the Department of Education website under File Specifications - EdFacts. | |
| 21 | Attachment 2 | 6 | 4.3.b Specific Tasks, Component 3 - Reporting | Please provide a sample Quality Control Plan table of contents. | Quality control plans are specific to each contract and contractor, the contractor shall provide a copy to the BIE and if corrections are required, the BIE will inform the contractor. The plan shall be in enough detail to give the Government the confidence that sufficient quality control is in place. | |
| 22 | Attachment 2 | 7 | 4.3.a.5 Specific Tasks, Component 4 - Test Administration and Data Integration Training | The overview of Component 4 on page 3 describes weekly virtual training sessions. This requirement is not mentioned on page 7 in the detailed scope. Please confirm that there are to be 52 virtual weekly regional/district/school test coordinator trainings. Please provide the number of expected participants, preferred format and a sample agenda from current meetings. | The statement of "Web-based training shall be weekly and the schedule will be coordinated with the COR" has been removed. Training is required as identified in the detailed section and pricing schedule. | |
| 23 | Attachment 2 | 6 | 4.3.b Specific Tasks, Component 6 - Helpdesk Services | In what time zones will the helpdesk need to provide coverage Monday through Friday 9:00 AM to 3:00 PM local time? | The helpdesk will support all the schools, so Pacific, Mountain, Central, and Eastern time zones will need to be supported. | |
| 24 | Attachment 1, Pricing | What is the purpose of line item 7 (Optional Service Materials (Plug Number))? | Examples are provided on the pricing schedule, they include: travel not related to onsite workshops, paper copy testing material, other related materials. | |||
| 25 | Solicitation | 74 | 1.6.1 | Please confirm vendors should only include pricing info in the yellow highlighted cells in Attachment 1. | Correct, the other fields are actually locked. Formulas are set up to autocalculate. Please let us know should you find an error in one of the formulas. | |
| 26 | Statement of Work | 2 | 3.0 | What differences does BIE anticipate between the individual student reports and the parent report? | See answer to 17 above. | |
| 27 | Statement of Work | 3 | 3.0 | How many weeks, or weekly events, of web-based training will be required each year? | Web based training will be reimbursed by the hour, antipated up to 40 hours per year. | |
| 28 | Statement of Work | 4 | 4.0 (2) | What is the BIE's current student information system? Who is the Contractor for this system? | BIE currently uses Infintie Campus. It is referred to as the Native American Student Information System. | |
| 29 | Statement of Work | 4 | 4.0 (2) A. i | Is BIE requiring a programmatic interface (i.e., automated data transfer) between the BIE SIS and the Contractor's online administrative portal, or simply the ability for BIE to upload student information to the online administrative portal? | The ability for BIE to upload student information. | |
| 30 | Statement of Work | 5 | 4.0 (3) A | What does "machine readable" mean in reference to printed student reports? | Please see answer 18 above. | |
| 31 | Statement of Work | 9 | 5.0 | Please confirm the period of performance for each contract year. We note that there is an overlap in each period of performance from July through September. | This overlap is on purpose as it is anticipated there will not be enough time to process the assessment results and wrap up the school year before it is time to prep for the next school year. |
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